HomeMy WebLinkAboutDAN 2016-007 and GS2012-027 Meetings and meeting materials
Local Government Common Records Retention Schedule (CORE)
Version 4.0 (May 2017)
1. AGENCY
MANAGEMENT Page 39 of 196
MEETINGS AND HEARINGS
The activity of the agency assembling groups of people for the purpose of information-sharing, discussion, planning and/or decision-making. Includes
all meetings organized by or on behalf of the agency including open public meetings, executive sessions, public and/or appeals hearings, community
meetings, and internal agency meetings. May involve governing and advisory bodies, executive management, general staff, volunteers, general public.
DISPOSITION
AUTHORITY
NUMBER (DAN)
DESCRIPTION OF RECORDS RETENTION AND
DISPOSITION ACTION DESIGNATION
GS2016-007
Rev. 0
Meeting Materials – Members’ Copies/Notes
Individual members’ meeting materials from participating in advisory, governing/executive,
internal/external committees (including national/external bodies), and staff meetings,
provided the Committee’s records are retained by the secretary/responsible
agency/member.
Includes, but is not limited to:
Copies of agendas, meeting packets, minutes, etc.;
Working notes/drafts, etc.;
Related correspondence/communications.
Retain until no longer needed
for agency business
then
Destroy.
NON-ARCHIVAL
NON-ESSENTIAL
OFM
GS2012-027
Rev. 0
Meetings – Advisory
Records documenting all meetings of the local government agency’s advisory bodies.
Includes:
Meetings regulated by the Open Public Meetings Act (chapter 42.30 RCW), such as regular
and special meetings, public hearings, etc.;
All other meetings (including executive sessions regulated by RCW 42.30.110(2)).
Includes, but is not limited to:
Agendas, meeting/agenda packets (briefs, reference materials, etc.);
Speaker sign-up, written testimony;
Audio/visual recordings and transcripts of proceedings;
Minutes.
Includes indexes and other finding aids.
Excludes records covered by GS2011-173, GS2011-174, GS2011-175, and GS2011-176.
Retain for 6 years after end of
calendar year
then
Transfer to Washington State
Archives for appraisal and
selective retention.
ARCHIVAL
(Appraisal Required)
NON-ESSENTIAL
OPR