HomeMy WebLinkAboutMinutes 050624 l.,o N
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MINUTES
Jefferson County Board of County Commissioners
Regular Meeting — May 6, 2024, 9:00 a.m.
Jefferson County Courthouse — Commissioners' Chambers
1820 Jefferson Street, Port Townsend, WA (Hybrid)
CALL TO ORDER: Chair Kate Dean, Commissioner Greg Brotherton and
Commissioner Heidi Eisenhour participated in the meeting. Chair Dean called the meeting to order at
9:05 a.m.
PUBLIC COMMENT PERIOD: Chair Dean called for public comments, and seven
comments were received. The Commissioners addressed the comments. Commissioner Brotherton noted
that they have received many emailed comments regarding a proposed temporary concrete batch plant in
Gardiner.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner
Brotherton moved to approve the Consent Agenda as presented. Commissioner Eisenhour seconded the
motion which carried by a unanimous vote.
1. RESOLUTION NO. 26-24 re: Relating to contracting indebtedness; amending Resolution No.
04-24, which authorized the issuance, sale and delivery of a grant anticipation note to provide
funds to carry out additions to and betterments to the wastewater treatment plant being
constructed in the Port Hadlock area
2. RESOLUTION NO. 27-24 re: Create County Project Designated as Olympic Discovery Trail
(ODT)-Puget Sound to Pacific(PS2P); County Road No. 850200
3. CHANGE ORDER No. 1 re: Phase 2—Water Reclamation Plant for the Port Hadlock UGA;
In the Amount of$42,288.15; Jefferson County Public Works; InterWest Construction of
Burlington, Washington
4. AGREEMENT re: Port Townsend Community Center Flooring Replacement; In the Amount of
$79,976.97; Central Services; McCrorie Carpet One
5. AGREEMENT re: Jefferson County Civil Alarm Notification System; In the Amount of
$20,597; Jefferson County Sheriff's Office; SecureTech Systems, Inc.
6. AGREEMENT re: Hoh Watershed Adventure Project; In the Amount of$13,464; Public
Health; Futurewise
7. AGREEMENT re: Professional Services; In the Amount of$7,700; Jefferson County Public
Health; The Shape of Things, SPC (DBA Fire & Flow)
8. AGREEMENT re: Food Inspection Form Consulting; In the Amount not to Exceed $10,000;
Jefferson County Public Health; Tyler Technologies, Inc.
9. AGREEMENT,Amendment No. 1 re: School-based Mental Health Services; A reduction of
$7,800; Public Health;Natalie Dettmer
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10. AGREEMENT,Amendment No. 19 re: Consolidated Contracts; Additional Amount of
$57,229 for a Total of$8,197,713; Jefferson County Public Health; Washington State
Department of Health
11. AGREEMENT,Amendment No. 1 re: Extension of the 2023 Affordable Housing Grant
Funding for Critical Home Repairs; County Administrator; Habitat for Humanity
12. AGREEMENT re: Professional Services; In the Amount of$472,750; Jefferson County
Department of Community Development; BERK Consulting, Inc.
13. REQUEST TO TERMINATE AGREEMENT re: Jefferson County Chamber of Commerce
Lodging Tax Grant
14. REQUEST FOR APPROVAL: Delegation of Authority to the County Administrator to Sign
and Issue a Purchase Order to Procure a Number of Gravity'rm Budget Modules
15. ADVISORY BOARD RESIGNATION re: Jefferson County Parks and Recreation Advisory
Board; Malloree Weinheimer
16, ADVISORY BOARD REAPPOINTMENT re: Intellectual/Development Disabilities Advisory
Board; Shelby MacMeekin, to expire May 6, 2027
17. ADVISORY BOARD REAPPOINTMENTS (2)re: Jefferson County Parks and Recreation
Advisory Board; 1.)Taylor McCormack, to expire May 6, 2026; and 2) Suzie Marshall, to expire
May 6, 2026
18. APPROVAL OF MEETING MINUTES re: Regular Meeting Minutes of April 22, 2024
19. Payment of Jefferson County Payroll Warrants Dated April 5, 2024 Totaling $170,201.17
20. Payment of Jefferson County Vouchers/Warrants Dated April 22, 2024 Totaling $994,098.08
PROCLAMATION re: Proclaiming May 6-12,2024 as Nurses Week: All three
Commissioners read aloud the proclamation. Commissioner Brotherton moved to approve the
proclamation. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. Public
Health Director Apple Martine,Community Health Educator Denise Banker and Public Health Officer
Dr. Allison Berry commented on all the things that Public Health nurses do to assist the community.
PUBLIC HEALTH UPDATE: Public Health Officer Dr. Allison Berry provided
information regarding public health in Jefferson and Clallam County, which included a report on
COVID-19 and the Avian Bird Flu. She answered questions posed by the Board. The Commissioners
agreed to give a pause on the Public Health updates until approximately September, 2024, or until a
public health emergency arises.
The meeting was recessed at 10:13 a.m. and reconvened at 10:16 a.m. with all three
Commissioners present.
HEARING re: 2024 First Quarter Budget Appropriations/Extensions; Various
County Departments: Chair Dean opened the hearing. Finance Manager Judy Shepherd provided a
presentation on the First Quarter 2024 appropriations which covered the General Fund and Other Funds.
She answered questions posed by the Board. Commissioner Eisenhour stated that the Non-Departmental
Fund budget request states Peak Consulting shows "PLDD,"but it is not for the Port Ludlow Drainage
District, but instead should be corrected to say Chimacum Drainage District.
Chair Dean noted that under the DCD budget,the Fire Marshal benefits and salary lines should be added
to the ongoing appropriation column.
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Chair Dean opened the floor to allow for public testimony. Hearing no testimony, she closed the public
hearing. After a brief deliberation, Commissioner Eisenhour made a motion that she later recalled. She
moved to approve RESOLUTION NO. 28-24 re: 2024 First Quarter Budget Appropriations/Extension;
Various County Departments, with the amendment discussed earlier by making the Deputy Fire Marshal
position expenses ongoing, as opposed to one-time as they are currently listed. Commissioner
Brotherton seconded the motion which carried by a unanimous vote.
PROCLAMATION re: Proclaiming May 5-11,2024 as Professional Municipal
Clerks Week: All three Commissioners read aloud the proclamation. Chair Dean moved to approve the
proclamation. Commissioner Eisenhour seconded the motion which carried by a unanimous vote. The
Commissioners noted the important work done by the Clerk of the Board Carolyn Gallaway and Deputy
Clerk of the Board Adiel McKnight. Clerk of the Board Gallaway thanked the Board and County
Administrator for the acknowledgement and covered a few key tasks that are handled by the office. She
noted that Executive Assistant Wendy Housekeeper is working towards her Certified Municipal Clerk
designation as well.
COMMISSIONERS' BRIEFING SESSION: The Commissioners discussed recent
meetings they attended and miscellaneous topics.
HEARING re: Adopting Rules for Ordinances, Resolutions and Motions in
Jefferson County: Chair Dean opened the public hearing and noted that the proposed Ordinance will
add more transparency. Deputy Prosecutor Melissa Pleimann was present to answer questions posed by
the Board. She noted that the ordinance is a project of Chief Civil Deputy Prosecuting Attorney Philip
Hunsucker and past employee Civil Deputy Prosecuting Attorney Barbara Ehrlichman. Although edits
were previously discussed, ultimately no changes have been made to the original draft ordinance.
Chair Dean opened the hearing to allow for public testimony. The following individual provided
testimony: Cynthia Koan—Port Townsend. Hearing no further testimony, she closed the public hearing.
The Commissioners discussed the testimony made by Planning Commissioner Cynthia Koan regarding
Planning Commission public hearing requirement and legal review, and allowed Member Koan to
continue providing comments and clarifying statements regarding process.
Department of Community Development(DCD) Director Josh Peters joined the meeting to further shed
light regarding the Planning Commission portion of the ordinance.
Clerk of the Board Carolyn Gallaway noted that the current Resolution number formatting is 01-24, and
the proposed Resolution formatting outlined in Section 7(d)(iii) is 01-0103-24, which is the current
Ordinance number formatting. She would like to keep the current numbering process for Resolutions.
The Board agreed to seeking clarification on amendments,and will discuss further with Chief DPA
Hunsucker, tentatively set for May 28, 2024.
COMMISSIONERS' BRIEFING SESSION -Continued: Commissioner Brotherton
continued discussing recent meetings he attended, and miscellaneous topics.
The meeting was recessed at 11:51 a.m. and reconvened at 1:30 p.m. with all three
Commissioners present.
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WORKSHOP re: New Burn Regulations: Fire Marshal Phil Cecere, EJFR Chief Bret
Black, EJFR Assistant Fire Chief Brian Tracer, Quilcene Fire and Rescue Chief Tim McKern, and
Quilcene Deputy Fire Chief Don Svetich were present for discussion and answer questions posed by the
board. Fire Marshal Cecere provided a presentation regarding proposed burn regulations for clarity of
public understanding. He noted that the Olympic Regional Clean Air Association(ORCAA) is
concerned with air issues associated with outdoor burning.
Fire Marshal Cecere explained that he is wanting to use terminology for"burn regulations,"and save the
term burn"Ban" for an all-out ban on burning of any kind. He reviewed a drought map, draft burn
restriction levels and open flame device list, and proposed new code language. The Commissioners
reviewed potential next steps for defining who has authority to change the fire danger levels and the
corresponding burn restriction level, which included the following:
• Annual BOCC Resolution(current)
• Burn Board (possibility)
• Based upon consultation between the Fire Marshal, County Fire Chiefs, and in consideration of
the current atmospheric and field conditions(current option for extension)
After discussion, the Commissioners agreed with the third option, which is the current option for
extension. Fire Marshal Cecere will draft an ordinance regarding burn regulation stages.
ADDITIONAL DISCUSSION ITEMS: The Commissioners and County Administrator
reviewed the following:
• Olympic Tourism Master Plan 2024-2029
• Sponsorship request re: Habitat for Humanity Mason Street Neighborhood Phase 1 Infrastructure
Installation
• County's $2.5 Million request for Caswell-Brown Village Shelter was accepted by Congressman
Derek Kilmer, and will be moving forward
• Commissioner Briefing Session—Continued, miscellaneous topics, and Calendar Coordination
• Commissioner Eisenhour will be Acting Chair during the May 13, 2024 BOCC meeting
NOTICE OF ADJOURNMENT: Chair Dean adjourned the meeting at 4:21 p.m. until
the next regular meeting or special meeting as properly noticed.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
Kate Dean, Chair
ATTEST: Greg Brotherton, Member
Carolyn Gallaway, CMC Heidi Eisenhour, Member
Clerk of the Board
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