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Home My WebLink About121123M �.,ON (.0 MINUTES Jefferson County Board of County Commissioners Regular Meeting — December 11, 2023, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Greg Brotherton, Commissioner Kate Dean and Commissioner Heidi Eisenhour participated in the meeting. Chair Brotherton called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and twelve comments were received. DISCUSSION re: Board of Equalization Applicant Interviews: The Commissioners conducted interviews for the two vacant positions on the Board of Equalization(BOE). They heard from two candidates: 1)Joe Langjahr; and 2) Joni Blanchard. Greg Brotherton explained the BOE membership and process. The Commissioners asked the applicants the same set of questions and then deliberated on the interviews. BOE Member Margaret Taylor was present and provided information to the Board. Commissioner Dean moved to appoint both Joe Langjahr and Joni Blanchard to serve on the Board of Equalization. Commissioner Eisenhour seconded the motion. Chair Brotherton opened the floor to allow for public comments and no comments were received. He called for a vote on the motion. The motion carried by a unanimous vote. PUBLIC HEALTH and EMERGENCY MANAGEMENT UPDATE: Public Health Officer Dr. Allison Berry provided information regarding public health in Jefferson and Clallam County. Housing Fund Board member Julia Cochrane was present and answered questions regarding the warming center. Emergency Manager Willie Bence was not present to provide an update. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Eisenhour moved to approve the Consent Agenda, minus Consent Agenda Item No. 1 regarding Fire Marshal Fee schedule. Commissioner Dean seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. XX re: Adopting a Fee Schedule for the Office of the County Fire Marshal within the Department of Community Development (Not approved: this item was table for a future meeting) 2. RESOLUTION NO. 63-23 re: Adoption of the 2024 Jefferson County Cost Allocation Plan 3. RESOLUTION NO. 64-23 re: Imposing Emergency Load Limits on County Roads 4. RESOLUTION NO. 65-23 re: Membership of the Marine Resources Committee 1 Commissioners Meeting Minutes of December 11, 2023 5. RESOLUTION NO. 66-23 re: Establishing a Conservation Futures Program Application Period, Setting an Estimated Amount of Conservation Futures Funds Available, and Approving Program materials for Use in the 2024 Conservation Futures Funding Cycle; and Amending the Bylaws of the Conservation Futures Fund Citizen Oversight Committee 6. INTERLOCAL AGREEMENT re: Juvenile Detention Facility; In the Amount as Needed at $150 per day,per bed use; Juvenile Services; Kitsap County 7. AGREEMENT re: Fiscal Oversight for Opioid"Distributor" Settlement; County Administrator; Discovery Behavioral Healthcare 8. AGREEMENT re: Project Management Software to Improve Efficiency; In the Amount of $85,975; Prosecuting Attorney's Office (PAO); Karpel Computer Systems, Inc. 9. AGREEMENT re: Request funds be redirected from the Morgan Hill radio tower site to the Rainshadow Road radio tower site; County Administrator; KPTZ F.M. 91.9 10. AGREEMENT re: Legal Services to Establish a Line of Credit for the Port Hadlock Sewer Project; County Administrator; Foster Garvey PC 11. AGREEMENT re: Social Support Services; In the Amount of$30,000; Public Health; MCS Counseling Group 12. AGREEMENT, Amendment No. 1 re: Facilitation Services; Additional Amount of$16,195 for a Total of$26,153; County Administrator; Peak Sustainability 13. AGREEMENT,Amendment No. 8 re: Dosewallips R Powerlines Acquisition and Design; Additional Amount of$27,500 for a total of$616,619; Public Health; Washington State Recreation and Conservation Office (RCO) 14. AGREEMENT, Change Order No. 1 re: Oak Bay Campgrounds Electrical Project; Increase to $4,239.81 for a total of$82,92691; Public Works; Henden Electric 15. AGREEMENT, Change Order No. 4 re: Port Hadlock Sewer Phase I—Site Prep, Earthwork and Service Utilities, Project No. 405-2114-0, Commerce Project No. 22-96515-026 16. AGREEMENT, Change Order No. 5 re: Port Hadlock Sewer Phase I—Site Prep, Earthwork and Service Utilities, Project No. 405-2114-0, Commerce Project No. 22-96515-026 17. REQUEST for PROPOSALS (RFP) re: 2024 Affordable Housing Unallocated Funds; In the Amount of$194,130 18. ADVISORY BOARD APPOINTMENT re: Civil Service Commission, Term to expire December 11, 2028; Dan Taylor 19. Payment of Jefferson County Payroll Warrants Dated December 5, 2023 Totaling $1,052,381.79 BRIEFING re: Shoreline Master Program Periodic (SMP) Review Transmittal of Planning Commission Recommendation: BERK Consulting Principal Lisa Grueter and Shannon and Wilson Senior Biologist Amy Summe were present and provided a presentation and answered questions. They reviewed the SMP update, which was last approved in 2014. Department of Community Development(DCD) Director Josh Peters explained that the Board can either accept the Planning Commission recommendation and forward to the Washington State Department of Ecology, or set a public hearing. He reviewed the next steps if the Commissioners moved forward with a public hearing. Planning Commission Chair Richard Hull provided information about their recommendations and input they received during their process. It was noted that most of the comments were regarding geoduck aquaculture. The Commissioners deliberated on their options on moving forward. After discussion, DCD Director Peters proposed a motion to direct staff to schedule a public hearing for the SMP 2 Commissioners Meeting Minutes of December 11, 2023 proposed amendments. Commissioner Dean moved to make the aforementioned motion. Commissioner Eisenhour seconded the motion. Chair Brotherton opened the floor to allow for public comments, and there were twelve comments received. The Board and staff responded to the comments. Chair Brotherton called for a vote on the motion. The motion carried by a unanimous vote. The meeting was recessed at 12:12 p.m. and reconvened at 1:32 p.m. with all three Commissioners present. EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 p.m. to 1:45 p.m. Chair Brotherton announced that the Executive Session will be held from 1:33 p.m. to 1:48 p.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator and Chief Civil Deputy Prosecuting Attorney. The Board resumed the regular meeting at 1:48 p.m. Chair Brotherton announced that the Board will be extending the Executive Session from 1:48 p.m. to 1:55 p.m. The Board concluded the Executive Session and resumed the regular meeting at 1:55 p.m. There was no proposed action, and therefore no public comment taken on this topic. EXECUTIVE SESSION: An Executive Session was scheduled from 1:45 p.m. to 2:30 p.m. Chair Brotherton announced that the Executive Session will be held from 2:00 p.m. to 2:40 p.m. regarding Attorney-Client Privilege, Actual Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator and Chief Civil Deputy Prosecuting Attorney. The Board concluded the Executive Session and resumed the regular meeting at 2:40 p.m. There was no proposed action, and therefore no public comment taken on this topic. CONTINUED DELIBERATION re: Adoption of the Final 2024-205 Jefferson County Biennial Budget: County Administrator Mark McCauley provided a high overview of the Biennial Budget process. After a short deliberation, Commissioner Eisenhour moved to approve RESOLUTION NO. 67-23 re: Adopting the 2024-2025 Biennial Budget for the General Fund and Other Funds, the 2024 Jefferson County Road Construction Program, the 2024 County Capital Improvement Program, and the Central Services 2024 Cost Allocation Programs. Commissioner Dean seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners and County Administrator discussed recent meetings they attended, and miscellaneous topics. DISCUSSION re: Aquatic Facility: Commissioner Dean noted that there was a meeting to discuss the proposed Aquatic Facility that she and the County Administrator attended, as well as other community partners. City of Port Townsend Director of Parks and Recreation Strategy Carrie Hite was present and answered questions regarding the option of forming a Public Facilities District (PFD). Members of the steering committee were present and provided comments. County Administrator Mark McCauley noted that there would need to be an Interlocal Agreement(ILA) between the City of Port Townsend and Jefferson County to pay for the PFD, and that an independent financial review is also required before forming a PFD. 3 Commissioners Meeting Minutes of December 11, 2023 Commissioner Dean moved to authorize staff to bring forward more information regarding the formation of a PFD and to work with the City of Port Townsend to create an ILA to move forward with the independent financial review. Chair Brotherton seconded the motion. He opened the floor for public comments and five comments were received. After further discussion, Chair Brotherton called for a vote on the motion. Chair Brotherton and Commissioner Dean voted in favor of the motion. Commissioner Eisenhour voted against the motion. The motion carried. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: • Calendar coordination and miscellaneous topics • Commissioner Dean reported additional conservation acreage; 280 additional acres near Mount Walker and Notch Pass • Board and Committee Assignments NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:21 p.m. until the next regular meeting or special meeting as properly noticed. NNtHf11gp RSO/y tt JEFFERSO COUNTY , E �'p , BO SIGNERS SEAL: �`�.•o�Miss;o,•G Z-, c � �t9D -G s Cl) ��7iiJ TN. - D: c i Greg rotherton, Chair o • ;C0 i Approved Telephonically W` tot ATTEST: '`''',,,,,,;43�I'VN.00 Kate Dean, Member 0 141:14. 6 e&ta,kv4.7 \rct., t_.____:_,,' , Carolyik'Gallaway, CMC eidi Eisenhour, Member Clerk of the Board 4