HomeMy WebLinkAboutPublic Health re Amend No 4 Chimacum Confluence 615 Sheridan Street
Port Townsend, WA 98368
9e/[efison www.JeffersonCountyPublicHealth.org
Public He� Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Pinky Mingo, Environmental Public Health Director
Tami Pokorny, Natural Resources Program Coordinator
DATE: aVIU lqj 22 ?07y
SUBJECT: Agenda Item — Evren Northwest, Inc.: Chimacum Confluence Project Phase I
and II Environmental Site Assessments, Amendment 4; June 6, 2022 —
December 31, 2024; additional $2,600 for a total of $50,586.30
STATEMENT OF ISSUE:
Jefferson County Public Health (JCPH) requests approval of Amendment 4 to the Professional Services
Agreement with Evren Northwest, Inc. (Evren) for the Chimacum Confluence Project Phase I and II
Environmental Site Assessments; June 6, 2022 — December 31, 2024; additional $2,600.
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
Evren completed the Phase I Environmental Site Assessment (ESA) for the Chimacum Confluence project on a
portion of a parcel located at 890 Old Hadlock Road. Amendment 4 would complete the Phase I for the entire
parcel. The budget allowed is increased not to exceed $50,586.30 without an express written modification of
the Agreement signed by the County. This change represents an increase of $2,600 to cover an expansion of
the area from approximately 2.0 acres to 5.3 acres.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
Funding for this project is provided by Agreement No. TCPIPG-2123-JeCoPH-00039 with the Washington
Department of Ecology. There is no match requirement.
RECOMMENDATION:
JCPH Management recommends BOCC signature for Amendment 4 of the Professional Services Agreement with
Evren for the Chimacum Confluence Project Phase I and II ESAs; June 6, 2022 — December 31, 2024;
additional $2,600 for a total of $50,586.30.
REVIEWED BY:
///, 04/2-X'
Mark McCauley, County'A inistrator Date
Community Health
Developmental Disabilities Environmental Public Health
360-385-9400 360-385-9444
360-385-9401 (f) (f) 360-379-4487
Always working for a safer and healthier community
WQ-22-016-A4
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Evren Northwest, Inc. Contract No: WQ-22-016-A4
Contract For: Chimacum Confluence Environmental Site Assessment Term: 6/6/2022 - 12/31/2024
COUNTY DEPARTMENT: Environmental Health
Contact Person: Tami Pokorny
Contact Phone: X498
Contact email: tpokorny@co.jefferson.wa.us
AMOUNT: Add'I$2,600.00 for total:$50,586.30 PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: $50,586.30 _ Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund # 128 RFP or RFQ
Munis Org/Obj 12855310 Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMP A-- E-WIT _.080 AND CHAPTER 42.23 RCW.
CERTIFIED: ■ N/A: Jan 3,2024
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: fl N/A: �� Jan. 3,2024
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 1/4/2024.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 1/4/2024.
Contract amendment.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
Contract Amendment#4
Between
Evren Northwest,Inc.
And
Jefferson County Public Health
Chimacum Confluence Project
WHEREAS, Evren Northwest, Inc. (Subcontractor) and Jefferson County (County) entered into an
agreement on June 6, 2022 for Professional Services. These services are to be provided by conducting
Phase I and Phase II Environmental Site Assessments for approximately two acres of the property
located at 890 Old Hadlock Road in Port Hadlock(APN 901 112 013); and
WHEREAS,based upon results of the Phase II Environmental Site Assessment for two acres, a Phase I
to include the entire property is necessary to more fully characterize the property; and
WHEREAS,the parties desire to amend the terms of that agreement; therefore
IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN AS FOLLOWS:
1. The term of the above-referenced agreement is extended to December 31, 2024.
2. Work performed between June 30, 2023 and the execution of this amendment that is
consistent with the provisions of the Agreement is hereby ratified.
3. In Item 4a., Payment, shall now read, "Payment for the work performed by Contractor shall
be made as provided on Exhibit "B" attached hereto,provided that the total amount of
payment to Contractor shall not exceed $50,586.30 without express written modification of
the Agreement signed by the County." This change represents an additional increase of
$2,600 over the original not to exceed amount of$20,750, to total $50,586.30.
4. The Scope of Work overview in Exhibit A shall now read, Evren Northwest, Inc. will
conduct the necessary field investigations, sampling, and reporting necessary to provide
Phase I and Phase II Environmental Site Assessments in accordance with standards
promulgated by the U.S. Environmental Protection Agency (EPA) and the American
Standard for Testing Materials (ASTM) as part of the Chimacum Confluence Project.
The Phase I will include the entire property, approximately 5.30 acres, located at 890 Old
Hadlock Road, Port Hadlock (APN 901112013) and the Phase II will be limited to
approximately two acres of the property."
5. All other terms and conditions of the agreement will remain the same.
Dated this I U day of komiki.yvy , 2024
(SIGNATURES FOLLOW ON THE NEXT PAGE)
WQ-22-016-A4
SIGNATURE PAGE
By:
Kate Dean, Chair
Jefferson Board of County Commissioners
By:
is ria Be , Principal Environmental Scientist-
Evr Northwest, Inc.
ATTEST:
By:
Carolyn Gallaway CMC,Clerk of the Board
APPROVED AS TO FORM ONLY:
By: 0 C January 4,2024
Philip C.Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
2