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Home My WebLink About03-20-2024 Full PC Agenda PacketDistrict 1 Kevin Coker Cynthia Koan Ahren Stroming District 2 Matt Sircely, Vice Chair LD Richert Michael Shultz District 3 Richard Hull, Chair Chris Llewellyn Michael Nilssen Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that each person is limited to a three-minute comment. AGENDA JEFFERSON COUNTY PLANNING COMMISSION Regular Meeting – March 20, 2024 Tri Area Community Center, 10 West Valley Road, Chimacum, Washington 98325 This will be a hybrid meeting with telephone or on-line options. The public is invited to attend in-person, with a limit of up to 50 percent of the venue' s capacity, pursuant to Resolution 24-22. You can join this meeting remotely via Zoom: Jefferson County Planning Commission Regular Meeting Time: Jan 3, 2024 05:30 PM Pacific Time (US and Canada) https://zoom.us/j/96997604223?pwd=NUJoRktHNEtOUjFHTUF1VDdSaXpXZz09 Meeting ID: 969 9760 4223 Passcode: 742684 This option will allow you to join the meeting live. You will need to enter an email address. If you wish to provide public comment, click on the hand icon at the bottom of the screen to “raise your hand.” The public comment period is managed by the Chair. Please sign on 5 to 10 minutes before the official start of the meeting to check sound and video quality. This video will be closed-captioned enabled. Meeting Materials: To access the Planning Commission folder on the county’s Laserfiche Web Portal, either navigate to the Jefferson County Planning Commission webpage & find the link there, or, click on this link Both the username and password to Laserfiche are “public” 5:30 Chair Welcome and Overview Presentation 1. Call to Order/Roll Call 2. Approval of Agenda 3. Approval of Minutes: March 6, 2024 District 1 Kevin Coker Cynthia Koan Ahren Stroming District 2 Matt Sircely, Vice Chair LD Richert Michael Shultz District 3 Richard Hull, Chair Chris Llewellyn Michael Nilssen Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that each person is limited to a three-minute comment. GENERAL UPDATES 4. Planning Commission Updates 5. DCD Staff and Director Updates a. Comp Plan Periodic Review Update- Respondents to the RFP have been interviewed and contract negotiations are underway. b. Upcoming Meetings: April 3: Agenda TBD PUBLIC COMMENT – GENERAL 6. Public comments from attendees about any topic that is not on the agenda. Note that public comment on agenda items are during the agenda item’s section. 7. Transmitted Information: 2024 Annual Comprehensive Plan/UDC Amendment Preliminary Docket Memo. REGULAR BUSINESS 8. Planning Commission Public Hearing on amendments to Flood Damage Prevention (Ch. 15.15 JCC) a. Synopsis As advertised in the Public Notice, at 6:00 PM, public testimony will be heard regarding proposed amendments to Chapter 15.15, Flood Damage Prevention. Please refer to materials included in the February 7, 2024 Planning Commission Meeting agenda packet. b. Assignment None. c. Options & Decisions It is recommended that the public hearing be continued until May 1, 2024, to allow public agencies (i.e. FEMA and Ecology) to provide their comments to the hearing record. 9. Adjournment 621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us 1 MEETING MINUTES JEFFERSON COUNTY PLANNING COMMISSION Regular Meeting – March 6, 2024 Tri Area Community Center, 10 West Valley Road, Chimacum, Washington 98325 Actual start time 5:34 PM: Welcome Chair and Overview Presentation • Call to Order/Roll Call Kevin Coker Present Matt Sircely Excused Absence Richard Hull Present Cynthia Koan Present LD Richert Excused Absence Chris Llewellyn Unexcused Absence Ahren Stroming Present Michael Shultz Present Vacant • Approval of Agenda: approved, by acclimation • Approval of Minutes: a. February 21, 2024 Regular Meeting: KC 1st / CK 2nd – 5 yay, 0 abstention, - approved GENERAL UPDATES 1. Planning Commission Updates: KC: JeffCO Home Builders show was a success, approx. +800 people attended, thanks to the City of Port Townsend and DCD staff for their participation. Very effective and valuable information provided to the community. MiS: JCPUD met March 5, 2024 for a hearing to review the reduced rates of service for senior low-income residences. This would reduce the rates 40% for connections to electric and water; MS sent a personal supportive letter to the PUD in favor of the actioned item. 2. DCD Staff Updates: Joel Peterson: • The March 11 BOCC consent agenda, Ahren Stroming’s seat (originally Arlene Alen) will expire March 17,2024 and the BOCC will reappoint Commissioner Stroming’s position for an additional 4 years. Advertisement in The Leader will be approved by BOCC to fill Commissioner Nilssen’s seat. • Growth Management Steering Committee (GMSC) met March 5, for Comp Plan Periodic review. Joint meeting with County BOCC, County DCD, City Staff, Mayor of Port Townsend, Port, PUD, representative from Brinnon (South County), representative from Port Hadlock, and two tribal representatives from the Jamestown S’Klallam and Quinault. Population allocation, Housing, CPP. A representative from Commerce will attend the GMSC meeting on April 9th. • VM-Web page update- few updates have occurred it is a work in process, please reach out to DCD staff and advise of additions or changes. • VM-RFP are finalized, we received a few proposals and are going to be holding interviews with three of the consultants next Tuesday March 12. • Upcoming meetings: 1. March 20 – Planning Commission Public Hearing on amendments to Flood Damage Prevention. (Ch.15.15 JCC) 621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us 2 2. April 3rd. agenda TBD ii. PUBLIC COMMENT – GENERAL 3. Public comments • Public comment moved to be incorporated into agenda item #8 4. Transmitted Information: list any documents that were submitted as part of the agenda • Revised final Vision Statement i. KC- asked for the revision of the title in the table of contents to read- History and Vision. • Questions for the Agenda #8 REGULAR BUSINESS 5. Jefferson County Provisions for Water and Septic- Randy Marx, Environmental Health • Synopsis In the February 21, 2024 meeting, the Planning Commission was asked to provide Community Development with advance questions for Public Environmental Health’s consideration, and which would be redistributed to the whole Planning Commission for review and consideration. No questions were received by Community Development. JP -generated a list of possible questions, shared with Public Environmental Health, and provided in the agenda packet. Review of these questions and preparation to share questions and concerns that are not on this list was encouraged. • Randy Marx, Environmental Health – Public comments, in their entirety, can be viewed within the video recording of the meeting at the time stamp location provided below: 19:13 – 1:24:58 • Public Comment Liz Revord-Housing Solutions Network_54:25-1:03:15 • Public Comment Peter Hearing-1:08:57-1:20:23 • Public Comment Carol McCurdy-1:20:58-1:24:18 6. Review of Short-Term Rentals by Planning Commission • Synopsis The Planning Commission will have upcoming discussions about Short-Term Rental issues and possible future regulations addressing types of transient rentals (less than 30 days duration). Community Development proposed a short discussion by the Planning Commission about how this topic could be addressed, such as in a sub-committee. GT-Clarified the background of the short-term rentals’ information and charettes being presented by Brent Butler over the past several months, there was a misunderstanding of that information. After a further meeting with Brent; DCD was only seeking public input/engagement for short-term rentals and information gathering not to complete it in its entirety. This clarification presented no need to create a sub-committee at this time. KC- requested there is to be additional information and proposals provided to planning commission and public for consideration. CK- met with County Commissioner Dean and discussed the start of 621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us 3 the conversation with the community in thinking where is the community on this issue. From there we would fold the information into the Comp Plan update cycle along with all the other housing issues for the comp plan review. KC- no sense in creating a sub-committee at this time. Commissioners asked that Brent updates his findings at the next planning commission meeting. Staff will help to update the information and also asked the planning commissioners to reach out separately to Brent as well. No action was taken on this agenda item. 7:08 pm ADJOURNMENT The next Planning Commission meeting is scheduled for 2024-03-20 at 5:30. These meeting minutes were approved this ____________ day of_____, 2024. Richard Hull, Chair Residing Secretary JEFFERSON COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT 621 Sheridan Street | Port Townsend, WA 98368 360-379-4450 | email: dcd@co.jefferson.wa.us http://www.co.jefferson.wa.us/260/Community-Development Page 1 of 2 2024 Comprehensive Plan and UDC Text Amendment Preliminary Docket TO: Planning Commission FROM: Department of Community Development (DCD) DATE: March 15, 2024 Under Chapter 18.45 of the Jefferson County Code (JCC), the Jefferson County Department of Community Development (DCD) annually accepts applications for formal site-specific Comprehensive Plan amendments (re-zones, overlays) and suggested text amendments to the Jefferson County Comprehensive Plan and Unified Development Code (UDC) for inclusion in an annual Comprehensive Plan amendment preliminary docket. DCD accepts applications for each annual cycle’s docket until March 1st. In addition, DCD submits staff suggested amendments for potential inclusion on the final docket. Pursuant to JCC 18.45.050(2) Compilation of Preliminary Docket, by the end of the second full business week of March of each year, the Administrator shall maintain for public review the annual list of suggested amendments made by citizens, the Board of County Commissioners (BoCC) or members of the BoCC, County Staff, County Departments or other agencies. Jefferson County Department of Community Development did not receive any site-specific amendment proposals for the 2024 annual Comprehensive Plan (CP)/Unified Development Code (UDC) amendment cycle. However, as described below, four suggested amendment proposals from Community Development and the Planning Commission are proposed for consideration in the 2024 annual amendment cycle. In April and May, 2024, Community Development will review the suggested amendments on the 2024 Preliminary Docket, and provide recommendations regarding the content of the 2024 Final Docket. The analysis is based on need, urgency, appropriateness, DCD staff capacity to substantively review and manage the suggested text amendments, and anticipated DCD cost and budget for processing the suggested amendments. Community Development’s analysis will be brought to the Planning Commission for public review and Planning Commission recommendations to the Board of County Commissioners in, or about, April and May, 2024. 1. 2024 PORT HADLOCK/IRONDALE UGA CP & UDC AMENDMENTS, and Potential 2024 UGA Amendments Continuing Through 2025 PERIODIC REVIEW, Including Middle Housing UDC Amendments Project Description: Amendments to the Port Hadlock Urban Growth Area development regulations (Ch. 18.18) are proposed to address changing conditions resulting from the initiation of a sanitary sewer system, as well as responding to legislative amendments to the state Growth Management Act (GMA). Future public outreach and contracted work on middle housing amendments will result in specific proposed text amendments to CP & UDC. Page 2 of 2 Unit Lot Subdivision standards applicable to Single -Family Attached and Townhouse Unit Lot Development and Single-Family Detached and Cottage Housing will be proposed in 2024. These provisions would apply to the division of land for single-family attached dwelling developments or may be used as an alternative to a conventional subdivision or short subdivision for the development of single-family detached dwellings. The proposal also addresses the application of automatic fire-extinguishing systems in Title 15. 2. 2024 UGA CP & UDC AMENDMENTS TO AMEND THE PORT TOWNSEND URBAN GROWTH AREA BY INCORPORATING NEW FARM LAND INTO THE COUNTY UPON DEANNEXATION AND EXPANDING THE URBAN GROWTH AREA TO INCLUDE THE CASWELL-BROWN VILLAGE AND ADJACENT PROPERTIES. Project Description: Investigate the applicability and implementation of recent state legislative amendments to GMA governing the process of land swaps between rural lands and urban growth areas. Amendment proposals include Zoning Text Amendments, Comprehensive Plan Amendments, Zoning Map Amendments. 3. 2024 Annual Amendment Cycle, Planning Commission UDC Rural Housing Amendments Carried Forward from 2023. Project Description: Develop new rural housing code to add development regulations specific to congregate housing and farmworker housing. Create a rural housing overlay applying alternative development standards for sites that can accommodate multiple small homes or a congregate housing structure in a single-family residential zone, and that can demonstrate lower impacts through meeting new performance standards. 4. 2024 UDC Annual Housekeeping Amendment Docket Project Description: Annual Housekeeping Docket of Proposed UDC amendments to reconcile with state legislative amendments, correct scrivener errors, or provide consistency updates not addressed by other suggested amendments. Further information on the applications, process or access to application materials are available by contacting Community Development at 360-379-4450. 2024 Comprehensive Plan Annual Amendment Process Flowchart Formal Site-Specific Amendment & Suggested Amendment Proposals Anticipated timeline or required deadline Shading denotes legislatively determined dates Draft Nov. 20, 2023 - Subject to Revision 4:30 pm Reports March 1, 2024 March 15, 2024 est. April 2024 May 13, 2024 July 1, 2024 July/August 2024 September 2024 [by Thursday, October 10: Commerce 60-Day Notice, Hearing Notice, Staff Report Publication] [date: PC Hearing] October 2024 [date: PC Recommendations] [date: optional Joint Workshop] [date: BoCC Review] November 2024 [date: Public Hearing & Action] December 9, 2024 February 2025 PC Recommentdation Report to BoCC Regarding Suggested Amendments DCD Staff Report, SEPA Addendum & Recommendations on Docketed Proposals Planning Commission Recommendations to BoCC on Docketed Proposals DCD Drafts Ordinance for Final Board Action DCD Compilation of Preliminary Docket & Evaluation Report on Suggested Amendments Applications due no later than March 1 of each year JCC 18.45.040(2)(a) DCD Staff Report evaluating which Suggested Amendments meet criteria to be placed on the Final Docket JCC 18.45.060(1) Staff prepares compilation of Preliminary Docket for public review by the end of the second full business week of March of each year. + All Formal Site-specific Amendments + All Suggested Amendments JCC 18.45.050 Optional Joint BoCC/Planning Commission WorkshopInvite applicants to present proposals JCC 18.45.060(2) Planning Commission Hearing on Suggested Amendments on preliminary docket JCC 18.45.060(3) Planning Commission Report and Recommendation to BoCC on Suggested Amendments for Final Docket JCC 18.45.060(3) BoCC to consider Preliminary Docket by the second regular BoCC meeting in May JCC 18.45.060(4) Possible BoCC public hearing on suggested amendments if majority of BoCC decides to add or subtract suggested amendments to be held no later than the first BoCC meeting in July JCC 18.45.060(4)(a) BoCC adopts Final Docket All timely submitted petitions for Formal Site-Specific Amendments Proposals for Suggested Amendments which the BOCC elects to consider DCD review, staff report, and recommendation of Final Docket, including SEPA review JCC 18.45.070 Planning Commission review of Final Docket proposals & at least one Public Hearing JCC 18.45.080(1) Planning Commission recommendations on Final Docket proposals to BoCC Approve, Deny, Approve with Conditions or Modifications BoCC reviews CPAs and PC Recommendations at regularly scheduled meeting JCC 18.45.080(2)(b) Optional BoCC workshop to review the Planning Commission Recommendations JCC 18.45.080(2)(a) BoCC Public Hearing if change deemednecessary to Planning Commission Recommendations BoCC Decision The final action on the docket must be taken by the second regular board meeting in December of each year JCC 18.45.080(2)(d) Possible Appeals shall be filed with and processed by WWGMHB per Chapter 36.70A RCW