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HomeMy WebLinkAbout064 07 ce: GAr-d\tIe. (L 7'1/J7/t17 <f'feo.S. ~. STATE OF WASHINGTON COUNTY OF JEFFERSON In the Matter of Amending the Gardiner } Community Center Guidelines for } Operation (Repeals & Replaces } Resolution No. 106-79) } RESOLUTION NO. 64-07 WHEREAS, on November 13, 1979 the Jefferson County Board of Commissioners approved Resolution No. 106-79 which adopted the Gardiner Community Center Guidelines for Operation; and WHEREAS, the Gardiner Community Center Board of Directors has requested a section be added to the Guidelines of Operation regarding absenteeism and that a small editorial correction be made to the title of Article I; and NOW THEREFORE BE IT HEREBY RESOLVED, by the Board of County Commissioners that the Guidelines of Operation be revised as requested by the Gardiner Community Center Board of Directors and that these revised guidelines are adopted as "Attachment A" to this resolution; and . BE IT FURTHER RESOLVED, that this resolution repeals and replaces Resolution No. 106-79. APPROVED this 16thctay of July, 2007. ...,Wo.. '" - ~- JEFFERSON COUNTY BO OF C ISSIONERS " ~. :. '. \ ..\.~ " ~'I'" .. c .. --~- . .. .. 'i .. .l>3n'ic.~' A TTEST" ",c;.:;;: ~~/efVtC tfulie Matthes, CMC Deputy Clerk of the Board Resolution No. 61-07 "Attachment A" GUIDELINES FOR OPERATION OF THE GARDINER COMMUNITY CENTER ARTICLE I NAME AND OBJECTIVES (I) The name of this organization is the Gardiner Community Center Board of Directors. (2) The purpose of this Board of Directors is to organize the operation of the community center, promote center activities for the well-being of the community, and to oversee operation of the community center's program. (3) In conjunction with its duties the Board of Directors shall attempt to develop and promote opportunities for recreation, citizenship, education and other social activities for the people of the community. ARTICLE II COMPOSITION OF MEMBERSHIP AND TERM (I) The Board of Directors shall be composed of seven members of the Community appointed by the Jefferson County Board of Commissioners and shall sit on the Community Center Board at the pleasure of the Board of County Commissioners. (2) The Community Center Board members will normally remain on the Board for a three year, period. At the end of each three-year period the Board of County Commissioners shall designate a new Community Center Board of Directors. In order to provide continuity the initial appointment of Community Center, Board members shall provide for two members to be appointed for a one-year period, two members for a two year period, and three members for a three year period. (3) Absenteeism - If, in the opinion of the Community Center Board, a member's absences or pattern of absences has seriously disrupted the operation of the Board, the Board shall recommend to the Board of County Commissioners that said member be removed from the Board "for cause". The decision of the Board of County Commissioners will be final. ARTICLE III OFFICES AND DUTIES (I) The members of the Community Center Board shall elect a president, vice- president, secretary, treasurer and any other officer as deemed appropriate. If advisable the duties of any two officers, except president and secretary, may be combined. Elections shall be field annually. Effective: July 16, 2007 (Repeals and Replaces Guidelines Adopted with Resolution No. 106-79) Page I Resolution No. 61-07 "Attachment A" (2) President shall preside at all meetings of the Board of Directors ofthe Gardiner Community Center. (3) Vice-President shall sit for the president in his or her absence and be in charge of publicity. (4) Secretary shall keep a record of the proceedings of all meetings of the Board, be custodian for all correspondence and records other than those kept by the treasurer, and shall write all correspondence and notices of meetings. (5) Treasurer shall once each month present to the Board of County Commissioners an account for all monies received from community center activities. The account shall be in a manner as directed by the said Board of County Commissioners and all funds received by the Treasurer shall be deposited in accord with directions received from the Board of County Commissioners. ARTICLE IV MEETINGS (1) Notice of all Community Center Board meetings shall be given one week in advance. Such notice shall be posted on the bulletin board at the community center and at such other places as would adequately notify the community of such meetings. (2) All meetings of the Community Center Board shall be open to the public. (3) Meetings shall be held on a regular basis as required at a time and place convenient to both the Community Center Board and the public. (4) A record shall be made of all Community Center Board meetings, and that record shall be transcribed and submitted to the Jefferson County Board of Commissioners within one (1) week of the date of meeting, ARTICLE V MISCELLANEOUS (1) Roberts Rules of Order shall apply for the conduct of all Community Center Board meetings. (2) These guidelines for operation of the Gardiner Community Center may be amended only by resolution of the Jefferson County of Commissioners. Recommendations for changes would be submitted to the Board where such change would allow the Community Center Board to more efficiently and effectively perform its function. Effective: July 16, 2007 (Repeals and Replaces Guidelines Adopted with Resolution No. 106-79) Page 2 ,~_ or cc: cPr 7/t1{o1 Gardiner Community Center 980 Old Gardiner Rd Sequirrf,~ 9$3~' f-:-"" ,... i t:~:.~::~<: I r~~:_ ! : .d: 'j 1! f: Ii '-.. "_.J. .i I, I. 1:._; \:."..!... July 6, 2007 Phil Johnson Chairman Jefferson County Board of Commissioners ~PJL o 9 2007 Dear Mr. Johnson, Several years ago the Gardiner Community Center Board of Directors was faced with a situation where the continual absences of one of the Directors at its regular meetings. The Board was unable to solve the problem and eventually the individual's term expired. There is still concern, however, that a similar situation could reoccur, and we have arrived at s proposed solution that will give the Board a better means to deal with it. We propose that the following paragraph be added to the "Guidelines For Operation of the Gardiner Community Center". We propose to add to Article II, Composition of Membership and Term, a new subparagraph 3: added: (3) Absenteeism - If, in the opinion of the Community Center Board, a member's absences or pattern of absences has seriously disrupted the operation of the Board, the Board shall recommend to the Board of County Commissioners that said member be removed from the Board "for cause". The decision of the Board of County Commissioners will be final. We request that you approve the above change at your next regular meeting. We feel that it is a simple solution to a problem which may never again arise. Nonetheless, Gardiner is a very small community comprised of many unique personalities and this approach appears to be the easiest. Please note that there is a small editorial correction in the title of Article I, "Name and Objections". Sincerely, Robert H. McCauley Vice President atch: Revised "Guidelines For Operation of the Gardiner Community Center" cc: Richard Swenson Dennis Martin ~. GUIDELINES FOR OPERATION OF THE GARDINER COMMUNITY CENTER ARTICLE 1. NAME AND OBJECTIONSOBJECTIVES (1) The name of this organization.is the Gardiner Community Center Board of Directors. (2) The purpose of this Board of Directors is to organize the operation of the community center, promote center activities for the well-being of the community, and to oversee operation of the community center's program. (3) In conjunction with its duties the Board of Directors shall attempt to develop and promote opportunities for recreation, citizenship, education and other social activities for the people of the community. ARTICLE II. COMPOSITION OF MEMBERSHIP AND TERM (1) The Board of Directors shall be composed of seven members of the Community appointed by the Jefferson County Board of Commissioners and shall sit on the Community Center Board at the pleasure of the Board of County Commissioners. (2) The Community Center Board members will normally remain on the Board for a three year, period. At the end of each three-year period the Board of County Commissioners shall designate a new Community Center Board of Directors. In order to provide continuity the initial appointment of Community Center. Board members shall provide for two members to be appointed for a one-year period, two members for a two year period, and three members for a three year period. (3) Absenteeism - If. in the opinion of the Community Center Board, a member's absences or pattern of absences has seriously disrupted the operation of the Board, the Board shall recommend to the Board of County Commissioners that said member be removed from the Board "for cause". The decision of the Board of County Commissioners will be final. ARTICLE III. OFFICES AND DUTIES (1) The members of the Community Center Board shall elect a president, vice- president, secretary, treasurer and any other officer as deemed appropriate. Ifadvisable the duties of any two officers, except president and secretary, may be combined. Elections shall be field annually. (2) President shall preside at all meetings of the Board of Directors of the Gardiner Community Center. Effective: Prior to 1I112007TBD Page 1 GUIDELINES FOR OPERATION OF THE GARDINER COMMUNITY CENTER (3) Vice-President shall sit for the president in his or her absence and be in charge of publicity. (4) Secretary shall keep a record of the proceedings of all meetings of the Board, be custodian for all correspondence and records other than those kept by the treasurer, and shall write all correspondence and notices of meetings. (5) Treasurer shall once each month present to the Board of County Commissioners an account for all monies received from community center activities. The account shall be in a manner as directed by the said Board of County Commissioners and all funds received by the Treasurer shall be deposited in accord with directions received from the Board of County Commissioners. ARTICLE IV. MEETINGS (1) Notice of all Community Center Board meetings shall be given one week in advance. Such notice shall be posted on the bulletin board at the community center and at such other places as would adequately notify the community of such meetings. (2) All meetings of the Community Center Board shall be open to the public. (3) Meetings shall be held on a regular basis as required at a time and place convenient to both the Community Center Board and the public. (4) A record shall be made of all Community Center Board meetings, and that record shall be transcribed and submitted to the Jefferson County Board of Commissioners within one (1) week of the date of meeting, ARTICLE V. MISCELLANEOUS (1) Roberts Rules of Order shall apply for the conduct of all Community Center Board meetings. (2) These guidelines for operation of the Gardiner Community Center may be amended only by resolution of the Jefferson County of Commissioners. Recommendations for changes would be submitted to the Board where such change would allow the Community Center Board to more efficiently and effectively perform its function. Effective: Prior to In /2007TBD Page 2