HomeMy WebLinkAbout3.b 2024-01-20 PC Retreat minutes621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us
Public Comment: When the Chair recognizes you to speak, please begin by stating your name
and address. Please be aware that the public comment period is three minutes.
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MEETING MINUTES
JEFFERSON COUNTY PLANNING COMMISSION Special Meeting – January 20, 2024
Annual Planning Commission Retreat – 9:00am-12:00pm Gardiner Community Center – 980 Old Gardiner Road, Sequim WA 9:00 AM Welcome Chair and Overview Presentation Call to Order/Roll Call
District 1 District 2 District 3
Stroming (AS) Sircely (MaS) Hull (RH)
Coker (KC) (10:30am) Shultz (MiS) Nilssen (MN)
Koan (CK) Richert (LD) Llewelyn (CL)
9:05-9:45 AM - Introduction & Purpose of Retreat (Joel Peterson)
Celebration of our Planning Commission volunteers, discuss the 2023 year in review, identify
best practices and areas of improvement, and develop work plan priorities for 2024.
Review of 2023 (All)
a. 2023 work outcomes. What is working well?
• SMP deliberations and outcome was done well.
• The agenda packets are timely—very good for PC.
b. What would you like to strengthen and/or change?
• Consider an individual briefing call from staff to PC members before meeting.
• Use PC webpage to our advantage, such as preparing and posting information for
public.
• Assisting Planning Commissioners with communication between PC members.
• Consider a PC Text Group for announcements which may be missed via email.
c. Operationalize Ideas for 2024 Best Practices. Future goals.
• DCD to provide timely information, especially what is the task—frame topics and
outline options.
• DCD to be more directive in requests for areas of study and completing homework.
• DCD send calendar reminders.
621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us
Public Comment: When the Chair recognizes you to speak, please begin by stating your name
and address. Please be aware that the public comment period is three minutes.
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• Planning Commission develop outreach methods within their Districts—example
of community center Web page Google group postings.
• There was no response or discussion about access to tools such as Comprehensive
Plan, Unified Development Code, other resources.
9:45-10:00 AM - Public Comment: None
10:00–10:45 AM - Training Session
a. Robert’s Rules of Order for Small Groups
• Keep the simple things simple—e.g., accepting minutes by acclamation rather than going
through the process of getting a “second“ for discussion.
• Clear motions. When making motions, be sure to be clear & have the motion read back so
all understand the motion.
• For motions on large items, come to the meeting prepared with the motion written on
paper—consider distribution of motion to all PC members in advance.
b. Working in Subcommittees—Best Practices
• Provide documentation of subcommittee work such as minutes, documentation, or other
report-out for the benefit of the full Planning Commission as well as the benefit of the
record upon which decisions are based.
10:45--11:45 AM - Cooperation Between Tribes and County Planning & Development
Joel Peterson;
Marla Powers, Environmental Planner, Port Gamble S’Klallam Tribe Natural Resources
Department and Misty A. Ives, THPO, Port Gamble S’Klallam Tribe
• Presentation on history of Tribes and treaties—Joel Peterson
• Presentation on Tribal participation and Washington fish barrier culvert replacement—
Marla Powers, Port Gamble S’Klallam Tribe
• Presentation from Misty Ives, Tribal Historic Preservation Officer, on Land
Acknowledgements—internet connection lost and presentation to be continued at
another time.
11:45-12:00 AM - Closing Remarks
621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us
Public Comment: When the Chair recognizes you to speak, please begin by stating your name
and address. Please be aware that the public comment period is three minutes.
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12:00 PM ADJOURNMENT
The next Planning Commission meeting is scheduled for February 7th, 2024 at 5:30pm at the Tri-Area Community Center. To attend virtually please use the following link: https://zoom.us/j/96997604223?pwd=NUJoRktHNEtOUjFHTUF1VDdSaXpXZz09
Meeting ID: 969 9760 4223 Passcode: 742684 These meeting minutes were approved this ____________ day of_____, 2024. ____________________________ Richard Hull, Chair A. George Terry, Secretary