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Home My WebLink About010824M ,5o\ 4. lt- 1`StII NG' MINUTE S Jefferson County Board of County Commissioners Regular Meeting — January 8, 2024, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting. Chair Dean called the meeting to order at the appointed time. Chair Dean noted that the following Monday is Martin Luther King Day, and the BOCC will meet on Tuesday. PUBLIC COMMENT PERIOD: Chair Dean called for public comments, and five comments were received. The Commissioners addressed the comments, and discussed the comments regarding the proposed Port Townsend Aquatic Center in more detail. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. CALL FOR BIDS re: Publication of County Legal Notices; Bids Accepted Until Monday, March 4, 2024 at 10:15 a.m. 2. AGREEMENT re: 2024 Affordable Housing/Homelessness Grant Funding; Caswell-Brown Village; In the Amount of$105,000; County Administrator; OlyCAP 3. AGREEMENT re: Resource and Conservation Office (RCO) Local Parks Deferred Maintenance Grant; In the Amount of$82,823; Public Works; RCO 4. AGREEMENT re: 2024-2025 One-Time Grant Program; In the Amount of$108,000; WSU Extension; MRC; Washington State Department of Ecology 5. AGREEMENT,Amendment No. 1 re: Gateway to Freedom; Fire Community Assistance, Referral, and Education Services (CARE) for Jefferson County; Public Health; East Jefferson Fire and Rescue (EJFR) 6. AGREEMENT,Amendment No. 1 re: Employment Agreement; Jefferson County; Mark McCauley 7. AGREEMENT,Amendment No. 3 re: Port Hadlock Wastewater Project; Consultant Services for Cultural Resources and Environmental Permitting Support; County Project No. 40516935; Public Works; Environmental Science Associates 8. AGREEMENT, Amendment No. 17 re: Consolidated Contracts—Various programs; Additional Amount of$526,784 for a total of$8,075,501; Public Health; Washington State Department of Health 9. MOTION re: Approve Port Townsend Seventh Day Adventist Church's Request for 25% Reduction in Temporary Food Service Fees 1 Commissioners Meeting Minutes of January 8, 2024 10. APPROVAL of MINUTES: Regular Meeting Minutes of November 20 and 27, 2023, and Special Meetings Minutes of November 2, 2023 (Biennial Budget),November 16, 2023 (Joint ICG),November 21, 2023 (Aquatic Center Discussion), and November 28, 2023 (Joint PIF) 11. Payment of Jury Fees: Superior Court$3,606.25; and District Court $1,519.39 12. Payment of Payroll Warrants: Dated January 5, 2024 In the Amount of$2,232,395.80 COMMISSIONERS' BRIEFING SESSION: The Commissioners recent meetings they attended, miscellaneous topics, and legislative update. The meeting was recessed at 10:12 a.m. and reconvened at 10:16 a.m. with all three Commissioners present. HEARING re: Emergency Supplemental 2023 Budget Appropriation/Extension for Personnel Benefits, Insurance, Professional Services—Fund 127; Public Health: Public Health Director Apple Martine, Finance Manager Judy Shepherd and Public Health Finance Manager Jennifer Mitchell were present for the hearing and explained the need for the emergency supplemental appropriation. They noted that they have a system in place to avoid the need for an emergency appropriation in the future. Chair Dean noted that Public Health Department has the budget for this, but the hearing is to gain permission to expend those funds. Finance Manager Shepherd stated she will be checking in with Public Health finances moving forward. Chair Dean opened the floor to allow for public testimony. Hearing no testimony, she closed the hearing. After a short deliberation, Commissioner Brotherton moved to approve RESOLUTION NO. 05-24. Order: Emergency 2023 Supplemental Budget Appropriation for Fund 127—Personnel Benefits, Insurance, Professional Services. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners reviewed upcoming meetings. HEARING re: Proposed Shoreline Master Program (SMP) Amendments per Periodic Review: Chair Dean opened the hearing and stated that the Board is not planning on taking- action at today's meeting. Department of Community Development(DCD) Director Josh Peters explained the Shoreline Master Program(SMP)Process. He noted that it is a complex issue with a lot of moving parts and they hope to have an ordinance for adoption in February. He suggested leaving the public hearing open through February. Also present was Civil Deputy Prosecuting Attorney (DPA) Barbara Ehrlichman and consultants Lisa Grueter with Berk Consulting and Amy Summe with S&W. Consultant Grueter provided a slideshow to cover the purpose of the hearing which included: • State Rules • Grant and local needs • Review amendments to Chapter 90.58 RCW and Ecology Rules that have occurred since Jefferson County's SMP was adopted in 2014 • Identify potential areas of review to address changing local circumstances, new information or 2 Commissioners Meeting Minutes of January 8, 2024 improved data, consider potential changes to eliminate redundancies and improve clarity as well as address revisions consistent with regulatory reform(Resolution NO. 17-19) • Consider various constraints such as the requirements of state law, staffing capacity, and resource. She also covered SMP Periodic Review Components, condensed project timeline, key issues and next steps. Consultant Summe provided a brief aquaculture history which included: • Task Force Stage 2020—changes required to address state laws/rules • Planning Commission Stage 2021 —received, many letters and testimony, considered approaches from other counties, require standard CUP and incorporate Kitsap county regulations • Planning Commission Stage 2023 —address ecology comments and continue evaluation per ongoing public comment. She also reviewed aquaculture recent input, approach and noted many comments were regarding geoduck farming. Consultant Grueter continued with presentation and covered modest home provisions After discussion with consultants and staff, Chair Dean opened the floor to allow for public testimony. Due to the volume of public in attendance, she limited public testimony to two minutes per person. The following individuals provided testimony: Lisa Carleton-Long—Port Townsend, Peter Guerrero—Port Townsend, Alex Scagliotti (Representative of Jamestown S'Klallam Tribe)—Sequim, Bruce Morris— South Puget Sound, Dave Fitzpatrick—Marrowstone Island, Bernadette Olson—Seabeck, Gordon King —Port Townsend, Louis Gitelman—Dover,NH, Erin Ewald—Shelton, Jonathan Davis—Thorndyke Bay, Jefferson County,Nels Whipple— Shelton, Kim Thompson—Olympia, Patricia Marquis—Port Ludlow, Rose Gitelman—Portland, Bruce Case—Port Ludlow, Brett Veerhusen—Seattle, Marsha Case —Port Ludlow, Sue Corbett—Port Ludlow, James Whitecamp—Port Ludlow, Anne Dutton—Jefferson County, Michael Abramson—Port Ludlow, Linda Lowe—Discovery Bay, Jefferson County, Celine Santiago—Jefferson County, Adam James—Lilliwaup, Marcia Schwendiman—Port Ludlow, Jan Wold —Port Ludlow, Steve Dittmar—Port Ludlow, Mike Patterson—Port Ludlow, and Marilyn Showalter— Port Ludlow. Hearing no more testimony, Chair Dean noted they have reached the end of public testimony for today. She explained that the public will have the ability to provide testimony when the draft ordinance is presented. The Commissioners started deliberations, asked questions of staff and consultants, and discussed next steps. The Commissioners requested clarification from Erin Ewald, who provided testimony earlier regarding geoduck exporting and staffing. She indicated that since China's ban several years ago, which shut down several geoduck farmers,they have worked to diversify their markets. She answered additional questions of the Board.Nels Whipple noted that there are 56 full-time employees in the geoduck department, from entry level to senior management, and they work through the northwest. He added that at the moment, 11 of their workers work in Jefferson County. The next SMP workshop was tentatively scheduled for January 16, 2024 at 1:30 p.m. and SMP continued deliberations was tentatively scheduled for January 22, 2024 at 3:30 p.m. and February 12, 2024—or later, will be scheduled to hear more hearing testimony on the proposed ordinance. 3 Commissioners Meeting Minutes of January 8, 2024 The meeting was recessed at 12:12 p.m. and reconvened at 1:30 p.m. with all three Commissioners present. WORKSHOP re: Request to Reconvene the Growth Management Steering Committee(CMSC): Department of Community Development(DCD) Director Josh Peters provided the introduction and Associate Planner Joel Peterson provided the presentation of the request to reconvene the Growth Management Steering Committee (GMSC). The GMSC will have two tasks: 1) Allocated projected population figures among urban and rural areas for planning, and 2) Review county-wide planning policies. Director Peters reviewed the Board's choices regarding membership,participation and process. Director Peters outlined the next steps which include: Drafting a resolution that would repeal and replace any past GMSC. He added that the GMSC is advisory, and that information from the GMSC will go back to the BOCC for a decision. After discussion, the Board concurred that they would like a smaller GMSC, and move away from having voting and non-voting members. Staff will incorporate the Boards' requests into a resolution to be approved at a later date. Chair Dean noted that these meetings will be subject to the Open Public Meetings Act(OPMA), and they will make attempts to have those meetings held around the County, to make it easier for stakeholders to participate. BRIEFING re: Site Development Review (SDR) Milestone Report: Department of Community Development(DCD)Director Josh Peters provided the introduction. In October 2022, a one-year development moratorium expired in conjunction with adoption by ordinance of development regulations that established a new Site Development Review(SDR)program that included Legal Lot of Record(LLOR) Determination and buildability analysis as a prerequisite to applying for development permits. DCD summarized the status of the SDR Program in the form of a milestone report, which the Commissioners reviewed. Director Peters and Assistant Planner George Terry answered questions posed by the Board. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: • Calendar Coordination—Workshop with the Solid Waste Advisory Committee (SWAC) and the Solid Waste Facility Task Force (SWFTF) • Letter from Washington State Department of Natural Resources (DNR): The letter from DNR letter to BOCC indicated proposing protection in the Dabob Bay area and elsewhere, both in District 3, and they indicated they would like to meet with the BOCC regarding allocation of acreage. • Calendar Coordination—continued • ADDITIONAL BUSINESS: Letter of Support re: School Based Health Clinic: A request was received for a letter of support for a capital funding grant to remodel the Blue Heron Middle and Ocean School Campus in preparation for opening a school-based health center for the 2024-2025 school year. Commissioner Brotherton moved to approve collectively signing the letter of 4 Commissioners Meeting Minutes of January 8, 2024 support. Commissioner Eisenhour seconded the motion. Chair Dean opened the floor to allow for public comments, and no comments were received. She called for a vote on the motion. The motion carried by a unanimous vote. • 2024 BOCC Workplan; upcoming Department briefings • Miscellaneous topics • Proposed Workshop re: consistency in granting funds • Community Wildfire implementation • Updated information on the weather NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 3:24 p.m. until the next regular meeting or special meeting as properly noticed. JEFFERSON COUNTY 0%'% FERSON�nyg, BOARD OF COMMISSIONERS SEAL: : :0•o %%y. � Excused Absence co: { Kate Dean, Chair ' yam • ATTEST: ''.a, ASH uNG-�� Gr of e on, Member ( \&6i. emve 31‘- ( Carolyn allaway, CMC , 'eidi Eisenhour, Member Clerk of the Board 5