HomeMy WebLinkAbout113123M DRAFT minutes 11293 Budget CommitteeJEFFERSON COUNTY BUDGET COMMITTEE Meeting Minutes Wednesday, November 29, 2023 8:30 AM Hybrid meeting: Virtual and In-Person Attendance at Jefferson County Courthouse 1820 Jefferson Street, Port Townsend, WA
Attendees in bold: Amanda Hamilton Amit Sharma Andy Pernsteiner Apple Martine Brandon Mack Brenda Huntingford Brent Butler Brian Gleason Carolyn Gallaway Cathy Taylor
Chelsea Provonost David Fortino Heidi Eisenhour Greg Brotherton James Kennedy Jeff Chapman Jenn Mitchell Joe Nole Josh Peters Judy Shepherd
Kari Binns Kate Dean Lauralee Keisel Leanne Dotson Lori Bailey Lysa Phillis Mark McCauley Matt Tyler Mindy Walker Monte Reinders
Philip Hunsucker Renee Talley Sarah Melancon Sasha Coker Shannon Burns Sophie Nordstrom Stacie Prada Veronica Shaw Willie Bence
Meeting was called to order at 8:32am by Judy Shepherd.
There was no public present for Public Comment. Motion to approve the October 25, 2023 Minutes by Heidi E, 2nd by Mark M, approved unanimously. Expenditure Reports by Auditor Brenda Huntingford. See Laserfiche for reports.
• There was a discussion regarding what YTD target percentage the committee should use given that the report includes expenses but not payroll for the entire month, so it is inconsistent. The group decided to convene a workgroup to decide on a more consistent reporting protocol. Revenue Reports by Treasurer Stacie Prada. See Laserfiche for reports.
• General Fund at $24,506,857 – 99.4% of the annual budget. Interest income accounts for a significant portion of the higher than usual collections. The second sheet shows general fund revenue charts showing 2015-2023 detail and percentage of actual full year collections.
• Other Funds at $40.8 M– 71.5% of annual budget. Funds are grouped at the top by fund type, and YTD percentages are provided. The graph on the second page shows the full year and YTD percentage lines.
• General Fund Cash Balance - $11,320,017 at end of month which includes $4,073,587 for the 15% of expenditure reserve. The reserve amount increased $27,758 with third quarter general fund expenditure appropriations of $185,052.
• General Sales Tax Receipts - $479,960 General and Optional Sales Tax and $136,783 for Special Purpose this month. Cumulatively, this is 4.15% over YTD budget and 7.7% over 2022 YTD. Projected revenue for the year is $265k over budget.
• Sales Tax by Sector: Positive percentages are increases over last year to date, negative are decreases. Color shading is white for zero, green for positive and red for negative.
• REET Receipts - Fund 302 - $167,745 for the month which is 20% under budget for the month and 1.6% less
than this month last year. Year to Date it’s 13.3% under budget and 22% less than last year. We had ten sales over $1 million in unincorporated Jefferson County compared to nine this month last year. Those three sales accounted for 44% of the month’s local excise revenue. Current projection is $236k under budget.
• Hotel/Motel Lodging Tax – Fund 125 - $96,611 for the month. This is 57% over budget for the month and 55.8% over budget YTD. This is 23% more than 2022 YTD. Year-end projection is $365k over budget.
• DNR Timber Trust 1 – Amounts are distributed by the levy rates for the tax code areas where the timber activity occurs. The first page shows distributions for full years 2017-2022 and October YTD for 2023.
New Business:
• Judy shared the 2024 Budget Calendar, which will be adopted with the 2024 budget.
• The committee will continue to discuss whether the 4th Wednesday of the month is the best time for Budget Committee meetings. Reminder: there is NO Budget Committee meeting in December. Meeting was adjourned at 9:47am Minutes submitted by Secretary Kate Dean.