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Home My WebLink AboutWSU Salary amendment JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Mark McCauley, County Administrator FROM: Amit Sharma; Washington State University (WSU) Extension Office DATE: February 20, 2024 SUBJECT: AMENDMENT No. 1 re: WSU Employee Salary Memorandum of Agreement (MOA) with Jefferson County WA 2024 STATEMENT OF ISSUE: Annual Memorandum of Agreement (MOA) for the period of January 1, 2024 through December 31, 2024 to establish a cost-share salary agreement between WSU and Jefferson County, was processed with an error in the figure for Non-federal Funds. The incorrect figure ($158,428) for non-federal Funds is changed to $183,577. All other conditions remain the same. ANALYSIS: For 2024, the MOA base salaries and for 4H, Master Gardener, and Small Farms Coordinator and the county contribution towards the Director's Position have been increased to align with the recent pay increase at WSU (effective October 2023). New to the MOA is the travel request of$6000 for the travel of the WSU employees. Earlier, the local programmatic travel was charged directly to the county. Beginning 2024, the mileage reimbursement request will be submitted to WSU which will then issue an invoice to the county. FISCAL IMPACT: Jefferson County gains the value to the county of five employees dedicated to educational and community development services without carrying the full load of benefits. Regarding the travel allocation, there is no additional fiscal impact as there is only a change of budget head (from the county budget to its inclusion in the MOA.) RECOMMENDATION: I recommend approval of this amendment. REVIEWED BY: -V_X Mark McCauley, CUnty Administrator Da e CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Washington State University Amendment No. 1 Contract No: WSU MOU Amend 2024 Contract For: WSU Employee Salaries Term: 01.01.24-12.31.24 COUNTY DEPARTMENT: WSU Jefferson County Extension Contact Person: Amit Sharma Contact Phone: 360.379.5610 x 202 Contact email: amit.sharmal@wsu.edu AMOUNT: 188,677 PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: 188,677 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund# RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES CO PLIAN ITH jZj 5.080 AND CHAPTER 42.23 RCW. CERTIFIED: �■ N/A: lgn ture Date STEP 2: DEPARTMENT CERTIFIES HE PERS VROS D FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS N BEEN ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: F N/A: ��p - 'Sig—nature Date i STEP 3: RISK MANAGEMENT REVIEW(will be added ereYronically through Laserfiche): j Electronically approved by Risk Management on 2/16/2024. i STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 2/16/2024. Previously approved as to form, only updated numbers. Fixed errors in the signature lines. STEP S: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6:CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1 MEMORANDUM OF AGREEMENT Between WASHINGTON STATE UNIVERSIY EXTENSION And JEFFERSON COUNTY APPENDIX A Amendment No. 1 The following funds will be provided under this Memorandum of Agreement for the period January 1, 2024 through December 31, 2024 to provide an extension program. See 2024 Annual County salary support form attached. Extension Agent: $24,299 Small Farms: $63,219 Master Gardener: $39,485 *Federal funds: 5,100 4H Agent: $50,574 Non-Federal Funds: 183,577 Water Quality Faculty: $5,100* Travel: $6,000 TOTAL FUNDS: $188,677 It is understood that non-federal funds provided by the county in support of this agreement. maybe identified by WSU as match for Federal capacity program (Hatch Act, Smith-Lever Act, Etc.). funds received by WSU to support Extension activities.This contract is amended for the Non-Federal Funds in the amount of 183,577. All other terms and conditions of the original Agreement executed on February 5, 2024 will remain the same. Vicki McCracken Date Kate Dean Date WSU Director of Extension WSU Director of Extension 2024 Board of County Commissioners Chair Matthew Michener Date Associate Director, Office of Research Support and Operations Approved as to form:�; February 16,2024 Philip C.Hunsucker Date Chief Civil Deputy Prosecuting Attorney MEMORANDUM OF AGREEMENT Between WASH INGTON STATE UNIVERSIY EXTENSION And JEFFERSON COUNTY APPENDIX A The following funds will be provided under this Memorandum of Agreement for the period January 1, 2024 through December 31, 2024 to provide an extension program. See 2024 Annual County salary support form attached. Extension Agent: 24,299 Small Farms: 63,219 Master Gardener: 39,485 *Federal funds: 5,100 4H Agent: 50,574 Non-Federal Funds: 158,428 Water Quality Faculty: 5,100* Travel: 6,000 TOTAL FUNDS: $188,677 It is understood that non-federal funds provided by the county in support of this agreement. maybe identified by WSU as match for Federal capacity program (Hatch Act, Smith-Lever Act, Etc.). funds received by WSU to support Extension activities. C _ February 1 2024 Vicki McCracken Date Philip C. Hunsucker Date WSU Director of Extension Chief Civil Deputy Prosecuting Attorney Jefferson County Prosecuting Attorney's Office 1 Matthew Michener Date Kate Dean Date Associate Director, 2024 Board of County Commissioners Chair Office of Research Support and Operations JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners Mark McCauley, County Administrator FROM: Amit Sharma; Washington State University(WSU) Extension Office Director DATE: February 5, 2024 SUBJECT: 2024 Employee Salary Memorandum of Agreement STATEMENT OF ISSUE: Annual Memorandum of Agreement (MOA) for the period of January 1, 2024 through December 31, 2024 to establish a cost-share salary agreement between WSU and Jefferson County. Jefferson County contributes to WSU employees' salaries and WSU pays employee benefits. See the attached 2024 Annual County Salary Support Form. The county also contributes towards the local travel of the WSU employees. ANALYSIS: For 2024, the MOA base salaries and for 4H, Master Gardener, and Small Farms Coordinator and the county contribution towards the Director's Position have been increased to align with the recent pay increase at WSU (effective October 2023). New to the MOA is the travel request of$6,000 for the travel of the WSU employees. Earlier, the local programmatic travel was charged directly to the county. Beginning 2024, the mileage reimbursement request will be submitted to WSU which will then issue an invoice to the county. FISCAL IMPACT: Jefferson County gains the value to the county of five employees dedicated to educational and community development services without carrying the full load of benefits. Regarding the travel allocation, there is no additional fiscal impact as there is only a change of budget head (from the county budget to its inclusion in the MOA.) RECOMMENDATION: I recommend approval of this contract. REVIEWED BY: - 2 JZ Mark McCauley unty Administrator ate CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Washington State University Contract No: WSU MOA 2024 Contract For: WSU employe Salaries Term: 01.01.2024-12.31.2024 COUNTY DEPARTMENT: WSU Jefferson County Extension Contact Person: Amit Sharma Contact Phone: 360.379.5610 (Ext- 202) Contact email: amit.sharmal@wsu.edu AMOUNT: $188,677 PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: $188,677 Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund# RFP or RFQ Munis Org/Obj Other: APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANE� TH JCC 3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: ❑■ N/A:F ` 29 Jan 2024 Signature Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: a N/A: F1 29 Jan 2024 Signature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): Electronically approved by Risk Management on 2/1/2024. STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 2/1/2024. . STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL. 1