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MINUTES
Regular Meeting — February 27, 2023, 9:00 a.m.
Jefferson County Courthouse — Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA (Hybrid)
CALL TO ORDER: Chair Greg Brotherton, Commissioner Kate Dean and
Commissioner Heidi Eisenhour participated in the meeting. Chair Brotherton called the meeting to order
at the appointed time.
PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and five
comments were received. The Commissioners addressed the comments.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Dean moved to approve the items on the Consent Agenda as presented. Commissioner Eisenhour
seconded the motion which carried by a unanimous vote.
1. AGREEMENT re: Youth Cannabis and Commercial Tobacco Prevention Program;
Subrecipient Agreement; In the Amount of $4,600; Public Health; Brinnon School District
2. AGREEMENT re: Youth Cannabis and Commercial Tobacco Prevention Program;
Subrecipient Agreement; In the Amount of $5,000; Public Health; Olympic Angels
3. AGREEMENT re: Youth Cannabis and Commercial Tobacco Prevention Program;
Subrecipient Agreement; In the Amount of $3,500; Public Health; WSU 4-H Rock and Jewelry
Club
4. AGREEMENT re: Youth Cannabis and Commercial Tobacco Prevention Program;
Subrecipient Agreement; In the Amount of $5,000; Public Health; OWL 360
5. AGREEMENT, Amendment No. 1 re: Restoration at the Chimacum Confluence MOU;
January 18, 2022 — June 30, 2023; Extension of completion date only; Environmental Health;
North Olympic Salmon Coalition
6. AGREEMENT, Amendment No. 2 re: EnerGov Database Support; Extension of Contract
Period to June 30, 2024, and Additional Contract Amount of $9,000; Environmental Health;
Little River Enterprises
7. AGREEMENT, Amendment No. 1 re: Interlocal Olympic Consortium Board Operations for
Workforce Innovation and Development; No Dollar Amount; Jefferson County Administrator;
Kitsap County and Clallam County
8. Payment of Superior Court Jury Fees Voucher, For the Month of January, 2023
9. Payment of Jefferson County Vouchers/Warrants Dated 02/21/23 Totaling $424,379.22 and
Dated 02/27/23 Totaling $156,031.14 (Records of all claims submitted for payment along with vouchers
approved by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public
Works Department.)
Commissioners Meeting Minutes of February 27, 2023
COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent
meetings they attended, and miscellaneous topics. Commissioner Eisenhour noted that Commissioner
Dean has been appointed by Governor Inslee to the State Board of Health.
DISCUSSION re: American Rescue Plan Act (ARPA) Funding Requests: Chair
Brotherton stated that there were 48 proposals for projects totaling over $3 Million. The Commissioners
ranked each project separately and County Administrator Mark McCauley combined their scores into
one spreadsheet. The Commissioners started reviewing scoring of each project and agreed to table
discussion until later in the meeting.
CONTINUED DELIBERATIONS re: Hearing re: Ordinance Relating to
Courthouse Security; Repealing and Replacing Resolution No. 78-99: Chair Brotherton noted that
written testimony on this issue was extended through Friday, February 24, 2023 at 4:30 p.m. County
Administrator Mark McCauley reviewed the additional testimony received with the Board. Chief Civil
Deputy Prosecuting Attorney Philip Hunsucker reviewed the proposed changes to the draft ordinance
since the hearing. The Commissioners deliberated and made additional edits to the ordinance. After
deliberations, Commissioner Dean moved to approve ORDINANCE NO.01-0227-23 re: Courthouse
Security; Repealing and Replacing Resolution No. 78-99, as amended. Commissioner Eisenhour
seconded the motion which carried by a unanimous vote.
CONTINUED DISCUSSION re: American Rescue Plan Act (ARPA) Funding
Requests: The Commissioners continued reviewing the various proposals received, and started
assigning funding amounts per project. They agreed to table discussion until the afternoon session.
The meeting was recessed at 12:00 p.m. and reconvened at 1:31 p.m. with all three
Commissioners present.
DISCUSSION re: Olympic Terrace 2 Phase II Plat Alteration: Department of
Community Development (DCD) Acting Director Josh Peters and Associate Planner David Wayne
Johnson were present to review the plat alteration applied for by Port Ludlow Associations (PLA) under
the Port Ludlow Development Agreement. Planner Johnson recapped the discussion held with the
Commissioners during their February 13, 2023 meeting and explained the plat alteration process.
Planner Johnson noted that in the staff report the reference to "Mount Walker" should read "Mount
Wilder."
After discussion, Commissioner Dean moved to approve preliminary plat alteration as conditioned by
the staff report for Olympic Terrace 2 [Phase II plat alteration]. Commissioner Eisenhour seconded the
motion. Chair Brotherton called for public comments and three comments were received. He called for a
vote on the motion. The motion carried by a unanimous vote.
WORKSHOP re: Human Resources Department 2023 Work Plan: County
Administrator Mark McCauley stated that departments will be meeting with the Commissioners in 2023
to review their work plans. Human Resources (HR) Director Sarah Melancon provided a presentation of
2022 activities, and 2023 and beyond goals for the HR department.
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Commissioners Meeting Minutes of February 27, 2023
CONTINUED DISCUSSION re: American Rescue Plan Act (ARPA) Funding
Requests: The Commissioners reviewed the table of projects and ranking as shown below.
To note: some of the projects were tied in ranking, but numbers 1-17 were renumbered to reflect the final motion
Rank
Project
Requested
Amount
Awarded
Amount
1
YMCA Early Learning Center at 71" Haven
100,000
100,000
2
Quilcene Community Center: Commercial kitchen
100,000
50,000
3
Jefferson County Rural Library: Digital Equity Navigator
35,000
35,000
4
Port Townsend Pump Track: Plans and permitting
50,000
50,000
5
Jefferson Interfaith Action Coalition: Winter Welcoming Shelter
20,000
20,000
6
Northwest School of Wooden Boatbuilding: Student housing
upgrades
100,000
80,000
7
Quilcene Community Center: Skate Park Development
100,000
20,000
8
Olympic Neighbors: Adult Family Home Program
24,000
24,000
9
Humane Society: Heavy duty truck to tow veterinary surgical trailer
and associated costs
68,000
40,000
10
Jefferson Healthcare: Commercial Kitchen at Fairgrounds
100,000
50,000
11
Public Works: Shine Road embankment stabilization
200,000
100,000
12
Habitat for Humanity: Mason Street Project
100,000
80,000
13
Olympic Housing Trust: Dundee Hill Development; concrete work
and carpentry
100,000
80,000
14
Port of Port Townsend: Flood Protection and Waterwalk Project
Phase I
100,000
50,000
15
Peninsula Trails: ODT Trailhead and viewpoint in the area of South
Discovery Bay (request is $20,000 to $50,000
50,000
20,000
16
Jefferson Community Foundation: Jefferson County Scholarship
Summit
45,000
20,000
17
Port Townsend Marine Trades Association: Maintain office space
for 5 years
20,000
15,000
18
Chimacum School District: Development of Chimacum Creek
Primary Campus into a school playground and community sports
field
608,626
0
19
Jefferson County Search and Rescue: new vehicle
64,200
0
20
Community Build: Caswell -Brown indoor bathroom and laundry
facility (request at least $100,000 of the $156,00 cost
100,000
0
20
EJFR (Marrowstone Island Foundation is actual requestor of funds):
Propane generator, propane tank, water tanks, heat pumps
81,200
0
22
EDC Team Jefferson: Economic stabilization, increase staffing,
outreach, workshops, consultant, etc.
100,000
0
23
Port Townsend Marine Science Center: Installation of a gray whale
skeleton at Union Wharf
20,000
0
24
Public Works: Rhody Drive/SR 19 Pedestrian and Bicycle
Improvement project
140,000
0
Commissioners Meeting Minutes of February 27, 2023
25
Jefferson County Farmers Market: Food assistance matching,
education, permits, mobile kitchen, etc.
47,014
0
26
Toandos Emergency Preparedness Association: New heated well
pump house/storage facility, emergency and medical supplies, etc.
80,000
0
27
The Nest: Youth Workforce development project
76,428
0
28
Pfeiffer House: Pfeiffer House operations
39,520
0
28
Quilcene Community Center: Computer system and internet
43,500
0
28
Jefferson County Aquatic Coalition: Swim scholarships
20,000
0
31
American Legion: heating improvement plan
17,831
0
32
Local 20/20: Transportation Lab Conference "moving in the right
direction"
8,000
0
33
Ba side Housing and Services: Director of Supportive Services
81,902
0
33
Gathering Place: Supplies, equipment, events ace
39,500
0
35
Jefferson County Tourism Coordinating Council
58,500
0
36
Jefferson County Environmental Health: Improve community
resiliency and salmon habitat in Brinnon
33,015
0
37
Northwind Art: Education program support
79,800
0
38
Quilcene Community Center: Digital sign improvements
35,000
0
39
PortTownsend Pump Track: Large equipment operator/laborer
46,250
0
40
American Legion; exterior paint, materials, equipment rentals
18,838
0
41
Jefferson County Historical Society: Cemetery Panel discussion,
collecting oral histories and writing biographies
10,000
0
42
Shine Residents: Improve the safety of Shine Road and Hicks Beach
0
0
43
Public Works; Snow Creek Road Culvert Replacement
150,000
0
44
Birchyville Garden Coop: Greenhouse, produce wash area and
wheelchair access
15,000
0
45
Port Townsend Creative District
30,400
0
46
Birchyville Ranch Annex: Work with architect/designer and City of
PT to create a vision and concept for adding living units to co-
housing community
25,000
25,000
0
47
Salish Sound: Discounted audio and events for non -profits
20,000
0
48
Prosarus: Local foods stems initiative, program development
90,000
0
After discussion, Commissioner Dean moved to approve the ranked last call ARPA funding requests as
indicated as 1-17 [on the table above], and if there is additional funding available, we will continue to
move down the list, contingent upon receipt of last tranche of ARPA funds. Commissioner Eisenhour
seconded the motion. Commissioner Brotherton called for public comments. Hearing no comments, he
called for a vote on the motion. The motion carried by a unanimous vote.
The Commissioners noted that if Jefferson County receives additional funding, they will use the ranked
list to possibly award funds to other projects. This item was briefly discussed towards the end of the
meeting regarding clarification on the Public Work's Shine Road award.
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Commissioners Meeting Minutes of February 27, 2023
ADDITIONAL BUSINESS: Letter of Support re: City of Port Townsend's
Healthier Together Initiative: Commissioner Dean presented the letter of support to the Board.
Commissioner Eisenhour moved to send a letter to Senator Patty Murphy in support of the City of Port
Townsend for their request of $1 Million for the aquatic facility. Commissioner Dean seconded the
motion. Chair Brotherton called for public comments. Hearing no comments, he called for a vote on the
motion. The motion carried by a unanimous vote
ADDITIONAL BUSINESS: Letter of Support re: Mason PUD No. 1's
Appropriations Request to Fund Their Grid Resiliency Project: Chair Brotherton presented the
letter to the Board. He stated this project will help with electrical work in Brinnon. Commissioner Dean
moved to approve the letter of support and send to our Senators for the Mason PUD No. 1 broadband
project. Commissioner Eisenhour seconded the motion. Chair Brotherton called for public comments,
and one comment was received. He noted that the letter of support is not for broadband, but for an
electrical substation in Brinnon. Commissioner Dean withdrew her motion. She moved to approve the
letter of support and send to both Senators for a federal appropriation for the Mason PUD No. 1
electrical substation. Commissioner Eisenhour seconded the motion. Chair Brotherton called for public
comments and one comment was received. He called for a vote on the motion. The motion carried by a
unanimous vote.
ADDITIONAL BUSINESS: Letter of Support re: Lower Big Quilcene Riverscape
Restoration Project: Chair Brotherton presented the letter to the Board. Commissioner Dean moved to
approve the letter of support for the Lower Big Quilcene Riverscape Restoration Project through the
RAISE program. Commissioner Eisenhour seconded the motion. Chair Brotherton called for public
comments. Hearing no comments, he called for a vote on the motion. The motion carried by a
unanimous vote.
ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator
reviewed the following:
• Letter of Support: Chair Brotherton presented a draft letter to the Board regarding the Dabob
Area Inter -Trust Exchange 86-100443, which was proposed by Department of Natural
Resources. The exchange would trade State Forest Lands for Common School lands. Discussion
followed regarding the proposed exchange and the Commissioners reviewed the letter. The
Board agreed to table conversation until next week.
• Department of Natural Resources; upcoming hearing
• Calendar Coordination
• Strategic Plan; Commissioner Dean requested clarification on the communication with the public
and stakeholders on what the Strategic Plan is (how the county functions) versus what the Comp
Plan is (community visioning). Commissioner Eisenhour requested that Berry Dunn meet with
the Board to provide a progress update in the future.
• CONTINUED ARPA Discussion: Commissioner Dean sought clarification regarding the
approval of Public Works ARPA funds for the Shine Road project. During the previous ARPA
discussion, the Board had entertained the idea of awarding Public Works funding that could be
distributed amongst their three requests. She voiced concern regarding the $100,000, and
wondered if it was not enough to get the Shine project underway? County Administrator Mark
McCauley stated he will communicate with staff at Public Works to get their suggestion.
Commissioners Meeting Minutes of February 27, 2023
ADDITIONAL BUSINESS: Letter re: Washington State Department of
Transportation (WSDOT); Hood Canal Bridge Construction Dates: The Commissioners discussed
sending a letter to the WSDOT to advocate for a different set of Hood Canal Bridge closure dates. After
discussion Commissioner Eisenhour moved to authorize Commissioner Dean to work with the County
Administrator on drafting a letter to WSDOT with alternative proposals to their proposed schedule of
closures in August to the Hood Canal Bridge, and the Commissioners will review the letter through the
County Administrator. Chair Brotherton seconded the motion. He called for public comments, and one
comment was received. He called for a vote on the motion. The motion carried by a unanimous vote.
Points the Commissioners stated they would like to see in the letter included:
• Switching to June construction dates
• Addressing Highway 101 closures during the Hood Canal Bridge closures
• Weight limit capacity over Little Quilcene River bridge
• Consideration of shorter and longer closures to spread out impacts
• Requesting that WSDOT participate in an Incident Management Team with Jefferson
County
• Request for specific calendar of fish barrier work — avoiding construction during Hood
Canal Bridge closures
• Be able to provide input on Hood Canal Bridge timed openings
• Requesting a second ferry to be returned to the Port Townsend run
All three Commissioners will sign the letter once completed.
ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator
reviewed the following:
• KPTZ — Weekly Radio Program
• Tuesday Board of County Commissioner Meetings; discussion only, no change in meeting dates
• Recycling videos and Special BOCC Meetings: Chair Brotherton would like to use County
Facebook page, and post a special meeting at the Materials Recovery Facility (MRF)
• Boards and Committee Vacancies
• Legislative Update
NOTICE OF ADJOURNMENT: Chair Brotherton adjourned the meeting at 4:06 p.m.
until the next regular meeting or special meeting as properly no
JEFFER TY
SEAL:
ATTEST -
Carolyn dallaway, CMC/
Clerk of the Board
Greg 1rotherton, Chair
Kate an, Me ber _
H idi senhlo, Member
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