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Home My WebLink About010224M c,oN . MINUTES Jefferson County Board of County Commissioners Regular Meeting — January 2, 2024, 9:00 a.m. Jefferson County Courthouse— Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Greg Brotherton called the meeting to order in the presence of Commissioner Kate Dean and Commissioner Heidi Eisenhour. He wished everyone a Happy New Year. REORGANIZATION OF THE BOARD: Commissioner Eisenhour nominated Commissioner Dean to serve as Chair of the Board of County Commissioners in 2024. Chair Brotherton seconded the motion which carried by a unanimous vote. PUBLIC COMMENT PERIOD: Chair Dean called for public comments, and three comments were received. The Commissioners addressed the comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. CALL FOR BIDS and CONTRACT PLANS re: Center Road 2R Overlay Project, M.P. 10.34 to M.P 14.58, Project No. 1802096, County Rd No. 931507, CRAB RAP Project No. 1622-01 2. AWARD of CONTRACT re: Phase 2 Membrane Bioreactor Wastewater Treatment Plant for Port Hadlock UGA, County Project No. 405-2114-0, Commerce Project No. 22-96515-026; Public Works; Interwest Construction, Inc. 3. AGREEMENT re: Legislative Representation and Lobbying Services; $72,000 per year; County Administrator; Strategies 360 4. AGREEMENT re: Public Infrastructure Funding—JCIA Eco-Industrial Park; In the Amount of $350,000; County Administrator; Port of Port Townsend 5. AGREEMENT re: Public Infrastructure Funding—Port Hadlock Sewer Debt Service; In the Amount of$85,000 per year for 20 years; County Administrator; Jefferson County Public Works 6. AGREEMENT re: Public Infrastructure Funding—Glen Cove Infrastructure Feasibility and Design; In the Amount of$250,000; Jefferson County 7. AGREEMENT re: Therapeutic Support for Independent Living Project; In the Amount of $22,240; Juvenile Services; Owl 360 8. AGREEMENT re: Septic Professional Certification Testing;No cost to the County; Public Health; Washington On-Site Sewage Association(WOSSA) 9. AGREEMENT re: Fish Barrier Culvert Replacements at Three Sites on Upper Hoh Road and Two Sites on Oil City Road; In the Amount of$53,754; Public Works; Trout Unlimited 1 Commissioners Meeting Minutes of January 2, 2024 10. AGREEMENT re: Cassel Creek Bridge Cleaning on Oil City Road; In the Amount of$20,159; Public Works; Washington State Department of Transportation 11. AGREEMENT re: SR104/Paradise Bay Roundabout Detours; Construction work to take place between April 1, 2024 and July 30, 2024; Public Works; Washington State Department of Transportation 12. AGREEMENT re: Haul Road/Detour for SR104/SR19 Roundabout; Construction work to take place between April 1, 2024 and July 30, 2024; Public Works; Washington State Department of Transportation 13. AGREEMENT re: Nurse Family Partnership; In the Amount of$12,000; Public Health; Clallam County 14. AGREEMENT re: Data Sharing for Home Visiting Services; Public Health; Washington State Department of Health 15. AGREEMENT re: 2024 Funding Water Quality Improvement and Protection; In the Amount of $59,673; County Administrator; Jefferson County Conservation District 16. AGREEMENT re: Epidemiology Transition; In the Amount of$6,930; Public Health; Kitsap Public Health District 17. AGREEMENT,Amendment No. 1 re: Services for people who experience intellectual/developmental disabilities; In the Amount of$304,353; Public Health; DSHS Developmental Disabilities Administration 18. AGREEMENT,Amendment No. 2 re: Public Infrastructure Fund - Sims Gateway Project and Boatyard Expansion; In the Amount of$300,000; County Administrator; Port of Port Townsend, City of Port Townsend; Jefferson County PUD No. 1 19. AGREEMENT, Amendment No. 4 re: Lower Big Quilcene Floodplains Acquisition; Public Health; Washington Recreation and Conservation Office 20. ADVISORY BOARD APPOINTMENT (1) re: Solid Waste Advisory Committee (SWAC); District 2 Citizen Representative; Don Rhoden 21. ADVISORY BOARD REAPPOINTMENT (1) re: Housing Fund Board; 1) 3-Year Term to Expire December 31, 2026; Peggy Webster, and CORRECTION to REAPPOINTMENT (1) re: Housing Fund Board; 1) 3-Year Term to Expire December 31, 2025; Viki Sonntag 22. MOTION TO TERMINATE AGREEMENT re: Professional Services Agreement AD-24- 001; Public Health; Kitsap Public Health District 23. Payment of Jefferson County Payroll Warrants Dated December 20, 2023 Totaling $90,969.74 24. Payment of Jefferson County Vouchers/Warrants Dated December 26, 2023 Totaling $972,983.35 COMMISSIONERS BRIEFING SESSION: The Commissioners reviewed recent meetings they attended. PUBLIC HEALTH and EMERGENCY MANAGEMENT UPDATE: Public Health Officer Dr. Allison Berry provided information regarding public health in Jefferson and United States. Emergency Management Director Willie Bence provided information on warming centers, emergency text alerts, and an anticipated higher rainfall for January through March, 2024. 2 Commissioners Meeting Minutes of January 2, 2024 The meeting was recessed at 10:16 a.m. and reconvened at 10:20 a.m. with all three Commissioners present. HEARING re: Conservation Futures Funding in 2023: Natural Resources Program Coordinator Tami Pokorny introduced the Conservation Futures Citizens Oversight Committee (CFCOC)Acting Chain Ross Harbor and explained that there are three proposed resolutions that reflect the recommendation of the committee to fully fund the following projects: Lower Chimacum Creek Mainstem Acquisition Project,North Barry Snow Creek Project, and Schmidt Farm Project. Chair Dean opened the floor to allow for public testimony, and the following individual provided testimony: Sarah Spaeth, Port Townsend. Hearing no further testimony, Chair Dean closed the public hearing. Commissioner Eisenhour moved to approve all three resolutions,then withdrew her motion. Commissioner Brotherton moved to approve RESOLUTION NO. 01-24 re: Dedication of Conservation Futures Funds to the Lower Chimacum Creek Mainstem Acquisition Project as Authorized by and in Accordance with Jefferson County Code Section 3.08.030(7)to Provide a System of Public Open Spaces. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. Commissioner Brotherton moved to approve RESOLUTION NO. 02-24 re: Dedication of Conservation Futures Funds to the North Barry Snow Creek Project Authorized by and in Accordance with Jefferson County Code Section 3.08.030(7)to Provide a System of Public Open Spaces. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. Commissioner Brotherton moved to approve RESOLUTION NO. 03-24 re: Dedication of Conservation Futures Funds to the Schmidt Farm Project a Authorized by and in Accordance with Jefferson County Code Section 3.08.030(7)to Provide a System of Public Open Spaces. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners and County Administrator discussed recent meetings they attended and reviewed upcoming meetings. The Commissioners also discussed upcoming Workshops, guidance to departments and KPTZ radio topics. The Commissioners reviewed and made edits to the Boards and Committee Assignments list. The Commissioners noted that they will make final edits and approve the list during the afternoon session. The meeting was recessed at 11:45 a.m. and reconvened at 1:31 p.m. with all three Commissioners present. DISCUSSION re: Contracting indebtedness; providing for the issuance, sale, and delivery of a grant anticipation note to provide funds to carry out additions to and betterments to the Wastewater Treatment Plant being constructed in the Port Hadlock area; fixing or setting parameters with respect to certain terms and covenants of the notes; appointing the County's designated representative to approve the final terms of the sale of the note; and providing for other related matters: Treasurer Stacie Prada introduced DA Davidson & Co Placement Agent Jim 3 Commissioners Meeting Minutes of January 2, 2024 Nelson and Foster Garvey PC Bond Counsel Marc Greenough. Agent Nelson provided a presentation regarding Grant Anticipation Note Financing for the Port Hadlock Wastewater Treatment Plant. Public Works Director Monte Reinders noted that even though they have grants, they will need to obtain financing while they wait for the grant funding to come in. Agent Nelson reviewed the Request for Proposals received, and their recommendation is to use Kitsap Bank. The meeting was recessed to address technical difficulties at 1:55 p.m. and reconvened at 2:11 p.m. with all three Commissioners present. Commissioner Eisenhour moved to approve RESOLUTION NO. 4-24 re: Contracting indebtedness; providing for the issuance, sale, and delivery of a grant anticipation note to provide funds to carry out additions to and betterments to the Wastewater Treatment Plant being constructed in the Port Hadlock area; fixing or setting parameters with respect to certain terms and covenants of the notes; appointing the County's designated representative to approve the final terms of the sale of the note; and providing for other related matters. Commissioner Brotherton seconded the motion which carried by a unanimous vote. EXECUTIVE SESSION: An Executive Session was scheduled from 2:00 p.m. to 2:30 p.m. to Review the Performance of a Public Employee. No discussion of Salaries, Wages, and g Other Conditions of Employment to be Generally Applied within the County; and,No Final Action on the Hiring, Setting the Salary of an Individual Employee or Class of Employees, or Discharging or Disciplining an Employee; Exemption as Outlined in the Open Public Meetings Act, RCW 42.30.110(1)(g). Staff present: County Administrator and Human Resources Director. The Chair Dean noted that they will be going into Executive Session from 2:15 p.m. to 2:45 p.m. The Board concluded the Executive Session and resumed the regular meeting at 2:45 p.m. Commissioner Eisenhour moved to extend our contract with County Administrator Mark McCauley for a year, with an option for another year extension after that. She stated she is thrilled to have him sticking with us. Commissioner Brotherton seconded the motion. Chair Dean noted the current contract expires June of this year, so it will go through June of the following year. Chair Dean opened the floor to allow for public comments. No comments received. She called for a vote on the motion. The motion carried by a unanimous vote. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: • Board and Committee Assignments—Continued: Commissioner Brotherton moved to approve the Boards and Committee Assignments as presented and discussed earlier today. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. • Strategic Plan Implementation; discussion regarding roles in implementation 4 Commissioners Meeting Minutes of January 2, 2024 NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 2:55 p.m. until the next regular meeting or special meeting as properly noticed. '" " F .40O*+s.'k. JEFFERSON COUNTY SO0 N BOARD OF COMMISSIONERS .• �µ1SS�0 ,y , SEAL: r r �So 1%. �►s S N':�`z Excused Absence � L a: Kate !:an, Chair ATTEST: ,,,,,,,,,,,,,ASN,,,,,,,`, r' Brot erton, Member arol n 'allaway, CMC ei.' isenhour, ember Clerk of the Board 5