HomeMy WebLinkAboutHVAC Replacement JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
FROM: Tracy Coleman, Central Services Director
DATE: may (3, 1?4 3�
SUBJECT: Jefferson County HVAC Replacement Upgrade
STATEMENT OF ISSUE:
This contract is to furnish and install new Trane heat pumps on the Health and DCD and PW
buildings. This will replace over 50%of the HVAC units at these facilities.
ANALYSIS:
Central Services requested bids for replacing the HVAC units on the Health, DCD and PW
buildings. The existing units were installed in either 2005 or 2006 and came with a 15-year life
expectancy.
There are 11 HVAC units on the Health and DCD roof,two of which were replaced last year and 9
of which are at the end of their life expectancy. There are 6 HVAC units on the PW roof, all of
which are the end of their life expectancy.
I propose replacing the 6-single phase units on the Health and DCD roof with 6-three phase units
and replacing 4-three phase 6 Ton HVAC units on the PW roof. This leaves 3 units to be replaced
on the Health and DCD roof and 2 units to be replaced on the PW roof, which will occur in 2026.
FISCAL IMPACT:
This will cost$256,298 to be paid out of the Construction and Renovation Fund.
RECOMMENDATION:
That the Board of Commissioners to approve the attached contract.
REVIEWED BY:
S� o�
Mark McCaul County Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Mayda Contract No: CS-04-30-24
Contract For: HVAC Replacement- Health/DCD/PW Term:
COUNTY DEPARTMENT: Central services
Contact Person: Tracy Coleman
Contact Phone: ext 362
Contact email: tcoleman@co.jefferson.wa.us
AMOUNT: $256,297.86 PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: $256,297.86 Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund# 301-000-010 RFP or RFQ
Munis Org/Obj 30159418 Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE Nf ITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: ❑■ N/A:❑ a`. `
r Signiitkre Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. i
CERTIFIED: OR N/A: ❑
ure Date
L._Si
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 5/2/2024.
Please use the revised agenda request I emailed yesterday.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 5/1/2024.
County standard PSA language.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
PROFESSIONAL SERVICES AGREEMENT FOR
Jefferson County HVAC Replacement Upgrade
THIS PROFESIONAL SERVICES AGREEMENT ("this Agreement") is entered into between
the County of Jefferson, a municipal corporation ("County"), and Mayda ("Contractor"), in
consideration of the mutual benefits,terms,and conditions specified below.
1. Project Designation. Contractor is retained by County to perform the following Project:
The bid is for removing 6-existing single-phase HVAC units from Health&DCD and 4-three
phase 6-ton units from PW building and providing 3-phase replacement HVAC Trane heat
pump systems of like and kind. This will include all installation and necessary minimal
modifications as outlined in herein that is needed for a complete and proper installation.
2. Scope of Services.Contractor agrees to perform the services identified on Exhibit"A"and
Exhibit`B"attached hereto including the provision of all labor.
3. Time for Performance. This Agreement shall commence on June 6, 2024 and continue
through July 12, 2024. Work performed consistent with this Agreement during its term,
put prior to the adoption of this Agreement,is hereby ratified. Contractor shall perform all
services pursuant to this Agreement as outlined on Exhibit"A". Time is of the essence in
the performance of this Agreement.
4. Payment.Contractor shall be paid by County for completed work and for services rendered
under this Agreement as follows:
a. Payment for the work provided by Contractor shall be made as provided on Exhibit
"B"attached hereto, provided that the total amount of payment to Contractor shall
not exceed $256,297.86 without express written modification of this Agreement
signed by County.
b. Invoices must be submitted by the 15`h of the month for the previous month's
expenses. Such invoices will be checked by County, and upon approval thereof,
payment will be made to Contractor in the amount approved. Failure to submit
timely invoices and reports pursuant to Exhibit B of this Agreement may result in
a denial of reimbursement. Invoices not submitted within 60 days may be denied.
C. Final payment of any balance due Contractor of the total contract price earned will
be made promptly upon its ascertainment and verification by County after the
completion of the work and submittal of reports under this Agreement and its
acceptance by County.
d. Contractor's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of County and state for a period of six
(6) years after final payments. Copies shall be made available upon request.
Professional Services Agreement, COA, Version 1, PAO Approved 4/08/2024 Page I of I I
5. Ownership and Use of Documents. All non-confidential or de-identified documents,
drawings, specifications, and other materials produced by Contractor in connection with
the services rendered under this Agreement shall be the property of County whether the
project for which they are made is executed or not. Contractor shall be permitted to retain
copies, including reproducible copies, of drawings and specifications for information,
reference and use in connection with Contractor's endeavors. Contractor shall not be held
liable for reuse of documents or modifications thereof,including electronic data,by County
or its representatives for any purpose other than the intent of this Agreement.
6. Compliance with laws. Contractor shall, in performing the services contemplated by this
Agreement,faithfully observe and comply with all federal,state,and local laws,ordinances
and regulations,applicable to the services to be rendered under this Agreement.
7. Maintenance of Records. Each party shall maintain books, records, documents and other
evidence that sufficiently and properly reflect all direct and indirect costs expended by
either to perform this Agreement. These records shall be subject to inspection, review or
audit by personnel of both parties, other personnel duly authorized by either party, the
Office of the State Auditor, and federal officials so authorized by law. All books,records,
documents, and other material relevant to this Agreement will be retained for six years
after expiration of agreement. The Office of the State Auditor, federal auditors, the
Jefferson County Auditor, and any persons duly authorized by the parties shall have full
access and the right to examine these materials during this period. If any litigation, claim
or audit is started before the expiration of the six (6) year period, the records shall be
retained until all litigation, claims, or audit findings involving the records have been
resolved. Records and other documents, in any medium, fumished by one party to this
Agreement to the other party, will remain the property of the furnishing party, unless
otherwise agreed.
8. Audit. An audit will be submitted to County upon request. Upon request, Contractor will
submit the most recent financial audit within 30 days.
a. Upon request County shall have the option of performing an onsite review of all
records,statements, and documentation.
b. If County finds indications of potential non-compliance during the monitoring
process, County shall notify Contractor within ten (10) days. County and
Contractor shall meet to discuss areas of contention in an attempt to resolve issues.
C. Audit will provide statements consistent with the guidelines of Reporting for Other
Non-Profit Organizations AICPA SOP 78-10,and is performed in accordance with
generally accepted auditing standards and with Federal Standards for Audit of
Governmental Organizations, Programs, Activities and Functions, and meeting all
requirements of 2 C.F.R. Part 200, as applicable.
9. Indemnification. Contractor shall indemnify and hold harmless County, its past or present
employees, officers, agents, elected or appointed officials or volunteers (and their marital
communities), from and against all claims, losses or liability, or any portion thereof,
Professional Services Agreement, COA, Version 1, PAO Approved 4/08/2024 Page 2 of t t
including reasonable attorney's fees and costs, arising from injury or death to persons,
including injuries,sickness,disease or death to Contractor's own employees,or damage to
property occasioned by a negligent act,omission or failure of Contractor. Contractor shall
be liable only to the extent of Contractor's proportional negligence.Contractor specifically
assumes potential liability for actions brought against County by Contractor's employees,
including all other persons engaged in the performance of any work or service required of
Contractor under this Agreement and, solely for the purpose of this indemnification and
defense, Contractor specifically waives any immunity under the state industrial insurance
law, Title 51 R.C.W. Contractor recognizes that this waiver was specifically entered into
pursuant to provisions of R.C.W. 4.24.115 and was subject of mutual negotiation. This
section shall survive the expiration or termination of this Agreement.
10. Insurance. Prior to commencing work, Contractor shall obtain at its own cost and expense
the following insurance coverage specified below and shall keep such coverage in force
during the terms of this Agreement.
a. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or
used in the performance of the work for a combined single limit of not less than
$500,000 each occurrence with County named as an additional insured in
connection with Contractor's performance of this Agreement. This insurance shall
indicate on the certificate of insurance the following coverage: (a) Owned
automobiles; (b) Hired automobiles;and, (3)Non-owned automobiles.
b. Commercial General Liability Insurance in an amount not less than a single limit
of one million dollars($1,000,000)per occurrence and an aggregate of not less than
two (2)times the occurrence amount ($2,000,000.00 minimum) for bodily injury,
including death and property damage, unless a greater amount is specified in the
contract specifications. The insurance coverage shall contain no limitations on the
scope of the protection provided and include the following minimum coverage:
i. Broad Form Property Damage,with no employee exclusion;
ii. Personal Injury Liability, including extended bodily injury;
iii. Broad Form Contractual/Commercial Liability — including coverage for
products and completed operations;
iv. Premises—Operations Liability(M&C);
v. Independent Contractors and subcontractors;
vi. Blanket Contractual Liability; and,
vii. Employer's Liability or"Stop Gap"coverage.
c. Professional Liability Insurance liability insurance against legal liability arising out
of activity related to the performance of this Agreement, on a form acceptable to
Professional Services Agreement, COA, Version 1, PAO Approved 4/08/2024 Page 3 of I I
Jefferson County Risk Management,with a limits of not less than in the amount of
at least one million dollars(S 1,000,000). The professional liability insurance policy
should be on an "occurrence" form. If the professional liability policy is "claims
made," then an extended reporting periods coverage (tail coverage) shall be
purchased for three (3) years after the end of this Agreement, at Contractor's sole
expense. Contractor agrees its obligation to provide professional liability insurance
shall survive the completion or termination of this Agreement for a minimum
period of three(3)years.
d. County shall be named as an "additional named insured" under all insurance
policies required by this Agreement, except Professional Liability Insurance when
not allowed by the insurer.
e. Such insurance coverage shall be evidenced by one of the following methods: (a)
Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of
Credit from a qualified financial institution.
f. Contractor shall furnish County with properly executed certificates of insurance
that, at a minimum, shall include: (a) The limits of overage; (b) The project name
to which it applies; (c)The certificate holder as Jefferson County,Washington and
its elected officials, officers, and employees with the address of Jefferson County
Risk Management, P.O. Box 1220, Port Townsend, WA 98368, and, (d) A
statement that the insurance policy shall not be canceled or allowed to expire except
on thirty (30) days prior written notice to County. If the proof of insurance or
certificate indicating County is an "additional insured" to a policy obtained by
Contractor refers to an endorsement(by number or name)but does not provide the
full text of that endorsement,then it shall be the obligation of Contractor to obtain
the full text of that endorsement and forward that full text to County. Certificates
of coverage as required by this section shall be delivered to County within fifteen
(15)days of execution of this Agreement.
g. Failure of Contractor to take out or maintain any required insurance shall not relieve
Contractor from any liability under this Agreement, nor shall the insurance
requirements be construed to conflict with or otherwise limit the obligations
concerning indemnification of County.
h. Contractor's insurers shall have no right of recovery or subrogation against County
(including its employees and other agents and agencies), it being the intention of
the parties that the insurance policies, with the exception of Professional Liability
Insurance, so affected shall protect both parties and be primary coverage for all
losses covered by the above described insurance.
i. Insurance companies issuing the policy or policies shall have no recourse against
County(including its employees and other agents and agencies)for payment of any
premiums or for assessments under any form of policy.
Professional Services Agreement, COA, Version 1, PAO Approved 4/08/2024 Page 4 of t 1
j. All deductibles in the above described insurance policies shall be assumed by and
be at the sole risk of Contractor.
k. Any deductibles or self-insured retention shall be declared to and approved by
County prior to the approval of this Agreement by County.At the option of County,
the insurer shall reduce or eliminate deductibles or self-insured retention, or
Contractor shall procure a bond guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
1. Insurance companies issuing Contractor's insurance policy or policies shall have
no recourse against County(including its employees and other agents and agencies)
for payment of any premiums or for assessments under any forth of insurance
policy.
m. Any judgments for which County may be liable, in excess of insured amounts
required by this Agreement,or any portion thereof, may be withheld from payment
due, or to become due, to Contractor until Contractor shall furnish additional
security covering such judgment as may be determined by County.
n. Any coverage for third party liability claims provided to County by a"Risk Pool"
created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any
policy of insurance Contractor must provide in order to comply with this
Agreement.
o. County may, upon Contractor's failure to comply with all provisions of this
Agreement relating to insurance, withhold payment or compensation that would
otherwise be due to Contractor.
p. Contractor's liability insurance provisions shall be primary and noncontributory
with respect to any insurance or self-insurance programs covering County, its
elected and appointed officers, officials, employees,and agents.
q. Any failure to comply with reporting provisions of the insurance policies shall not
affect coverage provided to County, its officers,officials, employees,or agents.
r. Contractor's insurance shall apply separately to each insured against whom claim
is made or suit is brought,except with respect to the limits of the insurer's liability.
s. Contractor shall include all subcontractors as insured under its insurance policies
or shall furnish separate certificates and endorsements for each subcontractor. All
insurance provisions for subcontractors shall be subject to all the requirements
stated herein.
t. The insurance limits mandated for any insurance coverage required by this
Agreement are not intended to be an indication of exposure nor are they limitations
on indemnification.
Professional Services Agreement, COA, Version 1, PAO Approved 4/08/2024 Page 5 of l 1
u. Contractor shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates, insurance policies,
and endorsements expiring before completion of services shall be promptly
replaced. All the insurance policies required by this Agreement shall provide that
thirty (30) days prior to cancellation, suspension, reduction or material change in
the policy, notice of same shall be given to the Jefferson County Risk Manager by
registered mail,return receipt requested.
v. Contractor shall place insurance with insurers licensed to do business in the State
of Washington and having A.M. Best Company ratings of no less than A-,with the
exception that excess and umbrella coverage used to meet the requirements for
limits of liability or gaps in coverage need not be placed with insurers or re-insurers
licensed in the State of Washington.
w. County reserves the right to request additional insurance on an individual basis for
extra hazardous contracts and specific service agreements.
11. Worker's Compensation(Industrial Insurance).
a. If and only if Contractor employs any person(s) in the status of employee or
employees separate from or in addition to any equity owners, sole proprietor,
partners,owners or shareholders of Contractor,Contractor shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RCW, for the
term of this Agreement and shall provide evidence of coverage to County, upon
request.
b. Worker's compensation insurance covering all employees with limits meeting all
applicable state and federal laws.
c. This coverage shall extend to any subcontractor that does not have their own
worker's compensation and employer's liability insurance.
d. Contractor expressly waives by mutual negotiation all immunity and limitations on
liability, with respect to County, under any industrial insurance act, disability
benefit act,or other employee benefit act of any jurisdiction which would otherwise
be applicable in the case of such claim.
e. If County incurs any costs to enforce the provisions of this subsection,all cost and
fees shall be recoverable from Contractor.
12. Independent Contractor. Contractor and County agree that Contractor is an independent
contractor with respect to the services provided pursuant to this Agreement. Contractor
specifically has the right to direct and control Contractor's own activities,and the activities
of its subcontractors, employees, agents, and representatives, in providing the agreed
services in accordance with the specifications set out in this Agreement. Nothing in this
Agreement shall be considered to create the relationship of employer and employee
between the parties. Neither Contractor nor any employee of Contractor shall be entitled
to any benefits accorded County employees by virtue of the services provided under this
Professional Services Agreement, COA, Version 1, PAO Approved 4/08/2024 Page 6 of 1 l
Agreement, including,but not limited to: retirement,vacation pay;holiday pay;sick leave
pay; medical, dental, or other insurance benefits; fringe benefits; or any other rights or
privileges afforded to Jefferson County employees. County shall not be responsible for
withholding or otherwise deducting federal income tax or social security or for contributing
to the state industrial insurance program, otherwise assuming the duties of an employer
with respect to Contractor,or any employee of Contractor.
13. Subcontracting Requirements.
a. Contractor is responsible for meeting all terms and conditions of this Agreement
including standards of service, quality of materials and workmanship, costs, and
schedules. Failure of a subcontractor to perform is no defense to a breach of this
Agreement. Contractor assumes responsibility for and all liability for the actions
and quality of services performed by any subcontractor.
b. Every subcontractor must agree in writing to follow every term of this Agreement.
Contractor must provide every subcontractor's written agreement to follow every
term of this Agreement before the subcontractor can perform any services under
this Agreement. The Public Health Director or their designee must approve any
proposed subcontractors in writing.
c. Any dispute arising between Contractor and any subcontractors or between
subcontractors must be resolved without involvement of any kind on the part of
County and without detrimental impact on Contractor's performance required by
this Agreement.
14. Covenant Against Contingent Fees. Contractor warrants that he has not employed or
retained any company or person, other than a bona fide employee working solely for
Contractor, to solicit or secure this Agreement, and that he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for Contractor,
any fee, commission, percentage, brokerage fee, gifts, or any other consideration
contingent upon or resulting from the award or making of this Agreement. For breach or
violation of this warranty, County shall have the right to annul this Agreement without
liability or,in its discretion to deduct from the contract price or consideration,or otherwise
recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or
contingent fee.
15. Discrimination Prohibited. Contractor, with regard to the work performed by it under this
Agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, gender, sexual orientation, material status, sex,or the presence of any physical
or sensory handicap in the selection and retention of employees or procurement of materials
or supplies.
16. No Assignment. Contractor shall not sublet or assign any of the services covered by this
Agreement without the express written consent of County. Assignment does not include
printing or other customary reimbursable expenses that may be provided in an agreement.
Professional Services Agreement, COA, Version 1, PAO Approved 4/08/2024 Page 7 of 11
17.Non-Waiver. Waiver by County of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
18. Termination.
a. County reserves the right to terminate this Agreement at any time by giving ten(10)
days written notice to Contractor.
b. In the event of the death of a member, partner, or officer of Contractor, or any of
its supervisory personnel assigned to the project, the surviving members of
Contractor hereby agree to complete the work under the terms of this Agreement,
if requested to do so by County. This section shall not be a bar to renegotiations of
this Agreement between surviving members of Contractor and County, if County
so chooses.
c. County reserves the right to terminate this contract in whole or in part, with 10
days' notice, in the event that expected or actual funding from any funding source
is withdrawn, reduced, or limited in any way after the effective date of this
agreement. In the event of termination under this clause,County shall be liable for
only payment for services rendered prior to the effective date of termination.
19. Notices. All notices or other communications which any party desires or is required to
give shall be given in writing and shall be deemed to have been given if hand-delivered,
sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the
party at the address listed below or such other address as a party may designate in writing
from time to time. Notices to County shall be sent to the following address:
Jefferson County Risk Management
P.O. Box 1220
Port Townsend,WA 98368
Notices to Contractor shall be sent to the following address:
Mayda
Attn: Erick Mayda
10890 Old Frontier Road NW, Suite B
Silverdale, WA 98383
20. Integrated Agreement. This Agreement together with attachments or addenda represents
the entire and integrated Agreement between County and Contractor and supersedes all
prior negotiations, representations, or agreements written or oral. No representation or
promise not expressly contained in this Agreement has been made. This Agreement
supersedes all prior or simultaneous representations, discussions, negotiations, and
agreements, whether written or oral, by County within the scope of this Agreement.
Contractor ratifies and adopts all statements, representations, warranties, covenants, and
agreements contained in its proposal,and the supporting material submitted by Contractor,
accepts this Agreement and agrees to all of the terms and conditions of this Agreement.
Professional Services Agreement, COA, Version 1, PAO Approved 4/08/2024 Page 8 of 11
21. Modification of this Agreement. This Agreement may be amended only by written
instrument signed by both County and Contractor.
22. Disputes. The parties agree to use their best efforts to prevent and resolve disputes before
they escalate into claims or legal actions. Any disputed issue not resolved pursuant to the
terms of this Agreement shall be submitted in writing within 10 days to County Risk
Manager,whose decision in the matter shall be final,but shall be subject to judicial review.
If either party deem it necessary to institute legal action or proceeding to enforce any right
or obligation under this Agreement, each party in such action shall bear the cost of its own
attorney's fees and court costs. Any legal action shall be initiated in the Superior Court of
the State of Washington for Jefferson County. The parties agree that all questions shall be
resolved by application of Washington law and that the parties have the right of appeal
from such decisions of the Superior Court in accordance with the laws of the State of
Washington. Contractor hereby consents to the personal jurisdiction of the Superior Court
of the State of Washington for Jefferson County.
23. Section Headings. The headings of the sections of this Agreement are for convenience of
reference only and are not intended to restrict, affect, or be of any weight in the
interpretation or construction of the provisions of the sections or this Agreement.
24. Limits of Any Waiver of Default. No consent by either party to,or waiver of, a breach by
either party,whether express or implied,shall constitute a consent to,waiver of, or excuse
of any other, different, or subsequent breach by either party.
25.No Oral Waiver. No term or provision of this Agreement will be considered waived by
either party, and no breach excused by either party, unless such waiver or consent is in
writing signed on behalf of the party against whom the waiver is asserted.Failure of a party
to declare any breach or default immediately upon the occurrence thereof,or delay in taking
any action in connection with, shall not waive such breach or default.
26. Severability.Provided it does not result in a material change in the terms of this Agreement,
if any provision of this Agreement or the application of this Agreement to any person or
circumstance shall be invalid, illegal,or unenforceable to any extent,the remainder of this
Agreement and the application this Agreement shall not be affected and shall be
enforceable to the fullest extent permitted by law.
27. Survival. Those provisions of this Agreement that by their sense and purpose should
survive the term of this Agreement shall survive the term of this Agreement. Without
limiting the generality of the preceding sentence, and for the avoidance of doubt, the
provisions that survive the term of this agreement include: (a)controlling law; (b)
insurance;and,(c)indemnification.
28. Binding,on Successors,Heirs and Assigns,This Agreement shall be binding upon and inure
to the benefit of the parties' successors in interest, heirs, and assigns.
29. No Assignment. Contractor shall not sell, assign, or transfer any of rights obtained by this
Agreement without the express written consent of County.
Professional Services Agreement, COA, Version 1, PAO Approved 4/08/2024 Page 9 of I I
30.No Third-party Beneficiaries. The parties do not intend, and nothing in this Agreement
shall be construed to mean, that any provision in this Agreement is for the benefit of any
person or entity who is not a party.
31. Sienature in Counterparts.The parties agree that separate copies of this Agreement may be
signed by each of the parties and this Agreement shall have the same force and effect as if
all the parties had signed the original.
32.Attachments. Any document in this Agreement identified as an attachment is part of this
Agreement and is incorporated by reference into this Agreement.
33. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic
signatures shall have the same force and effect as original signatures.
34. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated at
arms-length, with the assistance and advice of competent, independent legal counsel.
35. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to
the extent any record, including any electronic, audio,paper or other media, is required to
be kept or indexed as a public record in accordance with the Washington Public Records
Act, Chapter 42.56 RCW, as may hereafter be amended, Contractor agrees to maintain all
records constituting public records and to produce or assist County in producing such
records, within the time frames and parameters set forth in state law. Contractor further
agrees that upon receipt of any written public record request, Contractor shall,within two
business days, notify County by providing a copy of the request per the notice provisions
of this Agreement.
(SIGNATURES FOLLOW ON THE NEXT PAGE)
Professional Services Agreement, COA, Version 1, PAO Approved 4/08/2024 Page 10 of I
JEFFERSON COUNTY WASHINGTON CONTRACTOR
Board of County Commissioners
Jefferson County,Washington
By: By:
Greg Brotherton, Commissioner Date Er' ayda, Owner Signature
By: Name: Erick Mayda
Kate Dean,Chair Date
Title: Owner
By: Date: 4-29-2024
Heidi Eisenhour, Commissioner Date
SEAL:
ATTEST:
Carolyn Gallaway,CMC Date
Approved as to form only:
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
Professional Services Agreement, COA, Version 1, PAO Approved 4/08/2024 Page I 1 of l t
Exhibit"A"
QUOTE
Mayda
10890 Old Frontier Road NW � i
Suite B
Silverdale WA 98383 4/2912024 0000080764 0000770
Phone:360-692-9003
Fax:360-692-9015
Jefferson County Central Services Jefferson County Central Services
HVAC Public Works
PO Box 1220 623 Sheridan St
Port Townsend WA 98368 Port Townsend WA 98368
P.O.NUMBER TERMS SALES PERSON
NET 30
QUAN DESCRIPTION PRICE EACH AMOUNT
Addendum Quote to Bid Number 2024TBD:Due to the
discrepancy in the Bid description that included the Jefferson
County Public Works building along with the Central Services
Health/DCD building but excluded the equipment description
for the replacement of the 4-units for the Public Works
Building,while including the 6-units for the Central Services
Health/DCD building;this quote is to include the cost of
equipment,labor,rental services,and electrical contractor
services to install the other 4-units for the Public Works
Building.
Quote to replace 4 Trane rooftop heat pump units with like
and kind Trane equipment.Units 3 and 4 are 6-ton three
phase units and will be replaced with 6-ton units that will
come with an 18kw electric heater @240v.Units 5 and 6 are
3-ton three phase units will be replaced with 3-ton units that
will come with an 12kw electric heater @240v.All units will
come with field installed low leak economizers, units 3 and 4
will come with field installed power exhaust.All units will
come with single point electrical entry through the base,and
will come with hinged doors,hail guards,epoxy coated
condenser coils,convenience outlets,Reliatel controls and a
human interface for diagnostics.Old units will be lifted,
removed from the building and disposed of by us.New
equipment will be set on the existing curbs and secured.
Electrical contractor will tie in existing electrical to units to
factory installed disconnect breaker.All 4 heat pumps will
have controls re-connected;systems will be tested and start
up documentation will be submitted to Jefferson County.
Project area will be cleaned and Trane heat pumps will be left
in operational condition.Electrical contractor is included with
this bid and the contractor will perform all electrical work per
this bid.
Sub Total:Trane 6-ton Package Heat Pump unit 3 and 4 47,946.66
Sub Total:Trane 3-ton Package Heat Pump unit 5 and 6 29,509.70
Sub Total:Trane Precedent series power exhaust for units 3, 3,444.42
and 4
48.00 Labor Prevailing Wage Journeyman 200.00 9,600.00
Sub Total 9,600.00
Page 2
QUOTE
Mayda
10890 Old Frontier Road NW •
Suite B
Silverdale WA 98383 4/29/2024 0000080764 0000770
Phone 360-692-9003
Fax:360-692-9015
Jefferson County Central Services Jefferson County Central Services
HVAC Public Works
PO Box 1220 623 Sheridan St
Port Townsend WA 98368 Port Townsend WA 98368
P.O.NUMBER TERMS SALES PERSON
NET 30
QUAN DESCRIPTIONAMOUNT
1.00 Electrical Contractor Services 6,295.00 6,295.00
4.00 Miscellaneous Materials 202.32 809.28
2.00 Rental Equipment 1,000.00 2,000.00
1.00 City/County Building Permit Estimate 600.00 600.00
Terms are 50%at approval of bid,BALANCE DUE AT TIME
OF INSTALLATION
Quote Price Is Good For 90 Days
Approval-(Print and
Sign)
Thank You For Your Business!
SUBTOTAL $100,205.06
TAX $9,419.28
TOTAL $109,624.34
Exhibit"B"
Mayda QUOTE
10890 Old Frontier Road NW
Suite B
Silverdale WA 98383 4/29/2024 0000080760 0000770
Phone:360-692-9003
Fax:360-892-9015
MEMM
Jefferson County Central Services Jefferson County Central Services
HVAC Health/DCD
PO Box 1220 615 Sheridan St
Port Townsend WA 98368 Port Townsend WA 98368
P.O. NUMBER TERMS SALES PERSON
NET 30
DESCRIPTIONQUAN •
Quote to replace 6 Trane rooftop heat pump units with like
and kind Trane equipment.Units 1,2, 3,5,6,and 7 are
currently single phase and will now be upgraded to 3 phase
power and units will be replaced with 3-ton Trane three phase
Precedent series units with 12kw three phase electric heaters
@ 240v.
All units will come with factory installed down-flow low leak
economizers that will need field economizer hood assembly.
All units will come with through the base single point electrical
entry and factory installed breaker disconnects,convenience
outlets,oversized indoor motors where required,hinged
doors,hail guards,epoxy coated condenser coils, Reliatel
control and human interface for diagnostics.All 6 heat pumps
will have controls re-connected; systems will be tested and
start up documentation will be submitted to Jefferson County.
Project area will be cleaned and Trane heat pumps will be left
in operating condition.
ALL ELECTRICAL WORK IS INCLUDED WITH THIS
QUOTE!
Sub Total:Trane 3Ton Package Heat Pump units 1,2, 3, 5, 95,981.94
6,and 7
72.00 Labor Prevailing Wage Journeyman 200.00 14,400.00
Sub Total 15,613.92
1.00 Electrical Contractor Services 19,875.00 19,875.00
2.00 Rental Equipment 1,000.00 2,000.00
1.00 City/County Building Permit Estimate 600.00 600.00
Sub Total 22,475.00
Please note that this bid may increase due to unforeseen
circumstances.
Terms are 50%at approval of bid,BALANCE DUE AT TIME
OF INSTALLATION
Quote Price Is Good For 90 Days
Thank You For Your Business!
Approval-(Print and
Sign)
SUBTOTAL $134,070.86
TAX $12,602.66
TOTAL $146,673.52