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MINUTE S
HOUSING FUND BOARD
Regular Meeting — Wednesday, March 27, 2024 at 2:30 p.m.
Commissioners' Chambers, Jefferson County Courthouse
1820 Jefferson Street, Port Townsend, WA 98368 (Hybrid)
CALL TO ORDER: Jefferson County Commissioner Greg Brotherton called the Joint Jefferson
County/City of Port Townsend Housing Fund Board(HFB)to order. The following HFB members
participated in the meeting: Jefferson County Commissioner Kate Dean, City Councilmember Aislinn
Palmer, Members Julia Cochrane and Viki Sonntag.
PUBLIC COMMENT PERIOD: Chair Brotherton called for public comments, and no comments
received. Clerk Gallaway noted that a written comment had been received regarding an upcoming topic.
Chair Brotherton noted they will address the comment during that portion of the meeting.
DISCUSSION RE: CITY OF PORT TOWNSEND MIDDLE HOUSING GRANT AND
PREPARING OUTREACH OPPORTUNITIES: City of Port Townsend Planning and Community
Development Director Emma Bolin, City of Port Townsend Long Range Planner Adrian Smith and SCJ
Alliance Principal Bill Grimes were present to discuss their work on the Middle Housing Grant.
SCJ Grimes provided a presentation on the City of Port Townsend's Comprehensive Plan Update which
covered 1) Phase 1 —Comp Plan update: project management, plan review and revision, engagement,
environmental review, and development regulations; 2) Phase 2 -Middle Housing: engagement, gap
analysis,policy and regulations; 3)Phase 3 - Climate Change: goal consolidation, policy amendments,
stakeholder engagement; and 4) Phase 4—Active Transportation: baseline and best practices,
engagement, existing conditions analysis, and plan production.
HFB members participated in discussion and City of Port Townsend staff and SCJ Grimes answered
questions posed by the Board. Discussion included working together, keeping the path of
communication open, and cross promoting activities such as the 5-Year Plan.
APPROVAL OF MINUTES: Clerk Gallaway noted that the October 25, 2023 minutes were already
approved, but she noted they needed to be amended, so she included them in the slate of minutes to be
approved. Member Sonntag outlined proposed edits to the minutes. After discussion, Member Dean
moved to approve the meeting minutes of September 27, 2023, October 25, 2023,November 29, 2023,
December 7, 2023, January 3 and 24, 2024, February 9 and 28, 2024, and March 6, 2024, as amended
today. Member Cochrane seconded the motion. The motion carried.
REVIEW HOUSING FUND BOARD APPLICANT AND MAKE A RECOMMENDATION TO
THE BOCC: An advertisement for a vacant position on the Housing Fund Board was posted and the
deadline for submittals has passed. One application was received from Audrey Morford. Member Dean
noted that she would like to extend the deadline and post the vacancy to social media.
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Housing Fund Board—Regular Meeting Minutes of March 27, 2024
After discussion, Member Palmer moved to recommend appointment of Audrey Morford to serve the
Housing Fund Board, filling Peggy Webster's existing 3-year term. Member Cochrane seconded the
motion, the motion carried.
UPDATE RE: AMERICAN LEGION SHELTER: Finance Manager Judy Shepherd explained the
County's budget for the American Legion Emergency Shelter and answered questions posed by the
Board. HFB members discussed a variety of options, which included a proposed $115/month stipend for
those who participate in the Data and Needs Assessment Committee outreach meetings, new shelter
funding, OlyCAP expenditure of funds for the shelter, shelter monitors, and possible uses for the
$27,000 grant coming from the recording fees shortfall.
After discussion, Member Sonntag moved to recommend to the Board of County Commissioners that
the $27,000 be allocated for emergency service operations for those impacted by the impending
Emergency Shelter closure. Member Cochrane seconded the motion. Chair Brotherton called for public
comments, and no comments were received. He called for a vote on the motion. The motion carried.
NEW BUSINESS: Habitat for Humanity; Request to Extend Contract: Habitat for Humanity
Executive Director Jamie Maciejewski was present to request that Jefferson County extend their 2023
contract so that they can use unspent 2023 funds, which are approximately around $30,000. Finance
Manager Judy Shepherd explained the challenge with funding contracts that do not expend their grants
in a given year. She offered to do an analysis on the contracts and report back at a future HFB meeting.
COMMITTEE UPDATES: The HFB members listened to a brief update from the Data and Needs
Assessment Committee.
NOTICE OF ADJOURNMENT: After closing remarks provided by the Board, Chair Brotherton
adjourned the meeting at 4:30 p.m. until the next regular meeting or special meeting as properly noticed.
Respectfully submitted by:
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Carolyn allaway, Clerk�the Board Date
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