HomeMy WebLinkAbout013124M minutesJEFFERSON COUNTY BUDGET COMMITTEE Meeting Minutes Wednesday, January 31, 2023 8:30 AM Hybrid meeting: Virtual and In-Person Attendance at Jefferson County Courthouse
1820 Jefferson Street, Port Townsend, WA
Attendees in bold:Amanda Hamilton Amit Sharma Andy Pernsteiner Apple Martine Barb F Brandon Mack Brenda Huntingford Brent Butler Brian Gleason Carolyn Gallaway Cathy Taylor
Chelsea Provonost David Fortino Heidi Eisenhour Greg Brotherton James Kennedy Jeff Chapman Jenn Mitchell
Joe Nole Josh Peters Judy Shepherd Kari Binns
Kate Dean Katie Nole Lauralee Keisel Leanne Dotson Lori Bailey Lysa Phillis Mark McCauley
Matt Tyler Mindy Walker Monte Reinders Philip Hunsucker
Renee Talley Sarah Melancon Sasha Coker Shannon Burns Sophie Nordstrom Stacie Prada Su Tipton Thomas Goodworth Veronica Shaw Willie Bence
Meeting was called to order at 8:32am by Judy Shepherd, Finance Manager. There was no public present for Public Comment. Motion to approve the November 29, 2023 Minutes by Mark McCauley, 2nd by Philip Hunsucker, approved unanimously.
Expenditure Reports by Auditor Brenda Huntingford. See Laserfiche for reports.
• General Fund - Ended 2023 at 94.4% of YTD budget
• Other Funds - Ended 2023 at 73.45% of YTD budget Revenue Reports by Treasurer Stacie Prada. See Laserfiche for reports.
• General Fund at $28,017,205 – 113.5% of the annual budget. Investment income accounts for a 10.6% of the total amount over budget. The second sheet shows general fund revenue charts showing 2015-2023 detail and percentage of actual full year collections.
• Other Funds at $48,396,653 – 84% of annual budget. Funds are grouped at the top by fund type, and YTD percentages are provided. Second page graph shows the full year and YTD percentage lines.
• General Fund Cash Balance - $10,426,970 at end of December and $9,277,343 after 13th month expenditures. The 15% reserve which $4,143,724 after 4th quarter appropriations.
• General Sales Tax Receipts - $567,210 General and Optional and Special Purpose Sales Tax for December. Cumulatively, this is 4.29% and $280,287 over budget. 7.18% over full year 2022.
• Sales Tax by Sector: Positive percentages are increases over last year to date, negative are decreases. Color shading is white for zero, green for positive and red for negative.
• REET Receipts - Fund 302 - $107,841 for the month which is 34% under budget for the month and 55% less than this month last year. Year to Date it’s 15.6% under budget and 25.4% less than last year. We had three sales over $1 million in unincorporated Jefferson County compared to seven this month last
year. Year end was $276k under budget for the year. Full year sales value was just under $300 million for unincorporated Jefferson County and 24% less than 2022.
• Hotel/Motel Lodging Tax – Fund 125 - $52,903 in December and $38,325 to be received at the end of January. December was slightly under budget, and the year ended 43.6%/$285,745 over budget. This is 16.7% more than 2022.
• DNR Timber Trust 1 – Amounts are distributed by the levy rates for the tax code areas where the timber activity occurs. Amounts are shown for full years 2017-2023 with the first page showing distributions by levy, and the second page showing distributions by fund/district and by district type.
• DNR NAP/NRCA Payment In Lieu of Taxes (PILT) and Noxious Weed Distribution Report – Payment received in December. Amounts are billed annually by the Jefferson County Assessor, and distribution
of DNR PILT is based on the levy rates in the tax code areas of the parcels owned by Washington State and paid by DNR. Noxious Weed all goes to Fund 109, Noxious Weed overseen by WSU Extension.
• TAV – 2023 Distribution details by District and by District Type. Receipts in 2023 were $1,505,087, and the beginning reserve was $178,124. Distributions totaled $1,502,584.04, and the year-end reserve was the maximum at $180,627.
2023 in Review by Judy Shepherd, Finance Manager. • $9.6 Million in ARPA received - funding went to 17 community entities.
• PH Wastewater Treatment system construction commences. • Munis HR / Payroll fully implemented. • State Finance / Accountability Audit with no findings. Sufficient Economic Stability at 111 days for General Fund Balance, up from 59 days previously. All Government Funds - at 235 days. Employees receiving increases as union contracts are ratified. More union contracts to negotiate. • Fund balance for General Fund at end of year $8.766M, projected to be $6.86M - so $1.9M over projection. Other funds yielded a net increase over budget of $803,881.
• Big year, great results! Looking ahead in 2024 by Judy Shepherd, Finance Manager. • Increase Munis capabilities with additional modules • Increase from 205 to 330 FTEs for 2024 budget year. Review of Budget Calendar by Judy Shepherd, Finance Manager. • Changes - • Monthly budget meeting moved up in the month - around the 20th, 3rd Weds of most months • Q3 supplemental approps to BOCC moved to allow two weeks for review, Q4 approps a little later
• See updated budget calendar for these and other updates • Adoption of updated calendar - Motion Stacie Prada, Second by Mark McCauley
Heidi Eisenhour agreed to be secretary for Budget Committee in 2024. Next mtg February 21st. Agreed to go back to 90 minutes meetings. Meeting was adjourned at 9:50am moved by Heidi Eisenhour, second by Veronica Shaw. Minutes by Heidi Eisenhour for Kate Dean, Secretary.