HomeMy WebLinkAboutDAN GS50-01-12 Communications
Local Government Common Records Retention Schedule (CORE)
Version 4.0 (May 2017)
1. AGENCY
MANAGEMENT Page 7 of 196
ADMINISTRATION (GENERAL)
The activity associated with the day-to-day operations of the agency. Includes short-term records that can be disposed of as part of normal
administrative practice.
DISPOSITION
AUTHORITY
NUMBER (DAN)
DESCRIPTION OF RECORDS RETENTION AND
DISPOSITION ACTION DESIGNATION
GS50-01-12
Rev. 3
Communications – Governing/Executive/Advisory
Internal and external communications to, from, and/or on behalf of the agency’s governing
bodies, elected official(s)/executive management, and advisory bodies, that are made or
received in connection with the transaction of public business, and that are not covered by
a more specific records series.
Includes all communication types, regardless of format:
Correspondence, email;
Web sites/forms/pages, social networking posts and comments, etc.
Includes, but is not limited to:
Agency-initiated information/advice;
Communications sent or received by support staff (administrative assistants,
communications staff, etc.) on behalf of the executive or governing/advisory member;
Requests for and provision of information/advice.
Excludes:
Non-executive communications covered by DAN GS2010-001;
Public records requests covered by DAN GS2010-014;
The provision of routine information covered by DAN GS50-02-01.
Note: Information/advice published online by the agency continues to be “provided” until the
date it is removed/withdrawn.
Retain for 2 years after
communication received or
provided, whichever is later
then
Transfer to Washington State
Archives for appraisal and
selective retention.
ARCHIVAL
(Appraisal Required)
NON-ESSENTIAL
OFM