HomeMy WebLinkAbout012224M N e
n
'16'111 NO'
MINUTES
Jefferson County Board of County Commissioners
Regular Meeting — January 22, 2024, 9:00 a.m.
Jefferson County Courthouse—Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA (Hybrid)
CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and
Commissioner Heidi Eisenhour participated in the meeting. Chair Dean called the meeting to order at
the appointed time. She thanked law enforcement and first responders in regards to the death of an infant
that occurred over the weekend.
PUBLIC COMMENT PERIOD: Chair Dean called for public comments, and twelve
comments were received. The Commissioners addressed the comments.
PROCLAMATION re: Parks and Recreation Volunteer Appreciation: Parks and
Recreation Manager Matt Tyler was present and noted that 4809 hours were donated last year by
volunteers; including caretakers, campgrounds hosts, adopt-a-park individuals, Quimper trails, coaches
and more. The Parks program also received $152,926 in donations. He thanked the Commissioners for
considering the proclamation.
The Commissioners read aloud the proclamation. Commissioner Brotherton moved to approve the
proclamation as read. Commissioner Eisenhour seconded the motion which carried by a unanimous
vote.
Parks and Recreation Advisory Board (PRAB) members Jon Cooke and Vern Bessey were present and
thanked the Board for the proclamation. The Commissioners thanked all the volunteers for their hard
work.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Brotherton moved to approve the Consent Agenda as presented. Commissioner Eisenhour seconded the
motion which carried by a unanimous vote.
1. RESOLUTION NO. 07-24 re: Revising a Policy for Consideration of Fee Waiver Requests
Associated with County Government Functions
2. RESOLUTION NO. 08-24 re: Water Utility Coordinating Committee Appointments
3. CALL FOR BIDS re: Naylors Creek Culvert Replacements at West Valley Road and Gibbs
Lake Road, County Project No. 18020592; Public Works
4. INTERAGENCY AGREEMENT re: Independent Financial Feasibility Review Prior to the
Formation of a Public Facilities District; In the Amount of$11,000; County Administrator;
Washington State Department of Commerce
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Commissioners Meeting Minutes of January 22, 2024
5. AGREEMENT re: Affordable Housing/Homeless Housing; Peter's Place; In the Amount of
$23,449.49; County Administrator; Bayside Housing
6. AGREEMENT re: Affordable Housing/Homeless Housing; Tiny Village; In the Amount of
$100,000; County Administrator; Bayside Housing
7. AGREEMENT re: Affordable Housing/Homeless Housing; Woodley Place; In the Amount of
$212,150.42; County Administrator; Bayside Housing
8. AGREEMENT re: Affordable Housing/Homeless Housing; Housing Shelter; In the Amount of
$127,000; County Administrator; Dove House
9. AGREEMENT re: Affordable Housing/Homeless Housing; Critical Home Repairs; In the
Amount of$70,000; County Administrator; Habitat for Humanity
10. AGREEMENT re: Affordable Housing/Homeless Housing; Winter Welcoming Shelter; In the
Amount of$8,000; County Administrator; Jefferson Interfaith Action Coalition
11. AGREEMENT re: Affordable Housing/Homeless Housing; Haines Street Cottages; In the
Amount of$70,000; County Administrator; Olympic Community Action Programs (OlyCAP)
12. AGREEMENT re: Affordable Housing/Homeless Housing; Emergency Shelter; In the Amount
of$126,000; County Administrator; Olympic Community Action Program (OlyCAP)
13. AGREEMENT re: Affordable Housing/Homeless Housing; Youth and Adult Housing; In the
Amount of$149,270; County Administrator; Owl 360
14. AGREEMENT re: Maintenance and Support Agreement; In the Amount of$5,615; District
Court; Justice AV Solutions
15. AGREEMENT, Amendment No. 4 re: Chimacum Confluence Project Phase I and II
Environmental Site Assessment; Additional amount of$2,600 for a total of$50,586.30; Public
Health; Evren Northwest, Inc.
16. AGREEMENT re: Interagency#K8323; Jefferson County Accessible Community Advisory
Committee (ACAC); In the Amount of$13,750; Public Health; Washington State Employment
Security Department
17. MOTION TO AFFIRM re: 2024 Affordable Housing and Homeless Housing Recommendation
from the Housing Fund Board—Unallocated Funds
18. REQUEST re: Approval of Addition of a Full-Time Equivalent(FTE) Position for the
Information Technology Office; In the Amount of up to $100,000
19. Payment of Jefferson County Payroll Warrants Dated January 19, 2024 Totaling $95,722.41
20. Payment of Jefferson County Vouchers/Warrants Dated December 27, 2023 Totaling
$2,525,314.23, Dated January 16, 2024 Totaling $43,295.00, and Jury Dated December 28, 2023
Totaling $5,125
The meeting was recessed at 10:05 a.m. and reconvened at 10:16 a.m. with all three
Commissioners present.
DISCUSSION re: Reconvening the Growth Management Steering Committee
(GMSC): Department of Community Development(DCD) Director Josh Peters and City of Port
Townsend Director of Planning and Community Development Emma Bolin were present to discuss
reconvening the GMSC.
After discussion, Commissioner Eisenhour moved to approve RESOLUTION NO. 09-24 re: Re-
establishing a Multi-Jurisdiction Growth Management Steering Committee for the Purpose of advising
the Board of County Commissioners on the Growth Management Act(GMA)planning activities,
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Commissioners Meeting Minutes of January 22, 2024
including but not limited to Population Projections and Population and Employment Allocation, and
amending Countywide planning policies; Amending Resolution 107-91, Resolution 128-92, and
Resolution 40-99, and amending Section 1 to including three representatives of the Port Townsend City
Council. Commissioner Brotherton seconded the motion. He asked for the Board to consider adding a
Brinnon LAMIRD member due to anticipated growth. After discussion, Commissioner Eisenhour
agreed to a friendly amendment of adding one representative of the Brinnon LAMIRD to the Steering
Committee. Commissioner Brotherton accepted the friendly amendment. Chair Dean called for a vote on
the motion. The motion carried by a unanimous vote.
WORKSHOP re: Implementation Status of Tyler's Enterprise Permit and
Licensing(EPL) Suite, Formerly Known as EnerGov: County Administrator Mark McCauley
introduced the team for the EPL: Department of Community Development(DCD) Director Josh Peters,
Database Technician Scott Carpenter, Fire Marshal/Building Official Phil Cecere, Public Health
Director Apple Martine, Environmental Health Director Pinky Mingo, DCD staff Erin Martin, and EPL
Project Manager Cherie Moulin.
Manager Moulin provided the presentation which covered accomplishments, challenges, CSS portal and
next steps which include: 1) Assess moving to hosted environments - 2/3 of Tyler clients are hosted,
resolve staffing stability, bandwidth and application management issues; 2) Augment configuration
efforts with outside consultants; and 3) Simplify the environment by standardizing integration with third
party applications, move off Laserfiche onto Tyler Content Manager, and solicit solution for online
RME and DIY septic. The Board participated in discussion with staff about the implementation process.
COMMISSIONERS' BRIEFING SESSION: The Commissioners and County
Administrator discussed recent meetings they attended, miscellaneous topics and legislative updates.
The meeting was recessed at 12:17 p.m. and reconvened at 1:32 p.m. with all three
Commissioners present.
EXECUTIVE SESSION: An Executive Session was scheduled from 1:30 to 2:00 p.m.
Chair Dean announced that the Executive Session will be held from 1:32 to 2:00 p.m. regarding
Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the
Open Public Meetings Act. Staff present: County Administrator and Chief Civil Deputy Prosecuting
Attorney. The Board concluded the Executive Session and resumed the regular meeting at 2:03 p.m.
There was no proposed action, and therefore no public comment taken on this topic.
WORKSHOP re: 2024 Human Resources Workplan: Human Resources Director
Sarah Melancon provided a presentation on the 2024 Human Resources Workplan which includes:
recruiting and training a new Human Resources Analyst II, initiate and complete Collective Bargaining
(5 contracts), initiate and implement Strategic Plan, complete updates to the Personnel Administration
Manual, Exempt employee comparable pay analysis, and increase mental health awareness.
The Board participated in discussion regarding mental health training amongst County employees. After
discussion, HR Director Melancon stated she will incorporate a subcommittee to address this issue.
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Commissioners Meeting Minutes of January 22, 2024
DISCUSSION re: Department of Natural Resources (DNR)Natural Climate
Solutions Jefferson County Allocation Updated Forestry Map: DNR Assistant Deputy Supervisor
for State Uplands Duane Emmons, Olympic Region Manager Bill Wells and DNR Trust Outreach
Specialist Sarah Ogden were present for the discussion. DNR sent notice to Jefferson County on
December 18, 2023 that they completed the preliminary identification of the lands to be included in the
2,000 acres of structurally complex, carbon dense forestland to be set aside, directed by the Legislature's
Natural Climate Solutions proviso. They indicated that Jefferson County has 952 acres that have been
identified as candidates to be transferred out of trust status, after replacement of land has been identified.
Supervisor Emmons provided a presentation which explained the process and next steps. DNR would
need to buy land to keep the trust whole, then they can move up to 2,000 acres out of trust status. The
remaining land would be dedicated to encumbered land counties. DNR staff answered questions posed
by the Commissioners.
After discussion, Commissioner Eisenhour moved to give authorization to herself to draft a Letter of
Concurrence to DNR for the set aside of the Dabob Bay acreage proposed by DNR; 671 acres in total,
and two parcels at Mount Walker, and the two parcels at Notch Pass, with a paragraph referring to
giving DNR our concurrence, with their negotiation with Clallam County to use the Notch Pass acreage
for protection around Lake Sutherland in Clallam County, which the Commissioners over there have
been working on. Commissioner Brotherton seconded the motion.
Chair Dean opened the floor to allow for public comment, and three comments were received. After
response to comments, Chair Dean called for a vote on the motion. The motion carried by a unanimous
vote. Chair Dean will sign the letter.
The meeting was recessed at 3:19 p.m. and reconvened at 3:32 p.m. with all three
Commissioners present.
CONTINUED DELIBERATIONS re: Shoreline Master Program (SMP) Hearing:
Department of Community Development(DCD) Director Josh Peters stated that the deliberations are a
continuation of the SMP process. BERK consultant Lisa Grueter and S&W Consultant Amy Summe
were present for discussion.
Consultant Grueter provided a presentation. She reviewed environment designations for upland
shoreline and aquatic shoreline designations, permit options for geoduck aquaculture, review of tracked
changes to the Planning Commission recommendations, and review of counties that require CUP for
new geoduck farming; Kitsap, Clallam and Mason.
The 5 permit options for geoduck aquaculture were outlined as follows:
1. Planning Commission Recommendation: Standard CUP for Priority Aquatic or Aquatic
(New) or Natural designations and otherwise Discretionary CUP. This is a mix of standard
and discretionary CUPs for new, conversion, or expansions depending on shoreline
environment designation
2. Same as#1, EXCEPT treat expansions like new geoduck operations.
3. Modify#1 to change Standards and Discretionary CUP in use matrix.
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Commissioners Meeting Minutes of January 22, 2024
o Modify CUP on use table/text to make a Standard CUP where Aquatic or Priority
Aquatic designations abut Shoreline Residential, Conservancy, or Natural Shoreline
Designations. That would only leave shoreline reaches with Aquatic or Priority Aquatic
abutting High Intensity as having a Discretionary CUP.
o Modify CUP on use table/text to make a Standard CUP where Aquatic or Priority
Aquatic designations abut Shoreline Residential or Natural Shoreline Environment
Designations.
4. Set Standards CUP process threshold criteria for geoduck aquaculture:
o Any new geoduck operation in any Shoreline Environment Designation.
o Any conversion or expansion in Priority Aquatic and Natural, and any conversion or
expansion abutting Natural or Shoreline Residential Shoreline Environment
Designations.
o In the Aquatic Shoreline Environment Designation, when the expansion or conversion
would exceed 25% (current aquaculture threshold) or X acres in any 10-year period.
5. Treat all geoduck aquaculture with Standard CUP.
The Commissioners discussed their preferences and deliberated on the options. SMP deliberations will
be continued on February 5, 2023 at 1:30 p.m.
NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:45 p.m. until
the next regular meeting or special meeting as properly noticed.
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v:;i S� ' Ka e Dean, Chair
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CarolyiY Gallaway, CMC eidi Eisenhour, Member
Clerk of the Board
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