HomeMy WebLinkAboutPort Townsend / Jefferson County Leader - 032524 LEGALS ADVERTISING AGREEMENT
By and Between
JEFFERSON COUNTY
And
THE PORT TOWNSEND & JEFFERSON COUNTY LEADER
The Jefferson County Commissioners hereby designate the Port Townsend &
Jefferson County Leader the Official County Newspaper for printing of Jefferson County
legal publications during the year beginning July 1, 2024 and ending June 30, 2025.
RATE: $10.00 per column inch
TYPESET: Helvetica
TYPE POINT: 8.5
COLUMN WIDTH: 1.58 inches
PUBLICATION FREQUENCY: One (1) time per week on Wednesday
OTHER SERVICES/ENHANCEMENTS:
For no additional charge, the Leader will:
• Publish legal notices on www.ptleader.com website, and on a statewide community
newspaper (WNPA) website http://www.wapublicnotices.com
• Publish the Jefferson County logo where county legal notices begin.
• Publish a project location map with the legals as appropriate for a specific notice.
• Provide two annual newspaper subscriptions to the County.
• Provide full access to the Leader website to the County.
• Legals are accepted with a discounted display ad rate of$10 a column inch.
• The Leader welcomes press releases from Jefferson County and its agencies and
endeavors to publish timely information in a timely manner. All press releases are
subject to editing or may be enhanced by further reporting by Leader staff.
Legal Advertising Rate and Submission Deadline: This rate is for publication in the
Leader and is applicable to all county departments and offices. Rates are for single
column legal notices and are conditional upon copy reaching the Leader by email
by 12:00 p.m. two (2) days prior to publication on Wednesday. The Leader staff always
strives to accommodate late legal notices; however publication is not guaranteed outside
of this deadline.
Page 1 of 2
Legal Advertising Agreement July 1, 2024 to June 30, 2025
Legal Advertising for Other Public Agencies: The column inch rates in this contract will
be extended to other public agencies located in Jefferson County, Washington provided
they meet the conditions for submission as outlined above.
Press Releases: All County departments and offices are eligible to submit Press Release
copy to the Leader at any time.
Printing Error: Re-publication of legal advertisements required due to errors or omissions
in printing attributable to the publisher shall be without charge to the County.
Payment of Charges: Jefferson County departments and offices will only pay from
invoices (not statements) presented by the Leader. County departments and offices will
process invoices from the Leader in the next claim payment cycle after the invoices are
received.
Liability for Content: Jefferson County assumes liability for the content of
advertisements authorized for publication in the Leader and for any claims that arise that
may be made against the publisher except for those claims arising from advertisements
erroneously printed by the publisher.
IN WITNESS WHEREOF, the parties have executed this agreement on this 25th day of
March, 2024.
The LEADER JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Lloyd M lien, Publisher Kate Dean, Chair
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ATTEST: y 1 8 gym:z ' APPROVED ASJO FORM:
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Carolyn CGallawa" A`'' �' PhilipHunsucker, march zo,2024
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Clerk of the Board 'y, AS!�;N ' Chief Civil Deputy Prosecuting Attorney
Page 2 of 2
Consent Agenda
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, County Administrator
Carolyn Gallaway, Clerk of the Board
DATE: March 25, 2024
SUBJECT: BID AWARD re: Official County Newspaper
STATEMENT OF ISSUE:
RCW 36.72.075 requires that the County call for bids for the Official County Newspaper each year and
approve a contract at the first meeting in April.
ANALYSIS:
A call for bids was published on January 8, 2024 which resulted in the submission of two bids. One was
received from the Peninsula Daily News and the other from the Port Townsend—Jefferson County Leader.
The two bids were opened and read during the Board of County Commissioners' regular meeting on
Monday, March 4, 2024. The Commissioners reviewed the bid comparison on March 11, 2024 and directed
staff to prepare a contract with the Leader for adoption.
RECOMMENDATION:
Approve the contract as presented.
REVIEWED BY:
3/.01 OA V
Mark McCaule ountY Administrator Date
CONTRACT REVIEW FORM Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Port Townsend/Jefferson County Leader Contract No: 2024-2025 LEADER
Contract For: Official County Newspaper for legal publications Term: July 1, 2024 through June 30, 2025
COUNTY DEPARTMENT: County Administrator
Contact Person: Carolyn Gallaway
Contact Phone: 360-385-9122
Contact email: carolyn@co.jefferson wa us
AMOUNT: based upon invoices PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: - Small Works Roster
Sources(s) of Matching Funds - Vendor List Bid
Fund # various departments RFP or RFQ
Munis Org/Obj ✓ Other: Call for bids
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANC WITH JC/C�3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: [ N/A: / it;Cvrt 66t���2b �/ }�� /Z`f
Sig ature / Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: El N/A: Ell kZ`t 'e C7e. 6 /y/2 V
Signature / Date
Sl`EP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 3/20/2024.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 3/20/2024.
Same form of contract used for many years for this subject.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
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