HomeMy WebLinkAboutHearing re CDBG CV JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Adiel McKnight, Deputy Clerk of the Board
DATE: April 8,2024
SUBJECT: HEARING re: Community Development Block Grant—Corona Virus(CDBG-
CV)Contract Closeout
STATEMENT OF ISSUE:
Jefferson County received$321,450.11 from the Washington State Department of Commerce CDBG-CV
program to support very low to moderate income people in responding to the COVID-19 pandemic. The
grant has closed as of December 31, 2023. This agenda request is to hold a Public Hearing to discuss the
County and subrecipients past performance utilizing these funds.
ANALYSIS:
A contract close out report prepared by Jefferson County in partnership with Olympic Community Action
Program,the subrecipient is attached.
FISCAL IMPACT:
There is no fiscal impact associated with this hearing.
RECOMMENDATION:
Public hearing to discuss the subrecipients, OlyCAP Community Action Program, past performance utilizing
CDBG-CV funds.
REVIEWED BY:
Mark McCaule , ounty Administrator Date
' Washington State
' . Department of
Commerce
Community Development Block Grant — Coronavirus
CONTRACT CLOSE OUT REPORT
1. Contract Number: 20-6221C-114
2. Grantee Jurisdiction: Jefferson County
3. Chief Administrative Official and Title: Mark McCauley,County Administrator
4. CDBG Contract End Date or Project Completion Date: 12/30/2023
5. Final Public Hearing Date: February 20, 2024
6. Brief project summary and results achieved:
The Community Development Block Grant-Corona Virus (CDBG-CV) funding was originally applied for in
December of 2021.The funding was provided by Washington State Department of Commerce CDBG
Program to meet the national objective of assisting principally very low to moderate income citizens in
responding to the COVID 19 pandemic. Olympic Community Action Programs was identified as a
subrecipient who would develop a navigator program in order to provide COVID response services and
distribute subsistence payments, including emergency payments of utilities, rent/mortgage, on behalf of
qualified applicants.
In August of 2022 $196,454.56 of this funding was reallocated to address the urgent need for homeless
services in the county.The money helped to fund development and on-going operations of the Caswell-
Brown Village, 40-spaces for tiny shelters and recreational vehicles with associated services. In January of
2023 the county received an additional allocation of$100,000.00 for ongoing support of homeless
services which was used to operate this location. As of December 2023,this shelter had served 327
people. The county expended $10,963.42 of the CDBG-CV funds over the two-year period performing
general administration.
7. Physical address and/or service area of the project/activity(s): 142 Mill Road, Port Townsend, WA 98368
The chief administrative official of the grantee jurisdiction certifies that:
1. The financial information and data provided in this report is accurate as of the signature date indicated
below.
2. The project was completed in accordance with the grant contract and scope of work.
3. A final public hearing was conducted to assess project performance.
4. Records supporting the information provided in this report will be maintained for a minimum of six(6)
years from final close out and made available upon request.
5. The CDBG Program can use or reproduce all media material provided by the grantee.
In the event audits disclose disallowable costs, the Washington State Department of Commerce shall retain
the right to recover an appropriate amount of costs after fully considering the recommendations on
disallowed costs resulting from the final audit.
Signature:
Chief Administrative Official Date
FINANCIAL SUMMARY
Budget Summary
HUD IDIS Activity Number,
Budget Code and Description
(See the project A-19 invoice voucher information) Expenditures
IDIS Activity# Budget Code and Description Budget Amount Funds Expended Balance*
8259 21A General Admin
$ 11,000.00 $ 10,963.42 $36.58
8258 05Q Subsistence Payments
$ 19,093.44 $19,093.44 $0
8641 03T Homeless Services
$291,454.56 $291,393.25 $61.31
Total CDBG $ 321,548.00 $ 321,450.11 $97.89
Other Funding
Total Project $ $ $
*Any dollar amount reflected in the Total CDBG Balance column will be assumed as a de-obligation and
returned to the CDBG Program.
PROGRAM INCOME
1. Will this project generate program income? ❑ Yes ® No
2. If"Yes" to question 1, have you submitted a Program Income Reuse Plan to
your CDBG-CV project manager? ❑ Yes ❑ No
For detail on program income and content of a Program Income Reuse Plan,
see Section 4 CDBG Management Handbook.
BENEFICIARY SUMMARY
At CDBG-CV application, the grantee identified how each project activity would benefit low- and
moderate-income (LMI) persons as well as the estimated ethnic and racial breakdown. Actual
beneficiary data was required during the project.
BENEFICIARIES AT CLOSE OUT FORM
Note:
• General Administration (your admin) and planning budget codes do not require reporting.
• Totals for Lines 1, 2, and 3 should be the same.
Budget code and activity numbers can be found on the A19 voucher form.
Budget Code 05Q 03T
Activity Number 8258 8641 [__
Project Beneficiary— Persons Served
New Access (i.e. first in area) 327
Access to services/facility is no longer substandard 327
Improved access (i.e. improved proximity) 327
1. Total Persons 327
Racial/Ethnic Breakdown
#by #of #by #of #by #of
Race Hispanic Race Hispanic Race Hispanic
White 170
Black/African American 5
Asian 2
American Indian/Alaskan Native 3
Asian and White
Black/African American and White
American Indian/Alaskan Native & Black/African
American
Other Multi-Racial 20
Client doesn't know/ prefers not to answer 122
2. Total 327
Low- and Moderate-Income Breakdown
Very Low Income (0-30%AMI) 136
Very Low to Low Income (31-50% AMI) 1
Low to Moderate Income (51-80% AMI) 0
No Answer 190
Sub-Total
Non-LMI ( 81% AMI and above) 0
3. Total 327