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Home My WebLink AboutHEARING NOTICE CDBG JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS CONSENT AGENDA REQUEST TO: Board of County Commissioners FROM: Amanda Christofferson,Auditors office DATE: March 11,2024 SUBJECT: Community Development Block Grant-Corona Virus (CDBG-CV) Contract Close Out Public Hearing Notice STATEMENT OF ISSUE: Jefferson County received $321,450.11 from the Washington State Department of Commerce CDBG-CV program to support very low to moderate income people in responding to the COVID-19 pandemic. The grant has closed as of December 31, 2023. This agenda request is to advertise a Public Hearing on April 8th, 2024 at 10:30 a.m. to discuss the County and subrecipients past performance utilizing these funds. ANALYSIS: A CDBG-CV Contract Close Out report prepared by Jefferson County in partnership with Olympic Community Action Program, the subrecipient, is attached to the Public Hearing Notice. FISCAL IMPACT: There is no fiscal impact associated with this hearing. RECOMMENDATION: Staff requests the Board approve a motion to provide requisite 14-day notice to the public of the Close Out Hearing regarding CDBG-CV Funds on April 8, 2024 at 10:30 a.m. REVIEWED BY: ,/76/ / Mark McCaule Y ount Administrator Dat Please publish 2 time: March 20, 2024 and March 27, 2024 Contact Person: Amanda Christofferson Bill to: Jefferson County Commissioners P.O. Box 1220 Port Townsend, WA 98368 NOTICE OF PUBLIC HEARING Community Development Block Grant— Coronavirus Funds (CDBG-CV) for 2021-2023 NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of Commissioners for MONDAY, April 8th, 2024 at 10:30 a.m. in the Commissioners' Chambers, County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368 (HYBRID). Notice of said hearing is to be published in the official newspaper of Jefferson County. The purpose of the public hearing is to review and receive comments on the County and Olympic Community Action Program's (OlyCAP's) past performance using $321,450.11 Community Development Block Grant— Coronavirus (CDBG-CV) funds for Subsistence Payments and Homeless Services. CDBG-CV funds were provided by HUD through the Washington Department of Commerce with the goal to prepare, prevent, and respond to the Coronavirus Pandemic. These funds are targeted to benefit primarily low to moderate income individuals. A report is available for viewing on the County website by visiting: www.co.jefferson.wa.us and follow this pathway— Services — Laserfiche Web Portal (username and password is: public) - Board of Commissioners— BOCC Agenda Packets —2024 Weekly Agenda Items — 04 April 2024 — 040824 - HEARING/TESTIMONY re: CDBG-CV You are welcome to participate in this hearing. You will need to join the meeting by 10:30 a.m. using the following methods: VIRTUALLY: Via the following Zoom, link: https://zoom.us/1/93777841705, PHONE: Dial 1-253-215-8782 and enter access code: 937-7784- 1705# and press *9 to "raise your hand" to be called upon. Access for the hearing impaired can be accommodated using Washington Relay Service at 1-800-833-6384, or IN-PERSON The Board of County Commissioners chambers is handicap accessible. Arrangements to reasonably accommodate special needs, including handicap accessibility or interpreter, will be made upon receiving 24-hour advance notice. Contact Amanda Christofferson at 360-385-9232. To view documents or watch this meeting live with no participation, go to www.co.jefferson.wa.us Follow the links under "Quick Links: Videos of Meetings: Today."If you experience difficulties joining the meeting or viewing documents please call 360-385-9100 to report any issues. In addition, written testimony is also invited beginning on March 20, 2024 and ending on April 8th, 2024 at the end of the Public Hearing, unless extended by the Board of County Commissioners. Written public testimony may be submitted by Email to: ieffbocc(c�co.iefferson.wa.us You may view testimony received by visiting: www.co.iefferson.wa.us and following this pathway— Services — Laserfiche Web Portal (username and password is: public) — Board of Commissioners — BOCC Agenda Packets— 2024 Weekly Agenda Items—04 April 2024 —040824 - HEARING/TESTIMONY re: CDBG-CV. You can also Mail your testimony to: Jefferson County Commissioners' Office; P.O. Box 1220, Port Townsend, WA 98368. Written testimony must be received by the Board of County Commissioners by the end of the hearing testimony period. Signed this 11th day of March 2024. JEFFERSON COUNTY BOARD OF COMMISSIONERS /S/Kate Dean, Chair 6 vik Washington State ent of "40 Co pm rrierce Community Development Block Grant— Coronavirus CONTRACT CLOSE OUT REPORT 1. Contract Number: 20-6221C-114 2. Grantee Jurisdiction: Jefferson County 3. Chief Administrative Official and Title: Mark McCauley,County Administrator 4. CDBG Contract End Date or Project Completion Date: 12/30/2023 5. Final Public Hearing Date: February 20, 2024 6. Brief project summary and results achieved: The Community Development Block Grant-Corona Virus(CDBG-CV)funding was originally applied for in December of 2021.The funding was provided by Washington State Department of Commerce CDBG Program to meet the national objective of assisting principally very low to moderate income citizens in responding to the COVID 19 pandemic. Olympic Community Action Programs was identified as a subrecipient who would develop a navigator program in order to provide COVID response services and distribute subsistence payments, including emergency payments of utilities, rent/mortgage,on behalf of qualified applicants. In August of 2022$196,454.56 of this funding was reallocated to address the urgent need for homeless services in the county.The money helped to fund development and on-going operations of the Caswell- Brown Village,40-spaces for tiny shelters and recreational vehicles with associated services. In January of 2023 the county received an additional allocation of$100,000.00 for ongoing support of homeless services which was used to operate this location. As of December 2023,this shelter had served 327 people. The county expended$10,963.42 of the CDBG-CV funds over the two-year period performing general administration. 7. Physical address and/or service area of the project/activity(s): 142 Mill Road, Port Townsend,WA 98368 The chief administrative official of the grantee jurisdiction certifies that: 1. The financial information and data provided in this report is accurate as of the signature date indicated below. 2. The project was completed in accordance with the grant contract and scope of work. 3. A final public hearing was conducted to assess project performance. 4. Records supporting the information provided in this report will be maintained for a minimum of six(6) years from final close out and made available upon request. 5. The CDBG Program can use or reproduce all media material provided by the grantee. In the event audits disclose disallowable costs,the Washington State Department of Commerce shall retain the right to recover an appropriate amount of costs after fully considering the recommendations on disallowed costs resulting from the final audit. Signature: Chief Administrative Official Date FINANCIAL SUMMARY Budget Summary HUD IDIS Activity Number, Budget Code and Description (See the project A-19 invoice voucher information) Expenditures IDIS Activity# Budget Code and Description Budget Amount Funds Expended Balance* 8259 21A General Admin $ 11,000.00 $ 10,963.42 $36.58 8258 05Q Subsistence Payments $ 19,093.44 $19,093.44 $0 8641 03T Homeless Services $291,454.56 $291,393.25 $61.31 $ $ $ Total CDBG $ 321,548.00 $ 321,450.11 $97.89 Other Funding $ $ $ $ $ $ Total Project $ $ $ *Any dollar amount reflected in the Total CDBG Balance column will be assumed as a de-obligation and returned to the CDBG Program. PROGRAM INCOME 1. Will this project generate program income? Yes ® No 2. If"Yes" to question 1, have you submitted a Program Income Reuse Plan to your CDBG-CV project manager? ❑ Yes ❑ No For detail on program income and content of a Program Income Reuse Plan, see Section 4 CDBG Management Handbook. BENEFICIARY SUMMARY At CDBG-CV application, the grantee identified how each project activity would benefit low- and moderate-income (LMI) persons as well as the estimated ethnic and racial breakdown. Actual beneficiary data was required during the project. BENEFICIARIES AT CLOSE OUT FORM Note: • General Administration (your admin) and planning budget codes do not require reporting. • Totals for Lines 1, 2, and 3 should be the same. Budget code and activity numbers can be found on the A19 voucher form. Budget Code 05Q 03T Activity Number 8258 8641 Project Beneficiary— Persons Served New Access (i.e. first in area) 327 Access to services/facility is no longer substandard 327 Improved access (i.e. improved proximity) 327 1. Total Persons 327 Racial/Ethnic Breakdown #by #of #by #of #by #of Race Hispanic Race Hispanic Race Hispanic White 170 Black/African American 5 Asian 2 American Indian/Alaskan Native 3 Asian and White Black/African American and White American Indian/Alaskan Native & Black/African American Other Multi-Racial 20 Client doesn't know/ prefers not to answer 122 2. Total 327 Low- and Moderate-Income Breakdown Very Low Income (0-30%AMI) 136 Very Low to Low Income (31-50%AMI) 1 Low to Moderate Income (51-80%AMI) 0 No Answer 190 Sub-Total Non-LMI ( 81%AMI and above) 0 3. Total 327