HomeMy WebLinkAboutChickadee Forestry JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, County Administrator
DATE: June 3,2024
SUBJECT: Amendment No. 1: Professional Services Agreement with Chickadee Forestry,
LLC
STATEMENT OF ISSUE:
The current five-year agreement with Chickadee Forestry, LLC for forestry related services needs
language governing costs and revenues associated with forest thinning projects contemplated under
the agreement.
ANALYSIS:
The attached Amendment No. 1 adds language covering costs and revenues related to forest
thinning projects planned and completed under this agreement. The County will cover 100%of
the costs of forest thinning projects and will collect 100%of the revenues. Costs associated with
forest thinning projects are not subject to the agreement's $100,000 not to exceed amount.
FISCAL IMPACT:
Unknown but forest thinning projects should be budget neutral or modestly profitable.
RECOMMENDATION:
That the Board approve the attached Amendment No. 1.
REVIEW D BY:
Mark McCaule ounty Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Chickadee Forestry, LLC-Amendment No. 1 Contract No: Chickadee 2024-1
Contract For: Forestry Related Services Term: Through 2028
COUNTY DEPARTMENT: County Administrator
Contact Person: Mark McCauley
Contact Phone: 360-385-9130
Contact email: mmccauley@co.jefferson.wa.us
AMOUNT: undetermined PROCESS: Exempt from Bid Process
Revenue: N/A Cooperative Purchase
Expenditure: undetermined Competitive Sealed Bid
Matching Funds Required: N/A Small Works Roster
Sources(s)of Matching Funds N/A Vendor List Bid
Fund # 001-270 RFP or RFQ
Munis Or; /Obj 001-270 Other:Amendment
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPL C ^ WITH JCC 3.55.0811 AND CHAPTER 42.23 RCW.
CERTIFIED: R N/A:❑ v
Sign u e Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. � ,
CERTIFIED: a N/A: 11 -;'Az ' ,5_ Z v?
Si ture Date
STEP 3: RISK MANAGFMFNT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 5/31/2024.
Yes, fabulous amendment form!
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserriche):
Electronically approved as to form by PAO on 5/30/2024.
Contract amendment. Outstanding form for amendment!
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
Amendment No. 1 to the Professional Services Agreement Between Chickadee
Forestry, LLC and Jefferson County
This Amendment No. 1 to the Professional Services Agreement is made and entered into
by and between Chickadee Forestry, LLC ("Consultant') and Jefferson County, a political
subdivision under the laws of the State of Washington ("County"), (collectively "Parties") for
forestry related professional services.
WHEREAS, the Parties want to amend the Professional Services Agreement entered into
between them;
NOW, THEREFORE, the Parties agree as, follows:
1. Purpose. The purpose of this Amendment is to add language related to costs and
revenues associated with tree harvests scheduled and conducted as part of this agreement.
2. Amendment.
Sub-paragraph 4.4 is added to the agreement as follows: The County will cover 100%
of the cost of forest thinning projects undertaken pursuant to this agreement and will
receive 100% or revenues generated by such thinning projects. These costs will be
reimbursed when properly documented and are not limited by the $100,000 "not to
exceed" amount in Section 4. COMPENSATION of this agreement.
3. All other terms of the Professional Services Agreement between the Parties remain
unchanged, except as modified in this Amendment.
(SIGNATURES FOLLOW ON NEXT PAGE)
1
FOR CHICKADEE FORESTRY:
Malloree Weinheimer, Principal
Date
FOR JEFFERSON COUNTY:
Kate Dean, Chair, Board of County Commissioners
Date
APPROVED AS TO FORM ONLY:
aC. May 30, 2024
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
I
2
AGREEMENT FOR PROFESSIONAL SERVICES
This Agreement for Professional Services (this Agreement) is entered into by Jefferson
County, a political subdivision and municipal corporation of the State of Washington,
having its principal offices at 1820 Jefferson Street; P.O. Box 1220;Port Townsend,WA
98368 ("County") and Chickadee Forestry; 2023 E. Sims Way, #147, Port Townsend,
WA 98368 ("Contractor")to provide forestry related professional services.
1. EFFECTIVE DATE OF CONTRACT
This Agreement shall be effective when executed by both parties and will terminate on
December 31, 2028.
2. SERVICES TO BE PROVIDED
2.1. In full and fair exchange of the consideration provided herein, Contractor agrees to
provide County the following services and those in the attached Statement of Work at
Exhibit A in collaboration with the Jefferson County Board of Commissioners and
County Administrator. Contractor will also act as the County's forester and manage all
forestry related activities for the benefit of the County, such as;
2.1.1. Manage Jefferson County forest lands with an eye towards improving forest
health and when feasible generating revenue from selected thinning/harvests;
2.1.2. Provide leadership for facilitation of the development of local wood harvest and
processing capacity and participate in funding and economic development
opportunities such as the Federal Distressed Area Recompete Pilot Program
(Recompete) program;
2.1.3. Act as the County's agent when dealing with the Washington State Department
of Natural Resources, the Washington State Department of Fish and Wildlife
and any other state or federal agencies regarding issues affecting Jefferson
County's forest lands;
2.1.4. Be available on short notice to ensure the County is nimble regarding matters
affecting Jefferson County's forested lands;
2.1.5. Provide "special project" support or work products that involve substantial
extra work, as jointly agreed and that have prior written authorization by the
County, including the County setting an upper limit on cost.
2.2. The Contractor will establish a schedule of monthly meetings to maintain regular
review of program progress on Jefferson County's Forestry work program and
discussion of emerging opportunities.
2.3. The Contractor agrees to provide its own labor and materials.
2.4. The Contractor will perform the work specified in this Agreement according to
standard industry practices and in conformity with state and federal law.
2.5. The Contractor will complete all work in a timely manner and in accordance with
schedules as may be agreed to by the parties.
3. CONTRACT REPRESENTATIVES
The County and the Contractor will each have a contract representative. A party may change
its representative upon providing written notice to the other party. The parties'representatives
are as follows:
County
Mark McCauley
County Administrator
P.O. Box 1220
Port Townsend, WA 98368
Phone: (360) 385-9130
Email: mmccauley(&co.jefferson.wa.us
Contractor
Malloree Weinheimer
Chickadee Forestry
2023 E. Sims Way, #47
Seattle, WA 98101
Phone: (360) 504-8911
Email: mal(a)chickadeeforestry.com
4. COMPENSATION
4.1. The compensation for routine services shall be $72,000 per year, billed at a monthly
retainer of$6,000 per month.
4.2. For special projects performed with prior County authorization,Contractor may charge
at an hourly rate of not more than $180.00 per hour.
The total annual compensation for all services and costs under this Agreement, including both
routine services and special projects shall not exceed $100,000, except by prior written
amendment to this Agreement, duly executed by both parties. The Contractor may submit an
invoice to the County Administrator once a month for payment of work completed to date
subject to the other provisions of the Contract. An invoice that requests compensation under
2
Paragraph 4.2 shall be accompanied by documentation of task or hours performed. The
County generally will pay such an invoice within 30 days of receiving it.
4.3. If the Contractor fails to perform any substantial obligation and the failure has not been
cured within 10 business days following notice from the County, the County may, in
its sole discretion and upon written notice to the Contractor, withhold all monies due
the Contractor, without penalty, until such failure to perform is cured.
5. AMENDMENTS
This Agreement may be amended only by mutual written agreement which has been duly
executed by both parties.
6. INDEMNIFICATION
The Contractor shall defend, indemnify and hold the County, its officers, officials,
employees, agents and volunteers(and their marital communities) harmless from any claims,
injuries, damages, losses or suits, including attorney's fees, arising out of or resulting from
the acts, errors or omissions of the Contractor in performance of this Agreement, except for
injuries and damages caused by the sole negligence of the County. Should a court of
competent jurisdiction determine this Agreement is subject to RCW 4.24.115 if liability for
damages occurs arising out of bodily injury to persons or damages to property caused by or
resulting from the concurrent negligence of the Contractor and the County, its officers,
officials, employees, agents and volunteers (and their marital communities) the Contractor's
liability, including the duty and cost to defend, shall be only for the Contractor's negligence.
It is further specifically understood that the indemnification provided constitutes the
Contractor's waiver of immunity under Industrial Insurance, Title 5 11 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by the parties.
This section shall survive the expiration or termination of this Agreement.
7. INSURANCE
7.1. Workers' Compensation. If required by Title 51, Revised Code of Washington, the
Contractor will maintain workers' compensation insurance and will provide evidence
of such coverage to the Jefferson County Risk Management Division.
7.2. Commercial General Liability. The Contractor will maintain commercial general
liability for bodily injury, personal injury and property damage, subject to a limit of
not less than $1 million per occurrence. The general aggregate limit will apply
separately to this Agreement and be no less than $2 million. The Contractor will
provide commercial general liability coverage that does not exclude any activity to be
performed in fulfillment of this Agreement. Specialized forms specific to the industry
of the Contractor will be deemed equivalent provided coverage is no more restrictive
than would be provided under a standard commercial general liability policy, including
contractual liability coverage.
3
7.3. Automobile Liability. The Contractor will maintain automobile liability insurance or
equivalent form with a limit of not less than $500,000 each accident combined bodily
injury and property damage. The aggregate limit will be at least $1,000,000. If the
Contractor will use non-owned vehicles in performance of this Agreement, the
coverage will include owned, hired, and non-owned automobiles.
7.4. Professional Liability Insurance. The Contractor shall maintain professional liability
insurance on a form acceptable to Jefferson County Risk Management in the amount
of not less than $1 million per occurrence and $2 million in the aggregate.
7.4.1. If the professional liability insurance held by the Contractor to insure the
Contractor regarding the work to be performed under this Agreement provides
coverage on a claims-made basis, then each such professional liability
insurance policy must have a Retroactive Date of, or prior to, the effective date
of this Agreement. For each such claims-made policy accepted by the County,
a supplemental extended reporting period (SERP) shall be purchased, at
Contractor's sole expense, with an extended reporting period of not less than
three (3) years in the event the insurance policy is cancelled, non-renewed,
switched to an occurrence form,retroactive date advanced,or there is any other
event triggering the right to purchase a SERP insurance policy during the term
of this Agreement or thereafter.
7.4.2. The Contractor agrees Contractor's insurance obligation to provide professional
liability coverage shall survive the completion or termination of this Agreement
for a minimum period of three years.
7.5. Miscellaneous Insurance Provisions.
7.5.1. The Contractor's liability insurance provisions will be primary with respect to
any insurance or self-insurance programs covering the County, its elected and
appointed officers, officials, employees, and agents. Any third-party liability
coverage provided to the County by its participation or membership in a joint
self-insurance "Risk Pool" pursuant to Ch. 48.62 RCW shall be non-
contributory.
7.5.2. The Contractor's commercial general liability insurance and automobile
liability insurance will include the County, its officers, officials, employees,
and agents as an additional insured. Contractor will supply complete copies of
any endorsements listed on any record or certificate indicating the County is an
additional insured.
7.5.3. When such coverage is required, the Contractor's commercial general liability
insurance and automobile liability insurance will contain no specific limitations
on the scope of protection afforded to the County as an additional insured.
4
7.5.4. Any failure to comply with reporting provisions of the policies will not affect
coverage provided to the County, its officers, officials, employees, and agents.
7.5.5. The Contractor's insurance will apply separately to each insured against whom
claim is made or suit is brought, subject to the limits of the insurer's liability.
7.5.6. It is agreed by the parties that insurers shall have no right of recovery or
subrogation against the County (including its marital communities, employees
and other agents and agencies), it being the intention of the parties that the
insurance policies so affected shall protect both parties and be primary coverage
for all losses covered by the above-described insurance. It is further agreed by
the parties that insurance companies issuing the policy or policies shall have no
recourse against the County(including its marital communities, employees and
other agents and agencies) for payment of any premiums or for assessments
under any form of policy. It is further agreed by the parties that all deductibles
in the above described insurance policies shall be assumed by and be at the sole
risk of the Contractor or its subcontractors.
7.5.7. The Contractor shall maintain all required policies in force from the time
services commence until services are completed. Certificates, policies, and
endorsements scheduled to expire before completion of services shall be
renewed before expiration. If the Contractor's liability coverage is written as a
claims-made policy, then the Contractor must evidence the purchase of an
extended reporting period or "tail" coverage for a three-year period after
completion of the services.
7.5.8. Verification of Coverage and Acceptability of Insurers.
7.5.8.lThe Contractor shall place insurance with insurers licensed to do
business in the State of Washington and having A.M. Best Company
ratings of no less than A-V il,with the exception that excess and umbrella
coverage used to meet the requirements for limits of liability or gaps in
coverage need not be placed with insurers or reinsurers licensed in the
State of Washington.
7.5.8.2The Contractor shall furnish the County with properly executed
certificates of insurance and all signed related policy endorsements
which shall clearly evidence all insurance required in this Section within
10 days after the effective date of this Agreement. Certificates of
insurance shall show the certificate holder as Jefferson County and
indicate "care of the appropriate County's contract representative. The
certificate(s) shall, at a minimum, list limits of liability and coverage.
The certificate(s) shall provide that the underlying insurance contract
may not be canceled, or allowed to expire, except on 30-days' prior
written notice to the County. Any certificate or endorsement limiting or
5
negating the insurer's obligation to notify the County of cancellation or
changes must be amended so as not to negate the intent of this provision.
7.5.8.3The Contractor shall furnish the County with evidence that the additional
insured provision required above has been met.
7.5.8.4Failure to comply with the insurance provisions of this Agreement shall
allow the County to suspend payments to the Contractor at the County's
sole discretion.
7.5.8.5If applicable, the Contractor shall request that the Washington State
Department of Labor and Industries, Workers Compensation
Representative, send written verification to Jefferson County that the
Contractor is currently paying workers'compensation.
7.5.8.6Written notice of cancellation or change shall be made to the County at
the following address:
Jefferson County Administrator
P.O. Box 1220
Port Townsend, WA 98368
8. TERMINATION
8.1. The County may terminate this Agreement in whole or in part at its sole discretion.
The County may terminate this Agreement upon giving the Contractor 10 business
days' written notice. In that event, the County shall pay the Contractor for all
authorized costs incurred by the Contractor in performing this Agreement up to the
date of such notice, subject to the other provisions of this Agreement.
8.2. If funding for the underlying project or matter is withdrawn, reduced, or limited in any
way after this Agreement is signed or becomes effective,the County may immediately
terminate this Agreement notwithstanding any other termination provision in this
Agreement. Termination under this provision shall be effective upon the date specified
in the written notice of termination sent by County to the Contractor.No costs incurred
after the effective date of the termination shall be paid.
8.3. 1 f the Contractor breaches any of its obligations under this Agreement and fails to cure
the breach within 10 business days of written notice to do so by the County,the County
may terminate this Agreement. In that event,the County shall pay the Contractor only
for the costs of services accepted by the County. Upon such termination, the County,
at its discretion, may obtain performance of the work elsewhere, and the Contractor
shall bear all costs and expenses incurred by the County in completing the work and
all damages sustained by the County by reason of the Contractor's breach.
6
8.4. In the event this Agreement is terminated by the County prior to the end of the contract
term, Contractor may submit a closing invoice at not more than $180.00 per hour for
documented excess hours spent on services provided under Section 2 during the
preceding twelve months that exceed the calculated number of hours in that same
period derived by dividing the total compensation paid under Paragraphs 4.1, and 4.2
during that twelve months by a rate of$180.00 per hour, as illustrated by the formulas
below.
Closing invoice $180.00 x Excess Hours,
where
Excess Hours = [Actual # Hours worked under Section 2 in Prior 12 months]
— [(Total Paid under Paragraphs 4.1 and 4.2 in Prior 12 months)/$180.00 per
hour]
Upon verification of the closing invoice and its supporting documentation,County will
pay the closing invoice within 45 days.
9. ASSIGNMENT, DELEGATION AND SUBCONTRACTING
9.1. The Contractor shall perform under this Agreement using only its bona fide employees
or agents, and the obligations and duties of the Contractor under this Agreement shall
not be assigned, delegated, or subcontracted to any other person or firm without the
prior express written consent of the County.
9.2. The Contractor warrants that it has not paid, nor has it agreed to pay, any company,
person, partnership, or firm, other than a bona fide employee working exclusively for
Contractor, any fee, commission, percentage, brokerage fee, gift, or other
consideration contingent upon or resulting from the award or making of this
Agreement.
10. INDEPENDENT CONTRACTOR
10.1. The Contractor's services shall be furnished by the Contractor as an independent
contractor and not as an agent,an employee,or a servant of the County. The Contractor
specifically has the right to direct and control Contractor's own activities in providing
the agreed services in accordance with the specifications set out in this Agreement.
The Contractor shall perform the contracted work. Any designee shall have prior
County approval to substitute for the contracted representative.
10.2. The Contractor acknowledges that the entire compensation for this Agreement is set
forth in the compensation provisions of this Agreement and the Contractor is not
entitled to any County benefits, including, but not limited to: retirement, vacation pay;
holiday pay; sick leave pay; medical, dental, or other insurance benefits; fringe
benefits; or any other rights or privileges afforded to Jefferson County employees.
7
10.3. The Contractor shall have and maintain complete responsibility and control over all its
subcontractors, employees, agents, and representatives. No subcontractor, employee,
agent,or representative of the Contractor shall be or be deemed to be, or act or purport
to act, as an employee, agent, or representative of the County.
11.NONDISCRIMINATION
The Contractor, its assignees, delegates or subcontractors shall not discriminate against any
person in performance of any of its obligations under this Agreement on the basis of age, sex,
marital status, sexual orientation, race, creed, color, national origin, honorably discharged
veteran or military status, or the presence of any sensory,mental, or physical disability or the
use of a trained dog guide or service animal by a person with a disability, unless based upon
a bona fide occupational qualification.
12.OWNERSHIP AND PRESERVATION OF RECORDS
12.1. All reports,drawings,plans, specifications,all forms of electronic media,and data and
documents produced in the performance of the work under this Agreement shall be
owned by the County. Ownership includes the right to copyright, patent, and register,
and the ability to transfer these rights.
12.2. It is important that the Consultant make its paper files and electronically stored
information available to the County's lawyers and,if discovery requests are later issued
to the County in litigation, available to the lawyers representing any other parties.
12.3. The Consultant shall retain both paper documents and electronically stored
information relating to work performed under this Agreement, and that are in the
Consultant's custody or control, for a period of at least six years after termination of
this Agreement, or for documents and information related to a collective bargaining
agreement that expires after the termination of this Agreement, retain the related
documents and information for at least six years after the termination of the collective
bargaining agreement.
12.4. The Consultant agrees to preserve paper records and electronically stored information
relating to the work being performed under this Agreement, including but not limited
to email, electronic calendars, financial spreadsheets, Word documents, and other
electronically stored information created and/or stored on the Consultant's computer.
The above list is not exhaustive and only is intended to give examples of the types of
records the Consultant should retain.
12.5. The County may, at reasonable times, inspect the books and records of the Contractor
relating to the performance of this Agreement.
13.DISPUTES
8
Differences,disputes and disagreements between the Contractor and the County arising under
or out of this Agreement shall be brought to the attention of the County at the earliest possible
time so that the matter may be settled,or other appropriate action promptly taken.Any dispute
relating to the quality or acceptability of performance or compensation due the Contractor
shall be decided by the County Administrator. All rulings, orders, instructions, and decisions
of the County Administrator which are consistent with the purposes, terms and conditions of
this Agreement shall be final and conclusive.
14.GENERAL TERMS AND CONDITIONS
14.1. Controlling Law. It is understood and agreed that this Agreement is entered into in the
State of Washington. This Agreement shall be governed by and construed in
accordance with the laws of the United States,the State of Washington,and the County
of Jefferson, as if applied to transactions entered into and to be performed wholly
within Jefferson County, Washington between Jefferson County residents. No party
shall argue or assert that any state law other than Washington law applies to the
governance or construction of this Agreement.
14.2. Litigation/JurisdictionNenue.
14.2.1.Should either party bring any legal action, each party in such action shall bear
the cost of its own attorney's fees and court costs.
14.2.2.All such court action shall take place and be vested solely in the appropriate
state court in Jefferson County, Washington,subject to the venue provisions for
actions against counties in RC W 36.01.050.
14.3. No Waiver. The parties agree that the excuse or forgiveness of performance,or waiver
of any provisions of this Agreement, does not constitute a waiver of such provision or
future performance, or prejudice the right of the waiving party to enforce any of the
provisions of this Agreement later.
14.4. Tax Payments. The Contractor shall pay all applicable federal, state, and local taxes,
fees (including licensing fees) and other amounts including, but not limited to, the
employer's portion of any taxes that arise from compensation owed or paid to
employees, agents or representatives of the Contractor or are otherwise mandated by
Title 26 U.S.C.
14.5. Personnel Removal. The Contractor agrees to remove immediately any of its
subcontractors, employees, agents, or representatives from assignment to perform
services under this Agreement upon receipt of a written request to do so from the
County Administrator.
9
14.6. Compliance with Applicable Laws. The Contractor and its subcontractors,employees,
agents, and representatives shall comply with all applicable federal, state, and local
laws, rules, and regulations in their performance under this Agreement.
14.7. Successors and Assigns. The County, to the extent permitted by law, and the
Contractor each bind themselves, and all their partners, successors, executors,
administrators and assigns in respect to all the terms and conditions of this Agreement.
14.8. Severability. If a court of competent jurisdiction holds any provision of this Agreement
to be illegal,invalid,or unenforceable,in whole or in part,the validity of the remaining
provisions shall not be affected, and the parties' rights and obligations shall be
construed and enforced as if this Agreement did not contain the provision held to be
invalid. If any provision of this Agreement conflicts with any statutory provision of
the State of Washington,the provision shall be deemed inoperative to the extent of the
conflict or modified to conform to statutory requirements.
14.9.. Entire Agreement. The parties acknowledge that this Agreement is the complete
expression of their agreement regarding the subject matter of this Agreement. Any oral
or written representations or understandings not incorporated in this Agreement are
specifically excluded.
14.10. Modification of this Agreement. This Agreement may be amended or supplemented
only by a writing that is signed by duly authorized representatives of all the parties.
14.11. No Third-party Beneficiaries. The parties do not intend, and nothing in this
Agreement shall be construed to mean, that any provision in this Agreement is for
the benefit of any person or entity who is not a party.
14.12. Signature in Counterparts. The parties agree that separate copies of this Agreement
may be signed by each of the parties and this Agreement shall have the same force and
effect as if all the parties had signed the original.
14.13. Facsimile and Electronic Signatures. The parties agree that facsimile and electronic
signatures shall have the same force and effect as original signatures.
14.14. Arms-Length Negotiations. The parties agree that this Agreement has been negotiated
at arms-length,with the assistance and advice of competent, independent legal counsel.
14.15. Notices. Any notices will be effective if personally served upon the other party or if
mailed by registered or certified mail, return receipt requested, to the addresses set out
in the contract representative's provision of this Agreement. Notice may also be given
by facsimile with the original to follow by regular mail. Notice will be deemed to be
given three days following the date of mailing, or immediately if personally served.
For service by facsimile, service will be effective at the beginning of the next working
day.
10
IN WITNESS WHEREOF,the parties have caused this Agreement to be executed this J5
day of February, 2024.
(SIGNATURES FOLLOW ON NEXT PAGE)
11
JEFFERSON COUNTY CHICKADEE FORESTRY
BOARD OF COMMISSIONERS
• „p",%"
0IV
•O�,�ssi�°�'
Kate Dean. l f air:v f). �•• 41 Malloree Weinheimer
s � SIN:
"�A�p G�0
Attest:
Carolyn Galla%\a\. C.MC Date
Clerk of the Board
Approved as to Firm:
January 25, 2024
Philip C. Hunsucker Date
Chief'Civil Deput\ Prosecuting Attorne\
12
Malloree Weinheimer, Founder & Forester
Chickadee Forestry LLC
360,504.8911
Jefferson County Scope of Work - 2024-2028
Beginning 2024
The Jefferson County Sustainable Forestry Program has progressed to becoming a statewide
example of how a county can take a proactive approach towards sustainable and regenerative
forest management on county lands, as well as building cooperative partnerships with state and
local partners. This scope of work is to continue and expand on the work that has been done in
the last five years.
The next steps of developing this program will be focusing on continuing to formalize a forestry
program that will be replicable and standardize practices for this work in the county, and to
continue forest management and forest land acquisition efforts. The administrative side of this
program also needs to focus on community education and outreach, partnership development that
helps to stimulate the economics of local timber processing and importantly the restoration of
properties needing stewardship to return them to an appropriate ecological standard.
Our mission for the next five years is to continue to build on the work that has been completed to
create a resilient, ecologically sound, and financially supportive program for our county for both
the present and the future.
Below are the specific objectives that will help the county achieve its mission.
County Owned Lands Forest Management Priorities
Continuing to work with local contractors to complete smaller forestry projects targeted towards
restoration, fire risk reduction, and generating some revenue to support small local sawmills and
offset costs of forest health improvement.
Quimper Corridor—Newly acquired lands in the Quimper Corridor will be assessed for forest
management needs in collaboration with Jefferson Land Trust and the City of Port Townsend
Pre-commercial Thinning—Gibbs LakeBeausite and Cape George properties will need to be
thinned for fire risk reduction. Continue to work with local fire departments to align efforts.
Selective Thinning— Roughly 100 acres of county owned land will be targeted in small projects
for selective thinning to reduce stocking, improve habitat, and produce small amounts of local
timber. These projects will vary in size and scope and a complete work plan for these will be
completed in the first quarter of 2024.
Slash and Pulp Products— Working with local contractors and the Port Townsend Paper Mill to
reduce fuels and slash in the forest and contribute low value wood to local farms and the paper
Mill.
County Parcel# Name Acres Management Type
901111009 Port Hadlock facilities 20 acres Selective thinning
101333002 Quimper Corridor/DNR transfer 27 acres Selective thinning
901273001 Beausite Lake 90 acres* Pre-commercial thinning
001172002 Cape George 80 acres* Pre-commercial thinning
001083012 Cape George 20 acres Selective thinning
701072001 Quilcene 70 acres Selective thinning
DNR Lands Acquisition
Continuing to work with DNR on strategies to transfer forested lands back to Jefferson County.
Options include reconveyance, Trust Land Transfer, community forest, and other applicable
partnership opportunities for lands targeted for transfer to continue to build a viable forestry
program. The following is a list of the properties that we as the county have worked with DNR
on and have expressed the desire to transition into county ownership. Note that these properties
are all north of Highway 104. Properties south of Highway 104 and on the west end of the
county will remain in DNR ownership.
Parcel# Name Trust
6349 Anderson Lake Common School and Indemnity
6247 Beaver Valley Common School and Indemnity
6519 Cape George Common School and Indemnity
6354 West Jacob Miller Common School and Indemnity
6253 Teal Lake East State Forest Transfer
6254 Teal Lake West State Forest Transfer
6261 Termination Point University— Original
Community Involvement
- Presentations on forest health, raise community awareness
- Communication about forest mgmt to partners, ensure that efforts are aligned when
possible
- Website development and messaging
- Partnerships (see more detail below)
- Chickadee Forestry advisory committee monthly meetings
Partnerships and Strategic Development
- Grant writing for increased funding for forestry program
- Engagement with local and state partners to align efforts
- Research opportunities relevant to mission of forestry program
- Support county employees with forestry needs
- Review DNR FPAs within county
- Supporting education and development of resources for small forest landowners in
county
- Pilot projects with partners
o Quimper Corridor
o Wildfire Protection Planning Committee
o Local land conservation partnerships
o City of Port Townsend
o DNR partnerships
Forest Management
- Forest health improvement on county owned lands
- Forest management planning updates and expansion for new acquisitions
- Ecological monitoring of harvested areas
- Restoration projects
- Partnership project, ex fire risk reduction with fire department
- Selective timber harvesting
- Pre-commercial thinning
- Local timber sales
Budget
This work will be ongoing in development with the county with a small team of contractors to
assist with special tasks including outreach and communication development. Cost of the project
will be charged on a monthly basis at $6000 per month.
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
CONSENT AGENDA REQUEST
TO: Board of County Commissioners
FROM: Mark McCauley, County Administrator
DATE: February 5, 2024
SUBJECT; Request for approval: Agreement for Professional Services: Jefferson
County and Chickadee Forestry for Forestry Related Professional Services
STATEMENT OF ISSUE: In early 2019 the Board of C ommissioners approved a contract
with Chickadee Forestry to conduct a sustainable forestry feasibility study. Malloree
Weinheimer, principal and owner of Chickadee Forestry presented her findings to the Board later
that year. Based on the result of the feasibility study the Board approved a contract with
Chickadee Forestry to create a sustainable forestry program for Jefferson County.
Since then, Ms. Weinheimer has established Jefferson Count% as a model for responsible and
sustainable management of government owned forest lands. She developed forest management
plans and policies. Under her stewardship the county completed selective harvests for forest
health improvement at Gibbs Lake, Chimacum Park and Frailhead Park. During the same period.
she oversaw volunteers who planted over 500 trees.
She has served as a kev member of the county's team developing its Community Wildfire
Protection Plan. She is working to develop the local wood-based economy including small forest
management. developing local milling capability and keeping local wood local.
She helped guide the county's efforts to return county land managed by the Department of
Natural Resources to county ownership and management.
ANALYSIS: The county wishes to continue its forestry program which will continue to grow as
the county takes ownership of more forested land through various DNR programs such as Trust
Land 'Fransfers and recon%eyances. These lands w ill need the sustainable forest management that
41s. Weinheimer can provide.
FISCAL IMPACT: This agreement will cost $72,000 per year to be paid out ofthe General
Fund Non-departmental.
RECOMMENDATION: That the Board of County Commissioners appro%e the attached
Professional Services Agreement with Chickadee Forestry.
REVIE A ED BY:
Mark �IeC'aul , County Administrat Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Chickadee Forestry LLC l cmtract NO: Chickadee 2024-28
Contract For: Forestry Related Professional Services Term: Through December 31 2028
COUNTY DEPARTMENT: county Admin-straw
Contact Person: Mark McCauley
Contact Phone: 360-395-9130
Contact entail: mmccauiey@co feHerson wa us
AMOUNT: $72,000 PROCESS: Exempt from Bid Process
Revenue: N/A Cooperative Purchase
Expenditure: $72,000 Competitive Sealed Bid
Matching Funds Required: N/A Small Works Roster
Sources(s)of Matching Funds N/A Vendor List Bid
Fund# 001-270 RFP or RFQ
Munis Org/Obj 001-270 Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES CO IAN E T 3.55.080 AND CHAPTER 42,23 RCW.
CERTIFIED: a N/A:11
nature I Dfite
S EP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: fi❑ N/A: 0
ature c� Dad
STEP 3: RISK MANAGEMENT REVIEW(will be added electronicalh through Laserfiche):
Electronically approved by Risk Management on 1/24/2024.
STEP 4: PROSEC( 1 iNG ATTORNEY REVIEW(will he added clectronicalli through Laserfiche):
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1