HomeMy WebLinkAboutSewer Connection Department of Public Works
O Regular Agenda 1:30 PM
Page 1 of
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer
,,_
Agenda Date: April 8, 2024
Subject: Port Hadlock Sewer Project - Initial Connection Plan
Statement of Issue:
Brief the Board of Commissioners on a sewer connection plan for existing developed
properties in the initial sewer service area. A proposed Voucher Program is included
which could reimburse property owners for all or a portion of the electrical panel
upgrade work as it relates to the installation of on-site grinder pumps for initial sewer
connections.
Analysis/Strategic Goals/Pro's Et Con's:
Staff has developed a staged connection plan for the initial hookups for the Port
Hadlock Sewer. Hookups for many of the existing developed properties can be made
using grant funds the county has applied for and received. Generally, hookups will be
prioritized according to highest water users first. It is important that the wastewater
treatment plant hit a target flow of 24,000 gallons per day as early as possible to
ensure efficient operation.
This project uses individual grinder pumps at each property to move sewage through
low pressure collection and conveyance lines to the wastewater treatment plant. The
county will own/operate the grinder pumps as required by the Department of Ecology.
The on-site grinder pump work includes the installation of the grinder pumps, grinder
pump control panel, side sewer from grinder pump tank to the pressure sewer,
connection and piping from the existing sewer line out of the building to the septic
tank, and decommissioning of the septic tank.
During the initial design, county staff discussed how to connect the grinder pump
control panel to the property owner's electric panel. The County and its consulting
engineers cannot feasibly investigate every building's electrical service and required
upgrades. As every panel is different (i.e. room in the panel for extra capacity and
location of the panel, inside or outside a building), county staff thought the best
approach was to have the property owners install the electric needs for their
proposed grinder pump (240V, 30amp service). The benefits of this program are that
the county's contractor is connecting to a known location and the property owner is
Department of Public Works
O Regular Agenda
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able to perform their own electrical work, which would minimize disturbance, allow
the property owner to do upgrades, if they so choose, and have the property owner
control their own schedule for performing the work.
Adequate power supply to the grinder pumps is a main component of a functioning
grinder pump system. Staff is proposing a voucher program to help defray the costs
of this electrical work (up to $2,500). The attached draft voucher program provides
a narrative and application. In addition, the property owner would receive
installation details.
The voucher program packet also includes the construction "stage" map with
estimated construction cost, funding sources and schedule and a draft public
easement document.
Fiscal Impact/Cost Benefit Analysis: The estimated financial commitment, if all
existing developed properties connect in the Phase I area, would be approximately
$300,000. Source of funds would be from ARPA money the county has dedicated to
this project.
Recommendation: This is a briefing to discuss the proposed hookup schedule and
voucher program. The Board may direct staff to proceed as planned or return with
variations on this plan.
Department Contact: Samantha Harper, P.E., Wastewater Project Manager, Ext. 175
Reviewed By:
Mark McCauley C unty Administrator Date
When recorded please return to:
Jefferson County
Department of Public Works
623 Sheridan Street
Port Townsend, WA 98368
Document Title: Grant of Side Sewer Easement and Temporary Access Easement
Grantor: [[property owner(s)]]
Grantee: Jefferson County, a political subdivision of the State of Washington
Legal Description: [[abbreviated legal]]
Tax Parcel Number: [[parcel no.]]
Grantor, [[property owner]], in consideration of future sewer service and the installation and
maintenance of the facilities described below and for no monetary consideration, do(es) hereby grant(s)
and convey(s) to Grantee Jefferson County, a political subdivision of the State of Washington
("Grantee", or "Jefferson County" or "the County"), the following easements on, over, under, through,
and across the real property situated in Jefferson County, Washington described in Exhibit A attached
hereto and by this reference made a part hereof- ("the Property") for the purposes hereinafter described:
Side Sewer Easement. Jefferson County shall have a permanent and perpetual easement
for the purpose of accessing, installing and maintaining one or more sewer grinder
pump(s), side sewer (from grinder pump to sewer main), control panel, and other
appurtenances deemed by the County as appropriate, necessary or convenient for the
collection and transmission of wastewater generated on the Property to the public sewer
main (collectively, the "Side Sewer Utility"). The Side Sewer Easement shall be ten
(10) feet wide and five (5) feet on each side of the Side Sewer Utility, as installed ("Side
Sewer Easement Area"), 5 feet around the Grinder Pump Tank and Service box, 5 feet
on either side of the electric line from the Grinder Pump Tank to the Grinder Pump
Control Panel, and 5 feet on either side of the Grinder Pump Control Panel.
Tem ora Access Easement. Jefferson County and its officers, contractors, agents,
and assigns shall have a temporary right of access for the limited purpose of
decommissioning, in accordance with current State regulations, any septic tank(s)
currently serving the Property. This temporary access easement shall expire upon
completion of the septic tank decommissioning, but no later than
Restrictions on Grantor's Use of Side Sewer Easement Area. Grantor retains the right of use and
enjoyment of the Side Sewer Easement Area, provided that such use does not interfere with operation
and maintenance of, or have the potential to damage the Side Sewer Utility and subject to the following
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specific restrictions. Grantor covenants that no permanent structure shall be erected and only low -
growing ornamental type shrubbery with a maximum expected height of four (4) feet shall be planted
within the Side Sewer Easement Area. Except in the event of an emergency, Jefferson County shall
enjoy exclusive right and authority to construct, operate, repair, maintain, remove and replace the Side
Sewer Utility. No other easements for utilities shall be granted or conveyed within the Side Sewer
Easement Area without prior written approval by Jefferson County.
Existing Improvements within Side Sewer Easement Area. Jefferson County covenants that any pre-
existing improvements in the Side Sewer Easement Area shall not be disturbed or destroyed, or in the
event they are disturbed or destroyed, they will be repaired or replaced in comparable condition by
Jefferson County.
Runs with the Land. This Side Sewer Easement and Temporary Access Easement and the covenants
contained herein shall run with the land and shall be binding on the successors, heirs, and assigns of
both parties hereto.
Property Ownership. Grantor warrants to Jefferson County that Grantor retains legal title to the real
property described herein and that the person(s) signing below on behalf of Grantor has/have legal
authority to convey this Side Sewer Easement and Temporary Access Easement to Jefferson County.
Indemnification. Jefferson County agrees to indemnify, defend and hold harmless Grantor from and
against any and all claims, injuries, damages, losses or suits, including reasonable attorney's fees, except
as may be caused by the sole negligence of Grantor, its agents, contractors, invitees, licensees, or
employees, which may arise as a result of Jefferson County's use of the Side Sewer Easement Area.
Should a court of competent jurisdiction determine this Indemnification provision is subject to RCW
4.24.115 if liability for damages occurs arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of Grantor and Jefferson County, Jefferson
County's liability, including the duty and cost to defend, shall be only to the extent of the negligence of
Jefferson County and Jefferson County's officers, officials, employees, agents, contractors, and
volunteers (and their marital communities). It is agreed and understood that this hold harmless
indemnification recognizes that the Side Sewer Easement Area may be traversed and used by Grantor
and simultaneously by Jefferson County, and the risks and liabilities arising from this joint use are
expressly included in this indemnity and hold harmless provision.
[Signatures on following pages]
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SIDE SEWER EASEMENT AND TEMPORARY ACCESS EASEMENT
GRANTOR:
DATED this day of , 202
[[Property Owner/Title (if applicable)]]
[[Property Owner/Title (if applicable)]]
State of Washington
County of Jefferson
This record was acknowledged before me on (dgo by (name(s) of individuals).
[[OR FOR AN ENTITY -OWNER (e.g. LLC, corporation, partnership)
This record was acknowledged before me on date by (names of individuals). as Qype of
authori such as officer or trustee) of name of pqM on behalf of whom record was executed).
Notary Public in and for the State of Washington.
My Commission Expires ]]
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SIDE SEWER EASEMENT AND TEMPORARY ACCESS EASEMENT
GRANTEE:
DATED this day of , 2023.
Accepted and approved
Jefferson County
Department of Public Works
By:
Monte Reinders
County Engineer/ Public Works Director
State of Washington
County of Jefferson
This record was acknowledged before rite. on
Reinders as the County Engineer/Public Works Director of Jefferson County, Washington.
Notary Public in and for the State of Washington,
My Commission Expires
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by Monte
EXHIBIT A
LEGAL DESCRIPTION OF THE PROPERTY
,[[copy the legal description of the entire property from available title report or most recent deed]]
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Voucher Program for Private Property Owners Connecting
to the
Port Hadlock Sewer System
April, 1, 2024
Jefferson County is in the process of constructing a wastewater treatment and collection system
for the Port Hadlock Urban Growth Area, focused initially in the Core Port Hadlock and waterfront
areas. In order to maximize connections and wastewater flow for the start-up of this project, the
County is providing certain incentives to property owners who either are required to connect or
who voluntarily desire to connect to the system. The County is intending to offer the following
incentives to connecting property owners, as long as funding sources and amounts are available:
Purchase and install grinder pumps, electrical grinder pump control panel, side sewer from
grinder pump tank to the pressure sewer, connection and piping from the existing sewer line out
of the building to the septic tank, and decommission the septic tank.
The County is additionally offering a voucher program for all property owners connecting to the
sewer system (the details of which will be described below) to hire their own electrician to install
pertinent electric components to a disconnect box, provided by the County, adjacent to the
County owned, installed, and maintained grinder pump control panel.
This document is intended to specify the details of this program and includes an application form
for receiving this incentive.
Attached is a diagram and specification of what the County is requiring property owners to
provide to a location near the County installed grinder pump installed control panel. The County
will provide the disconnect box for the property owner's electrician. The property owner's
electrician will be required to make this installation following all State and local requirements
and obtain all permits, along with paying for any fees or charges. Beyond any required
inspections, the County Public Works Department needs to be informed of completion of the
installation at least two weeks prior to the County's scheduled installation of the grinder pump
system. For property owners who perform their own electrical work and obtain the proper
permits with L&I, proof of the approved permit (picture of signed sticker) is required.
The property owner should work with their electrician to provide the information requested on
the Application Form for Reimbursement and return the Application Form to the address at the
bottom of the Application Form.
Application Form for Reimbursement
Property Owner Electric Costs
Name of
Address
Owner
email
Mailing Address (If different)
Prooerty Parcel Number
Electrician's Company Name, worker, Name
and Contact Information, and
Electrician's License Number
Description of work completed
(Attach any additional information)
Electrician's Certification that
installation meets Specifications
Contact email
provided by Jefferson County and
that work effort complied with all
other pertinent permit, regulatory,
and government required standards
Total Cost of Installation
(Attach invoices and supporting
materials)
Reimbursement Request
If less than or equal to $2,500, provide actual price of $
J installation in adjacent box, including taxes (Attach copy
I of electrician's bill and proof of payment)
If more than $2,500, provide actual price of installation in $
adjacent box, including taxes (Attach copy of electrician's
bill and proof of payment)
Reimbursement costs above $2,500 are not eligible and
Contact phone
Electricians License #
are the responsibility of the Property Owner I
Any questions, please contact: John Black or Greg Rae, 360-385-9160, 'black cojefferson.wa.us or
rae coJefferson.wa.uS
Return Application to: John Black, Jefferson County Public Works, 623 Sheridan St., Port Townsend, WA
98368
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