HomeMy WebLinkAboutAgrmt w ParkMobile for Campground fee pmts Department of Public Works
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer
Agenda Date: March 18, 2024
Subject: Cell phone based fee payment system for County campgrounds
Statement of Issue: Jefferson County Parks and Recreation campground fees are
currently collected in secure drop boxes as cash or check only. A safer and more
convenient mobile phone app-based payment system has been selected as an option
in addition to cash or check. The agreement for this payment system is ready for
review and approval.
Analysis/Strategic Goals/Pro's Et Con's: The proposed payment app is ParkMobile.
This app is used by many government agencies including the Port of Port Townsend.
ParkMobile accepts all forms of credit cards and several other electronic payments
such as Apple Pay, Google Pay, and PayPal. ParkMobile also has a dial up payment
system for those without smart phones. Fee drop boxes will be kept. Adapting this
parking payment system to the campgrounds will increase customer service and
reduce the amount of cash and checks collected in the drop box. The agreement is for
5 years and can be terminated by the county without cause on 60 days notice.
Fiscal Impact/Cost Benefit Analysis: The costs and risks of collecting cash and
checks wilt be reduced. ParkMobile will collect an on-demand user fee of $2.00 per
transaction, 50% of which will be refunded back to the County. The credit card
processing fee is $0.20 and 3% (paid by the County). An explanation of a sample
transaction has been included.
Recommendation: Review and approve the agreement and return two copies to
Public Works.
Department Contact: Matt Tyler, 360-385-9129
Reviewed By:
Mark McCauley gounty Administrator Date.
7 6 �
ParkMobile
Sample Transaction Fee and Credit Card Processing Breakdown
A customer purchases on average $60 worth of camping.
Parking Fee Amount $ 30.00
Number of Nights 2
ParkMobile Convenience Fee $ 2.00
Transaction Total (paid by consumer) $ 62.00
Credit Card Processing (Paid by the
Client)
ParkMobile can provide turnkey credit card
processing at a rate of 3% + $0.20 per
transaction
CC Processing: 3% of Transaction Total
($62 x 3%) $ (1.86)
CC Processing: Fixed $0.20 per transaction $ (0.20)
j Total Credit Card Processing Cost $ (2.06)
Total Transaction Processed (Full
Parking Fee Amount + Transaction Fee) $ 62.00
Client's Net Revenue (Total Transaction
Amount Minus Credit Card Processing
Costs, Convenience Fee
($2.06 +$2.00) $ 57.94
Revenue Share to Jefferson County P&R $ 1.00
Client's Final Net Revenue (Total
Transaction Amount Minus Credit Card
Processing Costs, Convenience Fee and
including Rev Share) $ 58.94
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE) /�`
CONTRACT WITH: ParkMobile Contract No: P ,g, L/'OAS-
Contract For: Mobile Phone Campground Payment System Term: 2 years beginning when approved
COUNTY DEPARTMENT: /�/keet:c.„, GUni4
Contact Person: f.a
Contact Phone: —3%* -e a.?
Contact email: m 9'`L/,e,es. 4/ of G(5
AMOUNT: Fee based,see agreement details PROCESS: �" Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: /7S S7lp go,5'9GW0 _~ Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds ._, Vendor List Bid
Fund# RFPorRFQ
Munis Org/Obj ✓ Other: Service Agreement
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: 1" I N/A:1 1 ��7„Gu � / L t l``j )2 9
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: t — I N/A: r 1- ` l .1J 2..9
Signatur Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
lectronically approved by Risk Management on 3/5/2024.
Governing law is Georgia. Low risk of litigation or disputes. This is an
application that is loaded on computers and mobile devices. Very low risk
agreement.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 3/5/2024.
Risk manager accepts risks. Approved as to form only.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
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