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Home My WebLink About112023M 5ON C� ti 1 .1SNING) MINUTES Jefferson County Board of County Commissioners Regular Meeting — November 20, 2023, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting. Chair Brotherton called the meeting to order at the appointed time. Commissioner Kate Dean joined the meeting at 9:03 p.m. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and six comments were received. The Commissioners addressed the comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Eisenhour moved to approve the Consent Agenda as presented. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. HEARING NOTICE re: 2024-2025 Jefferson County Biennial Budget; Hearing Scheduled for Monday, December 4, 2023 at 11:15 a.m. in the Commissioners' Chambers at the Jefferson County Courthouse, 1820 Jefferson Street, Port Townsend, WA (Hybrid) 2. AGREEMENT re: Improving the Quality of Public Defense Services; In the Amount of $29,406; County Administrator; Washington State Office of Public Defense 3. AGREEMENT re: Surrender of Leasehold; Quimper East; Public Health; State of Washington State Department of Natural Resources 4. AGREEMENT re: Surrender of Leasehold; Quimper West; Public Health; State of Washington State Department of Natural Resources 5. AGREEMENT re: Naylors Creek at West Valley Road and Gibbs Lake Road—Culvert Replacements; In an Amount up to $60,000; Public Health; Washington Conservation and Recreation Office 6. AGREEMENT re: HJ Carroll Park Caretaker; In the Amount of$5,648; Public Health; Dustin Willis 7. AGREEMENT re: Proctor House Alternative Detention Program; In the Amount of $222,319.71; Juvenile Services; Kelli Parcher, Inc. 8. AGREEMENT re: Office Space Rental Lease; 101, 121 and 131 Oak Bay Road; WSU Extension; Hadlock Development Company, LLC 9. AGREEMENT re: Office Space Rental Lease; 97 Oak Bay Road; WSU Extension; Hadlock Development Company, LLC 10. 3-WAY PROFESSIONAL SERVICES AGREEMENT re: Economic Development Services; Jefferson County Amount not to Exceed $20,530; County Administrator; Clallam County EDC; Gordon Thomas Honeywell Government Relations 1 Commissioners Meeting Minutes of November 20, 2023 11. INTERAGENCY AGREEMENT re: Data Sharing; County Administrator's Office; Office of the Washington State Auditor 12. LETTER of SUPPORT re: Washington State Department of Natural Resources Proposed Expansion of the Dabob Bay Natural Area and Associated Inter-Grant Exchange 13. ADVISORY BOARD RESIGNATION: Jefferson County Board of Equalization; Daryl Gillette 14. ADVISORY BOARD APPOINTMENT: Conservation Futures Citizens Oversight Committee (CFCOC); Four-Year Term to represent Habitat Values; Cheryl Lowe 15. ADVISORY BOARD APPOINTMENT: Conservation Futures Citizens Oversight Committee (CFCOC); Four-Year Term to represent District No. 2; Tom Ehrlichman 16. APPROVAL of MINUTES: Regular Meeting Minutes of October 23, 2023,November 6 and 13, 2023, and Special Meeting Minutes of October 20, 2023 (Coordination) and October 23, 2023 (WSAC), and November 6, 2023 (WSAC) 17. Payment of Jefferson County Payroll Warrants Dated November 13, 2023 Totaling $3,592.35 18. Payment of Jefferson County Vouchers/Warrants Dated November 13, 2023 Totaling $1,146,423.32, and Jury Warrant Dated November 15, 2023 Totaling $2,793.45 COMMISSIONERS BRIEFING SESSION: The Commissioners and County Administrator discussed recent meetings they attended, which included the Washington State Association of Counties (WSAC) Fall Leadership Conference, Port Hadlock Sewer Project, and other miscellaneous topics. The meeting was recessed at 10:27 a.m. and reconvened at 10:36 a.m. with all three Commissioners present. UPDATE re: Washington State Department of Natural Resources (DNR) 3rd Quarter County Income Report: DNR State Lands Assistant Drew Rosanbalm was present to review the 3`d quarter report and answered questions posed by the Board. Treasurer Stacie Prada joined the meeting to ask Mr. Rosanbalm about a particular contract. DISCUSSION re: AGREEMENT re: Labor Relations and Human Resources Consulting Services; In the Amount of$50,000; County Administrator; Braun Consulting Group: The Commissioners briefly discussed the proposed agreement during the November 13, 2023 meeting, and decided to not take-action at that time. Human Resources Director Sarah Melancon was present to answer questions posed by the Board. She requested that the Commissioners approve the current proposed contract, and revisit collective bargaining in the future. Commissioner Dean requested that once the collective bargaining is done in 2024, the County should issue an RFP for a new bargaining process moving forward. Director Melancon stated she can commit to making that change. County Administrator Mark McCauley requested that if the Board agrees to approve the contract today, the Commissioners should strike paragraph 15.15, as we do not need a ratification clause. Commissioner Eisenhour moved to approve an AGREEMENT re: Labor Relations and Human Resources ConsultingServices in the amount of$50 000 with Braun ConsultingGroup, and striking P paragraph 15.15. Commissioner Dean seconded the motion, which carried by a unanimous vote. 2 Commissioners Meeting Minutes of November 20, 2023 COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners reviewed upcoming meetings and KPTZ County Connections radio schedule and topics. County Administrator Mark McCauley requested that the Chair work with him over the lunch hour to formulate a Thanksgiving message to all County employees. The meeting was recessed at 11:20 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. BRIEFING re: Healthier Together—Aquatic center: City of Port Townsend Director of Parks and Recreation Strategy Carrie Hite was present to give a briefing on revisions to the proposed aquatic center, which included a public shower facility. She reviewed the financial analysis, proposed forming of a Public Facilities District(PFD) (county-wide), operational projections, and proposed next steps which would request that the Commissioners appoint individuals to serve on the PFD, and then the PFD would adopt ballot language regarding sales tax by February 20, 2024, for an April 2024 election. After discussion, Chair Brotherton opened the floor to allow for public comments, and 24 comments were received. Discussion continued regarding review of the RCW and creation of a Public Facilities District. YMCA Director Wendy Bart joined the meeting to provide comments and answer questions she had heard mentioned during the public comment period. The meeting was recessed at 2:58 p.m. and reconvened at 3:05 p.m. with all three Commissioners present. WORKSHOP re: Public Works Request for Memorandum of Understanding with Waste Connections, DBA Olympic Disposal for Municipal Solid Waste Hauler Services: Public Works Director Monte Reinders and Solid Waste Manager Al Cairns were present to request an MOU with Olympic Disposal. They answered questions posed by the Board. The Board agreed to have Public Works move forward with the MOU, for adoption on the Consent Agenda at a later date. Manager Cairns notified the Board they received a request for waiver of the tipping fee for beach cleanup, which is estimated to cost approximately $720. The Commissioners noted they would like more time to review Resolution No. 74-95 regarding Jefferson County fee waiver policy. Public Works staff will prepare the item for Consent Agenda at a later date. LEGISLATIVE UPDATE—With Elected Officials and Department Directors: Commissioner Dean requested to meet with various Elected Officials and Department Directors regarding their legislative concerns, and to see if there are any bills they would request support for. The Commissioners listened to department directors and elected officials regarding their requests. They also reviewed the 2024 WACO, WSALPHO and Washington Chapter of the American Planning Association Legislative Priorities. The following bills or requests were discussed: • Auditor's Office o HB1241 re: Harassment of Election Officials o UNK re: Simplifying voter change of address 3 Commissioners Meeting Minutes of November 20, 2023 • Assessor's Office o High-Quality Statewide Aerial Imagery Program • Treasurer o Property tax; reduce workload, upload fees o Raising max investment fee to $150 • Juvenile Services o HB1205 re: Better alignment of duties in the dependency • Department of Community Development o Looking for bills that are equitable, and will assist with GMA • Public Health o School environmental health programs o Child fatality review modernization RCW 70.05.170 o WSALPHO recommendations o Syphilis treatment o Vaccine definition updates; to include RSV ■ Broaden statutory language of"vaccine"to include RSV vaccine NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:29 p.m. until the next regular meeting or special meeting as properly noticed. FFERSp h'•.,y JEFFERSO COUNTY s ir BOA MISSIONERS SEAL: 15 m *. = re rotherton, Chair °ate pi;SH ING%gi �►•'. ATTEST: K to Dean, Member kueyx CarolyiSc'Gallaway, CMC 1 eidi Eisenhour, Member Clerk of the Board 4