HomeMy WebLinkAboutMinutes DRAFT
tIN
MINUTES
Jefferson County Board of County Commissioners
Regular Meeting — February 5, 2024, 9:00 a.m.
Jefferson County Courthouse—Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA (Hybrid)
CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and
Commissioner Heidi Eisenhour participated in the meeting. Chair Dean called the meeting to order at
the appointed time. County Administrator Mark McCauley welcomed new Central Services Director
Tracy Coleman to Jefferson County.
PUBLIC COMMENT PERIOD: Chair Dean called for public comments, and six
comments were received. The Commissioners addressed the comments and were debriefed about a
recent Aquatic Facility Steering Committee meeting.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Eisenhour moved to approve the Consent Agenda as presented, minus Item No. 7 re: Chickadee
Forestry, for further discussion. Commissioner Brotherton seconded the motion which carried by a
unanimous vote.
1. RESOLUTION NO. 10-24 re: Re-establishing Jefferson County Cash Drawer, Petty Cash
Account and Revolving Fund Amounts in Various County Departments
2. HEARING NOTICE re: Community Development Block Grant- Corona Virus(CDBG-CV)
Contract Close-out; hearing to be held on February 20, 2024 at 2:00 p.m. (HYBRID)
3. AWARD of CONTRACT re: Construction of the Phase 3 Low Pressure Sewer Collection
System for the Port Hadlock UGA; In the Amount of$4,997,707; Public Works; Seton
Construction
4. MEMORANDUM of AGREEMENT re: 2024 WSU Employee Salaries
5. AGREEMENT re: Gibbs Lake Park Caretaker; In the Amount of$18,887; Public Works; Cher
Albright
6. AGREEMENT re: Extended Warranty and Preventative Maintenance and Support for Superior
Court Audio/Visual; In the Amount of$6,667.00; Superior Court; Justice AV Solutions
7. AGREEMENT re: Forestry Related Professional Services; In the Amount of$72,000 per year
through December 31, 2028; County Administrator; Chickadee Forestry LLC
(removed and approved later in the meeting)
8. AGREEMENT re: American Rescue Plan Act(ARPA)Funds for the Quilcene Park— Skate
Park Design; In the Amount of$20,000; County Administrator; StrongerTowns
9. AGREEMENT re: Partnership with Clallam County Noxious Weed Control Board; In the
Amount of$5,000; WSU Extension Noxious Weed Control Board; Clallam County Noxious
Weed Control Board
1
Commissioners Meeting Minutes of February 5, 2024 DRAFT
10. AGREEMENT re: 2024 Affordable Housing/Homelessness Grant Funding; Woodley Place
Rental Subsidies; In the Amount of$95,489; County Administrator; Bayside Housing
11. AGREEMENT re: Safe Babies Approach Services within Tribal Communities; Superior Court;
Center for Children and Youth Justice
12. AGREEMENT, Easement Amendment re: Perpetual Slope Easements to Operate and
Maintain Undi Road Bypass; In the Amount of$2,000; Public Works; Washington State
Department of Natural Resources
13. AGREEMENT,Amendment No. 1 re: Marine Resource Committee Marine Stewardship
Projects; Time extension; WSU Extension; Washington State Department of Ecology
14. AGREEMENT, Amendment No. 1 re: SR 19 Rhody Drive Ped-Bike Improvements—South
Segment Project No. 1802095, WSDOT Project No. TAP-0019(009); In the Amount of
$175,830; Public Works; Washington State Department of Transportation
15. AGREEMENT, Technical Amendment 24-01; Sheriff's Office Support Services; Human
Resources Department; Teamsters Local 589
16. ADVISORY BOARD APPOINTMENTS (3) and REAPPOINTMENTS (2)re: Climate
Action Committee: Reappointment of: 1) Cindy Jayne—Position 9, Term expires December 31,
2026; and 2) Kate Chadwick—Position 14, Term expires December 31, 2026; Appointment of:
1) Crystie Kisler—Position 10, Term expires on December 31, 2025; 2)Jamie Duyck—Position
12, Term expires December 31, 2024; and 3) Krista Myers—Position 13, Term expires
December 31, 2024
17. ADVISORY BOARD APPOINTMENTS (2)re: Growth Management Steering Committee:
1) Scott Mauk; Port Hadlock UGA Representative; and 2)Andrew Schwartz; Brinnon RVC
18. ADVISORY BOARD REAPPOINTMENT re: Solid Waste Advisory Committee (SWAC);
Two (2) Year Term to Expire February 5, 2026; Port of Port Townsend, Pete Hanke
19. APPROVAL of MINUTES: Regular Meeting Minutes of December 4, 2023
20. Payment of Jefferson County Vouchers/Warrants Dated January 22, 2024, Totaling
$1,203,617.14
PUBLIC HEALTH and EMERGENCY MANAGEMENT UPDATE: Public Health
Officer Dr. Allison Berry provided information regarding public health in Jefferson and Clallam County.
Emergency Management Director Willie Bence discussed atmospheric river alerts, winter snow events,
and reminded the public to have emergency road kits in their vehicles, checking in on neighbors, snow
level potentially affecting water levels, and wildfire concerns during warm months. He thanked the local
winter welcoming center for keeping individuals warm. He noted that FEMA reimbursement during the
COVID-19 pandemic is approximately $250,000.
The meeting was recessed at 10:29 a.m. and reconvened at 10:35 a.m. with all three
Commissioners present.
PRESENTATION re: Noxious Weed Control Board Update and Noxious Weed-
Free Program: Noxious Weed Control Coordinator Sophie DeGroot provided a presentation that
included highlights from 2023, and she reviewed 2024 goals.
She explained the proposed Noxious Weed Free Gravel Program, which is an important measure to help
stop the spread of noxious weed seeds to new areas and project sites. It will involve free inspections of
2
D R A T
Commissioners Meeting Minutes of February 5, 2024
all mining pits, storage and transfer facilities for all aggregate materials such as gravel, rock, sand, soil,
woodchips,mulch and more.
Commissioner Brotherton moved to approve the Noxious Weed Board's Program Standards in order to
make Noxious Weed Free Certifications and inspections available to aggregate pits and storage facilities
as soon as possible. Commissioner Eisenhour seconded the motion. Chair Dean opened the floor to
allow for public comments and no comments were received. She called for a vote on the motion. The
motion carried by a unanimous vote.
DISCUSSION re: AGREEMENT re: Forestry Related Professional Services;
Chickadee Forestry LLC (Consent Agenda Item No. 7): The Commissioners discussed the proposed
contract with Chickadee Forestry, and County Administrator Mark McCauley answered questions posed
by the Board. Commissioner Eisenhour moved to approve the Agreement regarding Forestry Related
Professional Services; In the Amount of$72,000 per year through December 31, 2028; with Chickadee
Forestry LLC. Commissioner Brotherton seconded the motion which carried by a unanimous vote.
COMMISSIONERS' BRIEFING SESSION: The Commissioners and County
Administrator Mark McCauley discussed recent meetings they attended, miscellaneous topics, and
Community Wildfire Protection Plan.
CONTINUED DELIBERATIONS re: Shoreline Master Program (SMP):
Department of Community Development(DCD) Director Josh Peters and BERK Consulting staff Lisa
Grueter were present to review the staff report in question/answer format with information and policy
choices, and a comparative analysis between SMP and the Unified Development Code (UDC)
definitions.
Since the majority of comments received were regarding geoduck aquaculture, Director Peters, and
Consultant Grueter reviewed the options for geoduck aquaculture:
1. Planning Commission recommendation: Standard CUP for Priority Aquatic (new)or
Natural designations and otherwise Discretionary CUP. This is a mix of standard and
discretionary CUPS for new, conversion, or expansions depending on shoreline
environment designation.
2. Same as#1 except treat expansions like new geoduck operations(this was a Planning
Commission considered option.)
3. Modify#1 to change Standard and Discretionary CUP in use matrix.
• Modify CUP on use table/text to make a Standard CUP where Aquatic or Priority
Aquatic designations abut Shoreline Residential, Conservancy, or Natural Shoreline
Designations. That would only leave shoreline reaches with Aquatic or Priority
Aquatic abutting High Intensity as Having a Discretionary CUP.
• Modify CUP on use table/text to make a Standard CUP where Aquatic or Priority
Aquatic designation abut Shoreline Residential or Natural Shoreline Environment
Designations.
3
Commissioners Meeting Minutes of February 5, 2024 DRAFT
4. Set Standard Conditional Use Permit process threshold criteria for geoduck aquaculture:
• Any new geoduck operation in any Shoreline Environment Designation.
• Any conversion or expansion in Priority Aquatic and Natural, and any conversion
or expansion abutting Natural or Shoreline Residential Shoreline Environment
Designations.
• In the Aquatic Shoreline Environment Designation, when the expansion or
conversion would exceed 25%(current aquaculture threshold)or X acres in any 10-
year period.
5. Treat all geoduck aquaculture with standard CUP.
The Commissioners agreed that they were interested in Option 1 or 2. Director Peters and Consultant
Grueter reviewed options in further detail, along with proposed ordinance language and
recommendations. After discussion, Commissioner Brotherton and Commissioner Eisenhour stated they
were in favor of Option 2.
Chair Dean noted that the public can continue submitting testimony in writing, and added that the public
comment period is a good time to verbally let their opinions be heard. A tentative date of February 26,
2024 has been set for the continued hearing.
DISCUSSION and POTENTIAL ACTION re: Defer Consideration of Site-Specific
and Suggested Amendments of the Comprehensive Plan and the Unified Development Code
Received by the Department of Community Development After March 1,2024 Until the 2026
Annual Amendment Cycle, to Allow Staff Time to Complete the 2025 Periodic Review and Update
of the Comprehensive Plan and Development Regulations by June 30,2025: Department of
Community Development (DCD)Director Josh Peters and Associate Planner Joel Petersen were present
and reviewed the draft Resolution with the Board. Director Peters explained how the proposed
resolution would affect applications received before March 1, 2024 and after that date. From a workload
perspective, in the calendar year 2025, they will be scrambling to meet the requirements by June 30,
2025 that year. The resolution would allow staff time to work on the 2025 Periodic Review and update
the Comprehensive Plan and Development Regulations. Director Peters and Associate Planner Peterson
answered questions posed by the Board.
Chair Dean shared a list of affordable housing projects that are in the queue and voiced concern on those
projects being delayed. After further discussion, Commissioner Eisenhour moved to approve
RESOLUTION NO. 11-24 re: Defer Consideration of Site-Specific and Suggested Amendments of the
Comprehensive Plan and the Unified Development Code Received by the Department of Community
Development After March 1, 2024 Until the 2026 Annual Amendment Cycle,to Allow Staff Time to
Complete the 2025 Periodic Review and Update of the Comprehensive Plan and Development
Regulations by June 30, 2025, as Required by RCW 36.70A.I 30(5)(b). Commissioner Brotherton
seconded the motion. Chair Dean opened the floor to allow for public comment, and no comments were
received. She called for a vote on the motion. The motion carried by a unanimous vote.
4
DRAFT
Commissioners Meeting Minutes of February 5, 2024
NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:01 p.m. until
the next regular meeting or special meeting as properly noticed.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Kate Dean, Chair
ATTEST: Greg Brotherton, Member
Carolyn Gallaway, CMC Heidi Eisenhour, Member
Clerk of the Board
5
D .. .
R)a&
_ 1
MINUTES
Jefferson County Board of County Commissioners
Regular Meeting — February 12, 2024, 9:00 a.m.
Jefferson County Courthouse— Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA (Hybrid)
CALL TO ORDER: Due to Chair Kate Dean representing Jefferson County in
Washington D.C., she asked Commissioner Brotherton to Chair the meeting in her absence. Acting
Chair Greg Brotherton called the meeting to order at the appointed time. Commissioner Eisenhour
joined the meeting at 9:08 a.m.
PUBLIC COMMENT PERIOD: Chair Dean called for public comments, and six
continents were received. The Commissioners addressed the comments.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Eisenhour moved to approve the Consent Agenda as presented. Commissioner Dean seconded the
motion which carried by a unanimous vote.
1. HEARING NOTICE re: Comprehensive Flood Hazard Management Plan for the Big Quilcene
and Little Quilcene Rivers; Hearing to be held on Monday, February 26, 2024 at 2:30 p.m. in the
Commissioners Chambers
2. AGREEMENT and SUBSCRIPTION AGREEMENT re: Collective Bargaining Agreement
and Trust Participation for Jefferson County Public Works Department Employees; January 1,
2024 through December 31, 2026; Teamsters Local No. 589 and Teamsters Welfare Trust
3. AGREEMENT re: Brinnon Reach Assessment and Conceptual Design Project; In the Amount
of$139,987.25; Public Health;Natural Systems Design
4. AGREEMENT re: Hoh River Resiliency Lindner Complex Reach Preliminary and Final Design
Project; In the Amount of$835,433; Public Health;Natural Systems Design
5. AGREEMENT re: Center Road 2R Overlay MP 10.34 to MP 14.58, County Project No.
1802096; In the Amount of$1,112,583.65; Public Works;.Lakeside Industries
6. AGREEMENT re: DUI Electronic Monitoring of Pre and Post-Conviction Clients; Subscription
based upon use; District Court; Ascentec Holdings, LLC
7. AGREEMENT re: Functional Family Therapy and Individual Counseling Services; In the
Amount of$10,000; Juvenile Services; Claire Chambers Brankenfern Psychotherapy
8. ADVISORY BOARD REAPPOINTMENTS (3) re: Solid Waste Advisory Committee
(SWAG): 1) Steve King; City of Port Townsend Representative—Term to end February 12,
2025; 2)Alysa Thomas; Skookum Recycling Representative—Term to end February 12, 2025
and 3)Joey Deese, Waste Connections Representative—Term to end February 12, 2025
1
DRAF
Commissioners Meeting Minutes of February 12, 2024
9. ADVISORY BOARD REAPPOINTMENT (1) re: Jefferson County Clean Water District
Advisory Council; Richard Hull; District No. 3 Representative- Four(4) Year Term to expire on
February 12, 2028
10. ADVISORY BOARD RESIGNATION and APPOINTMENT re: Solid Waste Facility Task
Force(SWFTF): Resignation—Carol Cummins; Appointment—Janet Welch; Local 2020
Beyond Waste Representative
11. AGREEMENT, Change Order No. 1 re: Road Departure Reduction Project, County Project
No. 18020980;No change in amount; Public Works; KT Contracting Company
12. AGREEMENT, Change Order No. 7 re: Phase 1 Site Prep, Earthwork and Service Utilities for
the Port Hadlock Sewer Project No. 40521140; Public Works; Seton Construction
13. AGREEMENT, Amendment No. 1 re: Sr 19 Rhody Drive Ped-Bike Improvements—South
Segment Project No. 1802095, WDOT Project No. TAP-0019(008); Creating a new Consultant
expenditures line; Increase of$49,905.14 for a total of$1,950,857.84; Public Works;
Washington State Department of Transportation
14. APPROVAL of MINUTES: Regular Meeting Minutes of December 11 and 18, 2023, and
Special Meeting Minutes of December 22, 2023
15. Payment of District Court Jury Fees Dated February 2, 2024 Totaling $920.19
16. Payment of Jefferson County Payroll Warrants Dated February 5, 2024 Totaling
$1,125,595.20
COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent
meetings they attended and miscellaneous items.
EXECUTIVE SESSION: An Executive Session was scheduled from 10:00 a.m. to
11:00 a.m. Acting Chair Brotherton announced that the Executive Session will be held from 10:00 a.m.
to 11:00 a.m. regarding Attorney-Client Privilege, Potential Litigation under exemption RCW
42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: County Administrator, Chief
Civil Deputy Prosecuting Attorney, Environmental Public Health Director, and Natural Resources
Program Coordinator. The Board resumed the regular meeting at 11:00 a.m. Acting Chair Brotherton
announced that the Board will be extending the Executive Session from 11:01 a.m. to 11:16 a.m. The
Board concluded the Executive Session and resumed the regular meeting at 11:17 a.m. There was no
proposed action, and therefore no public comment taken on this topic.
COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners and
County Administrator Mark McCauley discussed recent meetings they attended, miscellaneous items,
and reviewed upcoming meetings.
PRESENTATION re: 2024 Finance Department Workplan: Auditor Brenda
Huntingford and Finance Manager Judy Shepherd were present to brief the Board on the 2024 Finance
Department Workplan which included 2023 activities and 2024 goals.
ADDITIONAL DISCUSSION ITEMS
• Calendar coordination
2
Commissioners Meeting Minutes of February 12, 2024 DRAi
NOTICE OF ADJOURNMENT: Acting Chair Brotherton adjourned the meeting at
11:54 a.m. until the next regular meeting or special meeting as properly noticed.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Kate Dean, Chair
ATTEST: Greg Brotherton, Member
Carolyn Gallaway, CMC Heidi Eisenhour, Member
Clerk of the Board
3
DRAB-
J
lv
�SHING'S
MINUTES
Jefferson County Board of County Commissioners
Regular Meeting — February 20, 2024, 9:00 a.m.
Jefferson County Courthouse—Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA (Hybrid)
CALL TO ORDER: Acting Chair Commissioner Greg Brotherton and Commissioner
Heidi Eisenhour participated in the meeting. Chair Dean had an excused absence. Acting Chair
Brotherton called the meeting to order at the appointed time.
PUBLIC COMMENT PERIOD: Chair Dean called for public comments, and three
comments were received. The Commissioners addressed the comments.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Eisenhour moved to approve the Consent Agenda as presented. Acting Chair Brotherton seconded the
motion which carried by a unanimous vote.
I. RESOLUTION NO. 12-24 re: In the Matter of Finding and Determination to Declare Certain
personal Property as Surplus and Authorize Disposal
2. REQUEST for APPROVAL re: Delegation of Authority to Approve Contracts with Conflict
Attorneys Appointed by the Courts and Issuance of a Request for Proposals/Qualifications
3. HAZARD MITIGATION GRANT AGREEMENT re: Snow Creek Road MP. 0.84 Culvert
Replacement, County Project No. 18020310; Total Project Amount: $1,333,000 ($997,500 in
Federal funding and $166,250 in State funding); Public Works; Washington State Military
Department
4. MEMORANDUM OF AGREEMENT—Correction re: 2024 WSU Employee Salaries
(Originally approved on February 5, 2024)
5. AGREEMENT re: Port Hadlock Wastewater Treatment Plant- SCADA Design and
Installation; County Project No. 40521140; In the Amount of$221,700; Public Works; Technical
Services Inc. (TSI)
6. AGREEMENT re: Noxious Weed Control; In the Amount of$5,000/year•, WSU Extension;
City of Port Townsend
7. AGREEMENT,Amendment No. 1 re: Phase 1 — Site Preparation, Earthwork, and Utilities for
the Port Hadlock Sewer; County Project No. 40521140; Additional Amount of$5,000 for a Total
Amount of$35,000; Public Works; Van Aller Surveying
8. APPROVAL of MINUTES: Regular Meeting Minutes of January 2 and 8, 2024
9. Payment of Jefferson County Vouchers/Warrants Dated February 12, 2024 Totaling
$1,525,978.49 and Dated February 20, 2024 Totaling$323,354.33
10. Payment of Jefferson County Payroll Warrants Dated February 5, 2024 Totaling
$165,789.82, and Dated February 16, 2024 Totaling $108,371.22
1
Commissioners Meeting Minutes of February 20, 2024 DRAF-11'
WORKSHOP re: 2024 Emergency Management Workplan: Emergency Management
Director Willie Bence provided a review of the Department of Emergency Management's Incident
Command System flowchart, organizational chart, review of 2023 accomplishments, 2024 projects and
goals for 2025-2026.
CERTIFICATION OF ANNUAL INVENTORY OF THE CAPITALIZED ASSETS
AS OF DECEMBER 31,2023: The Board of County Commissioners certify the inventory of
capitalized assets on an annual basis. Clerk of the Board Carolyn Gallaway administered the
Verification on Oath for Acting Chair Brotherton and Commissioner Eisenhour.
COMMISSIONERS' BRIEFING SESSION: The Commissioners and County
Administrator discussed recent meetings they attended, and miscellaneous topics.
The meeting was recessed at 10:28 a.m. and reconvened at 10:30 a.m. with Chair
Brotherton and Commissioner Eisenhour present.
WORKSHOP re: 2024 WSU Extension Workplan: WSU Jefferson County Extension
Director Amit Sharma provided a review of 2023 accomplishments, program and club updates,
education workshops, performance indicators and 2024 goals.
The meeting was recessed at 10:56 a.m. and reconvened at 11:00 a.m. with all three
Commissioners present.
WORKSHOP re: Quilcene Community Skate Park Site Plan: Parks and Recreation
Manager Matt Tyler and Parks and Recreation Advisory Board (PRAB)members were present to
discuss the Quilcene Community Skate Park Site Plan, and answer questions posed by the Board, which
included logistics and funding. Acting Chair Brotherton stated that he will draft a letter regarding fiscal
sponsorship.
ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator
reviewed the following:
• Calendar Coordination
NOTICE OF ADJOURNMENT: Acting Chair Brotherton adjourned the meeting at
11:31 a.m. until the next regular meeting or special meeting as properly noticed.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
(Excused absence)
Kate Dean, Chair
ATTEST: Greg Brotherton, Member
Carolyn Gallaway, CMC Heidi Eisenhour,Member
Clerk of the Board
2
DRA
MINUTES
Jefferson County Board of County Commissioners
Regular Meeting — February 26, 2024, 9:00 a.m.
Jefferson County Courthouse— Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA (Hybrid)
CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and
Commissioner Heidi Eisenhour participated in the meeting. Chair Dean called the meeting to order at
the appointed time.
PUBLIC COMMENT PERIOD: Chair Dean called for public comments, and six
comments were received. The Commissioners addressed the comments.
The meeting was recessed at 9:30 a.m. and reconvened at 9:32 a.m. with all three
Commissioners present.
CONTINUED HEARING and DELIBERATIONS re: Shoreline Master Program:
Department of Community Development(DCD) Director Josh Peters, BERK Consultant Lisa Grueter
and S&W Consultant Amy Summe were present for the hearing deliberations and additional public
testimony. Consultant Grueter provided a presentation and reviewed the draft amendments,and ideas in
motion, which are on top of the Planning Commission recommendations. She reviewed incorporated
edits to the draft Shoreline Master Program which included:
• Definitions in 18.25.100: Adjustment to reconcile with definitions in the Unified Development
Code (JCC 18.10).
• Table 18.25.220: Treat geoduck aquaculture expansions like new operations.
• 18.25.440(3)—Aquaculture Shoreline Environment Regulations
• 18.25.440(4)(b): Aquaculture General Regulations—address baseline date for when non-geoduck
aquaculture expansions are measured.
• 18.25.440(7): Preamble to Table 18.25.440—Applications Requirements by Aquaculture Type
• Table 18.25.440: Recognize industry best management practices in submittal requirements.
• Table 18.25.440: Add application requirement to describe how prevention of marine debris
accumulation would be addressed.
• Table 18.25.440: Add requirement to submit any existing permits in effect at the time of
application. Any permits issued during the county's review shall also be provided upon receipt.
Consultant Grueter also reviewed two public comments received during the February 20, 2024 Board of
County Commissioners' meeting that required clarification.
After discussion with Director Josh Peters and consultants, Chair Dean opened the hearing to allow for
continued public testimony. The following individuals provided testimony: Jan Wold; Shine Road, Port
1
DRAf-i' '
Commissioners Meeting Minutes of February 26, 2024
Ludlow, Erin Ewald; Shelton, Gordon King; Port Townend, Marilyn Showalter; Shine Road,Port
Ludlow, and Sue Corbett; Churchill Lane, Port Ludlow.
Director Peters requested keeping the public testimony open until a final draft ordinance is prepared.
The Commissioners continued their deliberations. Director Peters, and Consultants Grueter and Summe
answered questions posed by the Board.
Director Peters provided potential timelines for adoption moving forward. After discussion,the
Commissioners agreed with moving forward with the policy amendments as reflected in deliberations.
Staff will prepare an ordinance for review and potential adoption on March 18, 2024 at 10:00 a.m.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Eisenhour noted a scrivener error to Consent Agenda Item No. 6 re: Letter Notifying Tribal Chairs of the
2025 Periodic Update. Commissioner Eisenhour moved to approve the Consent Agenda as presented.
Commissioner Brotherton seconded the motion which carried by a unanimous vote.
1. RESOLUTION NO. 13-24 re: In the Matter of Finding and Determination to Declare Certain
Personal Property as Surplus and Authorize Disposal
2. MEMORANDUM OF UNDERSTANDING re: Therapeutic Courts; In the Amount of
$200,000; Public Health; Superior Court; District Court
3. CERTIFICATION re: County Road Administration Board(CRAB) Road Levy Certification;
Public Works
4. LETTER re: Notifying Tribal Chairs of the 2025 Periodic Update
5. AGREEMENT re: 2024 Middle Housing Grant; In the Amount of$50,000; Department of
Community Development; Washington State Department of Commerce
6. AGREEMENT re: GMA Periodic Update Grant; In the Amount of$350,000; Department of
Community Development; Washington State Department of Commerce
7. AGREEMENT,Amendment No. 1 re: Support for the Northwest Pacific Coast Marine
Resources Committee(NP MRC); Additional Amount of$120,500 for a total of$160,500;
Public Health; Washington State Department of Fish and Wildlife
8. AGREEMENT,Amendment No. 2 re: Community Navigator Assessment; Additional Amount
of$66,827.79 for a total of$108,827.79; Public Health; VillageReach
9. ADVISORY BOARD RESIGNATION re: Housing Fund Board; Peggy Webster
10. APPROVAL of MINUTES: Regular Meeting Minutes of January 16 and 22, 2024, and Special
Meeting Minutes of January 19, 2024 (Coordination)
The meeting was recessed at 10:59 a.m. and reconvened at 11:08 a.m. with all three
Commissioners present.
LETTER of SUPPORT re: Quilcene Skate Park: Commissioner Brotherton explained
his request for the letter of support for the proposed Quilcene Skate Park. The letter requests that the
YMCA step up as a fiscal sponsor for the project. Commissioner Eisenhour moved to approve sending
the letter to the Olympic Peninsula YMCA Board of Directors. Commissioner Brotherton seconded the
motion which carried by a unanimous vote.
2
Commissioners Meeting Minutes of February 26, 2024 DER /
LETTER of SUPPORT re: $3 Million in Federal Appropriations for the Habitat for
Humanity Mason Street Neighborhood Affordable Housing Development in Port Hadlock,
Jefferson County: County Administrator Mark McCauley explained that Habitat for Humanity
Executive Director requested the letter of support. Commissioner Eisenhour moved sending the letter to
Habitat for Humanity of East Jefferson County in support of$3 Million in Federal appropriations for the
Mason Street neighborhood housing development in Port Hadlock, with the scrivener errors corrected.
Commissioner Brotherton seconded the motion which carried by a unanimous vote.
COMMISSIONERS' BRIEFING SESSION: The Commissioners and County
Administrator discussed recent meetings they attended,update regarding the potential formation of a
Public Facilities District(PFD), legislative update, miscellaneous items, and reviewed their meeting
schedules.
The meeting was recessed at 11:53 a.m. and reconvened at 1:30 p.m. with all three
Commissioners present.
WORKSHOP re: Climate Action Committee Recommendations (CAC)for New
Climate Action Goals: The following CAC members and CAC workgroup members were present and
participated in discussion: CAC Chair Kees Kolff, CAC Vice Chair Cindy Jayne, Kate Chadwick and
Cyndy Bratz.
In 2008, Jefferson County and the City of Port Townsend jointly adopted a goal to reduce Greenhouse
Gas (GHG) emissions 80%below 1990 levels by 2050,using a 2005 baseline. In 2020,the CAC
approved an updated emissions inventory of 2018 emissions, and in 2021, a summary of the top
opportunities to reduce those emissions. In 2022, the CAC approved the 2021-2026 Forest and Tree
GHG Inventory. Based on the latest inventory data, climate science and policies, the CAC approved two
new recommendations to the BOCC and the City Council regarding emissions and carbon sequestration
goals.
After discussion,the Commissioners thanked Climate Action Committee members for participating in
the meeting.
WORKSHOP re: 2024 Public Health Workplan: Public Health Director Apple
Martine was present to review the Public Health Department's 2023 accomplishments and 2024 goals.
She reviewed that Public Health went from Crisis Mode,to Reset Mode, to Steady State Mode. The
focus in 2024 will be increasing their capabilities and enhancing collaborations through staffing,
management, clients and customers, Strategic Plan implementation, climate change coordinated
response, and regionally through care coordination, emergency response and rural equity. Director
Martine answered questions posed by the Board.
HEARING re: Big Quilcene and Little Quilcene Rivers Comprehensive Flood
Management Plan,Repealing and Replacing Resolution No. 57-98: Department of Community
Development (DCD) Director Josh Peters and Lead Associate Planner Donna Frostholm were present
for the hearing. Director Peters stated that the County received grant funding to work on the floodplain
plan, and part of the requirement is to hold a public hearing before adoption. Planner Frostholm
provided a presentation and answered questions posed by the Board.
3
DRIAIF-7-
Commissioners Meeting Minutes of February 26, 2024
After discussion, Chair Dean opened the hearing to allow for public testimony. Hearing no testimony,
Chair Dean closed the public hearing. After deliberations, Commissioner Eisenhour moved to approve
RESOLUTION NO. 14-24 re: Big Quilcene and Little Quilcene Rivers Comprehensive Flood Hazard
Management Plan, Repealing and Replacing Resolution No. 57-98. Commissioner Brotherton seconded
the motion which carried by a unanimous vote. Chair Dean noted that approval of the resolution adopts
the proposed plan.
The meeting was recessed at 2:55 p.m. and reconvened at 3:00 p.m. with Chair Dean and
Commissioner Eisenhour present. Commissioner Brotherton joined at the start of the Executive Session.
EXECUTIVE SESSION: An Executive Session was scheduled from 3:00 p.m. to
3:30 p.m. Chair Dean announced that the Executive Session will be held from 3:00 p.m.to 3:30 p.m.
regarding Attorney-Client Privilege, Potential Litigation under exemption RCW 42.30.110(1)(i)as
outlined in the Open Public Meetings Act. Staff present: County Administrator and Chief Civil Deputy
Prosecuting Attorney. The Board concluded the Executive Session and resumed the regular meeting at
3:31 p.m. There was no proposed action, and therefore no public comment taken on this topic.
ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator
reviewed the following:
• Calendar Coordination
• Healthier Together Steering Committee/Aquatic Facility Task Force
• Board and Committee Vacancies
• Congressional appropriation requests
NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:12 p.m. until
the next regular meeting or special meeting as properly noticed.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Kate Dean, Chair
ATTEST: Greg Brotherton, Member
Carolyn Gallaway, CMC Heidi Eisenhour, Member
Clerk of the Board
4
DRAFT"
�sHING��
MINUTES
Joint Special Meeting — February 15, 2024 at 5:00 p.m.
Jefferson County Board of Commissioners
and Intergovernmental Collaborative Group
Jefferson County Board of County Commissioners, Port Townsend City Council, Port of
Port Townsend, and Jefferson County Public Utility District#1
Hybrid Meeting: Virtual and in-person at 355 Hudson St.
Port Townsend, WA 98368
CALL TO ORDER: Chair Kate Dean called the meeting to order in the presence of Commissioner
Greg Brotherton and Commissioner Heidi Eisenhour. The Board of County Commissioners (BOCC)
held a Joint Special Meeting with the Intergovernmental Collaborative Group(ICG).
PUBLIC COMMENT PERIOD: The Commissioners and ICG members listened to two comments
from the public.
APPROVAL of MINUTES: BOCC Commissioner Heidi Eisenhour moved to approve the Regular
ICG Meeting Minutes of November 16, 2023. ICG Member/PUD Commissioner Jeff Randall seconded
the motion. The motion carried.
PRESENTATION re: Growth Management Steering Committee(GMSC): Department of
Community Development(DCD)Director Josh Peters, and City of Port Townsend Long Range Planner
Adrian Smith were present to provide an update on the GMSC which included a review of the
membership, their role, data used, reporting and recommendations to the ICG, Jefferson County
Commissioners to will be approving allocations, and Jefferson County and the City of Port Townsend
will use GMSC's findings in their Comprehensive Plans, ensuring efficient resources for our population.
Director Peters and Planner Smith answered questions posed by those in attendance.
UPDATE re: Recompete Grant: Commissioner Greg Brotherton provided a report on the Recompete
Grant which included status on projects, noting that some projects were not quite ready. The goal is to
address the Prime Age Employment Gap (PAEG) and assist with barriers in the workforce, such as
childcare costs, social service programs. He added that there were quite a few subcommittees created
during this process. Commissioner Brotherton excused himself for the remainder of the meeting at
6:26 p.m.
UPDATE re: Jefferson County Emergency Management: Emergency Management Director Willie
Bence was present and provided a presentation on the Jefferson County/Port Townsend Multi-
Jurisdictional Hazard Mitigation Plan (HMP)and the Comprehensive Emergency Management Plan
(CEMP)renewal. He answered questions posed by those in attendance. More information can be found
by going to: bit.ly/jeffcohazmit and bit.ly/jeffcocemp.
1
Commissioners Meeting February 15, 2024 U, A,
AGENCY ROUNDTABLE: The following topics were discussed:
• Port of Port Townsend:
o Mobile travel lift grant award; crane to be built in 2025
o Jetty work will be finalized today
■ March 1, 2024 there will be an event to welcome boats back to the marina
■ Grand reopening of Point Hudson will be held on April 24, 2024
0 100 Year book regarding the history of the Port of Port Townsend will be published in
April 2024
o Shorts Farm update
0 2024 Airport Master Plan
• Jefferson Public Utility District No. 1:
o Addressing cold weather/low power issues
■ Led to improvements at substations
■ Over$100 Million needed for improvements
■ New home fees will help fund projects for electric grid
o Broadband update
■ Work is beginning in East Quilcene
o Addressing led abatement in water supplies
• City of Port Townsend:
o Comprehensive Plan is moving forward
o Wrapping up public hearing on sewer rate increases
o Launched website re: Comp Plan and public outreach
• Jefferson County:
o Update on the Port Hadlock Sewer Project
o Aquatic Center; task force created
o Update re: Community Wildfire Protection Plan
NEXT STEPS and FUTURE AGENDA ITEMS: The Commissioners and ICG members discussed
the date of the first Growth Management Steering Committee meeting, which will be held on March 5,
2024 at 6:00 p.m. at the Jefferson County PUD. Also discussed was the date of the next ICG meeting,
which will tentatively be held on May 23, 2024 at 6:00 p.m.
NOTICE OF ADJOURNMENT: Chair Dean adjourned the Commissioners meeting at
7:13 p.m. until the next regular meeting or special meeting as properly noticed.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Kate Dean, Chair
ATTEST: Greg Brotherton, Member
Carolyn Gallaway, CMC Heidi Eisenhour, Member
Clerk of the Board
2