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Home My WebLink AboutPT Leader Official Newspaper Consent Agenda Commissioners Office JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners FROM: Mark McCauley, County Administrator Carolyn Gallaway, Clerk of the Board DATE: March 25, 2024 SUBJECT: BID AWARD re: Official County Newspaper STATEMENT OF ISSUE: RCW 36.72.075 requires that the County call for bids for the Official County Newspaper each year and approve a contract at the first meeting in April. ANALYSIS: A call for bids was published on January 8, 2024 which resulted in the submission of two bids. One was received from the Peninsula Daily News and the other from the Port Townsend—Jefferson County Leader. The two bids were opened and read during the Board of County Commissioners' regular meeting on Monday, March 4, 2024. The Commissioners reviewed the bid comparison on March 11, 2024 and directed staff to prepare a contract with the Leader for adoption. RECOMMENDATION: Approve the contract as presented. REVIEWED BY: ti�G/G31A ve,A-2 Mark McCaule ounty Administrator Date LEGALS ADVERTISING AGREEMENT By and Between JEFFERSON COUNTY And THE PORT TOWNSEND & JEFFERSON COUNTY LEADER The Jefferson County Commissioners hereby designate the Port Townsend& Jefferson County Leader the Official County Newspaper for printing of Jefferson County legal publications during the year beginning July 1, 2024 and ending June 30, 2025. RATE: $10.00 per column inch TYPESET: Helvetica TYPE POINT: 8.5 COLUMN WIDTH: 1.58 inches PUBLICATION FREQUENCY: One (1)time per week on Wednesday OTHER SERVICES/ENHANCEMENTS: For no additional charge, the Leader will: • Publish legal notices on www.ptleader.com website, and on a statewide community newspaper(WNPA)website http://www.wapublicnotices.com • Publish the Jefferson County logo where county legal notices begin. • Publish a project location map with the legals as appropriate for a specific notice. • Provide two annual newspaper subscriptions to the County. • Provide full access to the Leader website to the County. • Legals are accepted with a discounted display ad rate of$10 a column inch. • The Leader welcomes press releases from Jefferson County and its agencies and endeavors to publish timely information in a timely manner. All press releases are subject to editing or may be enhanced by further reporting by Leader staff. Legal Advertising Rate and Submission Deadline: This rate is for publication in the Leader and is applicable to all county departments and offices. Rates are for single column legal notices and are conditional upon copy reaching the Leader by email by 12:00 p.m. two (2) days prior to publication on Wednesday. The Leader staff always strives to accommodate late legal notices; however publication is not guaranteed outside of this deadline. Page 1 of 2 Legal Advertising Agreement July 1, 2024 to June 30, 2025 Legal Advertising for Other Public Agencies:_ The column inch rates in this contract will be extended to other public agencies located in Jefferson County, Washington provided they meet the conditions for submission as outlined above. Press Releases: All County departments and offices are eligible to submit Press Release copy to the Leader at any time. Printing Error: Re-publication of legal advertisements required due to errors or omissions in printing attributable to the publisher shall be without charge to the County. Payment of Charges: Jefferson County departments and offices will only pay from invoices (not statements) presented by the Leader. County departments and offices will process invoices from the Leader in the next claim payment cycle after the invoices are received. Liability for Content: Jefferson County assumes liability for the content of advertisements authorized for publication in the Leader and for any claims that arise that may be made against the publisher except for those claims arising from advertisements erroneously printed by the publisher. IN WITNESS WHEREOF,the parties have executed this agreement on this 251h day of March, 2024. The LEADER JEFFERSON COUNTY BOARD OF COMMISSIONERS Lloyd M lien, Publisher Kate Dean, Chair SEAL: ATTEST: APPROV D AS O FORM: 0. Ir Carolyn Gallaway, Philip Hunsucker, March 20,2024 Clerk of the Board Chief Civil Deputy Prosecuting Attorney Page 2 of 2 CONTRACT REVIEW FORM Cfear Form (INSTRUCTIONS ARE ON THE NEXT PACE) CONTRACT WITH: Port Townsend/Jefferson County Leader Contract No: 2024-2025 LEADER Contract For: Official County Newspaper for legal publications Term: July 1, 2024 through June 30, 2025 COUNTY DEPARTMENT: County Administrator Contact Person: Carolyn Gallaway Contact Phone: 360-385-9122 Contact email: carolyn@co.jefferson.wa.us AMOUNT: based upon invoices PROCESS: Exempt from Bid Process Revenue: Cooperative Purchase Expenditure: Competitive Sealed Bid Matching Funds Required: Small Works Roster Sources(s)of Matching Funds Vendor List Bid Fund # various departments RFP or RFQ Munis Org/Obj Other: Call for bids APPROVAL STEPS: STEP 1: DEPARTMENT CERTIFIES COMPLIANC WITH JC/CI,3.55.080 AND CHAPTER 42.23 RCW. CERTIFIED: ❑ N/A:F 'ktA 6GU LIB _ - � Z`f Sig Lure / Date STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: ❑ N/A: 1v14 —e ZY X y12 y gnature Date STEP 3: RISK MANAGEMENT REVIEW(will be added electron icall} through Laserfiche): Electronically approved by Risk Management on 3/20/2024. I'EP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 3/20/2024. Same form of contract used for many years for this subject. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7: SUBMIT TO BOCC FOR APPROVAL 1