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HomeMy WebLinkAboutM061807 District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of June 18, 2007 Chairman Phil Johnson called the meeting to order in the presence of Commissioner David W. Sullivan and Commissioner John Austin. PUBLIC COMMENT PERIOD: The following comments were made by citizens. Government has gotten away from the people and there may be a movement to change the County to a charter county; the Commissioners were asked to look into a permitted development variance for a property that is located in a designated critical area on Little Goose Creek; and concerns were expressed about the Board's partisan appointments to advisory boards which may become an election issue in 2008. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve the Consent Agenda as presented. Commissioner Austin seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 47-07 re: Adopting and Implementing the 2006 Versions of International Codes Pursuant to Rules of the Washington State Building Code Council 2. RESOLUTION NO. 48-07 re: Naming a Private Road Balsa Way; James & Marsha Eades, Petitioner 3. RESOLUTION NO. 49-07 re: Naming a Private Road Pebble Lane; James & Marsha Eades, Petitioner 4. RESOLUTION NO. 50-07 re: Naming a Private Road Cottage Place; James & Marsha Eades, Petitioner 5. REQUEST FOR PROPOSALS re: Moderate Risk Waste Transportation and Management Services, County Project No. 40117550; Proposals Accepted at the Office ofthe County Commissioners Until 10:00 a.m., Monday, August 13,2007 and Opened and Read Publicly Shortly Thereafter in the County Commissioners Chambers 6. AGREEMENT re: Larry Scott Trail Project Management and Coordination with Volunteers, Project CRI069 and Various Projects; Jefferson County Public Works; Nik Worden, Architect 7. AGREEMENT re: Delivery of Health Care to Inmates at the Jefferson County Jail; Jefferson County Sheriff; Linda Pedersen Page 1 Commissioners Meeting Minutes: Week of June 18, 2007 8. AGREEMENT re: Dosewallips Floodplain Acquisition Project Phase II, Purchase and Sale of Assessor Parcel Numbers 966900035, 966900231 and 966900036; Secure Rural Schools Title III; Jefferson County Public Health; Jeff Larson 9. AGREEMENT, Amendment No.1 re: Sampling Onsite Sewage Systems; Jefferson County Public Health; Puget Sound Action Team (PSAT) 10. AGREEMENT re: Childbirth Education; Jefferson County Public Health; Amber Parker II. AGREEMENT re: Childbirth Education; Jefferson County Public Health; Kathryn Mattern 12. AGREEMENT re: Traffic Safety Project Grant; Jefferson County Sheriffs Office; Washington Traffic Safety Commission 13. Payment of Jefferson County VoucherslWarrants Dated June 4,2007 In the Amount of$3,328.00; June 11,2007 In the Amount of$552,455.55 14. Memorandum Regarding Request for Wage Increase and Explanation of the Collective Bargaining Process; Jefferson County Public Health Nurses PROCLAMATION re: Proclaiming the Week Beginning June 29, 2007 as National Clean Beaches Week: The Chair read the proclamation designating the week of June 29, 2007 as National Clean Beaches Week. Commissioner Sullivan moved to approve the proclamation. Commissioner Austin seconded the motion which carried by a unanimous vote. Discussion re: Shellfish Aquaculture Regulatory Committee: (See Minutes of June 11, 2007) Chairman Johnson asked that this discussion be postponed until the afternoon County Administrator Briefing Session. Later in the day: Commissioner Austin reported that he talked with staff at the State Department of Ecology regarding this committee. The two positions that could be filled by a representative from Jefferson County are the Puget Sound representative and the Pacific Ocean representative. The Legislator who sponsored the bill is from Pierce County and wants to be on the Committee representing Puget Sound. Pacific County will be representing the Pacific Ocean counties. DOE may recommend that a subcommittee be formed to provide technical support. Commissioner Austin thinks that Jefferson County should be represented on the subcommittee, and he suggested a representative from the Hood Canal Coordinating Council. Chairman Johnson stated that he talked with the Marine Resources Committee about a representative. There was a discussion about the process for appointing members to the Regulatory Committee. The Board agreed to bring up the issue at the Washington State Association of Counties Conference this week. Page 2 Commissioners Meeting Minutes: Week of June 18, 2007 Appointment to the Housing Authority: The County Administrator reported that there is a vacancy on the Housing Authority. Several qualified people applied and were interviewed when there were positions open in 2006. The Board had directed that these people be contacted to see if they were still interested in serving. John Fischbach stated that staffwas not able to reach Steve Emery. Linda Germeau was the other applicant. Commissioner Sullivan moved to appoint Linda Germeau to the Housing Authority. Commissioner Austin seconded the motion which carried by a unanimous vote. COMMISSIONERS BRIEFING SESSION: The County Administrator discussed the following items. · The County has received $845,005 in back Public Infrastructure Fund (PIF) revenue from the State Department of Revenue (DOR). Several years ago, the County notified the DOR that the Board had approved an increase in PIF funding. However, the DOR did not increase the percentage rate at the time. The County calculated that they owed more money, but the DOR has a six-year statute of limitations. The Treasurer is checking to see why interest was not included. · He presented the Board with an Archeological Excavation Permit Summary regarding Beckett Point. · Several proj ects in the County were awarded $1.5 million from the Interagency Committee (lAC) including $216,434 to the County for an additional sports field at HJ Carroll Park, the State Department ofFish and Wildlife received $352,554 for renovation ofthe Pleasant Harbor boat launch, and the State Parks and Recreation Commission received $999,993 for protection of Right Smart Cove, an estuary north of Brinn on. · The Hearing Examiner approved the Conditional Use Permit and variance for Frog Mountain Pet Care with conditions. There is a 10-day appeal period. APPROVAL OF MINUTES: Commissioner Austin moved to approve the minutes for the week of June 4, 2007. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Discussion re: Olympic Peninsula Resource Advisory Committee (RA C): The RAC evaluates and makes a recommendation on projects to be funded with Forest Fund Title II money from the Federal government. The County has not had a representative on the RAC since Commissioner Huntingford left office. Commissioner Sullivan moved to appoint Chairman Johnson as Jefferson County's representative on the RAe. Commissioner Austin seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes: Week of June 18, 2007 HEARING re: Petition to Change the Spelling of a County Road Name; Van Trojan Road to Van Trojen Road: The Chair opened the public hearing. Kelli Larson, Public Works, reported that there are twenty-nine properties on Van Trojan Road and twenty-six addresses have been assigned. Fifteen property owners have signed a petition to have the spelling ofthe road name changed from Van Trojan Road to Van Trojen Road. Van Trojen is the correct spelling ofthe name ofthe original family that settled the area. The County Road Log spells the name as Van Trojan, but historical documents show that it has been spelled both ways. The Public Works Department has no objection to changing the spelling to Van Trojen Road. Chairman Johnson opened the public testimony part of the hearing. Tom Thiersch, stated that the staff analysis on several road name changes listed on the agenda notes that there is no cost to the County or the public. Databases and maps will need to be updated and he thinks the people who want to have a vanity name change to their road should pay these costs. He doesn't think that the name change serves the public interest in any way. Nancy McDaniel, Van Trojan Road, stated that she is a granddaughter ofthe original settlers. The family would like to see it returned to the correct spelling. As late as 2000, the road sign was spelled Van Trojen. When the sign was redone, it was spelled Van Trojan. They don't feel that they should have to pay for a clerical mistake made by the County. She doesn't feel that it is a vanity issue. Jeny Hamilton, Van Trojan Road, explained that in1868, a Dutch sailor named John Van Trojen left a sailing ship in Port Ludlow and walked up Nailor Creek Road to settle at the Elkhorn Ranch. Mr. Hamilton showed the Board a photo ofthe road sign from 1984 which was spelled Van Trojen. He added that three of Van Trojen's children were buried there and name on their gravestones is spelled "Van Trojen." Phil Andrus, Van Trojan Road, stated that everyone that lives on the road spells it with an "e" and this is how it should be spelled. Glen Davis, Van Trojan Road, stated that in 2003 the road sign was taken. Prior to that time it was spelled with an "e" but when the sign was replaced it was spelled with an "a." He doesn't recall any public hearing on that change and he doesn't know who bore the cost ofthe change. Hearing no further comments for or against the road name change, Chairman Johnson closed the public hearing. Commissioner Sullivan moved to approve RESOLUTION NO. 51-07 accepting the road name change petition and spelling Van Trojen Road with an "e" on the County Road Log. Commissioner Austin seconded the motion which carried by a unanimous vote. Page 4 Commissioners Meeting Minutes: Week of June 18, 2007 HEARING re: Establishing the Final Docket for 2007 Comprehensive Plan Amendment Cycle: Chairman Johnson opened the public hearing. Brent Butler, Associate Planner explained that the issue before the Board is whether the three suggested amendments should be included with the nine site specific amendments to establish the final Comprehensive Plan Amendment Docket. The three suggested amendments are MLA07-66, MLA07-67, and MLA07-104. Karen Barrows, Assistant Planner, stated that MLA07 -66 and MLA07 -67 were proposed by the Planning Commission. MLA07 -66 requests that inconsistencies between the Comprehensive Plan and the Unified Development Code (UDC) be identified and alternative language be proposed to rectifY them. MLA07 -67 requests that inconsistencies between the Countywide Planning Policies, the Comprehensive Plan and the Unified Development Code (UDC) be identified and alternative language be proposed to rectifY them. Staffs recommendation is not to docket these two amendments this year due to the current work plan. She added that the amendments have merit, and staffwould like to have them placed on the next year's docket. Brent Butler explained that MLA07-104, proposed by Jefferson County, requests the designation of two industriallandbanks in the County. State legislation has extended the deadline for these designations which had been set for December, 2007, although there is still some confusion about the interpretation ofthe wording of the house bill that was approved. Staff and the Planning Commission recommend that this amendment be placed on the 2007 final docket. The County received a grant from the State Department of Community, Trade, and Economic Development (CTED) to conduct a landbank analysis which is currently being done. The Chair opened the public testimony portion of the hearing. Hearing no comments for or against the amendments, the Chair closed the public hearing. Commissioner Sullivan asked if any property owners have requested that their land be designated as an industriallandbank? Director of Community Development Al Scalf stated that there is a potential applicant. Currently the proposal is conceptual in nature. Commissioner Sullivan suggested that a Major Industrial Development (MID) designation is another option that could be used by property owners interested in doing an industrial development in the County. He noted that because the Legislature extended the deadline for landbank designation, the amendment could be put off for a few years. He asked about the completion date for the landbank analysis? Staff replied that the project should be completed by November. Chairman Johnson asked about the projected workload for MLA07-66 and MLA07-67? Brent Butler answered that it would be similar to the UDC Omnibus which involved the establishment of a committee by the Planning Commission that met and made recommendations. It was a two year process. Al Scalf noted that changes could open up criteria for how rural residential areas are designated which could be a major undertaking. Commissioner Sullivan suggested that these amendments be addressed with the 2011 Comprehensive Plan update process. That process will begin in 2009. Page 5 Commissioners Meeting Minutes: Week of June 18, 2007 Commissioner Austin moved to establish the final docket to include MLA07 -104 regarding industrial landbank designations with the nine site specific amendments and that MLA07-66 and MLA07-67 be put off until next year. Commissioner Sullivan seconded the motion. Commissioner Sullivan reiterated his concerns about the amendment regarding landbank designations. He would like to see the results of the landbank analysis before the County proceeds with the designations. He wants to know where they would be located because of the risk and commitment for landowners. The County Administrator stated that designating landbanks is extremely important to the future of economic development in Jefferson County. CTED provided grant funding for the land bank analysis and it is to the County's advantage to have designated landbanks in place. Brent Butler explained that the landbank analysis currently being done will provide important information that will help market the land to interested companies who are looking for economic development opportunities. In the long run, this would help to increase job opportunities and wages in the County. Commissioner Sullivan replied that the MID process, which is already in place, would accomplish the same thing. He thinks it would be prudent to wait until next year to docket the amendment. He is concerned about the workload. Commissioner Austin stated that he would like to have this amendment docketed if it will improve economic development opportunities in the County. Al Scalf stated that staff recommends putting the amendment on the docket even though the completion of the landbank analysis is a key part of the designation process. The amendment and the analysis are proceeding on a parallel track. The County Administrator stated that it is important for the Board to leave their options open by docketing the amendment. Staffs workload has been adjusted to include the amendment. Brent Butler added that if the County doesn't move forward with the land bank designation amendment, CTED may be reluctant to provide additional funding for economic development in the future. The Chair called for a vote on the motion. The motion carried by a unanimous vote. HEARING re: Proposed Ordinance Amending Ordinance #09-1002-00 Entitled "In the Matter of Establishing the Office of County Administrator: Chairman Johnson opened the public hearing. Mike Belenski stated that Allen Sartin acts as the Deputy County Administrator. He asked ifthis amendment is being done to address the fact that the County Administrator and the Deputy County Administrator were away on vacation at the same time? He is concerned about who the interim County Administrator will be and if they will be qualified to do the job. He asked if the person would get an increase in pay? He thinks that this is creating a position that the County doesn't need. He feels that the County violated a County ordinance when the Clerk of the Board took over the County Administrator's responsibilities while the County Administrator and Deputy County Administrator were away. The Commissioners aren't above the law. Page 6 Commissioners Meeting Minutes: Week of June 18, 2007 Hearing no further comments for or against the amendment to the ordinance, Chairman Johnson closed the public comment period. Commissioner Sullivan noted that the County Administrator was available by telephone during his vacation. The Board agreed that the County Administrator is available after hours and on weekends to return their phone calls. This amendment allows flexibility in the future to designate whoever is qualified or most appropriate at the time. It allows the County Administrator position to be filled temporarily. It doesn't create a new position. Commissioner Austin moved to approve ORDINANCE NO. 03-0618-07 amending the County Administrator Ordinance. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Matt Tyler, Parks and Recreation Manager re: Proposed Resolution to Adopt the Renaming of Irondale Park as Irondale Community Park: Matt Tyler explained that the Irondale Park neighborhood has formed an advocacy group for the park and is organizing service proj ects. Their issue is that Irondale Beach Park is a similar name and to avoid confusion between the two parks, the group has suggested changing the name of Irondale Park to Irondale Community Park. Staff is recommending that the Board change the name ofthe park. The Board asked staff to research the procedure for changing the name and find out if a public hearing is required. Later in the day: John Fischbach noted that the statutes have been reviewed and the Board can rename a park without a hearing. Commissioner Sullivan moved to approve RESOLUTION NO. 53-07 changing the name of Irondale Park to Irondale Community Park. Commissioner Austin seconded the motion which carried by a unanimous vote. Discussion with PUD Commissioners re: Coordination of Efforts on Beckett Point Sewer System Project: The County Administrator distributed and reviewed a draft resolution in the matter of providing a loan to Jefferson County Public Utility District (PUD) No.1 from the County's General Fund. He stated that a few changes were made after the Deputy Prosecuting Attorney reviewed the resolution. He will need to review it again. PUD Commissioners Wayne King, Kelly Hays, and Dana Roberts, and PUD Manager Jim Parker were present. PUD attorney Malcolm Harris was on the phone. Page 7 Commissioners Meeting Minutes: Week of June 18, 2007 Several issues were discussed. · The resolution states that the County will commit to examine other possibilities to assist the PUD including becoming a co-guarantor for loans or offering a loan for interim financing. John Fischbach noted that the Prosecutor's Office still needs to give a legal opinion on this. · Jim Parker reported that the Jamestown S'Klallam Tribe and the Port Gamble S'Klallam Tribe have agreed that the upper level ofthe project can continue with archeological monitoring and the second phase is the recovery of the remains. The State Historic Preservation Officer (SHPO) has said the project can continue on these terms. · Jim Parker stated that he needs to talk with the Archeologist about the third phase which involves ditching and digging on the spit. He added that the SHPO wants to see the project move forward and the tribes are supportive. · Malcolm Harris stated that ifthe tribe of jurisdiction is not going to object to any further digging and will consent to the removal and relocation of any remains that are found, the PUD can be fairly confident that the project can move forward. It will cost more, and the homeowners will bear all of the costs because they signed the petition and requested the project. Commissioner Sullivan stated that he spoke with the Chair of the Lower Elwah Tribe and she wanted assurances that the remains are treated respectfully. The tribes are discussing the location where the remains should be buried. · Malcolm Harris explained that the PUD will need to find financing for the additional $300,000 to $400,000. Jim Parker replied that he thinks the bank financing can be increased. · Commissioner Sullivan stated that the County's resolution gives the PUD $250,000 for the archeological costs. The County will ask the State Legislature to refund this amount. Water quality issues are a County and State priority. · The Local Utility District (LUD) process was discussed. · Dana Roberts stated that at this point he feels that funding part ofthe project from the PUD's General Fund could create a precedent and it is not something they would want to do. · Jim Parker explained that they have used the $100,000 in grant funding on the proj ect so far. They will need to start using the bank financing soon. The progress on the project was reviewed. If the project is stopped now, the PUD could pay back what has been spent. It will be a financial burden if they start using the bank funding and the project is stopped permanently at some time in the future. · Commissioner Sullivan suggested signing a Memorandum of Understanding with the tribes. · The County Administrator reviewed the portion of the resolution authorizing a line of credit for the PUD of up to $500,000 from the County's General Fund which would be repaid by June, 2008. The County will also pay up to $250,000 for archeological costs. The County also commits to examine any other possible means of means of assisting the PUD to move the project to a successful conclusion. · Malcolm Harris said that the issue is paying back the loan. It makes more sense to renegotiate the bank loan and have the County and the PUD share in the risk. He said he will talk with the Prosecuting Attorney. Page 8 Commissioners Meeting Minutes: Week of June 18, 2007 · The relationship with the tribes was discussed. Malcolm Harris cautioned that it is important for the tribes to agree with the plan for removal of the remains in advance. Possible sites to relocate the remains at Beckett Point were mentioned. · Jim Parker said that the contractor may be able to start working on the project within a week. It was agreed that the County Administrator, the Deputy Prosecuting Attorney, and the PUD's Attorney will meet later in the week to discuss whether the County can be a co-guarantor on the loan. Malcolm Harris stated that the PUD can support the resolution as it stands. Commissioner Sullivan moved to approve RESOLUTION NO. 52-07 providing a loan for $500,000 and a grant of $250,000 to Jefferson County Public Utility District (PUD) No.1 from the County General Fund. Commissioner Austin seconded the motion which carried by a unanimous vote. Letter of Support Tarboo-Dabob Conservation Project: The Northwest Watershed Institute (NWI) has requested that a permanent deed restriction be put on the County property at Broad Spit as part of the matching funding for this project. In the letter of support, the Board agreed that they are willing to commit up to $300,000 of the appraised value ofthe donation as match to grant funding raised by NWI . Commissioner Austin moved to approve the letter of support as presented. Commissioner Sullivan seconded the motion which carried by a unanimous vote. County Administrator Briefing Session: John Fischbach, County Administrator, updated the Board on the following: · The various advisory committees were reviewed and the procedure for making appointments was discussed. · The process when no one applies for an elected position. · The presence ofthe Civil Deputy Prosecuting Attorney at Board meetings. · The Director of Community Development's role in the Beckett Point issue. · The workload at Community Development. Page 9 Commissioners Meeting Minutes: Week of June 18, 2007 NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3 :29 p.m. Commissioner Austin seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS I J / .. <:1' 'I', .. ~ , , ~ .,;,/S ~ ~ 't ..' ; ~"" : . "'.. ,/ .. .( :to _. "'.' ~." ,. - \.~ " 5 0." ;,. '._/ "",oj'-- 'L.1l~L~ Davi[~~ Sullivan, Member ~M~ ~ fY(~ J Cmc. aulie Matthes, CMC Deputy. Clerk of the Board Page 10