HomeMy WebLinkAboutCRAB Certification Department of Public Works
O Consent Agenda
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Jefferson County Board of Commissioners
Consent Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, PE, Public Works Director / County Engineer
Agenda Date: April 8, 2024
Subject: Digital Submittal Certification - County Road Administration Board
(CRAB) Reports for 2023
Statement of Issue:
The County Road Administration Board (CRAB) requires the periodic submittal of forms and
documents related to Jefferson County's management of its road system and road fund. The
County must submit the following in digital format: (1) Traffic Law Enforcement Expenditure
Certification, (2) Fish Passage Barrier Removal Certification, (3) Annual Certification, (4)
Annual Construction Report, (5) County Arterial Preservation Report, and (6) Maintenance
Management Certification. The first three of these items (attached) will require that the
Chair of the Board of County Commissioners certify via digital signature on a "Digital
Submittal Certification" emailed directly from CRAB.
Analysis / Strategic Goals / Pros Et Cons:
CRAB establishes Standards of Good Practice (WAC 136) for the administration of the County
road program and road fund. CRAB monitors compliance with these standards via the County's
annual submittal of data and certifications. The County Engineer and Board of Commissioners
must certify that required standards are being met.
Fiscal Impact/Cost Benefit Analysis:
Public Works has prepared the required documents with assistance from the Auditor's and
Sheriff's offices. The annual issuance of a CRAB "Certificate of Good Practice" is required in
order for Jefferson County to receive its annual Motor Vehicle Fuel Tax (MVFT) allocation. The
2024 Motor Vehicle Fuel Tax allocation is estimated to be $1.5 million in (June 2023, WSDOT
Revenue Forecast).
Recommendation:
Authorize the Chair to digitally approve the "Digital Submittal Certification" that will be
emailed by CRAB. Upon signature, the Certification will automatically be returned to the
County Engineer for final submittal to CRAB.
Department Contact:
Conor Ferry, Engineer Technician, 360-385-9168
Reviewed By:
Mark McCauley, Co Oly Administrator Date
Certification of Diversion and Road Fund Expenditures
for Traffic Law Enforcement
WAC 136-150-022
Jefferson
2023
Total Road Levy
Budgeted Road Levy revenue(as listed on the Road Levy Certification-WAC 136-150-021): $4,946,804.00
Actual Road Levy revenue produced: $4,949,528.51
Road Levy Diversion
Budgeted Road Levy Diversion(as listed on the Road Levy Certification-WAC 136-150-021): $620,000.00
Actual amount of Diverted Road Levy: $620,000.00
Was Diverted Road Levy deposited in a specific and identifiable account(RCW 36.82.040): Yes
Traffic Law Enforcement Paid by Road Fund Expenditures
Budgeted cost reimbursements and/or operating transfers from the Road Fund: S0.00
Actual total amount of cost reimbursements and/or operating transfers from the Road Fund: S0.00
Total Road Portion Traffic Law Enforcement Expenditures: $620,000.00
Total Traffic Law Enforcement Expense(ALL COUNTY FUNDS): $2,034,707.00
RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road
purposes only for such purposes,including traffic law enforcement,as are allowed by Article 11,Section 40 of the Washington State
Constitution,are eligible to receive funds from the Rural Arterial Trust Account.
This form must be reviewed and certified(on the "April Engineer Certification")by:
• County Sheriff
• County Auditor OR Charter designated Chief Financial Officer
• Char,Board of County Commissioners OR County Executive
Fish Passage Certification
WAC 136-150-023
Jefferson
2023
Fish Passage Barrier Removal Projects
Project Name Total Project Cost Cost Outside of ROW o%of Total Cost
(25/o Allowed by WAC)
Total Expenditures for Fish Passage Barrier Removal Outside County Rights-of-Way_
Total Annual Road Construction Budget:
x 0.005
1/2%of Total Annual Road(Limit of"Outside of Right-of-Way"expense) $0.00
Total Expenditure for Fish Passage Barrier Removal Outside County Right-of-Way $0.00
RCW 36.79.140 provides that only those counties that during the preceding twelve months have spent all revenues collected for road
purposes only for such purposes,including removal of barriers to fish passage and accompanying streambed and stream bank repair
as specified and limited by RCW 36.82.070,as are allowed by Article II,Section 40 of the Washington State Constitution,are
eligible to receive funds from the Rural Arterial Trust Account.
Annual Certification
Jefferson County
2023
General
1 During the current year the County Engineer performed the duties and had the responsibilities specified in RCW 36.80.030 Yes
Explanation:
2 At any time during the current year was there a vacancy/change in the position of County Engineer?If so,were the procedures No
in WAC 136-12 followed?
Explanation:
3 The processing of County Road Accident Reports during the current year complied with WAC 136-28 Yes
Explanation:
4 Priority Programming techniques were applied to the ranking of all potential projects on the arterial road system in the current Yes
year per WAC 136-14-020.
Explanation:
5 Projects to which expenditures were charged were all on the originally adopted Annual Construction Program of the current Yes
year or as amended per WAC 136-16-042
Explanation:
6 Attached Amendments Resolution 43 23.pdf Resolution 44 23.ndf
7 The county's construction by county forces limit for the current computed by CRAB in accordance with RCW 36.77.065 $1,262,455.00
8 The actual expenditure for construction by county forces as reported in the current year Annual Construction Report
9 Date of which a written Bridge and Inspection Report for the current year was furnished to the Legislative Authority as 2023-12-04
required by WAC 136-20-060
10 Uploaded Engineer's Stamped Cover/Title Page for the Bridge and Inspection Report Bridge Re r}�o t S- ig an ture Page.pdf
Policies and Documents
Poliev WAC Date of Current L ploaded
Version Resolution
Re:Organization WAC 136-50-050(1) No 2023-12-1 1
Re:Complaint Handling WAC 136-50-050(2) No 2003-07-28
Re:Work for Others WAC 136-50-050(3) No 2018-04-23
Re:County Road Standards WAC 136-50-050(4) No 2022-11-21
Survey Monument Preservation WAC 136-50-050(5) No 2022-06-06
Priority Programming WAC 136-14-030 Yes Roadway_Priority_Rating_Program_2023.pdf
ER&R Policy WAC 136-600-070 No 2014-07-31
ER&R Policy(Adopted WAC 136-600-070 N/A N/A ER_R_Rates Resolution 21 24.pdf
Records) — — —
ER&R Policy(Adopting WAC 136-600-070 N/A N/A ER_R_Rates_Resolution 21_24.pdf
Resolution) —
Document WAC Due Date Date Of Adoption Date Sent to CRAB
Six-Year Program 136-15-050 2022-12-31 2022-11-21 2022-12-29
Annual Construction Program&Report 136-16-040&136-300-090 2022-12-31 2022-12-12 2022-03-31
CAPP Program&Accomplishments Report 136-300-060&136-300-090 2022-12-31 2022-12-29 2022-03-31
Road Fund Budget Summary 2022-12-31 2022-12-12 2022-12-29
Maintenance Management Work Plan&Budget 136-11-040 2022-12-31 2022-12-29 2022-12-29
Road Levy Certification 136-150-021 2023-02-01 2023-02-21 2023-02-23
Certification of Diversion and Road Fund Exp.For Traffic Law Enforcement 136-150-022 2023404-01 2023-04-10 2023-04-05
Engineer's Certification of Fish Barrier Removal Costs 136-150-023 2023-04-01 2023-04-10 2023-04-O5
Certification of Road Fund Exp.for Marine Navigation and Moorage 136-150-025 2023-04-01
Annual Construction Report 136-16-050 2023-04-01 2023-04-10 2023-04-05
CAPP Report 136-300-090 2023-04-01 2023-04-10 2023-04-05
Maintenance Management Certification 136-11-050 2023-04-01 2023-04-10 2023-04-05
Annual Certification 136-04-030 2023-04-01 2024-04-10 2023-04-05
Road Log Update 136-60-030 2023-04-01 2024-01-22 2024-01-19
PMS Certification for CAPA Eligibility 136-07-070 2023-12-31 2023-12-29 2023-12-29
ER&R Submittals:Adopted Rates 136-600-070 2023-12-31 2023-04-10 04/02/2024 1:20PM
ER&R Submittals:Adopting Resolution 136-600-070 2023-12-31 2023-04-10 04/02/2024 1:21PM