HomeMy WebLinkAbout121823M ,,,,,ON C.
-G 2jl` 'SHiNO•
MINUTES
Jefferson County Board of County Commissioners
Regular Meeting — December 18, 2023, 9:00 a.m.
Jefferson County Courthouse—Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA (Hybrid)
CALL TO ORDER: Chair Greg Brotherton, Commissioner Kate Dean and
Commissioner Heidi Eisenhour participated in the meeting. Chair Brotherton called the meeting to order
at the appointed time.
PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and
nine comments were received. The Commissioners responded to comments, which included an update
regarding the Warming Center, and discussion regarding Consent Agenda Item No. 6; Interlocal
Agreement regarding a Public Facilities District.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Dean moved to remove Consent Agenda Item No. 6; Interlocal Agreement regarding a Public Facilities
District, and approve the remaining items on the Consent Agenda as presented. Commissioner
Eisenhour seconded the motion which carried by a unanimous vote.
1. ORDINANCE NO. 11-1218-23 re: Amending the Jefferson County Comprehensive Plan and
Title 18 of the Jefferson County Code; Adding the Mineral Resource Lands Overlay to the
Comprehensive Plan Land Use Map as proposed in File No. MLA2021-0019 (Miles Sand and
Gravel); Approving Rezones as proposed in File No. ZON2023-00004 (Gifford-Yep) and
ZON2023-00006 (Midori Farm/M&J Investments); Amending miscellaneous provisions in the
Comprehensive Plan and Title 18 of the Jefferson County Code
2. RESOLUTION NO. 68-23 re: Updating the Travel Policy as Appending `D' of the Jefferson
County Personnel Manual
3. HEARING NOTICE re: Shoreline Master Program—Hearing to be held January 8, 2024 at
10:30 a.m.
4. CALL FOR BIDS re: Port Hadlock Sewer Project; Phase 3 —Low Pressure Sewer Collection
System
5. APPROVAL OF THE CONTINUATION OF THE JEFFERSON COUNTY PUBLIC
OFFICIAL POSITION SCHEDULE BOND No. 52BSBH126; Issued by Harford Fire
Insurance Company for the Treasurer, Clerk, Sheriff, Auditor, Prosecuting Attorney, Engineer,
Commissioners#1, #2, and#3, Judge and Assessor
6. INTERLOCAL AGREEMENT: Between the City of Port Townsend and Jefferson County to
Study a Possible County-wide Public Facilities District for Construction and Operation of
Facility for a Pool and Other Activities (removed and discussed later in the meeting)
1
Commissioners Meeting Minutes of December 18, 2023
7. AGREEMENT and SUBSCRIPTION AGREEMENT re: Collective Bargaining Agreement
and Trust Participation for Jefferson County Sheriff's Office Administrative Staff Employees;
January 1, 2024 through December 31, 2026; Teamsters Local No. 589 and Teamsters Welfare
Trust
8. AGREEMENT re: Solid Waste Facilities Replacement Planning Services; In the Amount of
$83,140; Public Works; Perteet, Inc.
9. AGREEMENT re: On-Call Environmental Services; Payment per fee schedule; Public Health;
Mott Macdonald, LLC
10. AGREEMENT re: Youth Cannabis and Commercial Tobacco Prevention Program Mini Grant;
In the Amount of 1,000; Public Health; Brinnon School District No. 46
11. AGREEMENT,Amendment No. 1 re: Fairgrounds Management; An additional amount up to
$39,000, dependent upon fund balance; County Administrator; Jefferson County Fair
Association
12. AGREEMENT, Amendment No. 1 re: Nurse Family Partnership Supervisor;Not to exceed
$75,000; Public Health; Kitsap Public Health District
13. AGREEMENT,Amendment No. 1 re: Residential Substance Abuse Treatment Program;
Sheriff's Office; Believe in Recovery
14. AGREEMENT, Amendment No. 2 re: Salish BH-ASO Interlocal Agreement;New Expiration
Date of December 31, 2025; County Administrator; Salish Behavioral Health Interlocal: Kitsap
County, Clallam County and Jamestown S'Klallam Tribe
15. AGREEMENT,Amendment No. 4 re: Residential Substance Abuse Treatment Program;
Sheriff's Office; Washington State Health Care Authority
16. AGREEMENT,Amendment No. 5 re: Periodic Review of the Shoreline Master Program;
Additional Amount of$6,750; Department of Community Development; BERK Consulting, Inc.
17. AGREEMENT, Change Order No. 6 re: Phase 1 —Site Prep, Earthwork, and Service Utilities
for the Port Hadlock Sewer, Project No. 405-2114-0
18. AGREEMENT, Amendment No. 8 re: Final Wastewater Treatment Plant Design Changes;
Tetra Tech, Inc.
19. REQUEST BOARD APPROVAL re: Increase in 2024 Public Infrastructure Fund Project
Funding by $176,000, from $809,000 to $985,000; and PIF Board 2024 Project Funding
Recommendations
20. ADVISORY BOARD RESIGNATION re: Conservation Futures Citizen Oversight Committee;
Guy Dobbyns
21. ADVISORY BOARD APPOINTMENTS (1)re: Jefferson County Public Infrastructure Fund
(PIF) Board; Citizen—District No. 3, Four-year term to expire December 18, 2027
22. ADVISORY BOARD APPOINTMENTS (2)re: Jefferson County Board of Equalization;
Letters to appointed members Joni Blanchard and Joe Langjahr
23. Payment of Jefferson County Payroll Warrants Dated December 5, 2023 Totaling
$162,624.40
24. Payment of Jefferson County Vouchers/Warrants Dated December 11, 2023 Totaling
$1,793.772.78 and Dated December 18, 2023 Totaling $234,851.80
DISCUSSION re: INTERLOCAL AGREEMENT (ILA): Between the City of Port
Townsend and Jefferson County to Study a Possible County-wide Public Facilities District (PFD)
for Construction and Operation of Facility for a Pool and Other Activities (Consent Agenda Item
No. 6): The Commissioners reviewed the revised ILA for the Wellness Center in Port Townsend, which
2
Commissioners Meeting Minutes of December 18, 2023
included amendments such as public showers, changing the date of the report to April 1, 2023, and
specified that the cost for the study is $9,000. County Administrator Mark McCauley explained that the
motion approved last week was to create an ILA to split the cost of the independent financial review,
and that staff should study the formation of a PFD. The Commissioners discussed the proposed ILA.
County Administrator McCauley answered questions posed by the Board. The item was table until later
in the morning.
HEARING re: 4th Quarter Budget Appropriations/Extensions; Various County
Departments: Finance Manager Judy Shepherd shared her screen to review the 4th Quarter Budget
Appropriations and Extensions with the Board, which included increases to salaries and benefits in
many departments.
Chair Brotherton opened the hearing to allow for public testimony. Hearing no testimony, he closed the
public hearing. After deliberations, Commissioner Dean moved to approve RESOLUTION NO. 69-23.
Commissioner Eisenhour seconded the motion which carried by a unanimous vote.
DISCUSSION and POTENTIAL ACTION re: Temporary Revisions to the Solid
Waste Transfer Station Operating Hours: Public Works Director Monte Reinders and Solid Waste
Manager Al Cairns were present and explained that they may need to close the Solid Waste Transfer
Station in Port Townsend on Saturdays in January 2024. Although hopeful of new staffing and
recruitment, they noted that there are too many variables at play, and they anticipate having to close on
Saturdays. After discussion, Manager Cairns stated they are giving the Board notice of the potential
closure to the facility.
COMMISSIONERS BRIEFING SESSION: The Commissioners and County
Administrator discussed recent meetings they attended, miscellaneous topics, and reviewed upcoming
meetings.
CONTINUED DISCUSSION re: INTERLOCAL AGREEMENT: Between the City
of Port Townsend and Jefferson County to Study a Possible County-wide Public Facilities District
for Construction and Operation of Facility for a Pool and Other Activities (Consent Agenda Item
No. 6): The Commissioners continued reviewing the draft ILA between the City of Port Townsend and
Jefferson County. Additional amendments included striking Section 1A, and 2, and the first Whereas
clause regarding the study. The Commissioners agreed to modify the ILA so that it only pertains to the
independent financial review. County Administrator Mark McCauley stated that he will incorporate
edits and bring forward later in the meeting.
The meeting was recessed at 11:13 a.m. and reconvened at 11:45 a.m. with all three
Commissioners present.
CONTINUED DISCUSSION re: INTERLOCAL AGREEMENT: Between the City
of Port Townsend and Jefferson County to Study a Possible County-wide Public Facilities District
for Construction and Operation of Facility for a Pool and Other Activities (Consent Agenda Item
No. 6): The Commissioners continued reviewing the draft ILA between the City of Port Townsend and
Jefferson County. County Administrator Mark McCauley shared a tracked changes version of the ILA
with the Board. The Commissioners discussed the edits. After discussion, Commissioner Eisenhour
3
Commissioners Meeting Minutes of December 18, 2023
moved to approve the ILA between the City of Port Townsend and Jefferson County to complete and
Independent Financial Feasibility Review of a possible County-wide Public Facilities District for
construction and operation of a facility for a pool and other activities. Commissioner Dean seconded the
motion.
Chair Brotherton opened the floor to allow for public comments, and four comments were received. He
called for a vote on the motion. The motion carried by a unanimous vote.
COMMISSIONERS BRIEFING SESSION - Continued: The Commissioners
continued discussing recent meetings they attended, and miscellaneous topics.
The meeting was recessed at 12:04 p.m. and reconvened at 1:30 p.m. with all three
Commissioners present.
WORKSHOP re: Septage Capacity: Environmental Health and Water Quality
Manager Pinky Mingo was present, along with RH2 Engineering staff, City of Port Townsend
Wastewater Treatment Plant Operations Manager Bliss Morris, and Amanda Grace from Good Man
Sanitation.
RH2 staff Dan Mahlum provided a presentation on the Septage Receiving Facility Expansion
Alternatives Analysis which included: 1) Existing conditions: City of Port Townsend owns and operates
a Septage Receiving Facility co-located with their compost facility at the County's solid waste site, and
the City receives approximately 40%of total County septage generated each year; and 2) Project
drivers: capturing County-wide septage generation; and 3) Major considerations: increases in flow and
loading, on-site treatment facilities capacity limitations, and expansion alternatives. He reviewed the
existing state waste discharge permit, Septage Receiving Facility and potential upgrades to the facility or
the cost for a new facility. The Commissioners participated in discussion and the presenters answered
questions posed by the board.
DISCUSSION re: Brinnon Reach Assessment and Conceptual Design: Natural
Resources Program Coordinator Tami Pokorny was present, along with additional County staff, and
Natural Systems Design Senior Biologist John Soden. Coordinator Pokorny provided a presentation on
the Brinnon Reach Assessment and Conceptual Design Project. After the presentation, she asked the
Board to approve the Brinnon Reach Assessment and Conceptual Design Project agreement and
resolution for RCO #23-1062P.
Commissioner Dean moved to approve the agreement and authorizing resolution for the Brinnon Reach
assessment and conceptual design. Commissioner Eisenhour seconded the motion, unanimous.
RESOLUTION NO. 70-23 was assigned to the RCO resolution/application.
DISCUSSION re: Letter re: Hood Canal Coordinating Council (HCCC) grant
proposal for Snow & Salmon Creek Watershed Planning: Commissioner Dean noted that the Hood
Canal Coordinating Council (HCCC) is planning to apply for the NOAA Coastal Resilience Grant
Program. HCCC Chair Alicia Oliveras was present and stated they were just made aware that they could
apply for the grant, which is due tomorrow. She added that they would like to apply for the Snow Creek
and Salmon Creek Watershed Planning grant. Commissioner Eisenhour moved that the County sign a
4
Commissioners Meeting Minutes of December 18, 2023
letter of support for the HCCC grant proposal for the Snow and Salmon Creek watershed planning.
Commissioner Dean seconded the motion which carried by a unanimous vote.
ADDITIONAL DISCUSSION ITEMS
• BOCC Briefing—Continued
• Calendar Coordination
• Board and Committee vacancies
• Board and Committee assignments
DISCUSSION re: Adopting a Fee Schedule for the Office of the County Fire
Marshal within the Department of Community Development: DCD Director Josh Peters and Fire
Marshal Phil Cecere were present and explained the proposed resolution. They indicated that these are
new fees that they would like implemented. Fire Marshal Cecere noted that he is currently the only staff
member, but he will be proposing additional staffing. After the presentation he provided, he answered
questions posed by the Board.
After discussion, Commissioner Eisenhour moved to approve a resolution adopting a fee schedule for
the Office of the Fire Marshal in the Office of Department of Community Development. Commissioner
Dean seconded the motion. Chair Brotherton opened the floor to allow for public comments, and two
comments were received.
Chair Brotherton requested a friendly amendment to the Appendix to move solar panels—roof mounted,
under the Fire Construction Permit Fees header, and change that the Hospitality Life Safety Inspection
to every two years. Commissioner Eisenhour and Dean agreed to the friendly amendment to the
appendix. After further discussion,the Commissioners agreed to rescind the motion on the table.
Commissioner Dean moved to approve RESOLUTION NO. 71-23 re: Adopting a Fee Schedule for the
Office of the County Fire Marshal within the Department of Community Development as submitted,
with changes to the Appendix regarding removal of the mobile food truck for now, switching Hospitality
Life Safety inspection to every two years, and moving solar panel roof-mounted to under the Fire
Construction Permit Fee header. Commissioner Eisenhour seconded the motion, which carried by a
unanimous vote.
DISCUSSION re: Stock Plans: DCD Chief Strategy Officer Brent Butler was present
and provided a powerpoint presentation on proposed stock building plans. He answered questions posed
by the Board. He stated that he is requesting that the Commissioners establish pre-approved building
plans. The conversation was tabled until later in the meeting.
ADDITIONAL BUSINESS: DISCUSSION re: Humanitarian Crisis between Israel
and Palestine: The Commissioners reviewed a draft resolution regarding the current war between Israel
and Palestine, and their support for long-term end to violence, warfare and indiscriminate bombing in
Israel and occupied Palestine, the return of all hostages, and the delivery of humanitarian aid; and
affirming opposition to antisemitism and islamophobia.
After discussing and making edits to the resolution. Commissioner Eisenhour moved to approve
5
Commissioners Meeting Minutes of December 18, 2023
RESOLUTION NO. 72-23 re: Supporting for long-term end to violence, warfare and indiscriminate
bombing in Israel and occupied Palestine, the return of all hostages, and the delivery of humanitarian
aid; and affirming opposition to antisemitism and islamophobia. Commissioner Dean seconded the
motion. Chair Brotherton opened the floor to allow for public comments, and two comments were
received.
The Commissioners discussed edits suggested during the public comment period. Commissioner Dean
incorporated further edits. Chair Brotherton called for vote on the resolution, as presented and modified
here. The motion carried by a unanimous vote.
DISCUSSION re: Stock Plans - Continued: Chief Strategy Officer Brent Butler stated
that the City of Port Townsend plans to piggyback on the County's approved stock plans. He noted that
the County will have a 20% fee, and the City is planning on subsidizing more. The plans will cost
around $10,000 for eight plans. County Administrator Mark McCauley stated that the Commissioners
could approve the increase requested for the DCD budget. Fire Marshal/Building Official Phil Cecere
was also present and added that if these plans need to go to an outside reviewer,there is no anticipated
increase in cost.
Commissioner Eisenhour moved that the County allocate up to $10,000, and make a transfer to DCD for
review and approval of the eight stock plans presented in today's meeting. Commissioner Dean
seconded the motion. Chair Brotherton called for public comments on the motion, and no comments
were received. He called for a vote on the motion. The motion carried by a unanimous vote.
NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:27 p.m.
until the next regular meeting or special meeting as properly noticed.
♦♦ p,Hturbhpr
13.
°4 1" A SINp Cp'� JEFFER.ON COUNTY
� p 1SS� : yZ- BO •,i • ►�1►�i�._ _ • .
SEAL: = 'oo `o .-4" 401� ► 1 RS
SZAL
0?; Greg Brotherton, Chair•
%'1�,'�WASH"-ttse Approved Telephonically
'�
......aa en°
ATTEST: K to Dean, Member
O 46a&L
Callaway, CM C eidi Eisenhour, Member
Clerk of the Board
6