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HomeMy WebLinkAboutchat11:46:48 From Chambers to Greg Brotherton(Direct Message) : What is ESS? 11:50:59 From Stacie Prada to Hosts and panelists : Let Philip and Veronica in? 12:01:35 From Chambers to Judy Shepherd(Direct Message) : What is ESS? - Carolyn 12:02:04 From Judy Shepherd to Chambers(Direct Message) : Employee Self Service 12:02:12 From Chambers to Judy Shepherd(Direct Message) : Thanks! 12:22:55 From Josh Peters, DCD to Hosts and panelists : Vincent (Vince) Maniaci, new planner in DCD (mostly long-range planning) - among other assignments: Capital Facilities and Transportation elements in Comp Plan 12:31:44 From Joe Nole to Hosts and panelists : Sorry, but I have to logon to another meeting. Great seeing everyone! 11:36:50 So I will call this. Bed or January nineteenth, 2024 meeting. I will call this January, nineteenth, 2,000, and 24, meeting of the county government coordination meeting to order. 11:37:04 Carolyn was seeing more people on her Zoom screen than we're seeing on the monitor here in the chambers but I'll just Proceed knowing that more people are in the room than we can see. 11:37:20 So I'm sharing the meeting and tell about who, 1215 when Kate will rejoin us or. 11:37:27 Greg you can take over. I need to leave to go do KPTZ at that point. So, let's see. 11:37:35 We're gonna start off today. The agenda today has just a few items on it. The first is strategic plan implementation. 11:37:41 I'm going to give a short update on that. Oh, and public common, of course. Okay. 11:37:48 And then, Judy, Judy is going to do an update on contracts and grants in Munis and then we'll do a roundtable and talk about future topics. 11:37:56 But as we do at all of these meetings, we have a opportunity for public comment. Carolyn, is there anyone in the zoom room and the. 11:38:05 Public. There is nobody present in person or online. So I will open. Close this public comment period. 11:38:14 And I'll just kick it off with strategic plan implementation. Couple of updates for you all. 11:38:23 Mark has been working with Barry Dunn. To secure their services to help us with the implementation of the strategic plan. 11:38:31 And they've sent us a proposal and we're reviewing it but it includes 3 tasks. One is finalizing our implementation plan which we developed in the process of developing the strategic plan. 11:38:44 And then assisting with progress reporting to the board. And then the part I'm most excited about is some data dashboards so that we can actually track the progress of the plan implementation as we move forward in the in the 5 year time period. 11:39:01 So that's in progress. And then the second thing I was going to say to folks, I just went read back through the strategic plan briefly last night and really we did a good job of making our objectives. 11:39:17 Reflect the work that we'll be doing as a county over the next 5 years. So I could pretty much assign objectives for tracking to departments just by looking just by skimming through the plan. 11:39:30 So I think we will do that. And put the logical departments next to the objectives that make sense and some is just for example there's one around the community health assessment and chip programs and those associate measures associated with those. 11:39:49 So that would be logical work for Barb Jones at public health. There's an objective around emergency preparedness that would be a logical for one for Willie to track. 11:39:59 It's probably something he's going to track already and that's Really what we tried to focus these objectives on when we were developing the plan is the work that we were going to already be doing. 11:40:10 There's completing phase one of the port headlocks or we all know that's public works is task number one over the next few years. 11:40:19 So for DCD, there are objectives like enhanced multi-use and business friendly zoning to encourage more business location in Jefferson County. 11:40:29 That will logically be part of the next compound development. So there's logical places for these objectives to reside and I think what we need to do is create a table. 11:40:40 Of the objectives and the associated departments. And I would be surprised actually if Barry Dunn didn't already have that table. 11:40:48 So I'm just going to reach out to them and see or I can easily spend an hour Jenning up a Excel table and sharing it with you all. 11:40:54 So. Those are the 2, things I wanted to give you updates on regarding strategic plan implementation. 11:41:00 The very done. Future work and then assignment of objectives to departments. Does anyone have questions, concerns, thoughts about those 2 items. 11:41:14 No, seeing thumbs up. Things, heads, shake, okay. Okay, so. 11:41:23 I would also just say about the strategic plan going back through it. Last night I was excited about it. 11:41:29 And I'm glad that we focused the objectives so that they were actionable and also had logical homes to reside in so that the we're actually tracking work that people already have on their plate. 11:41:40 So I'm really excited to see us develop a good. Reporting and tracking system for this because I think it's going to make us all, all excited about the progress we're going to make towards achieving this plan over the next 5 years. 11:41:53 So let's see the next thing on our agenda is Judy Shepherd, drum roll please with a ESS contracts and grants and Munis update. 11:42:06 Judy, over to you. 11:42:06 Okay, so good morning everybody. I'm still recovering at home, but doing better every day. 11:42:14 So, Yes, Market asked me about this couple of weeks ago about brand contracts and ESS and, we, we've had a lot of progress. 11:42:26 We had hoped to have a lot be further ahead, but as you well know, we've had, change in team players in this in each one of these areas. 11:42:37 And so. And then we've had loss of staff. We're still, we have one more position to hire so that AP can and accounting can get off the ground and be a little stronger and we can and continue to move forward. 11:42:53 So that's kind of where we are today. Grants we, Amanda Christopherson in our office has been doing and noy has been doing some training on this. 11:43:04 We're kind of at a place right now where we need to provide some little more background training on Munis for Amanda, which is going to help her. 11:43:17 And so, grants will come along at some point. It may be through the financial worksheet process which a lot of you are familiar with. 11:43:27 So we're still fine tuning that, so there'll be more to come on that. 11:43:32 Contracts is hot to try. Let me tell you. Contracts is a place that. 11:43:39 Public, how I'm coordinating with public health. They are ready to start entering contracts. 11:43:45 I have to touch base with them just to see where they're at with that. I'm setting up to work with ADL and Carolyn this next week to start training them on contracts so that all these contracts that we're doing I'm going to be tracked in a Excel spreadsheet. 11:44:04 They're going to be tracked in the system. This will make things so much easier and all contracts can be entered. 11:44:10 So if your department has contracts and you want to enter contracts into Munis so that when you pay a bill it automatically tracks against that contract. 11:44:22 And then you're not worried about, you know, your budgets should match what the contract amount is. 11:44:27 And then that would actually really help in not only auditing in the AP staff, but it'll also help your staff track it. 11:44:36 So, that's That's why contracts is huge. So we're really working hard to get that going. 11:44:46 Really fully see us start having them. Beginning entering this month. So if. You have contracts that you wanna enter into. 11:44:55 Just reach out to me. Let me know. We'll get some training set up. We'll get you set up with what you need to as far as permissions and we can. 11:45:03 Get you going. So that's exciting and I know it's exciting to Carolyn because she tracks on lot of contracts and Excel worksheets. 11:45:13 Yeah. 11:45:12 Oh my gosh, and she's done an amazing job with that. So it'll be good to see it all come together. 11:45:19 Gonna be awesome. Thanks Judy. 11:45:22 Okay, and one more thing, ESS. So. 11:45:27 We're gonna get there. Can I just say that? We will get there. A lot of you are asking for this. 11:45:35 When, so as you all have heard, Sarah Mcintyre has joined our payroll team. 11:45:42 And, we have already, have already talked to Sarah and she is probably gonna be heading up that project. 11:45:48 However, there's a little bit of training that needs to happen before that happens. So we are going to get there and we may get there sooner than we realize I can't give you a date. 11:45:59 I wish I could, but right now we have a very new payroll team. With the exception of the LEDA. 11:46:06 So bear with us, we're gonna get there and it'll be good. And we make it, you know, they're working on right now, payroll for February fifth. 11:46:16 Where we've had CBA changes that are. Oh my gosh, they're huge. They don't mean they They're small sentences in the contract. 11:46:27 But the way it affects payroll and HR are huge. It changes our process. It changes how we set things up. 11:46:35 So we're in the process of working through all of that right now. W twos, quarterlies. 11:46:40 I mean, there's just a lot that happens in January. So stay tuned. I will keep you updated on our progress. 11:46:45 And I'll let you know where we're at and give you periodic updates if not just letting know here we go we're doing it. 11:46:54 So that's really all I have to share. 11:47:02 Thank you. I'll get there. 11:46:58 Thanks, Judy. Glad you're feeling better. Look forward to having you back to a hundred percent. 11:47:11 Next item on our agenda is roundtable and this is as by design should be most of our meeting and I think the first piece and person who told me this should be most of our meeting was. 11:47:21 Our assessor, Jeff Chapman. So if we were even if we were going just alphabetically, we would start with assessor, I think. 11:47:29 Is there another department that comes before that? So let's start with Jeff. On the roundtable and then Pass it to somebody and then. 11:47:36 They can go and we'll pass it along to each other. 11:47:41 Okay, for my office one the main thing we've been working on of course is getting levy set and so we could certify him over to the treasurer so the treasurer. 11:47:52 Treasurer product can get the tax statements out. We did that and we did that on time a few day a couple days early even you know we got it done like by Thursday which was no small trick because our software has flaws in it. 11:48:07 And you know at 1 point, what it tends to do is 0 out. The highest waffle levies if you put them in so at 1 point I zeroed out the hospital district. 11:48:19 Trying to make a correction and it's zeroed everything out. So, you know, that's interesting is you don't want to end up due to a technical flaw, not setting levies. 11:48:29 But we did, you know, Laura Lee worked very hard at it and she she does the manual part of it and she got it all done. 11:48:36 And that allowed us to make and we've been double checking. We got the abstract just about ready to go out now. 11:48:44 And we're double checking that to make sure everything's correct in it. And so we feel pretty good about that. 11:48:51 I am concerned that the error that was in our software system That led to a number of levy glitches both for us and other a lot of other counties. 11:49:03 It's still there. They never, they were supposed to send a correction way back well before Christmas and To this date, they have not corrected that problem. 11:49:12 So, it does concern me because the other thing I've been doing is attending. I'm on the assessors legislative committee so The legislature is having a robust time again going after property tax. 11:49:26 It's probably 70 bills out there if they all passed Nobody would have to pay property tax. So maybe that's the good part about it is the legislature doesn't decide who will pay, they decide who won't and everybody's got their favorite cause so they they basically cover all bases. 11:49:45 And there are, you know, there, there's basically industrial exemptions and commercial exemptions and and residential exemptions, you name it. 11:49:53 So, some of these are actually gonna move forward and one of them may be the homestead exemption, which is being highly favored in King County. 11:50:02 And that would take a percentage of your value off. For the purpose of the state. Levy calculation. 11:50:10 So that would be a complete change in our software system that I don't have a lot of faith. 11:50:17 They'll get right the first time. It also would mean that we would be checking everyone to make sure what their principal place of residence is. 11:50:24 So they'll put all, it's clear it will put a whole lot more work on the assessors office and You know some of the counties are saying they're gonna have to add 2 to 3 FTEs it won't work out quite that much to us, but it will be every time you complicate the property tax system, particularly with income based information. 11:50:43 You wind up having us be more and more of auditors on financial auditors and income monitors. So we're not looking forward to it, but we're pretty sure some of these measures are actually gonna pass out. 11:50:57 So I guess I was not to say, yeah, our appraisers are kicking in with a new year with a 20 to 4 2024 year and they got our iPads we've got our system up and going and so we're proceeding with revaluing. 11:51:10 The the basically school district 50 outside poor towns and limits So that would include all of Discovery Bay and if Cape George don't call a point Glenn Cove. 11:51:23 And so we've got it divided up and we're starting on that. So any questions? Sacey? 11:51:29 Stacey might have one. 11:51:32 My only question is can someone let Philip and Veronica in the room? 11:51:37 And over 11:51:38 I think they were using the link on the other invite and so they're in the attendees right now. 11:51:43 They just hopped on. 11:51:45 And Veronica. 11:51:50 Well, who wants to go in that next Brenda? Do you want to go? You're you've been in the room the longest I think today. 11:51:57 Okay. 11:51:57 Sure. Sometimes my, computer glitches out, so, We'll see if it does and freezes. 11:52:07 If it does continue on. So yeah, we have a lot going on in our office. We have our election team is working on 3 different elections right now. 11:52:16 So, we have a, a, our Portland language district election. February sixth. We have some schools, special elections February thirteenth. 11:52:28 And of course the presidential primary election which. We heard yesterday in court that. 11:52:36 What the state certified to us for the the people on the ballot stayed so delay delayed 2 us 2 days to get it to our printer so we're going to be working. 11:52:47 Hard to get it all tested. With, and that's the challenge we're having right now is with the elevator down we have some election equipment that's stored down. 11:52:57 In the lower level and once we program up with the presidential election it has to be under block and see and so we wanna thank the Ben, he's working with this. 11:53:11 To get a room down there because we can't get it up here in our office. We're hoping the elevator gets, fixed before we actually do the, the physical LA that the state comes here next month. 11:53:23 So, the elevator, even though we use it for, you know, transportation, we actually use it for our equipment too. 11:53:31 So, you know, having our ballots and It, you know, being, down there doesn't. 11:53:35 Work well, but for the at least the unofficial LA we're gonna be doing it hopefully today and tomorrow. 11:53:42 We're gonna be using. Equipment, equipment down there. So that's one thing. 11:53:49 The other thing is, payroll, we did send the W twos out yesterday. So everybody, look for me in your mail. 11:53:57 We can't guarantee it's gonna be early every time, but we, we were working on it because it was a priority because we hadn't done W two's and this is our first time to do it. 11:54:11 And Kari, the sheriff's office helped us do it last year. So. First year in Jim's, so we, we checked and double check that the amounts were right. 11:54:21 So. We're hoping that they're right. But they're in the mail. 11:54:25 And then we have an AP position still that we haven't failed. We're interviewing again today. 11:54:31 And hopefully we'll have a person there that will. We'll start learning AP, cause Noimi, Jessie and I have been doing the auditing. 11:54:41 It's been fun. And challenging. So. 11:54:47 Hmm, I think that's about it. 11:54:50 Good update. Oh, looks like Greg's got a question. 11:54:53 Yeah. 11:54:53 Can you tell us who's on the primary for the presidential primary? 11:54:59 Yeah. 11:54:58 Can I tell you who is? I don't have a right in front of me, but the challenge was, 11:55:06 Was found. Declined or whatever. So. Donald Trump will be on the actual primary valid. 11:55:15 Okay, and then. 11:55:18 You want me to go grab the list and tell ya? 11:55:20 I would love to you could send it to me later if no one else is interested. I'm just I'm just curious who ended up on. 11:55:25 Okay, very good. Does everybody want to know? Okay, I'm gonna go grab that so someone else start. 11:55:34 And I'll come back on and let you know. 11:55:38 Who wants to go next? How about you, Joe? 11:55:45 Thanks. Yeah, I was gonna suggest that I only have a couple of things. I'll go quick. 11:55:48 If you haven't already noticed there's a new security officer in the courthouse. 11:55:51 Gordon, Tamara, who retired. We just hired his replacement. He started on January fourteenth. 11:55:58 Gentleman named Dylan Heck. He's, a lateral from Clawham County. 11:56:02 Sheriff's Office. So he should be on on his own pretty soon right now. He's an FTO. 11:56:09 The other thing I just thought might be interesting just in case everyone wanted to know since the snow last Thursday till today the deputies have responded to 43 traffic accidents. 11:56:20 There were quite a few going on I I hope it was known in this meeting, but there was one the other day on Center Road Center wrote it really bad. 11:56:28 And the guy said, I don't know what could have went wrong. I had my cruise control set at 55. 11:56:33 Which was pretty surprising to me. I thought the roads were pretty bad. I and I enjoy going out and driving around in the snow but They were, I don't recall seeing them so, you know, I see and stuff. 11:56:47 So anyway, that's all I have unless anyone has any questions. 11:56:50 Any questions for sheriff? 11:56:54 No? Okay. Wendy, do you have anything that you want to update folks on? 11:57:01 You're muted. 11:57:05 Didn't work. I just want to throw out a quick encouragement. It's too late for this version, but If we could encourage folks in your department to submit to the newsletter, that would be really helpful. 11:57:20 That way all the departments get to know a little bit more about your department and, That's the wish. 11:57:27 And the requests. Next, next will be out in April. 11:57:34 Right. I'm just going on my zoom screen. Stacey, you're next on my zoom screen. 11:57:41 And if your camera is not on, I have a list from Carolyn, so I'll get to you, but I'm doing people on the Zoom screen first. 11:57:48 Okay, thanks. First off, to. Segway from Assesser Chapman's report, kudos on getting it done on time and also getting it to us in advance because of the concern for the snow and meeting the January, the fifteenth statutory deadline which you could have. 11:58:12 Gone the next day I'm sure but we're we're working hard to get ready and finalize all of it so that it will then be on the website people can pay which some people are already asking wanting to know where it is and can they pay it? 11:58:29 But also to get the the tax statements basically the file to the printers within the next couple weeks and get those out so everyone has them mid February. 11:58:42 And all the updates that go with that. Certainly year-end, we're still in the midst. 11:58:50 And they just posted the, final thirteenth month benefits and so you know these things affect cash and i know know, County Administrator Mark is always wanting to know what that final number is on the general fund, but there's all of these trailing items that occur or so knowing me just notified us today that those have been posted for thirteenth month so that's also something for the financial people to 11:59:20 remember. It has been updated I think as the standard I think Judy goes in and makes the default but you do want to make sure when you're looking at those year-to-date budget or any of those reports that they're including thirteenth month. 11:59:35 And I want to thank the sheriff County admin and whoever is involved in deciding and assuming Mark. In consultation with emergency management roads and the sheriff. 11:59:50 When we do office closures having people that may be near and live up on very long roads or driveways. 12:00:03 Or Portangelis. It does get stressful deciding when, when to call it when it's not closed. 12:00:10 Had specifically one person in my office from Port Angels who Friday spent about 5 h in the car I think but you know got quite a bit of ways and I wish I'd been tracking closer to let them know just to turn around right away but you know hindsight. 12:00:28 But also just The people who have the longer drives, I really appreciate you coming in and reminding people that roads are getting bad in certain areas and so we have that information. 12:00:39 To really kinda. Make sure we. 12:00:47 Yeah. 12:00:45 Prioritize within our office, you know. What we need going but also. Try to make sure the people most at risk in terms of travel can get home safely. 12:01:05 Oh, and also with all of that, we're still doing things remotely because we do have a central services that need to occur. 12:01:12 So. Anyway, and then lastly, this was something I had spoken to a few people about, but just wanted to put a shout out that the 4 people in my office that do accounting and and government finance. 12:01:29 So 4 out of the 5 of us in the office. We recently signed up for the government finance. Officials of America, GFOA. 12:01:37 Signed up for the certified public finance officials training and so this is a 2 year to five-year max training program that will be doing to 5 HA week and really try to up our game on the finances of the county which I think will benefit everyone and you know add to professional growth and interest but also really try to you know, given that we, we don't have career ladders in our finance and we 12:02:13 don't have other things. That you know we wanna I want to mentor people to be ready for the bigger positions and if they're in the county great if they end up being somewhere else. 12:02:25 Later, great, but we want to make sure that everyone's really being, you know. Striving for the maximum that we can do within our within our county. 12:02:37 So Veronica you had a question back or you had a comment for their back. 12:02:44 Yes, thank you. I just wanted to say that I don't think that you know, being in Mark's position is easy, that's for sure. 12:02:55 And, he's not a weatherman. He wears many hats. And I would not want that. 12:03:01 Responsibility myself. However, I just want to say that 12:03:09 These opportunities as far as closing the county. Is really a situation where we can show that we do value our employees. 12:03:22 And I just wanna say that. I've lost a child. Due to icy road conditions. 12:03:30 And it is not worth. 12:03:36 Anybody's life. We do not have crystal balls. But I will tell you. It was really clear. 12:03:45 The day that we had the snow. It was not going away. Anytime soon the next day. 12:03:54 So I would like our county to do a review. Of our current process. Not just with one or 2 people. 12:04:04 I would like some serious review in this process and I would like it very transparent. And I don't want it to be on one person shoulders. 12:04:13 I really don't. I don't think that's fair to anybody. And I would just like it a transparent process. 12:04:21 And a team. You know, the port closed early that day, the schools closed early that day. You know, we can lean on each other for this weight. 12:04:48 Thanks. 12:04:32 That Mark is carrying. You know, it doesn't always have to be him. We have a safety committee, we have commissioners, we have public works, we have county roads, we have so many people we can lean on and I honestly don't know the existing process. 12:04:51 But what I do know is let's take these opportunities that we can really show our employees that we value them. 12:04:59 We say it all the time, but this is an opportunity we can actually show them. Let's not call them in for a couple of hours. 12:05:06 Let's not put them on those icy roads. That's just what I have to say. 12:05:11 Thank you. 12:05:12 Thanks, Veronica. I see that Jeff has his hand up. 12:05:18 Yeah, this kinda goes along with what Veronica said and Stacy is, you know, I have a couple of employees that live in Los Angeles. 12:05:26 And of course, you know, they to come in, they have to go down that Morris Creek hill and they had a lot more snow there. 12:05:31 And you know, it's fine for me to tell them that they can work from home in order to not risk the roads. 12:05:39 And that's good. It's just, you know, I have employees closer in too, you know, I haven't been Chima come and we haven't for towns and they don't get the same latitude and and I get that it's a it's easier to get in But then somebody from Chimican can have an accident too. 12:05:55 So I have to figure out how to be fair to everybody on my staff. So that when these kind of situations arise that they all have an opportunity, if we're gonna give anybody an opportunity, they all have an opportunity to stay home and work from home. 12:06:09 And, and I need to think about having backup work that they can do from home for that. 12:06:22 Yeah. I think that's a really good point and Bronagh, you made some great points. 12:06:15 Reason rather than always showing favoritism. To those who have the furthest drive. 12:06:27 I think a committee is a great idea and I know that Mark expressed to me on Monday first thing that he felt like hindsight was 2,020, but that he hadn't made the right call at the right time. 12:06:37 So, you know, but it's, not until you're looking in the rear view mirror at what the conditions unfolded that you can know that but there is a lot of knowledge in public works and on roads so I think having a committee of the experts in our. 12:06:53 In our family would be a good approach. I don't know, Monty turned his camera. 12:06:58 I don't know if he wants to say anything about this topic or you want to go next, Bonty? 12:07:03 Sure I could. Yeah, I mean, I think Mark would have made it a different call looking, back on this one, from what he's told me, but of course he's not here, so I'm not gonna. 12:07:17 Speak for him. 12:07:23 Course I have employees that drive from Squam and further. To work on the roads and they don't get the option of staying home. 12:07:33 So if we're going to talk about these policies, it might be good to talk about what. 12:07:39 What? Benefit they get when everyone else gets a paid day. Home, which I'm not opposed to. 12:07:48 What are the people who had to work? Do they get an extra day of PTO? Sometime later or something like that because I think we wanna treat people. 12:08:01 I could. 12:08:01 You know, equally if possible. I will say, yeah, the roads where I've been here 26 years. 12:08:08 There was some of the, you know, some pretty bad conditions. I think the Speed and depth of the freeze are responsible for that. 12:08:15 You cannot cloud ice. And this county does not have the budget for salt. The amount of salt it takes to melt ice. 12:08:26 But There's a lot of water in Washington snow and when those temperatures go down that far it was below 10 degrees in Chimicum. 12:08:37 Friday morning. That's not coming off the road. For days. 12:08:44 The DOT has huge budget. To throw all kinds of salt at things, we don't, we have a lot more roads than DOT does as well. 12:08:53 Point out that, County doesn't even use salt on their county roads and also, and counties road cruise work a day shift. 12:09:04 And that's it. Set it right in the paper, but I've known that for years they show up it. 12:09:09 6 in the morning, which is earlier than their normal start and worked till 5 in the evening, which is later than their normal. 12:09:16 Close down time and they go home. Our crew, half the size, half the number of trucks. Works 20 to 24 HA day with a split shift. 12:09:29 And they did that. Thursday night through. Last night and now they will get back on their normal shift. 12:09:40 We put out nearly a million pounds of sand in 4 days and over a hundred 1,000 pounds of salt in those 4 days, but you can see. 12:09:51 That the results are not going to be a road that you can put your cruise control at 55. 12:09:59 And hope for success on. I drove to Port Angels and back. Saturday morning. And was successful. 12:10:06 But I own a all wheel drive car and I drive in the snow all the time. But people, cannot expect to behave the same way that they behave normally. 12:10:24 So. Like I said, and we're down. 12:10:31 We have, 2 vacancies on our road crew in hadlock currently. We have and those vacancies have been there for quite a while. 12:10:41 And like I said, we do not have. vast fleet of trucks either, but we have a lot of roads. 12:10:49 We do prioritize them. It's all on our website. But, we get, an incredible number of angry phone calls asking us to plow. 12:11:01 Cul-de-sacs in Port Ludlow. And like I said, you don't plow ice and you're not going to see us on a cold. 12:11:13 So people need to reset their expectations. Purchase chains or. My mom does. 12:11:23 She's 86. She lives in Bellingham. She got 18 inches of snow in her driveway and in the alley, which is not blown by the city. 12:11:31 And she knows what to do, which is not go out in it. Although I did catch her shoveling her 18 inches of snow out of her driveway last year. 12:11:42 Told her maybe that wasn't the best thing she should be. Anyway, she's pretty hardy. 12:11:48 Monty is. 12:11:50 Closed for several days. The people that haul the trash to us. We're not running the people who haul the garbage from our transfer station to the train station. 12:12:05 We're not running, so there was no point in being open and a number of those employees also were, going to be challenged to get to work. 12:12:17 The scales froze. Here they also froze in other cities and counties as well. Even after we reopened. 12:12:27 So that was a challenge we had to deal with. We're still down employees in solid waste as well, although we have a couple new people coming on in February, which will be great. 12:12:39 And. So anyway, that's, that's kind of the report from Public Works. 12:12:46 I really appreciate all the hard work that our very small crew did put in over the course of the of the storm. 12:12:55 Thanks, Monty. It looks like we have a question from Sheriff Knowle for you. 12:13:01 Sure. 12:13:03 Not a question, it's just a comment. I didn't mean to imply that the 43 accidents were caused by the roads not being taken care of. 12:13:13 Oh, I didn't take it that way. 12:13:11 And I hope it didn't, didn't come off that way, but it's Okay, it's like Manny says, you know, people should be the majority if not all the crashes were people that were just driving like normal. 12:13:21 Or, you know, maybe slowing down a little bit, but, So anyway. 12:13:26 Well, and a number of those crashes were on state highways. As well. 12:13:30 Well, yeah, so that was a lot. Yeah, summer state highway, summer county road, you know, center road was bad, but like you said, there, there was, I mean, I know at my house in Chimicum, it was 6 degrees 1 one day. 12:13:42 So, Yeah, the other. You know, just people driving. That shouldn't be out in it. 12:13:50 So. Anyway, thanks for. For the road crew. The other thing I wanted to say is, you know, as far as looking ahead, you know, the deputies are out there. 12:14:00 In it. So, and I know in the past we, you know, we passed, we, we pass on information to county roads and, you know, so You know, there is a way to kind of get road conditions for the county. 12:14:11 If we, and, and I know that's being done too, but. But it's something maybe we could. 12:14:18 Could look at doing a little more. 12:14:24 Thanks, Joe. I don't know if you guys noticed Tidy and I did a quick switch out. 12:14:27 Sorry, I was in an important fairies meeting. Was Heidi calling on folks or you just jumping in? 12:14:36 I just, I raised my hand and jumped in. 12:14:39 Oh great. Anyone? Interested in going next. I mean, hot takes from Jefferson County. 12:14:51 Great. 12:14:50 I'll go next. I just wanna express my appreciation to public works department for the work that they always do in these situations. 12:14:59 Happen I happen to be on one of those cul-de-sacs in Port Ludlow and I think one of my neighbors was one of the people that called. 12:15:06 And, you just got to know that they're not going to get to you when you live on cul-de-sacs like that. 12:15:15 Yeah, it is very dangerous. Out there. I happen to leave the county, the court house at about 7, about 5 30 on Thursday. 12:15:25 And, it was really snowing hard. It was bad on state highways and county roads. 12:15:32 There were people in ditches. There were people just stopped. And not knowing what to do. 12:15:39 So you like. So important to emphasize that people have to slow down and be careful. I mean, it took me 2 h to get home and what normally takes 35 min. 12:15:52 But some of the way I was driving 5 miles an hour because of the condition so You know, I don't know what we can do to publicize that, but that's. 12:16:02 You know, that's really important. In terms of our office i think we weathered it okay i think you know a lot of people work from home a few days you know because of it including me because my cul-de-sac was I see. 12:16:19 And I knew better and you know, again, kudos to public works and all they do and that effort that's put in to keeping our roads going when we when we have situations like this is second to not. 12:16:38 You're here. Sarah, did you want to go? 12:16:45 Yeah, hi everyone. Yeah, just to shout out to all these folks that we've been talking about today, public works for our roads. 12:16:55 And also solid waste. For all the work that goes in there to let people know when they can deposit their trash and when it's it's okay to close the transfer station. 12:17:06 Also to our payroll team and the auditor's office just awesome work getting out the W two's, especially with our change in Munis and the change in staffing there. 12:17:21 That's been huge. On the HR side January is a month where we're entering a lot of new data into Munis regarding changes to wage tables, grades and steps for many of our employees this year. 12:17:39 We work as a team with payroll and it's a really important relationship that we have so that we make sure that everyone gets paid. 12:17:49 The wage they should be paid. And just thank you to everyone for showing up and doing your work. 12:18:01 That's all I. 12:18:01 He, Sara, can, can you say generally, I know we can't talk specifically, but just how about how collective bargaining is going. 12:18:09 Yeah, so as you all may be aware, we successfully bargained and had adopted contracts for UFCW mid 2,023 Sheriff's office admin in December. 12:18:25 The public works vote is up for ratification. Last I heard they were going to vote either Wednesday or Thursday. 12:18:33 I think this may have. Changed because of the because of the weather that we've all had. 12:18:42 And, and waiting to talk to the union about scheduling dates for our central services department. 3 other contracts for FLPR correction staff our sheriff's deputies in our sheriff's command staff those all expire at the end of this year so we'll be reaching out to the unions to open those contracts. 12:19:08 Probably in June. 12:19:11 Thank you. Halfway or so. 12:19:16 Yeah, halfway. 12:19:17 Good job. Alright, anyone? 12:19:26 Really? You gonna make me call on you? 12:19:31 Hey, Brian. 12:19:33 We're going along in district court. Again, thanks everyone for the roads. Our biggest concern right now is that we're scheduled for a trial on Thursday. 12:19:43 And, Hi, I've been, unfortunately, our facility staff about the status of the elevator because I can't reasonably expect. 12:19:54 All of our juror population, I get summoned to make it up the stairs to the second floor. Due to the nature of our population and the people who show up for juries. 12:20:05 So we're setting status hearings next week to try. The cases that are set for trial to see if we may actually have to cancel it. 12:20:15 If I can't, you know, get somebody up the stairs in an elevator. So that's just something I think we need to, you know, once again we Wish for a line justice center or something to be redone. 12:20:28 But I think for all of the departments inside the courthouse that elevator being down. Can really affect our public access in ADA and common, you know, accommodations. 12:20:39 So it's just something to put out there and I know it's It's a hot topic the last couple of days. 12:20:45 Have you gotten a status report from facilities? 12:20:49 Oh, I've been asking and I think we're waiting on a part that got stuck on the East Coast. 12:20:56 Is what I've been told. 12:20:57 Oh, jeez. Oh yeah. 12:21:00 But I think that's maybe something that, You know, I know that we don't have a facilities director on board yet, but that, you know, for the car house, maybe a staff why. 12:21:12 Email saying, Hey, parts aren't coming in. Cause I also have employees that thankfully can work from home. 12:21:19 But have, So it just in terms of planning, so I'll have the snow and elevators. 12:21:29 I still have people that can't physically get in the office. 12:21:34 Okay. I don't see anyone. Here from Central Services, I'll ask encourage your name maybe to send out a Steph. 12:21:45 I'd appreciate it. Thanks. Hello, is everything else is going okay? Starting the new year. 12:21:52 I'm I also wanna give a big shout out. To records department just because of the amount of work they're having to do with all of us and our transition from destroying all of our old records to wanting to have them take our paper files off our hands. 12:22:08 So I really appreciate all the hard work they do out there. And I just hope they can get that message sent to them too. 12:22:16 Okay. Alright, anyone else? 12:22:23 Right. 12:22:22 I'll jump in Kate with a quick report from DCD. 12:22:28 We'll try to make this quick for sure. So. Like to echo of course all the gratitude already expressed for our colleagues for their hard work and keeping things going both for us as an organization and also keeping the community safe. 12:22:41 So. It's almost strange to then talk about like other, and other things that don't rise to that level of importance that we've just been talking about. 12:22:51 But that said, at least wanna let everybody know that we've got a new staff person. 12:22:56 Put some, and just put some details right there on the chat. Ben. And he's gonna be working on long range planning stuff with us, especially over the next 18 months or so. 12:23:07 For the 2025 periodic update. And in particular, I'm gonna sign them to the capital facilities and transportation elements, really as a liaison or consultant manager. 12:23:19 Of course, with transportation, we're going to be working public works closely on that. And then with capital facilities we'll be working with central services and other departments and external partners to just have an accounting for our capital facilities planning across the county. 12:23:32 So just put it out there. You know, you may. Be contacted at some point by a guy named Vince. 12:23:42 Other than that, yeah, the challenge, of course, I'm sure everybody feels this. 12:23:44 So it's not just me, of course, but, just. Expressing the perspective from my vantage point over here that, you know, when we get something like this weather occurrence. 12:23:53 It just makes it that much harder to meet deadlines and get things done that we're supposed to have been done and some of those things can be pushed off but not all of them as has been mentioned. 12:24:01 So Just kind of trying to stay above water and moving things forward as best we can and that included just a couple notes. 12:24:12 We're still responding to the community assistance visit that we received from Department of Ecology representing the Federal Emergency Management Agency since we're a participant in the National Flood Insurance Program. 12:24:25 So that's been. It's been a challenge. These are really audits. More than community assistance. 12:24:30 It depends on how you look at it though. And, so we've been, you know, Brent's been part of that and Phil Sasir and others and just been trying to respond. 12:24:38 So today I owe them something that I was able to buy an extra week because of the closure on Friday, but I really owe him something now. 12:24:44 So just let me know that that's happening. It does possibly affect others. In terms of how we regulate flood planes. 12:24:50 We keep people safe from. Future flood events which are bound to come. And, of course we're also still working on the Charlotte Master program. 12:24:58 We're gonna be talking with the board again on about that on Monday and perhaps on an ordinance in February. 12:25:03 And then another thing that's happening is we're asking the board to consider a resolution that would reconvene the growth management steering committee which involves the city of And the port of Port Townsend and possibly the public utility district. 12:25:19 And others to just have this conversation about this 20 year planning horizon and which population. Projection from the office of financial management we're gonna select and how we're going to allocate that population throughout our county and those kinds of discussions. 12:25:34 So there's lots of, Strategy and cooperation going on with the city of Port Township right now, which is really encouraging in the sense because I do recall. 12:25:43 Geez, a couple decades ago that maybe it wasn't quite so friendly. In that sense, or at least we weren't on the same page as much as we seem to be now. 12:25:50 So that's very interesting. But all of this has to do with just what the future is gonna look like and infrastructure planning and all of that stuff. 12:25:57 So that's happening as well, as well as about 20 other things, which I won't go into, to stop there, but thanks. 12:26:03 Great. Thanks, Josh. Brent, were you hoping to chime in? 12:26:08 Yeah, I just wanted to point of clarification because everyone asked, well, what are you working on, Brett? 12:26:14 Hmm. 12:26:17 And so the 6 items that I'm working on. Are the C pacer which has been adopted okay so that is moving forward that's all done we're getting a lot of activity or interest in the city for historic properties that need preservation. 12:26:30 I'm also working on the stock plans and so that's been done. We're at the final phase. 12:26:37 We have to get those. A ready for the community when the new plan. Or I should say the new building code is adopted. 12:26:45 So that's the second. Project that I've been working on. I call them the big 6. 12:26:49 And then, another project that I'm working on is the, short term rentals. 12:26:56 And so we've set up a group of meetings in the county in all different parts of the county to get input about, well, should there be a cap? 12:27:06 Should there be residency based, short term rentals and so forth. And so that's moving forward. 12:27:12 We're going to have a group of meetings. In the different districts. Coming forward in February. 12:27:20 Oh, would they kick off? Will be the chair. Chair Dean is gonna be kicking off. 12:27:26 I think that's February sixth. And so that'll be the first one. And then. Another project. 12:27:34 Is moving forward and. And. Really just really talked about it. We went to the planning commission on one of the components is that we have to revise our flood damage prevention ordinance that covers all of the activity and development in the regulatory flood zone. 12:27:52 And the regulatory flood zone is anything that's within that 1% chance flood, 100 year flood. And so those regulations are gonna change. 12:28:02 I anticipate having that to the board. In the end of March. We're having we're having a public hearing in early March. 12:28:10 And then another item that. So that is, number 3 and then another item that is moving forward is the coordinating water system plan. 12:28:21 And so, I wanted to say that I'm just real bit of realism hit me and that the scope of work is a little more difficult and challenging than I thought. 12:28:29 So we're gonna, the targeting having that ready and available for consultants on the February, the fifth and February twelfth. 12:28:39 What is the coordinating water system plan? That's just a recognition of the county's need for coordinated planning regarding water. 12:28:46 What size pipes should be installed? So that it can be connected to later so it's really has a big component related to engineering standards as well. 12:28:58 And then, another project that is going to be kicking off. Is the UGA zoning and I'm partnering with the current staff. 12:29:06 I don't know how Josh did it, but he got some new team members that are stellar. 12:29:12 And so I'm working with Mo Qi and working on getting some of the community. Needs, better understood and we have the big 6, you know, the big 6 that habitat for humanity. 12:29:26 They just won 1.4 million in the housing trust front award. You should take a look at the housing trust front awards. 12:29:33 Dundee Hill also received a half a million dollars that is the Olympic Housing Trust. So those boards were announced yesterday. 12:29:40 Though the big 6, I consider them to be one, the habitat for humanity. The. 12:29:47 No, we have a. What we call, under the authorities of housing, the peninsula housing. 12:29:57 Authority. Which is government and so that's also the UGA and so they wanna do potentially some self-help housing on this site of garden core departments. 12:30:10 And then we also have our big partner, Bayside housing. So that's 3 I consider the big 6. 12:30:16 And then we also have as we know the group that we've contributed significantly to habitat for humanity. 12:30:22 Which one and as I indicated, 1.4 million. And then most important for the big UGA zoning effort is understanding how we can incentivize missing middle housing. 12:30:34 When you hear the term missing middle. I'm referring to what has historically been provided in communities. 12:30:42 Triplexes, duplexes. So they look like single family homes a lot of times. 12:30:50 And so it doesn't have that sort of obtrusive. Look of being far in it blends in. 12:30:58 To the fabric of those single family communities that we all. Primarily probably live in. And so, so those are the big 6 that I am working on. 12:31:10 UJ is earning stock plans, the FEMA CAB finalizing that, see pace to short-term rentals in the coordinated water system plan. 12:31:16 And the goal is to be able to pass everything off. Because I'll be shifting into what is the term. 12:31:24 The term of art of sara knows it starting April. So I'm trying to get everything moved over and and Josh is I identified the partners in the team that I'll be working with to do the transfer. 12:31:40 So that's it for me and I just really been confused by working with the team here. 12:31:46 Great, thank you. We are at, 1230. I don't know if, if Phil. 12:31:55 And Joe are able to stick around for a minute. There is something I'd love to chat with you about. 12:32:00 I'll get to you in a sec, Jeff. I do want to say just reminder to folks, I'm in Olympia regularly often, so don't hesitate to reach out if they're legislative things that you want me to be tracking. 12:32:11 Go ahead, Jeff. 12:32:13 Yeah, I'm on the legislative committee for assessors. So we track a ton of bills down there. 12:32:21 And I was just gonna mention one after what Brent said, you know, House Bill, 2,000, and 26. 12:32:23 Would have us for people qualifying for the senior exemption and the disability exemption. It would say we wouldn't have to count. 12:32:33 Income from renting their houses out either as short-term rentals. Or as long-term rentals. 12:32:40 So and it may be that that bill and that bill is moving and that bill and there's feeling there's a lot of force and support for it. 12:32:47 And if it does in the end make it differentiation between short-term rentals and long-term, I mean for my office we're gonna have to start knowing the income. 12:32:55 That comes from those places. So that shows how, you know, all this is working together is that there's expectations that if DCD gets more information, collects more information, that therefore that information is going to flow over to me and that we're going to use that and deciding who gets exemptions and who doesn't get exemptions. 12:33:13 So, and it'll be very interesting when it comes actually out of this session. It's a short session. 12:33:20 But there's a lot of highly impactful bills there. 12:33:24 Keep me in the loop on that one, Jeff. I'm curious. 12:33:27 Alright, Phil, forget about it. I'll send an email. We lost Joe. 12:33:32 So, thank you all. Anything real quick for the good of the order. I know we're past time. 12:33:38 Great. Everyone have a nice weekend and see you hopefully before next quarter. We're adjourned. 12:33:47 Bye everybody. 12:33:48 Bye. 11:46:48 From Chambers to Greg Brotherton(Direct Message): What is ESS? 11:50:59 From Stacie Prada to Hosts and panelists: Let Philip and Veronica in? 12:01:35 From Chambers to Judy Shepherd(Direct Message): What is ESS? - Carolyn 12:02:04 From Judy Shepherd to Chambers(Direct Message): Employee Self Service 12:02:12 From Chambers to Judy Shepherd(Direct Message): Thanks! 12:22:55 From Josh Peters, DCD to Hosts and panelists: Vincent (Vince) Maniaci, new planner in DCD (mostly long-range planning) - among other assignments: Capital Facilities and Transportation elements in Comp Plan 12:31:44 From Joe Nole to Hosts and panelists: Sorry, but I have to logon to another meeting. Great seeing everyone!