HomeMy WebLinkAboutClark Land Office Department of Public Works
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, P.E., Public Works Director/County Engineer
Agenda Date: May 2 ', 2024
Subject: Professional Services Agreement with Clark Land Office for Two
Trout Creek Culvert Replacement, Oil City Road MP 0.5, Project
No. 18021180
Statement of Issue: Professional Services Agreement with Clark Land Office of
Sequim, Washington for construction staking services for Two Trout Creek Culvert
Replacement.
Analysis/Strategic Goals/Pro's Et Con's: Two Trout Creek Culvert Replacement is a
transportation improvement project included in the officially adopted 2024-2029
Transportation Improvement Program (TIP). The project will replace the fish barrier
culverts at this location with a new, four-sided box culvert. With the exception of
right-of-way acquisition (including the work under this agreement), the project is
fully funded through the Federal Lands Access Program. The total project cost is
estimated at $1,828,560. This Professional Services Agreement is to provide right-of-
way surveying services and to assist Public Works with development of right-of-way
plans.
Fiscal Impact/Cost Benefit Analysis: The maximum amount payable under this
agreement is $16,310. This will be funded by the County Road Fund.
Recommendation: Public Works recommends that the Board execute all three (3)
originals of the Professional Services Agreement with Clark Land Office, and return
two (2) originals to Public Works for further processing.
Department Contact: Mark Thurston, P.E., Project Manager, 385-9160.
Reviewed By:
..-Zs/.2,1
Mark McCauley, County Administrat Da
PROFESSIONAL SERVICES AGREEMENT FOR
Land Surveying Services for:
Two Trout Creek Culvert Replacement, Oil City Rd MP 0.5
THIS PROFESIONAL SERVICES AGREEMENT ("this Agreement") is entered into between
the County of Jefferson, a municipal corporation ("the County"), and
Clark Land Office ("the Consultant"), in consideration of the
mutual benefits, terms, and conditions specified below.
1. Pro'ect Designation. The Consultant is retained by the County to perform
Land surveying to determine county right-of-way at the project site listed alcove, and
assist Jefferson County in developing Rigfit-of-VVay Plans for the project listedabove.
2. Scope of Services. Consultant agrees to perform the services identified on Exhibit "A"
attached hereto including the provision of all labor.
3. Time for Performance. Work under this Agreement shall commence upon the giving of
written notice by the County to the Consultant to proceed. The Consultant shall perform
all services and provide all work products required pursuant to this Agreement on the
dates listed on Exhibit "A". Time is of the essence in the performance of this Agreement.
4. Payment. The Consultant shall be paid by the County for completed work and for
services rendered under this Agreement as follows:
a. Payment for the work provided by Consultant shall be made as provided on
Exhibit `B" attached hereto, provided that the total amount of payment to
Consultant shall not exceed $16,310.00_ without express written modification
of the Agreement signed by the County.
b. The Consultant may submit invoices to the County once per month during the
progress of the work for partial payment for project completed to date. Such
vouchers will be checked by the County, and upon approval thereof, payment will
be made to the Consultant in the amount approved. Payment of Consultant
invoices shall be within 30 days of receipt by the County for any services not in
dispute based on the terms of this Agreement.
C. Final payment of any balance due the Consultant of the total contract price earned
will be made promptly upon its ascertainment and verification by the County after
the completion of the work under this Agreement and its acceptance by the
County.
d. Payment as provided in this section shall be full compensation for work
performed, services rendered and for all materials, supplies, equipment and
incidentals necessary to complete the work.
e. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the County and state for a period of
three (3) years after final payments. Copies shall be made available upon request.
Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 1 of 10
5. Ownershii2 and Use of Documents. All documents, drawings, specifications, and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the County whether the project for which they are
made is executed or not. The Consultant shall be permitted to retain copies, including
reproducible copies, of drawings and specifications for information, reference and use in
connection with Consultant's endeavors. Consultant shall not be held liable for reuse of
documents or modifications thereof, including electronic data, by County or its
representatives for any purpose other than the intent of this Agreement.
6. Compliance with laws. Consultant shall, in performing the services contemplated by this
Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this
Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the County, its
officers, officials, employees, agents and volunteers (and their marital communities)
harmless from any and all claims, injuries, damages, losses or suits including attorney
fees, arising out of or resulting from the acts, errors or omissions of the Consultant in
performance of this Agreement, except for injuries and damages caused by the sole
negligence of the County. Should a court of competent jurisdiction determine that this
Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising
out of bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of the Consultant and the County, its officers, officials, employees,
agents and volunteers (and their marital communities) the Consultant's liability,
including the duty and cost to defend, hereunder shall be only to the extent of the
Consultant's negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the Consultant's waiver of immunity under
Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This
waiver has been mutually negotiated by the parties. The provisions of this section shall
survive the expiration or termination of this Agreement.
8. Insurance. Prior to commencing work, the Consultant shall obtain at its own cost and
expense the following insurance coverage specified below and shall keep such coverage
in force during the terms of the Agreement.
Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non -owned vehicles assigned to or used in
the performance of the work for a combined single limit of not less than $500,000 each
occurrence with the County named as an additional insured in connection with the
Consultant's performance of this Agreement. This insurance shall indicate on the
certificate of insurance the following coverage: (a) Owned automobiles; (b) Hired
automobiles; and, (3) Non -owned automobiles.
Commercial General Liability Insurance in an amount not less than a single limit of one
million dollars ($1,000,000) per occurrence and an aggregate of not less than two (2)
times the occurrence amount ($2,000,000.00 minimum) for bodily injury, including death
and property damage, unless a greater amount is specified in the contract specifications.
Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 2 of 10
The insurance coverage shall contain no limitations on the scope of the protection
provided and include the following minimum coverage:
a. Broad Form Property Damage, with no employee exclusion;
b. Personal Injury Liability, including extended bodily injury;
C. Broad Form Contractual/Commercial Liability — including coverage for products
and completed operations;
d. Premises — Operations Liability (M&C);
e. Independent Contractors and subcontractors;
f. Blanket Contractual Liability.
Professional Liabilily Insurance. The Consultant shall maintain professional liability
insurance against legal liability arising out of activity related to the performance of this
Agreement, on a form acceptable to Jefferson County Risk Management in the amounts
of not less than $1,000,000 Each Claim and $2,000,000 Aggregate. The professional
liability insurance policy should be on an "occurrence" form. If the professional liability
policy is "claims made," then an extended reporting period coverage (tail coverage) shall
be purchased for three (3) years after the end of this Agreement, at the Consultant's sole
expense. The Consultant agrees the Consultant's insurance obligation to provide
professional liability insurance shall survive the completion or termination of this
Agreement for a minimum period of three (3) years.
The County shall be named as an "additional named insured" under all insurance policies
required by this Agreement, except Professional Liability Insurance when not allowed by
the insurer.
Such insurance coverage shall be evidenced by one of the following methods: (a)
Certificate of Insurance; or, (b) Self-insurance through an irrevocable Letter of Credit
from a qualified financial institution.
The Consultant shall furnish the County with properly executed certificates of insurance
that, at a minimum, shall include: (a) The limits of overage; (b) The project name to
which it applies; (c) The certificate holder as Jefferson County, Washington and its
elected officials, officers, and employees with the address of Jefferson County Risk
Management, P.O. Box 1220, Port Townsend, WA 98368, and, (d) A statement that the
insurance policy shall not be canceled or allowed to expire except on thirty (30) days
prior written notice to the County. If the proof of insurance or certificate indicating the
County is an "additional insured" to a policy obtained by the Consultant refers to an
endorsement (by number or name) but does not provide the full text of that endorsement,
then it shall be the obligation of the Consultant to obtain the full text of that endorsement
and forward that full text to the County. Certificates of coverage as required by this
section shall be delivered to the County within fifteen (15) days of execution of this
Agreement.
Failure of the Consultant to take out or maintain any required insurance shall not relieve
the Consultant from any liability under the Agreement, nor shall the insurance
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requirements be construed to conflict with or otherwise limit the obligations concerning
indemnification of the County.
The Consultant's insurers shall have no right of recovery or subrogation against the
County (including its employees and other agents and agencies), it being the intention of
the parties that the insurance policies, with the exception of Professional Liability
Insurance, so affected shall protect both parties and be primary coverage for all losses
covered by the above described insurance.
Insurance companies issuing the policy or policies shall have no recourse against the
County (including its employees and other agents and agencies) for payment of any
premiums or for assessments under any form of policy.
All deductibles in the above described insurance policies shall be assumed by and be at
the sole risk of the Consultant.
Any deductibles or self -insured retention shall be declared to and approved by the County
prior to the approval of this Agreement by the County. At the option of the County, the
insurer shall reduce or eliminate deductibles or self -insured retention, or the Consultant
shall procure a bond guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
Insurance companies issuing the Consultant's insurance policy or policies shall have no
recourse against the County (including its employees and other agents and agencies) for
payment of any premiums or for assessments under any form of insurance policy.
Any judgments for which the County may be liable, in excess of insured amounts
required by this Agreement, or any portion thereof, may be withheld from payment due,
or to become due, to the Consultant until the Consultant shall furnish additional security
covering such judgment as may be determined by the County.
Any coverage for third party liability claims provided to the County by a "Risk Pool"
created pursuant to Ch. 48.62 RCW shall be non-contributory with respect to any policy
of insurance the Consultant must provide in order to comply with this Agreement.
The County may, upon the Consultant's failure to comply with all provisions of this
Agreement relating to insurance, withhold payment or compensation that would
otherwise be due to the Consultant.
The Consultant's liability insurance provisions shall be primary and noncontributory with
respect to any insurance or self-insurance programs covering the County, its elected and
appointed officers, officials, employees, and agents.
Any failure to comply with reporting provisions of the insurance policies shall not affect
coverage provided to the County, its officers, officials, employees, or agents.
The Consultant's insurance shall apply separately to each insured against whom claim is
made or suit is brought, except with respect to the limits of the insurer's liability.
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The Consultant shall include all subconsultants as insured under its insurance policies or
shall furnish separate certificates and endorsements for each subconsultant. All insurance
provisions for subconsultants shall be subject to all the requirements stated herein.
The insurance limits mandated for any insurance coverage required by this Agreement
are not intended to be an indication of exposure nor are they limitations on
indemnification.
The Consultant shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates, insurance policies, and
endorsements expiring before completion of services shall be promptly replaced. All the
insurance policies required by this Agreement shall provide that thirty (30) days prior to
cancellation, suspension, reduction or material change in the policy, notice of same shall
be given to the County Risk Manager by registered mail, return receipt requested.
The Consultant shall place insurance with insurers licensed to do business in the State of
Washington and having A.M. Best Company ratings of no less than A-, with the
exception that excess and umbrella coverage used to meet the requirements for limits of
liability or gaps in coverage need not be placed with insurers or re -insurers licensed in the
State of Washington.
The County reserves the right to request additional insurance on an individual basis for
extra hazardous contracts and specific service agreements.
9. Worker's Compensation Industrial Insurance).
If and only if the Consultant employs any person(s) in the status of employee or
employees separate from or in addition to any equity owners, sole proprietor, partners,
owners or shareholders of the Consultant, the Consultant shall maintain workers'
compensation insurance at its own expense, as required by Title 51 RCW, for the term of
this Agreement and shall provide evidence of coverage to Jefferson County Risk
Management, upon request.
Worker's compensation insurance covering all employees with limits meeting all
applicable state and federal laws. This coverage shall include Employer's Liability with
limits meeting all applicable state and federal laws.
This coverage shall extend to any subconsultant that does not have their own worker's
compensation and employer's liability insurance.
The Consultant expressly waives by mutual negotiation all immunity and limitations on
liability, with respect to the County, under any industrial insurance act, disability benefit
act, or other employee benefit act of any jurisdiction which would otherwise be
applicable in the case of such claim.
If the County incurs any costs to enforce the provisions of this subsection, all cost and
fees shall be recoverable from the Consultant.
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10. —Independent Contractor. The Consultant and the County agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
The Consultant specifically has the right to direct and control Consultant's own activities,
and the activities of its subconsultants, employees, agents, and representatives, in
providing the agreed services in accordance with the specifications set out in this
Agreement. Nothing in this Agreement shall be considered to create the relationship of
employer and employee between the parties. Neither Consultant nor any employee of
Consultant shall be entitled to any benefits accorded County employees by virtue of the
services provided under this Agreement, including, but not limited to: retirement,
vacation pay; holiday pay; sick leave pay; medical, dental, or other insurance benefits;
fringe benefits; or any other rights or privileges afforded to Jefferson County employees.
The County shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to Consultant, or any
employee of Consultant.
11. Subcontractina Requirements.
The Consultant is responsible for meeting all terms and conditions of this Agreement
including standards of service, quality of materials and workmanship, costs, and
schedules. Failure of a subconsultant to perform is no defense to a breach of this
Agreement. The Consultant assumes responsibility for and all liability for the actions and
quality of services performed by any subconsultant.
Every subconsultant must agree in writing to follow every term of this Agreement. The
Consultant must provide every subconsultant's written agreement to follow every term of
this Agreement before the subconsultant can perform any services under this Agreement.
The County Engineer or their designee must approve any proposed subconsultant in
writing.
Any dispute arising between the Consultant and any subconsultant or between
subconsultant must be resolved without involvement of any kind on the part of the
County and without detrimental impact on the Consultant's performance required by this
Agreement.
12. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bona fide employee working solely for the
Consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for the
Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration contingent upon or resulting from the award or making of this Agreement.
For breach or violation of this warranty, the County shall have the right to annul this
Agreement without liability or, in its discretion to deduct from the contract price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift, or contingent fee.
13. Discrimination Prohibited. The Consultant, with regard to the work performed by it
under this Agreement, will not discriminate on the grounds of race, color, national origin,
Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 6 of 10
religion, creed, age, sex, or the presence of any physical or sensory handicap in the
selection and retention of employees or procurement of materials or supplies.
14. No Assignment. The Consultant shall not sublet or assign any of the services covered by
this Agreement without the express written consent of the County. Assignment does not
include printing or other customary reimbursable expenses that may be provided in an
agreement.
15. Non -Waiver. Waiver by the County of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
provision.
16. Termination.
a. The County reserves the right to terminate this Agreement at any time by giving
ten (10) days written notice to the Consultant.
b. In the event of the death of a member, partner, or officer of the Consultant, or any
of its supervisory personnel assigned to the project, the surviving members of the
Consultant hereby agree to complete the work under the terns of this Agreement,
if requested to do so by the County. This section shall not be a bar to
renegotiations of this Agreement between surviving members of the Consultant
and the County, if the County so chooses.
17. Notices. All notices or other communications which any party desires or is required to
give shall be given in writing and shall be deemed to have been given if hand -delivered,
sent by facsimile, email, or mailed by depositing in the United States mail, prepaid to the
party at the address listed below or such other address as a party may designate in writing
from time to time. Notices to the County shall be sent to the following address:
Jefferson County Public Works
623 Sheridan Street
Port Townsend, WA 98368
Notices to Consultant shall be sent to the following address:
Scot Clark
a�l_and iOcef
-9 fd-�h Ave.
.Sequirn, VV+4_993g?
18. Inte rated Agreement. This Agreement together with attachments or addenda, represents
the entire and integrated Agreement between the County and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
representation or promise not expressly contained in this Agreement has been made. This
Agreement supersedes all prior or simultaneous representations, discussions,
negotiations, and agreements, whether written or oral, by the County within the scope of
this Agreement. The Consultant ratifies and adopts all statements, representations,
warranties, covenants, and agreements contained in its proposal, and the supporting
Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 7 of 10
material submitted by the Consultant, accepts this Agreement and agrees to all of the
terms and conditions of this Agreement.
19. Modification of this Agreement. This Agreement may be amended only by written
instrument signed by both County and Consultant.
20. Disputes. The Parties agree to use their best efforts to prevent and resolve disputes
before they escalate into claims or legal actions. Any disputed issue not resolved
pursuant to the terms of this Agreement shall be submitted in writing within 10 days to
the Director of Public Works or County Engineer, whose decision in the matter shall be
final, but shall be subject to judicial review. If either party deem it necessary to institute
legal action or proceeding to enforce any right or obligation under this Agreement, each
party in such action shall bear the cost of its own attorney's fees and court costs. Any
legal action shall be initiated in the Superior Court of the State of Washington for
Jefferson County. The parties agree that all questions shall be resolved by application of
Washington law and that the parties have the right of appeal from such decisions of the
Superior Court in accordance with the laws of the State of Washington. The Consultant
hereby consents to the personal jurisdiction of the Superior Court of the State of
Washington for Jefferson County.
21. Section Headings. The headings of the sections of this Agreement are for convenience of
reference only and are not intended to restrict, affect, or be of any weight in the
interpretation or construction of the provisions of the sections or this Agreement.
23. Limits of Any Waiver of Default. No consent by either party to, or waiver of, a breach
by either party, whether express or implied, shall constitute a consent to, waiver of, or
excuse of any other, different, or subsequent breach by either party.
24. No Oral Waiver. No term or provision of this Agreement will be considered waived by
either party, and no breach excused by either party, unless such waiver or consent is in
writing signed on behalf of the party against whom the waiver is asserted. Failure of a
party to declare any breach or default immediately upon the occurrence thereof, or delay
in taking any action in connection with, shall not waive such breach or default.
25. Severability. Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to
any person or circumstance shall be invalid, illegal, or unenforceable to any extent, the
remainder of this Agreement and the application this Agreement shall not be affected and
shall be enforceable to the fullest extent permitted by law.
26. Bindina on Successors Heirs and Assi s. This Agreement shall be binding upon and
inure to the benefit of the parties' successors in interest, heirs, and assigns.
27. No AssigLiment. The Consultant shall not sell, assign, or transfer any of rights obtained
by this Agreement without the express written consent of the County.
Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 8 of 10
28. No Third-pArty Beneficiaries. The parties do not intend, and nothing in this Agreement
shall be construed to mean, that any provision in this Agreement is for the benefit of any
person or entity who is not a party.
29. Signature in Couriterparts. The parties agree that separate copies of this Agreement may
be signed by each of the parties and this Agreement shall have the same force and effect
as if all the parties had signed the original.
30. Facsimile and Electronic Signature . The parties agree that facsimile and electronic
signatures shall have the same force and effect as original signatures.
31. Arms-LengLh Negotiations. The parties agree that this Agreement has been negotiated at
arms -length, with the assistance and advice of competent, independent legal counsel.
32. Public Records Act. Notwithstanding the provisions of this Agreement to the contrary, to
the extent any record, including any electronic, audio, paper or other media, is required to
be kept or indexed as a public record in accordance with the Washington Public Records
Act, Chapter 42.56 RCW, as may hereafter be amended, the Consultant agrees to
maintain all records constituting public records and to produce or assist the County in
producing such records, within the time frames and parameters set forth in state law. The
Consultant further agrees that upon receipt of any written public record request,
Consultant shall, within two business days, notify the County by providing a copy of the
request per the notice provisions of this Agreement.
Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 9 of 10
DATED this day of
Clark Land Office
Name of Consultant
s<<7- 7
Consultant Representative (Please print)
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Title
Date
,20
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
Kate Dean, District 1
Heidi Eisenhour, District 2
Greg Brotherton, District 3
Approved as to form only:
PRE -APPROVED CONTRACT FORM
Philip C. Hunsucker Date
Chief Civil Deputy Prosecuting Attorney
Monte ein ers, E. Date
Public Works Director/County Engineer
Professional Services Agreement, Contract B, Version 3, Risk Legal Review 6/17/2020 Page 10 of t0
EXHIBIT A
SCOPE OF WORK
PURPOSE
The purpose of this Agreement is to determine the existing county right-of-way and assist Jefferson County
in preparing Right of Way Plans for the following project site:
Project Title: Two Trout Creek Culvert Replacemezit
Project Location: Oil City Road Milepost 0.5
This project is being managed and designed by the Federal Highway Administration (FHWA) for Jefferson
County, under a Federal Lands Access Program grant. Jefferson County is managing the right-of-way
acquisition for the project. This Agreement is between Jefferson County and the Consultant. Jefferson
County will manage coordination with FHWA.
DESCRIPTION OF WORK
This work consists of completing research and surveying as necessary to determine the existing county right
of way (ROW) and adjacent ownerships, and preparing legal descriptions for a ROW Plan. As necessary,
work may also include preparing and recording a Record of Survey, and field staking of new ROW or
temporary easement boundaries.
Work shall include:
Perform research and field work necessary to determine the existing County ROW and adjacent
ownerships within the following described project area:
Oil City Road milepost 0.5 culvert crossing, extending along the roadway centerline a minimum
of 250 ft. in both directions, for a total length of 500 ft.. Establish the ROW centerline, ROW
limits, and adjacent parcel boundaries within the 500 ft. corridor. Construction work will extend
upstream about 50 ft. and downstream about 300 ft., but will not extend off of Parcel #712332001.
See attached site map for reference.
2. Utilize existing survey control that will be provided by Jefferson County/FHWA. Establish
additional survey control and ties as needed.
3. Include adequate cadastral ties, property corner ties and boundary line retracements so that when
permanent and temporary ROW takes are determined, exhibits and descriptions can be produced.
Pagel of 2
4. Prepare a preliminary survey drawing for Jefferson County and FHWA to use as a basis for
development of ROW Plans. Jefferson County/FHWA will prepare the ROW Plans. FHWA is
also preparing a topographical survey, which they will combine with the ROW survey.
5. Prepare legal descriptions for temporary and permanent easement boundaries, following
determination of boundaries by Jefferson County/FHWA.
6. If required for documentation purposes or by adjacent land owners:
a. Prepare a Record of Survey for new, permanent ROW. The Record of Survey shall be
prepared in accordance with the Washington Department of Transportation (WSDOT)
standards and Federal Lands Highway Project Development and Design Manual (PDDM)
guidance.
b. Provide monumentation and/or field staking for permanent and temporary construction
easement boundaries.
Deliverables:
w Preliminary survey for ROW Plan preparation. PDF and digital file of the drawing in ACAD.dwg
format.
Legal descriptions for ROW Plan. PDF or Microsoft Word format.
If required:
o Record of Survey — stamped by Washington State licensed Land Surveyor, and recorded. Hard
copy original, PDF, and digital file of the drawing in ACAD.dwg format.
o Monumentation of new ROW.
Upon request, if needed for documentation:
o ASCII file showing point number, northing, casting, elevation, and descriptor of all
additional ties, upon request.
o Copy of Field Notes, upon request.
o Copy of the supporting documents used in the Record of Survey, including copies of the
last deed of record for each parcel and copies of preliminary title reports, upon request.
Page 2 of 2
EXHIBIT B
LAND SURVEYING `, ~ 935NorthFiflhAvenne - B0. 8o,c2199
CLAR
MAPPING ' Aquim, Wnsbtqton 98382
DEVELOPMENT CONSULTING
3- . UND _ Office (360) 681-2161 • Fax (360) 683 =5,310
CONSTRUCTION MANAGEMENT _ OFFICE
Toll Free 1-888-681-2161 E-mail- info @clarklnntl. con:
April 23, 2024
Mr. Mark Thurston, P.E.
Jefferson County Public Works
623 Sheridan Street
Port Townsend, Washington 98368
Subject: Two Trout Creek Culvert Replacement Project, Oil City Road- Assistance with
Right of Way determination and Right of Way plan preparation in Section 33,
Township 27 North, Range 12 West, W.M., Jefferson County, Washington
Dear Mr. Thurston:
As requested, we are providing a cost estimate for surveying services on the subject project, to
include the following items:
1. Research record legal descriptions and surveys of record and compute property
boundaries based on our findings.
2. Establish horizontal and vertical control.
3. Perform field work to determine property boundaries and existing road location relative
to said boundaries.
4. Tie existing FHWA survey control to survey control established during the course of this
survey.
5. Prepare preliminary survey drawing for use in developing ROW plans and use in
developing a topographic survey.
6. Prepare legal descriptions for temporary and permanent easements as determined by
JCPW/FHWA.
7. Prepare a record of survey to be recorded with the Jefferson County Auditor to comply
with the Washington Survey Recording Act if required.
8. Field staking of temporary and permanent construction easements if required.
Our estimated fee for items 1 through 8 listed above is $16,310. Any additional work will be
billed at our usual hourly rates.
If this meets with your approval, please sign below as accepted and return it to us by email, fax
or regular mail.
If you have any questions, please feel free to call.
Sincerely
Scot B. Clark, PLS
ACCEPTED:
By:
Date
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
05/14/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT. If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT Kayla Furford
NAME:
Callis & Associates, Inc. PHDNE (360) 452-2314 Fax 360 452-1701
Na E t : FAX
Ha : ( )
802 East 1st Street, Ste 3 E•MASL
ADDRESS. certificate@callisinsurance.com
INSURER(S) AFFORDING COVERAGE NAIC #
PortAngeles WA 98362 INSURER A: West American Insurance Co 44393
INSURED INSURER B : American Fire and Casualty 24066
Clark Land Office Pllc INSURER C : The Ohio Casualty Insurance Co 24074
PO Box 2199 INSURER D :
INSURER E
Sequim WA 98382 INSURER F :
COVERAGES CERTIFICATE NUMBER: CL236509249 RFVISInN Nt1MRFR-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT
TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TR TYPE OF INSURANCE
SD
WVD
POLICY NUMBER
MM/DD)
POLI CY EXP
LIMITS
X
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
1,000,000
�
$
1,000,000
CLAIMS -MADE OCCUR
PREMISES Ea occurrence
$
MED EXP (Any one person)
$ 15,000
A
Y
Y
BKW57289885
07/22/2023
07/22/2024
PERSONAL & ADV INJURY
$ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$ 2,000,000
X
POLICY PRO-
JECT E LOC
2,000,000
PRODUCTS - COMP/OP AGG
$
OTHER:
$
AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
$ 1,000,000
x
ANYAUTO
Ea accident)
BODILY INJURY (Per person)
$
B
OWNED
AUTOS ONLY
SCHEDULED
AUTOS
Y
Y
BAA57289885
07/22/2023
07/22/2024
BODILYINJURY (Per accident)
$
HIRED
AUTOS ONLY
NON -OWNED
AUTOS ONLY
PROPERTY DAMAGE
Peraoddont
$
X
UMBRELLALIAB
HCLAIMS-MADE
OCCUR
EACH OCCURRENCE
$ 2,000,000
C
EXCESS LIAR
US057289885
07/22/2023
07/22/2024
AGGREGATE
$ 2,000,000
DIED I X1 RETENTION $ 10,000
N
WORKERS COMPENSATIOPER
$
I X
WA State Stop Gap
AND EMPLOYERS' LIABILITY Y/ N
STATUTE EORH
A ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICERIMEMBER EXCLUDED? ❑
NIA
BKW57289885
07/22/2023
07/22/2024
E.L. EACH ACCIDENT
$ 1,000,000
(Mandatory in NH)
E.L. DISEASE - EA EMPLOYEE
$ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below
E L. DISEASE - POLICY LIMIT
$ 2,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Risk Management, PO Box 1220, Port
Angeles, WA 98368 are additional insureds with respects to the General Liability where required by written contract & provided only by the terms of form
CG8810 and for completed operations per endorsement CG8583. Includes Waiver of Subrogation and Primary & Non-contributory when required by written
contract.
4i=et I IrlbRl C
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Jefferson County Dept. of Public Works ACCORDANCE WITH THE POLICY PROVISIONS.
623 Sheridan St.
AUTHORIZED REPRESENTATIVE �W�
Port Townsend WA 98368 9DILA
@ 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
ACpRO� CERTIFICATE OF LIABILITY INSURANCE
DATE(MM/DDNYYY)
05/14/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
Callis & Associates, Inc.
802 East 1 st Street, Ste 3
CONTACTKayla Furford
NAME:
PHONE (360) 452-2314 FAX 360 452-1701
A/C No Ext : (A/C, No :
E-MAIL certificate@callisinsurance.com
ADDRESS:
INSURER(S) AFFORDING COVERAGE
NAIC #
Port Angeles WA 98362
INSURER A: HISCOX
INSURED
INSURER B :
Clark Land Office PLLC
INSURER C :
PO Box 2199
INSURER D :
INSURER E
Sequim WA 98382-2199
INSURER F :
COVERAGES CERTIFICATE NUMBER- CL2431810273 RFVICIrIAI kil IML2CD•
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
SR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER MMiDO MM/DD LIMITS
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
$
PREMISES EA occurrunca
$
CLAIMS -MADE ❑OCCUR
MED EXP (Any one person)
$
PERSONAL & ADV INJURY
$
GEN'LAGGREGATE LIMIT APPLIES PER:
PRO-
POLICY ❑ JECT LOC
GENERAL AGGREGATE
$
PRODUCTS - COMP/OP AGG
$
$
OTHER:
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
Ea accident)
$
BODILY INJURY (Per person)
$
ANY AUTO
OWNED SCHEDULED
AUTOS ONLY AUTOS
BODILY INJURY (Per accident)
$
HIRED q NON -OWNED
AUTOS ONLY AUTOS ONLY
PROPERTY DAMAGE
Par 'I
$
$
UMBRELLA LIAB OCCUR
EACH OCCURRENCE
$
4EXCESS
AGGREGATE
$
LIAR CLAIMS MADE.
DED RETENTION $
$
WORKERS COMPENSATION
PER OTH-
AND EMPLOYERS' LIABILITY Y / N
ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED? ❑
NIA
STATUTE ER
E. L. EACH ACCIDENT
$
E. L DISEASE - EA EMPLOYEE
$
(Mandatory in NH)
If yes, describe under
E.L. DISEASE - POLICY LIMIT
$
DESCRIPTION OF OPERATIONS below
A
Professional Liability
Y
ANE1262026.24
03/16/2024
03/16/2025
Each Occurrence
Annual Aggregate
2,000,000
2,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Jefferson County, Washington and its elected officials, officers, and employees with the address of Jefferson County Risk Management, PO Box 1220, Port
Angeles, WA 98368 are additional insureds when required by written contract. Refer to policy(s) for all applicable terms, conditions, exclusions, and
endorsements. Evidence Only.
rr .�I z nvr_u�r% CANGELLAIION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Jefferson County Dept. of Public Works ACCORDANCE WITH THE POLICY PROVISIONS.
623 Sheridan St.
AUTHORIZED REPRESENTATIVE
Port Townsend WA 98368 41AA#
@ 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD