HomeMy WebLinkAbout3-2024 02 07 Planning Commission Minutes621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us
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MEETING MINUTES
JEFFERSON COUNTY PLANNING COMMISSION Regular Meeting – February 7, 2024
Tri Area Community Center, 10 West Valley Road, Chimacum, Washington 98325 Actual start time 5:36 PM: Welcome Chair and Overview Presentation
• Call to Order/Roll Call
Kevin Coker Present Matt Sircely Present Richard Hull Present
Cynthia Koan Present LD Richert Present Chris Llewellyn Present
Ahren Stroming Present (ZOOM 6:30p) Michael Shultz Present Michael Nilssen Present (ZOOM)
• Approval of Agenda: approved, by acclimation
• Approval of Minutes (Due to connectivity issues, Commissioner Nilssen was unable to vote on
approval of minutes):
a. January 17, 2024 Regular Meeting: KC 1st / CK 2nd – 6 yay, 1 abstention, - approved
b. January 20, 2024 Retreat: CK 1st / KC 2nd – 7 yay - approved
GENERAL UPDATES
1. Planning Commission Updates:
KC: JeffCO Home Builders show is coming up March 2nd. Great event, look forward to seeing the
Commissioners there.
MaS: No results at this time from the housing subcommittee. Great work has been/is being done.
Look forward to sharing these results in the near future as the Commission prepares to pick back
up some of this work.
2. DCD Staff Updates:
Brent Butler, Short term rental public outreach:
• Developing questions to support productive public outreach meetings on short term
rentals to be distributed/made available to community members prior to public outreach
meetings
• A brief discussion on proliferation of unpermitted short-term rental operations within
Jefferson County.
• Code compliance best practices among short term rentals.
• The role that consultant Granicus will play in developing short term rental data within
Jefferson County.
• Specific differences between the two categories of short-term rentals: with structures and
without structures.
• Specific differences within the two categories of short-term rentals: with structures and
without structures.
Joel Peterson:
• Revised Outreach proposal for regulations governing rentals for less than 30 days, see
memo in Transmitted Information
621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us
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• Printing copies of the 2018 Comprehensive Plan (CP) is cost prohibitive. PC is encouraged
to access the CP from the County web page. Community Development may provide
copies of portions of the CP as needed for specific reviews.
• Upcoming meetings:
i. February 21 - Comprehensive Planning, 2024 Site-specific Amendments.
ii. March 6 – Randy Marx, Public Environmental Health, septic & water rules; and
Brent Butler, Public Hearing on Ch. 15.15 Flood Damage Prevention code.
PUBLIC COMMENT – GENERAL
3. Public comments
• Jesse Thomas, Chimacum Crossroads Development – Time location of Jesse’s comment
within the video recording of the meeting: 42:37 – 46:05
4. Transmitted Information: list any documents that were submitted as part of the agenda
• Revised Outreach proposal for regulations governing rentals for less than 30 days
• February 7, 2024, Update: Flood Damage Prevention – Jefferson County Code Chapter
15.15
• Serial Meeting Information
REGULAR BUSINESS
5. Follow-up from Planning Commission Retreat
• Synopsis
The January 20, 2024 Planning Commission retreat minutes were included in this meeting’s
agenda packet. See Retreat minutes regarding improvements to operationalize.
Process improvement for 2024 have been incorporated into this 2/7/2024 meeting agenda,
including: 1) agenda format that includes with each regular business item a Synopsis,
Assignment, and Options & Decision portion; 2) meeting minutes template updated; 3) Web
page improvements underway. 4) The Planning Commissioners will increase communication
among each other to pass along meeting reminders, provide support, assistance, and
accountability for each other; but not create serial meetings.
Commissioner feedback: Chair Hull is uncomfortable with the Commissioners meeting, in any
capacity, with each other outside of formal meetings. Current communication methods are
adequate. We will proceed as usual.
Bring confirmation that Commissioners within PC Districts are in contact with each other for
assistance, emergency contact, community outreach opportunities, etc.
Chair and Vice-Chair will be responsible for distributing pertinent information to Planning
Commissioners on an as-needed basis.
o Commissioner Koan would like to emphasize the Planning Commission’s desire to have
their annual PC Retreat take place in the Fall rather that the first of the year. This syncs
up better with the PC work flow, among other things.
621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us
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• Comprehensive Plan Periodic Update Review Project and upcoming Planning Commission work
(Joel Peterson):
a. Community Development is updating the Planning Commission on the CP Periodic
Review update. Additional detail will be provided regarding annual amendments for the
2024 cycle, and the ongoing 18-month periodic review ending June, 2025. Initial
Comprehensive Plan work by the Planning Commission is to establish a Vision
Statement, which we will work on in the meeting. Please see attachment to this
agenda.
Commissioner feedback: The Commissioners have worked hard previously to draft a
Comp Plan Vision Statement that we are happy with. Perhaps there are opportunities
for small updates. Overall, we are pleased with this Vision Statement and do not want
to spend resources re-visiting this component of the Comp plan.
b. Demonstrate that you are able to access the Comprehensive Plan and Unified
Development Code. If you have problems, contact Staff immediately.
c. Read the “Cover & TOC 2018” and “Foundation 2018” documents. (Approximately 26
pages)
d. Reconvening the Growth Management Steering Committee
e. Public Hearing Schedule on Ch. 15.15 Flood Damage Prevention Code
f. March 1st amendment proposal deadline
g. Housing needs assessment
h. Conversation on re-defining “rural character” within the context of the Comp plan.
o Announcement from Commissioner Sircely on his recent job developments that
included his perspective on the definition of “rural character”.
6:58 pm ADJOURNMENT The next Planning Commission meeting is scheduled for 2024-02-21 at 5:30. These meeting minutes were approved this ____________ day of_____, 2024. Richard Hull, Chair Residing Secretary