HomeMy WebLinkAboutCooporative Purchasing Snohomish JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley,County Administrator
Brenda Huntingford,County Auditor
DATE:
SUBJECT: Intergovernmental Cooperative Purchasing Agreement: Snohomish County
STATEMENT OF ISSUE:
Jefferson County has, over the years, entered into a number of Intergovernmental Cooperative
Purchasing Agreements with other local governments as authorized by Chapter 39.34 RCW.
These agreements simplify procurement of goods, services and supplies by allowing one
government to take advantage of competitive procurements conducted by other governments,
thereby meeting state and local competitive procurement requirements.
ANALYSIS:
The County Auditor, Brenda Huntingford, would like the county to enter into an
Intergovernmental Cooperative Purchasing Agreement with Snohomish County so she can
"piggyback"on their contract with US Imaging, Inc. Snohomish County recently entered into a
contract with US Imaging through a competitive procurement to digitize recorded documents.
Jefferson County has digitized recorded documents from 1981 to the present. The Auditor would
like to digitize the remainder of their recorded documents from 1889 through July 1981. US
Imaging is a recognized leader in the document digitizing industry and has helped many
Washington counties digitize their recorded documents.
FISCAL IMPACT:
None.
RECOMMENDATION:
That the Board of County Commissioners approve the attached Intergovernmental Cooperative
Purchasing Agreement with Snohomish County.
REVIEWED BY:
Mark McCau , Y
Count Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Snohomish County Contract No: ICPA 2024
Contract For: Cooperative Purchasing Term: Until terminated by either party
COUNTY DEPARTMENT: County Administrator
Contact Person: Mark McCauley
Contact Phone: 360-385-9130
Contact email: mmccauley@co.jefferson wa us
AMOUNT: $0 PROCESS: Exempt from Bid Process
Revenue: N/A Cooperative Purchase
Expenditure: $o Competitive Sealed Bid
Matching Funds Required: N/A Small Works Roster
Sources(s)of Matching Funds N/A Vendor List Bid
Fund # N/A RFP or RFQ
Munis Org/Obj N/A Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COW
IA CE WFyH SS.080 AND CHAPTER 42.23 RCW.
CERTIFIED: F N/A: 02,iz
S' l ature Dat
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT B EN DEBARRED, BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: E N/A:
S' ature Dat
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Lasertiche):
Electronically approved by Risk Management on 5/7/2024.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 5/7/2024.
Standard interlocal agreement language and appears to comply with
RCW 39.34.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
INTERGOVERNMENTAL COOPERATIVE
PURCHASING AGREEMENT
This Agreement is made by and between JEFFERSON COUNTY, and SNOHOMISH COUNTY, both
public agencies of the State of Washington within the meaning of RCW 39.34.020(1) (collectively the
"Parties" and, individually, a "Party").
WHEREAS, Chapter 39.34 RCW, the Interlocal Cooperation Act, provides for interlocal cooperation
between governmental agencies; and
WHEREAS, each of the Parties desires to utilize the other Party's competitively awarded contracts
when it is consistent with those awards and applicable law and when it is in their individual interest;
NOW, THEREFORE, the Parties agree as follows:
1. Each of the Parties from time to time goes out to public bid or undertakes other competitive
solicitations and then contracts with vendors and service providers to purchase supplies,
materials, equipment, and services.
2. Each of the Parties hereby agrees to extend to the other Party the right to purchase pursuant
to such bids and contracts to the extent (a) permitted by applicable law and (b) agreed upon
between the awarding Party and its bidders, contractors, vendors, suppliers or service
providers.
3. Each Party shall comply with all applicable laws and regulations governing its own
purchases.
4. A Party purchasing from one of the other Party's contracts shall pay the bidder, contractor,
vendor, supplier, or service provider directly in accordance with its own payment procedures
for its own purchases.
5. This Agreement shall create no obligation on either Party to purchase any particular good or
service from the other Party's contracts, nor shall it create any assurance, warranty, or other
obligation on either Party to supply to the other Party any good or service through contracts
awarded by it.
6. Each Party will indemnify and hold the other Party harmless as to any claim arising out of its
negligence in the use of this Agreement.
7. Any purchase made pursuant to this Agreement is not a purchase from either of the Parties.
The Party awarding a contract shall not be responsible or liable for the performance of the
bidder, contractor, vendor, supplier, or service provider. No obligation, except as stated
herein, shall be created between the Parties or between the Parties and any applicable
bidder or contractor.
INTERGOVERNMENTAL COOPERATIVE Page 1 of 2
PURCHASING AGREEMENT
July 2013
8. No separate legal or administrative entity is intended to be created pursuant to this
Agreement. Nothing in this Agreement shall be construed to render the Parties partners or
joint venturers.
9. Both Parties agree that they shall not discriminate against any person or vendor on the
grounds of race, creed, color, religion, national origin, sex, sexual orientation, age, marital
status, political affiliation or belief, or the presence of any sensory, mental or physical
handicap in violation of the Washington State Law Against Discrimination (Chapter 49.60
RCW) or the Americans with Disabilities Act of 1990, as amended (42 U.S.C. § 12101 et
seq.) or another applicable state, federal or local law, rule or regulation.
10. The Purchasing Manager of Snohomish County and the County Administrator of Jefferson
County shall be the representatives of the Parties for purposes of carrying out the terms of
this Agreement.
11. This Agreement will become effective upon execution by the parties and either: (a) filing of
the Agreement with the appropriate County Auditor, or (b) listing of the Agreement by subject
on the public agency's web site as provided in RCW 39.34.040.
12. This Agreement shall continue in force until terminated by either Party, which termination
may be effected upon receipt by one of the Parties of the written notice of termination of the
other Party.
13. In the event of termination of this Agreement, any goods or services acquired by either Party
pursuant to the terms of this Agreement shall remain the property of the purchasing Party.
14. This Agreement constitutes the entire Agreement between the Parties as to its subject
matter.
SNOHOMISH COUNTY JEFFERSON COUNTY BOARD OF
COMMISSIONERS
By: / aw-;e da
County Executive Kate Dean, Chair
fo t towi rt3 P`�-13E?"
DATED: 2024 DATED: 2024
A ro a f m only:
A
05/07/2024
elissa Pleimann, Date
Civil Deputy Prosecuting Attorney
INTERGOVERNMENTAL COOPERATIVE Page 2 of 2
PURCHASING AGREEMENT
July 2013
8. No separate legal or administrative entity is intended to be created pursuant to this
Agreement. Nothing in this Agreement shall be construed to render the Parties partners or
joint venturers.
9. Both Parties agree that they shall not discriminate against any person or vendor on the
grounds of race, creed, color, religion, national origin, sex, sexual orientation, age, marital
status, political affiliation or belief, or the presence of any sensory, mental or physical
handicap in violation of the Washington State Law Against Discrimination (Chapter 49.60
RCW) or the Americans with Disabilities Act of 1990, as amended (42 U.S.C. § 12101 et
seq.) or another applicable state, federal or local law, rule or regulation.
10. The Purchasing Manager of Snohomish County and the County Administrator of Jefferson
County shall be the representatives of the Parties for purposes of carrying out the terms of
this Agreement.
11. This Agreement will become effective upon execution by the parties and either: (a) filing of
the Agreement with the appropriate County Auditor, or (b) listing of the Agreement by subject
on the public agency's web site as provided in RCW 39.34.040.
12. This Agreement shall continue in force until terminated by either Party, which termination
may be effected upon receipt by one of the Parties of the written notice of termination of the
other Party.
13. In the event of termination of this Agreement, any goods or services acquired by either Party
pursuant to the terms of this Agreement shall remain the property of the purchasing Party.
14. This Agreement constitutes the entire Agreement between the Parties as to its subject
matter.
SNOHOMISH COUNTY JEFFERSON COUNTY BOARD OF
COMMISSIONERS
Klein, Ken 07,00,Digitally signed by Klein,Ken
Date:2024.05.01 10:39:57
By.
County Executive Ken Klein Kate Dean, Chair
Executive Director
DATED: , 2024 DATED: , 2024
COUNCIL USE ONLY
Approved 5/1/2024
ECAF# 2024-0674
MOT/ORD Motion 24-183
INTERGOVERNMENTAL COOPERATIVE Page 2 of 2
PURCHASING AGREEMENT
July 2013
SNOHOMISH COUNTY COUNCIL
Snohomish County, Washington
MOTION NO. 24-183
AUTHORIZING AN INTERGOVERNMENTAL COOPERATIVE PURCHASING
AGREEMENT WITH JEFFERSON COUNTY
WHEREAS, Chapter 39.34 RCW authorizes two or more public entities to enter
into agreements with one another for joint or cooperative action; and
WHEREAS, Jefferson County and Snohomish County have determined there are
opportunities for efficiency and effectiveness of taking advantage of contracts for the
procurement of supplies, materials, equipment, and services competitively awarded by
each agency; and
WHEREAS, SCC 3.04.220 allows for cooperative purchasing when the best
interests of the county would be served; and
WHEREAS, SCC 3.04.220 requires agreements for intergovernmental
cooperative purchasing be awarded and approved by Council;
NOW, THEREFORE, ON MOTION, the County Council approves and authorizes
the County Executive to sign the Intergovernmental Cooperative Purchasing Agreement
with Jefferson County.
PASSED this 1st day of May, 2024.
SNOHOMISH COUNTY COUNCIL
Snohomish County, Washington
Qa�W4'ad
i�Zncil Chair
ATTEST:
V V(�G��Citl�U
Deputy Clerk of the Council