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Home My WebLink About020524M `iSfll NJ `` C;`�� MINUTES Jefferson County Board of County Commissioners Regular Meeting — February5, 2024, 9:00 a.m. g Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting. Chair Dean called the meeting to order at the appointed time. County Administrator Mark McCauley welcomed new Central Services Director Tracy Coleman to Jefferson County. PUBLIC COMMENT PERIOD: Chair Dean called for public comments, and six comments were received. The Commissioners addressed the comments and were debriefed about a recent Aquatic Facility Steering Committee meeting. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Eisenhour moved to approve the Consent Agenda as presented, minus Item No. 7 re: Chickadee Forestry, for further discussion. Commissioner Brotherton seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 10-24 re: Re-establishing Jefferson County Cash Drawer, Petty Cash Account and Revolving Fund Amounts in Various County Departments 2. HEARING NOTICE re: Community Development Block Grant - Corona Virus (CDBG-CV) Contract Close-out; hearing to be held on February 20, 2024 at 2:00 p.m. (HYBRID) 3. AWARD of CONTRACT re: Construction of the Phase 3 Low Pressure Sewer Collection System for the Port Hadlock UGA; In the Amount of$4,997,707; Public Works; Seton Construction 4. MEMORANDUM of AGREEMENT re: 2024 WSU Employee Salaries 5. AGREEMENT re: Gibbs Lake Park Caretaker; In the Amount of$18,887; Public Works; Cher Albright 6. AGREEMENT re: Extended Warranty and Preventative Maintenance and Support for Superior Court Audio/Visual; In the Amount of$6,667.00; Superior Court; Justice AV Solutions 7. AGREEMENT re: Forestry Related Professional Services; In the Amount of$72,000 per year through December 31, 2028; County Administrator; Chickadee Forestry LLC (removed and approved later in the meeting) 8. AGREEMENT re: American Rescue Plan Act(ARPA) Funds for the Quilcene Park— Skate Park Design; In the Amount of$20,000; County Administrator; StrongerTowns 9. AGREEMENT re: Partnership with Clallam County Noxious Weed Control Board; In the Amount of$5,000; WSU Extension Noxious Weed Control Board; Clallam County Noxious Weed Control Board 1 Commissioners MeetingMinutes of February5, 2024 10. AGREEMENT re: 2024 Affordable Housing/Homelessness Grant Funding; Woodley Place Rental Subsidies; In the Amount of$95,489; County Administrator; Bayside Housing 11. AGREEMENT re: Safe Babies Approach Services within Tribal Communities; Superior Court; Center for Children and Youth Justice 12. AGREEMENT, Easement Amendment re: Perpetual Slope Easements to Operate and Maintain Undi Road Bypass; In the Amount of$2,000; Public Works; Washington State Department of Natural Resources 13. AGREEMENT,Amendment No. 1 re: Marine Resource Committee Marine Stewardship Projects; Time extension; WSU Extension; Washington State Department of Ecology 14. AGREEMENT,Amendment No. 1 re: SR 19 Rhody Drive Ped-Bike Improvements—South Segment Project No. 1802095, WSDOT Project No. TAP-0019(009); In the Amount of $175,830; Public Works; Washington State Department of Transportation 15. AGREEMENT,Technical Amendment 24-01; Sheriff's Office Support Services; Human Resources Department; Teamsters Local 589 16. ADVISORY BOARD APPOINTMENTS (3) and REAPPOINTMENTS (2)re: Climate Action Committee: Reappointment of: 1) Cindy Jayne—Position 9, Tenn expires December 31, 2026; and 2) Kate Chadwick—Position 14, Term expires December 31, 2026; Appointment of: 1) Crystie Kisler—Position 10, Term expires on December 31, 2025; 2)Jamie Duyck—Position 12, Term expires December 31, 2024; and 3)Krista Myers—Position 13, Term expires December 31, 2024 17. ADVISORY BOARD APPOINTMENTS (2)re: Growth Management Steering Committee: 1) Scott Mauk; Port Hadlock UGA Representative; and 2)Andrew Schwartz; Brinnon RVC 18. ADVISORY BOARD REAPPOINTMENT re: Solid Waste Advisory Committee (SWAC); Two (2) Year Term to Expire February 5, 2026; Port of Port Townsend, Pete Hanke 19. APPROVAL of MINUTES: Regular Meeting Minutes of December 4, 2023 20. Payment of Jefferson County Vouchers/Warrants Dated January 22, 2024, Totaling $1,203,617.14 PUBLIC HEALTH and EMERGENCY MANAGEMENT UPDATE: Public Health Officer Dr. Allison Berry provided information regarding public health in Jefferson and Clallam County. Emergency Management Director Willie Bence discussed atmospheric river alerts, winter snow events, and reminded the public to have emergency road kits in their vehicles, checking in on neighbors, snow level potentially affecting water levels, and wildfire concerns during warm months. He thanked the local winter welcoming center for keeping individuals warm. He noted that FEMA reimbursement during the COVID-19 pandemic is approximately $250,000. The meeting was recessed at 10:29 a.m. and reconvened at 10:35 a.m. with all three Commissioners present. PRESENTATION re: Noxious Weed Control Board Update and Noxious Weed- Free Program: Noxious Weed Control Coordinator Sophie DeGroot provided a presentation that included highlights from 2023, and she reviewed 2024 goals. She explained the proposed Noxious Weed Free Gravel Program, which is an important measure to help stop the spread of noxious weed seeds to new areas and project sites. It will involve free inspections of 2 Commissioners Meeting Minutes of February 5, 2024 all mining pits, storage and transfer facilities for all aggregate materials such as gravel, rock, sand, soil, woodchips, mulch and more. Commissioner Brotherton moved to approve the Noxious Weed Board's Program Standards in order to make Noxious Weed Free Certifications and inspections available to aggregate pits and storage facilities as soon as possible. Commissioner Eisenhour seconded the motion. Chair Dean opened the floor to allow for public comments and no comments were received. She called for a vote on the motion. The motion carried by a unanimous vote. DISCUSSION re: AGREEMENT re: Forestry Related Professional Services; Chickadee Forestry LLC (Consent Agenda Item No. 7): The Commissioners discussed the proposed contract with Chickadee Forestry, and County Administrator Mark McCauley answered questions posed by the Board. Commissioner Eisenhour moved to approve the Agreement regarding Forestry Related Professional Services; In the Amount of$72,000 per year through December 31, 2028; with Chickadee Forestry LLC. Commissioner Brotherton seconded the motion which carried by a unanimous vote. COMMISSIONERS' BRIEFING SESSION: The Commissioners and County Administrator Mark McCauley discussed recent meetings they attended, miscellaneous topics, and Community Wildfire Protection Plan. CONTINUED DELIBERATIONS re: Shoreline Master Program (SMP): Department of Community Development(DCD) Director Josh Peters and BERK Consulting staff Lisa Grueter were present to review the staff report in question/answer format with information and policy choices, and a comparative analysis between SMP and the Unified Development Code (UDC) definitions. Since the majority of comments received were regarding geoduck aquaculture, Director Peters, and Consultant Grueter reviewed the options for geoduck aquaculture: 1. Planning Commission recommendation: Standard CUP for Priority Aquatic (new) or Natural designations and otherwise Discretionary CUP. This is a mix of standard and discretionary CUPs for new, conversion, or expansions depending on shoreline environment designation. 2. Same as#1 except treat expansions like new geoduck operations (this was a Planning Commission considered option.) 3. Modify#1 to change Standard and Discretionary CUP in use matrix. • Modify CUP on use table/text to make a Standard CUP where Aquatic or Priority Aquatic designations abut Shoreline Residential, Conservancy, or Natural Shoreline Designations. That would only leave shoreline reaches with Aquatic or Priority Aquatic abutting High Intensity as Having a Discretionary CUP. • Modify CUP on use table/text to make a Standard CUP where Aquatic or Priority Aquatic designation abut Shoreline Residential or Natural Shoreline Environment Designations. 3 Commissioners Meeting Minutes of February 5, 2024 4. Set Standard Conditional Use Permit process threshold criteria for geoduck aquaculture: • Any new geoduck operation in any Shoreline Environment Designation. • Any conversion or expansion in Priority Aquatic and Natural, and any conversion or expansion abutting Natural or Shoreline Residential Shoreline Environment Designations. • In the Aquatic Shoreline Environment Designation, when the expansion or conversion would exceed 25% (current aquaculture threshold) or X acres in any 10- year period. 5. Treat all geoduck aquaculture with standard CUP. The Commissioners agreed that they were interested in Option 1 or 2. Director Peters and Consultant Grueter reviewed options in further detail, along with proposed ordinance language and recommendations. After discussion, Commissioner Brotherton and Commissioner Eisenhour stated they were in favor of Option 2. Chair Dean noted that the public can continue submitting testimony in writing, and added that the public comment period is a good time to verbally let their opinions be heard. A tentative date of February 26, 2024 has been set for the continued hearing. DISCUSSION and POTENTIAL ACTION re: Defer Consideration of Site-Specific and Suggested Amendments of the Comprehensive Plan and the Unified Development Code Received by the Department of Community Development After March 1,2024 Until the 2026 Annual Amendment Cycle, to Allow Staff Time to Complete the 2025 Periodic Review and Update of the Comprehensive Plan and Development Regulations by June 30,2025: Department of Community Development(DCD) Director Josh Peters and Associate Planner Joel Petersen were present and reviewed the draft Resolution with the Board. Director Peters explained how the proposed resolution would affect applications received before March 1, 2024 and after that date. From a workload perspective, in the calendar year 2025, they will be scrambling to meet the requirements by June 30, 2025 that year. The resolution would allow staff time to work on the 2025 Periodic Review and update the Comprehensive Plan and Development Regulations. Director Peters and Associate Planner Peterson answered questions posed by the Board. Chair Dean shared a list of affordable housing projects that are in the queue and voiced concern on those projects being delayed. After further discussion, Commissioner Eisenhour moved to approve RESOLUTION NO. 11-24 re: Defer Consideration of Site-Specific and Suggested Amendments of the Comprehensive Plan and the Unified Development Code Received by the Department of Community Development After March 1, 2024 Until the 2026 Annual Amendment Cycle, to Allow Staff Time to Complete the 2025 Periodic Review and Update of the Comprehensive Plan and Development Regulations by June 30, 2025, as Required by RCW 36.70A.130(5)(b). Commissioner Brotherton seconded the motion. Chair Dean opened the floor to allow for public comment, and no comments were received. She called for a vote on the motion. The motion carried by a unanimous vote. 4 Commissioners Meeting Minutes of February 5, 2024 NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:01 p.m. until the next regular meeting or special meeting as properly noticed. ,,NgNlnq,,p, ``��.4•'��ERSON "4,�y JEFFERSON COUNTY .: �4.0Miss ,o to. 0 -.., BOARD OF COMMISSIONERS SEAL: _ �'v ti;••,i, i . 7> • s z Kate an, Chair l'1ya,y'''t�'ASHING,,,� ATTEST: ""min•""'�, rotherton, Member cote„, 6' (,,c6 „,, v i \.,C, (......---7- Carol j i Gallaway, CMC) ei s i Eisenhour, Member Clerk of the Board 5