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Washington State Department of Transportation Agreement SR104 - 010224
on 5 Pa) Aft � Washington State �'/ Department of Transportation Local Agency Haul Local Agency and Address Road/Detour Agreement Jefferson County Public Works 623 Sheridan Street SR104 @ Paradise Bay Rd. Roundabout Detours Port Townsend,WA 98368 Agreement Number HR3 0191 Section/Location State Route Number Control Section Number See Exhibit A SR 104 160700 Region Description of Roads or Streets Olympic See Exhibit A Intended Use(Haul Road or Detour Road) Detour Road Vehicle Restrictions N/A This Agreement is made and entered into between the Washington State Department of Transportation (WSDOT) and the above named governmental entity (Local Agency), hereinafter individually referred to individually as the 'Party' and collectively as the 'Parties'. Recitals 1. WSDOT is planning the construction or improvement of a section of state highway as shown above, and 2. In the construction of the project it is planned to use, for the purpose noted above, those Local Agency roads or streets described above and as further detailed in red on the attached Exhibit"A", and 3. It is anticipated that as a result of the use of these roads or streets, additional maintenance expense may be incurred by the Local Agency. Now Therefore, It Is Mutually Agreed As Follows: �+ 1. The Local Agency hereby agrees to WSDOT's use of the roads or streets covered by this Agreement subject to the conditions contained herein. 2. Immediately prior to the beginning of WSDOT's use of the above described roads or streets, the parties to this Agreement shall make a joint condition inspection and WSDOT shall prepare a memorandum record of the condition of said roads or streets.The memorandum record shall include a statement of the extent and frequency of routine maintenance operations normally carried out by the Local Agency on said roads or streets and may include ?n photographs showing condition of the existing roadway. U 3. WSDOT agrees to reimburse the Local Agency for the cost of additional routine maintenance and repairs, operations in excess of those enumerated in the record made under the provisions of Section II, made necessary by WSDOT's project.The reimbursement for such additional routine maintenance and repairs shall be limited to the actual cost of such operations supported by proper records. Such costs are to be exclusive of all administrative and overhead costs and all charges for small tools. 4. Upon completion of use of the roads or streets covered by this Agreement, a joint inspection shall be made by the parties to determine the condition of said roads or streets.All maintenance and/or repairs shall be based upon the conditions of these roads or streets at the time of this completion inspection,taking into account the memorandum record made under Section 2. 5. It is expressly understood that WSDOT shall be responsible only for that extra maintenance and repairs of the Local Agency's roads or streets occasioned by the project use. In the event of a dispute over the terms of this Agreement and/or the extent of maintenance or repair work required to be performed,the dispute shall be submitted to the Secretary of Transportation for determination. In determining this responsibility the Secretary shall give consideration to the memorandum record provided for in Section 2. The conclusions of the Secretary as to the extent and amount of such maintenance shall be final and conclusive as to all parties to this Agreement. DOT Form 224-014 Page 1 of 2 Revised 07/2018 6. The Local Agency agrees not to restrict below legal limits the size, weight,or speed of vehicles using the roads or streets covered by this Agreement except as stated above under Vehicle Restrictions. 7. No liability shall attach to WSDOT or the Local Agency by reason of entering into this Agreement except as expressly provided herein. In Witness Whereof, the parties hereto have executed this Agreement as of the party's date signed last below, WASHINGTON STATE LOCAL AGENCY DEPARTMENT OF TRANSPORTATION Digitally signed by MaryLou Shannon By: — By: (/ Date:2024.01.23 07:12:17-08'00' Printed: I' 4 t t lh 'h Printed: MarvLou Shannon Assistant Region Administrator for Construction Title: Jefferson County BOCC Chair Title: g Date: 1/2./V Date: January 23,2024 Approved as to form only: ; jam- ,b•il(Lit - 12/22/202 3 Barbara Dykes Ehrlichman Date Civil Deputy Prosecuting Attorney DOT Form 224-014 Page 2 of 2 Revised 07/2018 I t W g i3 i 3 t oq W i o w• ab g j w 3 4w Q o2 O O a� y0 ♦ m LL N o 5 m• q b P z i 3 ¢�j`•`lr� x E. a WoFa 's ; dr. �t ay 2 a. n =a ; .z kl �Y`48I ! o \ ' ` C o� a ro ZE �_ 1 g b °E �-- f OW c ;C $ :as oae a V re lapi s ;as Oki A X la e o., e 6 I �` LW=1 do .5 'T' i € c ` o g 2,o.i gw w a 8. p • a 1t 1 it I c m§. ks=Y z . 5 Ni I ;" '8 � c = W < 0 . a\ j} c y i' 4-440 c Z i • s 6 ^ s a Oyaj :4 �� >7: , ei5,[ -, c. 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'4 \ e ,s,4? : .•.' 1 ... \ \ . ;;g,.... f- s.1 v IP. = , t li ii1111 f 11'0 IN I 1 •-' g 1 le g 3 e : r e r 2 ! i v. ,.- ._ ,- = .t _ 1 R., .V:, ; VI 51 k# e,6 ' ' 4d ;A ' •▪ V 1'` . ,2 :: iriillgOi ,,,4 i'. .. 76303160w L7115iiiii .4*.tr3rsentrimowts.9I...3 stout 5.300200t100114V.1.0,...mrSSZt.o0001A+0/00....1 rMildringoinunwmoctr"..wifelosp.........(aoe.ral _ _ _ 1 (******) 2 Lane, ramp, shoulder, and roadway closures are subject to the following restrictions: 3 4 Hours are shown in 24-hour format. 5 6 State Route 104 between MP 8.61 to MP 9.05 7 Alternating One-Lane,Two-Way Traffic or Intersection—Flagger Controlled 8 Operation 9 Mon 21:00 to Tues 06:00 10 Tues 21:00 to Wed 06:00 11 Wed 21:00 to Thurs 06:00 12 Thurs 21:00 to Fri 06:00 13 Fri 21:00 to Sat 06:00 14 15 State Route 104 between MP 13.61 to MP 13.87 16 Alternating One-Lane,Two-Way Traffic or Intersection—Flagger Controlled 17 Operation 18 Mon 21:00 to Tues 06:00 19 Tues 21:00 to Wed 06:00 20 Wed 21:00 to Thurs 06:00 21 Thurs 21:00 to Fri 06:00 22 Fri 21:00 to Sat 06:00 23 24 State Route 19 25 Full Closure of SR 19 with Detour onto Center Rd 26 27 The Contractor will be permitted one full closure of SR 19 at SR 104 for 21 28 consecutive calendar days during Stage 2 construction. Work for the full 29 roadway closure shall be considered complete and the road ready to open to 30 traffic when all segments shaded in Stage 2 of the staging plans are complete, 31 all paving and temporary pavement markings are complete, all Contractor 32 equipment and personnel are cleared from the roadway clear zone, and all 33 signs, barricades, and PCMS's pertaining to the roadway closure and detour 34 have been covered, removed, or turned off, or as determined by the Engineer. 35 The roadway shall not be opened to traffic before the final lift of HMA is placed 36 and traffic flow will not be allowed until all highway safety elements are in place. 37 38 The full roadway closure shall begin on or after May 1st, 2024, and be complete 39 on or before June 151h, 2024, unless otherwise approved by the Engineer. 40 41 The Contractor shall select the specific closure dates within this period and notify 42 the Engineer in writing of the schedule dates a minimum of 10 calendar days 43 prior to the planned start of the closure. Only extreme weather events or 44 extenuating circumstances, as determined by the Engineer, will be considered 45 allowable reasons to change the planned start date after notification has been 46 given. The Engineer may deny approval of the Contractor's selected start date 47 if the required and advanced notification is not received. The dates of the one- 48 time full roadway closure shall be displayed on PCMS boards and Class A signs 49 at the project site for 7 days in advance of the closure, as shown in the Plans. 50 1 The total duration of the closure shall not exceed 21 days. The measurement of 2 the total closure period will begin at 00:00 on the planned closure start date, or 3 as approved by the Engineer. 4 5 Partial Closure of SR19 with Detour onto Center Rd 6 7 The contractor will be permitted partial closure of SR 19 at SR 104 for the 8 duration of Stage 1 and Stage 3 construction to allow northbound turning 9 movements from SR 104 to SR 19 and eastbound turning movements from SR 10 19 to SR 104. 11 12 The Stage 1 and Stage 3 partial detours shall occur between the dates of April 13 1 and July 30, 2024. 14 15 Traffic will be detoured onto Center Rd as shown on the Plans. 16 17 State Route 104 Short Term Traffic Holds 18 19 Short Term Traffic Holds for construction vehicle ingress and egress may be 20 performed at any time through normal legal movements diverging and merging 21 with public traffic. Traffic holds for truck ingress and egress shall be limited to 1 22 minute or less. 23 24 Short term traffic hold for activities beyond construction vehicle ingress and 25 egress shall be limited to 23:00 to 5:00, maximum 5 minute duration. Traffic 26 holds shall be coordinated with the Hood Canal Bridge closures to minimize 27 traffic impacts. 28 29 Release traffic in all directions until queues dissipate before commencing 30 another traffic hold. Where bicyclists and motorists need to share a lane 31 following the end of traffic holds, release motorists first allowing queues to clear 32 and then allow bicyclists to proceed. 33 34 If the Engineer determines the permitted closure hours adversely affect traffic, 35 the Engineer may adjust the hours accordingly. The Engineer will notify the 36 Contractor in writing of any change in the closure hours. Exceptions to these 37 restrictions are listed below and when applicable take precedence over closures 38 listed above. The Engineer may also consider on a case-by-case basis 39 additional exceptions following a written request by the Contractor. 40 41 Lane, ramp, shoulder, and roadway closures are not allowed on any of the following: 42 43 1. A holiday, 44 45 2. A holiday weekend; holidays that occur on Friday, Saturday, Sunday or 46 Monday are considered a holiday weekend. A holiday weekend includes 47 Saturday, Sunday, and the holiday. 48 49 3. After 12:00 on the day prior to a holiday or holiday weekend, and 50 51 4. Before 12:00 on the day after the holiday or holiday weekend. 52 1 5. The two-hour period prior to and the two-hour period after the following 2 special events: 3 4 Discovery Marathon June 1 —2, 2024 5 Lavendar Festival July 19—July 21, 2024 6 Wooden Boat Festival September 6—September 8, 2024 7 8 9 It shall be the Contractor's responsibility to obtain the dates and times of all 10 events. The 21 consecutive calendar day closures for SR 19 are not subject 11 to the holiday closure requirements. 12 13 Traffic Delays 14 When Automated Flagger Assistance Devices (AFADs) or flaggers are used to 15 control traffic, traffic shall not be stopped for more than 15 minutes at any time. All 16 traffic congestion shall be allowed to clear before traffic is delayed again. 17 18 If the delay becomes greater than 15 minutes,the Contractor shall immediately begin 19 to take action to cease the operations that are causing the delays. If the 15 minute 20 delay limit has been exceeded, as determined by the Engineer, the Contractor shall 21 provide to the Engineer, a written proposal to revise his work operations to meet the 22 15 minute limit. This proposal shall be accepted by the Engineer prior to resuming 23 any work requiring traffic control. 24 25 There shall be no delay to medical, fire, or other emergency vehicles.The Contractor 26 shall alert all flaggers and personnel of this requirement. 27 28 General Restrictions 29 Construction vehicles using a closed traffic lane shall travel only in the normal 30 direction of traffic flow unless expressly allowed in an accepted traffic control plan. 31 Construction vehicles shall be equipped with flashing or rotating amber lights. 32 33 No two consecutive on-ramps, off-ramps, or intersections shall be closed at the same 34 time and only one ramp at an interchange shall be closed, unless specifically shown 35 in the Plans. 36 37 Roads or ramps that are designated as part of a detour shall not be closed or 38 restricted during the implementation of that detour, unless specifically shown in the 39 Plans. 40 41 Note: "controlled access" paragraph is deleted. 42 43 Advance Notification 44 The Contractor shall notify the Engineer in writing of any traffic impacts related to 45 lane closure, shoulder closure, sidewalk closure, or any combination for the week by 46 12:00 p.m. (noon)Wednesday the week prior to the stated impacts. 47 48 The Contractor shall notify the Engineer in writing ten working days in advance of 49 any traffic impacts related to full roadway closure, ramp closure, or both. 50 The Contractor shall notify the Engineer in writing of any changes to the stated traffic 51 impacts a minimum of 48 hours prior to the traffic impacts. HR3 0191 Exhibit B Record of Condition Prior to Detour Usage Video log by: of WSDOT Date of video log: Inspected by: of WSDOT of Jefferson County Date of inspection: General Comments: Specific Comments: Road/Street Milepost/Location Comments Page 1 of 2 HR3 0191 Road/Street Milepost/Location Comments Page2of2 HR30191 i Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley, County Administrator From: Monte Reinders, Public Works Director , ,,`,,,— - Agenda Date: January 2, 2024 Subject: WSDOT Local Agency Haut Road/Detour Agreement (Detouring Paradise Bay Rd. and Shine Rd. Traffic during SR104 ® Paradise Bay Rd. Roundabout construction) Statement of Issue: Sign the attached WSDOT Local Agency Haul Road/Detour Agreement for detouring Paradise Bay Rd. and Shine Rd. traffic during the SR104 ® Paradise Bay Rd. Roundabout construction Project. Analysis/Strategic Goals/Pro's & Con's: WSDOT proposes to intermittently close Paradise Bay Rd. and Shine Rd. at the SR104 intersection for periods during construction of the SR104/Paradise Bay roundabout. Construction is scheduled in the spring and summer of 2024. The detouring of county road traffic should be limited to the period between April 1 and July 30, 2024. Most construction activity will occur between 9 PM and 6 AM. However, detouring of county road traffic may continue outside the active construction hours. SR104 traffic will not be detoured onto county roads. Fiscal Impact/Cost Benefit Analysis: This WSDOT Local Agency Haul Road/Detour Agreement is for a WSDOT funded construction project and includes provisions to repair any damage to County roads that may result from its use as a detour. County funds will be limited to Public Works' staff time associated with processing and administering the agreement. Recommendation: Please sign the WSDOT Local ocal Agency Haul Road/Detour Agreement to allow detouring of Paradise Bay Road and Shine Road traffic during the SR104 ® Paradise Bay Roundabout Project. Return the agreement to Public Works for further processing. We will send the signed copy to WSDOT for their signature. After WSDOT returns a fully executed copy, we will send an original back to the BOCC. Department Contact: Bruce Patterson, Engineer III (385-9169) Reviewed By: 4.,/,,z ,77 ,-„,__, 2,/.2. 3 Mark McCauleyjLount Administrator Dite Y �'� CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Washington Dept.of Transportation Contract No: �� /fJ Contract For: Agreement-SR104FParadise Bay Roundabout Detours Term. Sept 1, 2023 COUNTY DEPARTMENT: Public Works Contact Person: Bruce Patterson Contact Phone: 360-385-9169 Contact email: bpatterson@co Jefferson wa.us 8, cspall@co.jefferson.wa us AMOUNT: o PROCESS: Exempt from Bid Process ^ Revenue: 0 Cooperative Purchase Expenditure: o Competitive Sealed Bid Matching Funds Required: o Small Works Roster Sources(s)of Matching Funds _ Vendor List Bid Fund# none _ RFP or RFQ Munis Org/Obj ✓ Other:Agreement with WSDOT APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES TAP NCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: n N/A:n ) ____j__z zjj___ Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: El N/A: J37 , J,tZ� iz-5 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfche): Electronically approved by Risk Management on 12/26/2023. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): ectronically approved as to form by PAO on 12/22/2023. jl . Approved as to form by PAO 12.22.2023 STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6:CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1