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Home My WebLink About031824M SIN CO SKfNGS MINUTES Jefferson County Board of County Commissioners Regular Meeting — March 18, 2024, 9:00 a.m. Jefferson County Courthouse—Commissioners' Chambers 1820 Jefferson Street, Port Townsend, WA (Hybrid) CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and Commissioner Heidi Eisenhour participated in the meeting. Chair Dean called the meeting to order at the appointed time. PUBLIC COMMENT PERIOD: Chair Dean called for public comments, and three comments were received. The Commissioners addressed the comments. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Brotherton moved to approve the Consent Agenda as presented. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. 1. AWARD OF CONTRACT re: Naylors Creek at West Valley Road and Gibbs Lake Road, Project No. 18020592, Federal Aid Project No. PROTECT-2016(029); In the Amount of $1,696,325; Public Works;Nordland Construction NW 2. AGREEMENT re: Family Functional Therapy; In the Amount of 30,000; Juvenile Services; Patricia Oden 3. AGREEMENT re: Phase 3 Low Pressure Sewer Collection(LPS) System for Port Hadlock UGA; In the amount of$4,997,707.00; Public Works; Seton Construction 4. AGREEMENT re: Acceptance and execution of the Washington State Department of Ecology (ECY) Water Quality Combined Financial (Agreement No. WQC_2024_JCoPWE-00034) for the Port Hadlock Phase I Wastewater Collection and Conveyance System. The funding package includes a$1,876,603 Centennial Grant, $3,123,397 in State Revolving Fund (SRF) Forgivable Principal, and a$1,667,000 SRF Loan, for a total funding amount of$6,667,000. The SRF Loan has an interest rate of 0.4% for twenty years. 5. AGREEMENT re: Oak Bay Campground Host; In the Amount of$8,075/year; Public Works; Terry Taylor and Susan Cartmel Taylor 6. AGREEMENT re: Mobile Phone Campground Payment System; On-demand user fee; Public Works; ParkMobile 7. AGREEMENT,Amendment No. 18 re: Consolidated Contracts; Additional Amount of $64,983 for a total of$8,140,484; Public Health; Washington State Department of Health 8. AGREEMENT re: Washington Technology Solutions: NAIP Flight Imagery; In the Amount of $10,000 each year for two years, through April 2026; Aerial Imagery for GIS; Washington Technology Solutions 1 Commissioners Meeting Minutes of March 18, 2024 9. ADVISORY BOARD RESIGNATION (1) and APPOINTMENTS (2) re: Intellectual/Developmental Disabilities Advisory Board: RESIGNATION: 1) Cherish Cronmiller. APPOINTMENTS: 1) Sarah Peck—Three-year term expiring March 18, 2027; and 2) Michelle Simmons—Three-year term expiring March 18, 2027 10. Payment of Jefferson County Vouchers/Warrants Dated March 12, 2024 Totaling $4,898.08 (Jury) ADDITIONAL DISCUSSION ITEM: LETTER of SUPPORT re: Hoh Tribe Highway 101 Intersection Safety Improvement Project: The Hoh Tribe has requested a letter of support for congressionally directed spending/community project funding. Commissioner Eisenhour moved to approve the Tribe's request for a congressionally directed spending community project. Commissioner Brotherton seconded the motion. Chair Dean opened the floor to allow for public comments, and no comments were received. She called for a vote on the motion. The motion carried by a unanimous vote. The letter will be sent to Senator Murray, Senator Cantwell, and Representative Kilmer. PUBLIC COMMENT PERIOD - Continued: Chair Dean called for more public comments, and one comment was received. The Commissioners addressed the comment. COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent meetings they attended, and miscellaneous topics. The meeting was recessed at 9:55 a.m. and reconvened at 10:00 a.m. with all three Commissioners present. UPDATE re: Washington State Department of Natural Resources (DNR) 4th Quarter County Income Report: DNR Olympic Region Manager Bill Wells and DNR Assistant Region Manager Drew Rosanbalm were present for discussion. DNR Assistant Manager Rosanbalm provided the 4th Quarter County Income Report. Assessor Jeff Chapman joined the meeting, and inquired about the West End taxing districts. DNR staff reported on miscellaneous topics, and answered questions posed by the Board and the Assessor. COMMISSIONERS' BRIEFING SESSION - Continued: The Commissioners and County Administrator continued discussing recent meetings they attended, miscellaneous topics, and reviewed upcoming meetings. Commissioner Brotherton explained the proposed letter of support for Mason PUD for their Grid Resiliency Project. The Commissioners discussed edits to the draft letter. Commissioner Brotherton stated he will incorporate those edits and bring forward during the afternoon session. The meeting was recessed at 11:25 a.m. and reconvened at 1:30 p.m. with all three Commissioners present. 2 Commissioners Meeting Minutes of March 18, 2024 WORKSHOP re: Review Draft Ordinance re: Adopting Rules for the Adoption of Ordinances, Resolutions, and Motions in Jefferson County: Civil Deputy Prosecuting Attorney Barbara Ehrlichman explained the need for the draft ordinance to the Board. She reviewed the proposed ordinance and answered questions posed by the Board. The hearing notice will be placed on the Consent Agenda on March 25, 2024, with publication on March 27, 2024 and April 3, 2024, and a hearing on April 8, 2024 at 11:00 a.m. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: • LETTER of SUPPORT re: Mason PUD: Commissioner Brotherton shared the edits made to the proposed letter of support for Mason PUD for their Grid Resiliency Project. The Commissioners reviewed the draft letter and made further edits. Commissioner Brotherton moved to send the two letters of support for Mason PUD No. 1 to support their congressional appropriations request. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. • Calendar Coordination BRIEFING re: Commercial Property Assessed Clean Energy and Resiliency (C- PACER) and Stock Plan Implementation Grant: Department of Community Development(DCD) Chief Strategy Officer(CSO) Brent Butler and Climate Action Committee (CAC) Chair Kees Kolff were present to update the Board on the C-Pacer and Stock Plan Implementation Grant. CSO Butler provided a presentation that included more information about the grant opportunity, which is due April 1, 2024. If approved, the project will need to be completed within 18 months. CAC Chair Kolff noted that while he is the Chair of the CAC, he is not representing that committee today. Some C-Pacer projects that are envisioned for Jefferson County include: energy and water efficiency, electrification improvement, renewable energy, electric vehicle charging, seismic hardening, fire detection and suppression, flood readiness, stormwater management, and energy storage. Staff stated that they would like to request approximately $100,000 for the grant, and next steps will include: consultants developing energy efficiency and conservation plans and strategies, public education program to build public awareness, and energy audits on commercial and residential buildings. The Commissioners voiced support for moving forward. ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator reviewed the following: • Calendar Coordination—continued • RCW 82.46.075(5) 3 Commissioners Meeting Minutes of March 18, 2024 NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 2:45 p.m. until the next regular meeting or special meeting as properly noticed. „ ,sitsoiv oo; JEFFERSON COUNTY / 4Y .'4,M�ss;o ,G BOARD OF COMMISSIONERS SEAL: _ ;vo tip) - 7. ((1 f 4-'--------- �'�+�•� Kate e; Chair AgilP fit' ATTEST: ••••»MN""`" wilg rothe : , ember Ver5rvI 6i6 tiv‘i, 1 C----:- arolyn Uallaway, CMC e :i Isenhour, Member Clerk of the Board 4