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AGENDA
Jefferson County Board of Commissioners
Regular Meeting Monday – January 22, 2024 at 9:00 a.m.
This is a Hybrid meeting: Virtual and In-Person Attendance at
Jefferson County Courthouse – Commissioners’ Chambers 1820 Jefferson Street, Port Townsend, WA Kate Dean, District 1 - Chair | Heidi Eisenhour, District 2 | Greg Brotherton, District 3 To view Agenda items, meeting materials and comments received, click here: www.co.jefferson.wa.us – Services
– Laserfiche Web Portal (username and password is: public)– Board of County Commissioners – BOCC Agenda Packets – 2024 Weekly Agenda Items – Month of the meeting – Day of the meeting
You can join this meeting by using the following methods:
In the event of technical difficulties, at least one of the methods above will be accessible to the public. Please try all methods first before calling 360-385-9100 to report any issues.
Individuals may provide Public Comment using the following methods:
• Video: Refer to meeting instructions above
• Audio-only: Refer to meeting instructions above
• Email: You may submit comments/correspondence to us at: jeffbocc@co.jefferson.wa.us up through
11:59 p.m. the day before the meeting. Public Comment Periods are dedicated to listening to the public. Each person may address the Board one time during these periods. To ensure equal opportunity for the public to comment, all comments shall be limited to 2 or 3 minutes per person, depending on the volume of public in attendance. Some Agenda items may have additional Public Comment Periods – these comment periods are for listening to comments specific to that Agenda item. The Chair may add additional Public Comment Periods throughout the meeting.
9:00 a.m. CALL TO ORDER
9:01 a.m. PUBLIC COMMENT PERIOD – ALL TOPICS
• Zoom Meeting: https://zoom.us/j/93777841705 This option will allow you to join the meeting live. You will need to enter an email address. If you wish to
provide public comment, click on the hand icon at the bottom of the screen to “raise your hand.” Participation will be up to the Chair and Clerk
• Audio-only: Dial: 1-253-215-8782 and use Webinar ID: 937-7784-1705# This option will allow you to listen to the meeting live. If you wish to provide public comment, press *9 to “raise your hand.” Participation will be up to the Chair and Clerk Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833-6384. If you need special accommodations, please contact our office 24 hours in advance.
• Website: www.co.jefferson.wa.us Follow the links under “Quick links,” “Videos of Meetings,” and click on “Today.” This option will allow you to watch the meeting live-streaming, with no participation.
• In-person: You are welcome to join this meeting in-person.
Agenda: January 22, 2024
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No set time APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda, at a specific time, at the request of any of the Commissioners.) 1. RESOLUTION NO. ___ re: Revising a Policy for Consideration of Fee Waiver Requests Associated with County Government Functions
2. RESOLUTION NO. ____re: Water Utility Coordinating Committee Appointments 3. CALL FOR BIDS re: Naylors Creek Culvert Replacements at West Valley Road and Gibbs Lake Road, County Project No. 18020592; Public Works
4. INTERAGENCY AGREEMENT re: Independent Financial Feasibility Review Prior to the Formation of a Public Facilities District; In the Amount of $11,000; County Administrator; Washington State Department of Commerce 5. AGREEMENT re: Affordable Housing/Homeless Housing; Peter’s Place; In the Amount of
$23,449.49; County Administrator; Bayside Housing 6. AGREEMENT re: Affordable Housing/Homeless Housing; Tiny Village; In the Amount of $100,000; County Administrator; Bayside Housing
7. AGREEMENT re: Affordable Housing/Homeless Housing; Woodley Place; In the Amount of $212,150.42; County Administrator; Bayside Housing 8. AGREEMENT re: Affordable Housing/Homeless Housing; Housing Shelter; In the Amount of $127,000; County Administrator; Dove House 9. AGREEMENT re: Affordable Housing/Homeless Housing; Critical Home Repairs; In the Amount of $70,000; County Administrator; Habitat for Humanity 10. AGREEMENT re: Affordable Housing/Homeless Housing; Winter Welcoming Shelter; In the
Amount of $8,000; County Administrator; Jefferson Interfaith Action Coalition 11. AGREEMENT re: Affordable Housing/Homeless Housing; Haines Street Cottages; In the Amount of $70,000; County Administrator; Olympic Community Action Programs (OlyCAP)
12. AGREEMENT re: Affordable Housing/Homeless Housing; Emergency Shelter; In the Amount of $126,000; County Administrator; Olympic Community Action Program (OlyCAP) 13. AGREEMENT re: Affordable Housing/Homeless Housing; Youth and Adult Housing; In the Amount of $149,270; County Administrator; Owl 360 14. AGREEMENT re: Maintenance and Support Agreement; In the Amount of $5,615; District Court; Justice AV Solutions
Agenda: January 22, 2024
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15. AGREEMENT, Amendment No. 4 re: Chimacum Confluence Project Phase I and II Environmental Site Assessment; Additional amount of $2,600 for a total of $50,586.30; Public
Health; Evren Northwest, Inc. 16. AGREEMENT re: Interagency #K8323; Jefferson County Accessible Community Advisory Committee (ACAC); In the Amount of $13,750; Public Health; Washington State Employment Security Department
17. MOTION TO AFFIRM re: 2024 Affordable Housing and Homeless Housing Recommendation from the Housing Fund Board – Unallocated Funds 18. REQUEST re: Approval of Addition of a Full-Time Equivalent (FTE) Position for the
Information Technology Office; In the Amount of up to $100,000 19. Payment of Jefferson County Payroll Warrants Dated January 19, 2024 Totaling $95,722.41 20. Payment of Jefferson County Vouchers/Warrants Dated December 27, 2023 Totaling
$2,525,314.23, Dated January 16, 2024 Totaling $43,295.00, and Jury Dated December 28, 2023
Totaling $5,125 REGULAR AGENDA:
No set time COMMISSIONERS BRIEFING SESSION No set time PROCLAMATION re: Parks and Recreation Volunteer Appreciation Matt Tyler, Parks and Recreation Manager
10:15 a.m. DISCUSSION with POTENTIAL ACTION re: RESOLUTION NO. ___ re: Reconvening the Growth Management Steering Committee Josh Peters, DCD Director
10:30 a.m. WORKSHOP re: Implementation Status of Tyler’s Enterprise Permit and Licensing (EPL) Suite, Formerly Known as EnerGov Mark McCauley, County Administrator
Josh Peters, DCD Director
Pinky Mingo, Environmental Health & Water Quality Director Cherie Moulin, EnerGov Project Manager AFTERNOON SESSION
1:30 to 2:00 p.m. EXECUTIVE SESSION with the County Administrator, Chief Civil Deputy
Prosecuting Attorney re: Potential Litigation; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(1)(i) DISCUSSION, POTENTIAL ACTION with PUBLIC COMMENT re:
Agenda: January 22, 2024
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TOPIC OF THE EXECUTIVE SESSION
2:00 p.m. WORKSHOP re: 2024 Human Resources Workplan Sarah Melancon, Human Resources Director
2:30 p.m. DISCUSSION re: DNR Natural Climate Solutions Jefferson County Allocation
Updated Forestry Map: https://arcg.is/1mvTKX Heidi Eisenhour, Commissioner District No. 2
3:30 p.m. CONTINUED DELIBERATIONS re: Shoreline Master Program Hearing Josh Peters, DCD Director ADDITIONAL DISCUSSION ITEMS
NOTICE OF ADJOURNMENT
COMMISSIONERS MEETING SCHEDULE The Week of January 22, 2024
A snapshot of the meetings the Commissioners will be attending this week are notated below. If you would like to get more information on these meetings, please contact the Commissioners’ Office at 360-385-9100 or send us an email at: jeffbocc@co.jefferson.wa.us
Monday, January 22, 2024
9:00 a.m. BOCC Meeting – (Hybrid) Board Tuesday, January 23, 2024
8:30 a.m. Finance Committee - Kate 1:30 p.m. Jefferson County Community Wildfire Protection Plan: Advisory Group – (Virtual) Greg, Heidi 4:00 p.m. Jefferson Community Foundation – Heidi Wednesday, January 24, 2024 8:00 a.m. Public Health Lobby Day in Olympia - Heidi 2:30 p.m. Housing Fund Board – (Virtual) Greg Thursday, January 25, 2024 10:30 a.m. Public Health Site Visit – Heidi
3:00 p.m. Solid Waste Advisory Committee – Heidi 5:30 p.m. Washington Environmental Council - Heidi
Friday, January 26, 2024 9:30 a.m. Housing Fund Board Special Meeting – (Hybrid) Greg 10:00 a.m. Strait Ecosystem Recovery Network Quarterly Meeting – (Hybrid) Heidi
12:00 p.m. 2024 Legislative Virtual Updates – (Virtual) Heidi 12:30 p.m. KPTZ – Heidi
Agenda: January 22, 2024
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2:30 p.m. Washington Conservation Action – (Virtual) Heidi
The County has various Boards and Committees that are subject to the Open Public Meetings Act (OPMA). Agendas for those meetings will be posted to the Jefferson County website calendar 24 hours prior to the start of the meeting. The Agendas will contain information on how to provide public comment, meeting access, and meeting materials (if available). For more information, go to: www.co.jefferson.wa.us – Services – Laserfiche Web Portal (username and password is: public) – Board of Commissioners – Boards & Committees or click on the Calendar tab on the home page of the website.
COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA.
Americans with Disabilities Act (ADA) Accommodations Provided Upon Request