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Home My WebLink About05-15-2024 PC Agenda PacketDistrict 1 Kevin Coker Cynthia Koan Ahren Stroming District 2 Matt Sircely, Vice Chair LD Richert Michael Shultz District 3 Richard Hull, Chair Chris Llewellyn Andrew Schwartz Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that each person is limited to one three-minute comment. AGENDA JEFFERSON COUNTY PLANNING COMMISSION Regular Meeting – May 15, 2024 Tri Area Community Center, 10 West Valley Road, Chimacum, Washington 98325 This will be a hybrid meeting with telephone or on-line options. The public is invited to attend in-person, with a limit of up to 50 percent of the venue' s capacity, pursuant to Resolution 24-22. You can join this meeting remotely via Zoom: Jefferson County Planning Commission Regular Meeting Time: Jan 3, 2024 05:30 PM Pacific Time (US and Canada) https://zoom.us/j/96997604223?pwd=NUJoRktHNEtOUjFHTUF1VDdSaXpXZz09 Meeting ID: 969 9760 4223 Passcode: 742684 This option will allow you to join the meeting live. You will need to enter an email address. If you wish to provide public comment, click on the hand icon at the bottom of the screen to “raise your hand.” The public comment period is managed by the Chair. Please sign on 5 to 10 minutes before the official start of the meeting to check sound and video quality. This video will be closed-captioned enabled. Meeting Materials: To access the Planning Commission folder on the county’s Laserfiche Web Portal, either navigate to the Jefferson County Planning Commission webpage & find the link there, or, click on this link Both the username and password to Laserfiche are “public” 5:30 Chair Welcome and Overview Presentation 1. Call to Order/Roll Call 2. Approval of Agenda 3. Approval of Minutes: May 1, 2024 District 1 Kevin Coker Cynthia Koan Ahren Stroming District 2 Matt Sircely, Vice Chair LD Richert Michael Shultz District 3 Richard Hull, Chair Chris Llewellyn Andrew Schwartz Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that each person is limited to one three-minute comment. GENERAL UPDATES 4. Planning Commission Updates 5. DCD Staff and Director Updates a. Current Planning/Permitting Update PUBLIC COMMENT – GENERAL 6. Public comments from attendees about any topic that is not on the agenda. 7. Transmitted Information: list any documents that were submitted as part of the agenda REGULAR BUSINESS 8. PC Workshop on Short Term Rentals a. Synopsis: In the May 1 meeting, the PC was provided with an extensive summary of the three public workshops addressing Short-Term Rentals. Public comment was also heard. b. Assignment: In a workshop format, the PC will discuss various issues and approaches to managing short term rentals. Please refer to the May 1 meeting materials and instructions in the attached Staff Report Short Term Rentals Workshop Review of Community Contributions to prepare for the discussion. c. Options & Decisions: Please refer to the attached Staff Report 9. Adjourn 621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us 1 MEETING MINUTES JEFFERSON COUNTY PLANNING COMMISSION Regular Meeting – May 1, 2024 Tri Area Community Center, 10 West Valley Road, Chimacum, Washington 98325 Actual start time 5:31 PM: Welcome Chair and Overview Presentation 1. Call to Order/Roll Call Kevin Coker Present Matt Sircely Present Richard Hull Present Cynthia Koan Present LD Richert Present Chris Llewellyn Unexcused Absence Ahren Stroming Present Michael Shultz Present Andrew Schwartz Present 2. Approval of Agenda: approved by acclimation 3. Approval of Minutes: a. April 17, 2024 Regular Meeting: KC 1st/CK 2nd – 6 yay, 0 abstention – approved GENERAL UPDATES 1. Planning Commission Updates: a. MiS: Community Build Organization is building tiny homes on wheels at the fairgrounds and they are looking for volunteers. 2. DCD Staff Updates: a. Welcome new District 3 Planning Commissioner Andrew Schwartz b. Stock Plans – $165,000 awarded to Jefferson County for engineering costs c. Commercial Property Assessed Clean Energy and Resiliency (C-PACER) Program – implementation grant awarded to Jefferson County PUBLIC COMMENT – GENERAL 3. Public comments – None 4. Transmitted Information: April 17, 2024 PC meeting minutes b. Flood Damage Prevention Draft Ordinance c. Staff report for Flood Damage Prevention d. Short-Term Rentals i. Staff Report ii. Emergency Control adopted by BoCC on April 8 e. Documents for Preliminary Docket: i. Final Docket Analysis ii. Draft Planning Commission Recommendation f. Staff report for stock plans g. Approval of a Public Hearing Notice: An Ordinance Adopting Rules for the Adoption of Ordinances, Resolutions and Motions in Jefferson County 621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us 2 REGULAR BUSINESS 4. Short-Term Rental Outreach Staff Presentation a. Summary of comments received during outreach events. b. Public Comment period on Short-Term Rental policy. Comments, in their entirety, can be viewed within the video recording of the meeting at the time stamp location provided below: i. Judith Walls: 1:09:30 - 1:10:50 ii. Keelee: 1:11:02 - 1:13:55 iii. John: 1:13:55 - 1:17:11 iv. Liz Revord: 1:17:12 – 1:19:25 v. Tim Cotey: 1:19:28 – 1:22:20 vi. Debra Cotey: 1:22:22 – 1:25:30 vii. Daphne Wysham: 1:25:42 – 1:26:45 c. Decision: The Planning Commission determined that they would like to approach this topic as a board as opposed to a subcommittee. 5. Public Hearing: Flood Damage Prevention Ordinance continued from March 20, 2024 a. Hearing Opened b. Public Comment – None c. Hearing Closed 6. Stock Plan Presentation – Brent Butler a. Summary of deliverables and next steps. 7. Public Hearing: Annual Amendment Cycle Recommendations for Final Docket – Joel Peterson a. Hearing Opened b. Synopsis: 2024 Annual Amendment Cycle Final Docket Hearing. Ch. 18.45 JCC. c. Testimony: Eric Toews: 1:40:55 – 1:45:28 d. Public Comment. Comments, in their entirety, can be viewed within the video recording of the meeting at the time stamp location provided below: i. Mark Kenutzen: 1:45:44 – 1:48:55 ii. Liz Revord: 1:48:57 – 1:50:32 e. Hearing Closed f. Action Item: Approval of Final Docket Recommendation Letter: MaS 1st/LR 2nd – 7 yay, 1 abstention – approved 8. Adjournment 621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us 3 7:29 pm ADJOURNMENT The next Planning Commission meeting is scheduled for 2024-05-15 at 5:30. These meeting minutes were approved this ____________ day of_____, 2024. Richard Hull, Chair Residing Secretary 1 JEFFERSON COUNTY PLANNING COMMISSION TO: Honorable Chair and Members of the Planning Commission FROM: Brent A. Butler, AICP, Chief Strategy Officer DATE: May 15, 2024 RE: Short Term Rentals Workshop Review of Community Contributions STATEMENT OF ISSUE: On May 1, 2024, the Chief Strategy Officer (CSO) provided recommendations, examples, questions and concerns shared by community members at the March 12th - 14th workshops and from those interested parties who submitted comments digitally or in-person. While most of the community’s contributions were provided at the meeting, we have created a webpage with the contributions. Go to: https://www.co.jefferson.wa.us/1731/22003/Short-Term-Rentals to see them. As a next phase, the CSO would like to discuss the contributions in a workshop format with the goal of creating Short Term Rental (STR) focus areas, which loosely correspond to the comments received and any others, which may have been overlooked. In conclusion, the CSO seeks guidance on identifying next steps. RECOMMENDATION: At this workshop, please consider the following: 1) Subject areas. The CSO recommends that the Planning Commission break into subgroups or work as a body of the whole to consider the subject areas identified by the comments in the staff report and on the Short-Term Rental website. Could you suggest core subject areas and/or confirm that these represent a good beginning of this process? E.g., a) enforcement, b) corporate rentals, c) owner occupied rentals versus other types, d) ideas to reduce neighborhood impacts, e) ideas to support tourism. Your assistance in identifying omitted topics is also sought. 2) Low-hanging fruit. Are there any low-hanging fruit? By low-hanging fruit, the CSO means that your review and consideration of comments and ideas may identify ordinance revisions that should occur which are broadly supported by the you in your role as a planning commissioner and the general public. 3) Public Outreach. Contribute ideas about how many more outreach events should occur and where they should be held.