HomeMy WebLinkAboutchat16:32:35 From Chambers to Hosts and panelists : We are past adjournment time, FYI
14:31:04 Hi.
14:31:02 Too much time.
14:31:07 Hi, Audrey. Welcome. Bye.
14:31:09 Okay.
14:31:09 Yeah, congratulations on your move and new things coming.
14:31:15 Yeah. Thank you. Trying this video on.
14:31:18 Alright, we'll just give 1. 0, Amy is here as well. So, we didn't get a notification that Julia wasn't gonna be able to join did we.
14:31:27 Yeah, I'm surprised she's not here. Yeah, I didn't get She had trouble accessing, other committees.
14:31:37 I don't think she said anything about this committee, but there's 2 others. I think she's interested.
14:31:42 And she was having trouble joining those meetings, but I'm saying I think this thing was fine.
14:31:46 Okay. Well, out of respect for people's time, I will call us to order. We have a clear quorum.
14:31:53 So I'll call this meeting of the housing fund board to order. And I guess before our approval of the minutes, oh any any changes that need to be made for the agenda?
14:32:06 Okay, maybe since we do have a new member, we can just do a quick round of introductions.
14:32:11 We can start in the room and then we'll come on line.
14:32:16 Great. Hi Audrey. I'm Katie and I, commissioner from district one and county commissioner.
14:32:22 Welcome.
14:32:24 Hi, thanks.
14:32:26 Thank you. You met me in more than one meeting. So, thanks for participating and jumping into this.
14:32:36 Good to see you, Vicki.
14:32:38 And Audrey, you want to say hi?
14:32:42 Hi everyone, I'm Audrey Morford. I'm joining as a community member. I used to work at Holy Cap so I now work for the state and the aging and long term supports as a supportive
housing program manager.
14:32:55 So happy to be here. Thank you for having me.
14:32:58 Great. Good to have you, Audrey. Welcome, officially. Amy, you want to say hi?
14:33:02 Hi, I'm Howard. I, Port Townsend Deputy Mayor, I'm really glad to have you here, Audrey.
14:33:08 Thanks, Amy. Good to see you.
14:33:10 Great. And Aslin, want to say hi?
14:33:13 Hi, Acelyn, City Council, final meeting.
14:33:21 Okay.
14:33:20 Well, thanks for being here. No senior items for Aslin. Through the finish line, right? He pushing through the tape.
14:33:22 Okay. Yeah. Yeah, exactly.
14:33:28 Okay. And I'm Greg Brotherton from the Jefferson County and the chair today. So we will 1st open up.
14:33:39 What's that?
14:33:37 Yes, he's here. She and I was suggesting that maybe Carolyn, be introduced to.
14:33:46 Oh.
14:33:45 Oh yeah, please. I, yeah, it's good that someone's embarrassing, Carolyn for me there. Thank you. Caroline, stand up.
14:33:53 Let's, I can't see you.
14:33:49 Yes, thank you. Yes, I can't see myself either. Alright, you have the cameras on zooming in on me.
14:33:58 There we go.
14:33:59 Alright, hi, I'm Caroline. I'm behind the scenes. I'm the one to send you emails.
14:34:04 Yes, nice to put a face to the name.
14:34:06 Okay.
14:34:08 Okay.
14:34:08 Good back behind it.
14:34:12 Yeah.
14:34:07 Okay. Thank you for that, Vicki. Okay, now we will turn to public comment. I know it doesn't look like there's anyone there and I don't see any attendees, so.
14:34:25 You did get a written email?
14:34:22 I think it wouldn't need. Oh, Julius. I did not get rid of the emails and Julia Coffin just walking.
14:34:31 Good.
14:34:29 Oh, great. Hi, Julia. You want to say, we're just finishing introductions.
14:34:35 Welcome, your new member Audrey. Do you want to say hi and introduce yourself, Julia?
14:34:40 You need a microphone. Hmm. Between you 2. Well, dope?
14:34:50 Okay. Hi, I'm Julia Cochran. I actually brought pamphlets to share with you guys from Richard welcoming center.
14:35:00 So I'll leave them on the commissioner's desk.
14:35:01 Excellent, thank you. Okay, I'm seeing no public with us. I will close public comment and we have, approval of minutes, March, the 27th and April, the 24.th
14:35:14 Audrey's often the convention that you can approve these minutes even though you weren't here but you can abstain very easily as well.
14:35:21 So it's I'll leave it up to you.
14:35:21 Okay.
14:35:24 Thanks, Julia.
14:35:25 Any modifications needed for the the minutes?
14:35:28 Yeah. I did not see any.
14:35:33 Okay, I have a note after we vote, I guess. I'm gonna, is my audio cutting in and out?
14:35:40 Okay.
14:35:40 Not for me.
14:35:42 Yeah, sounds fine.
14:35:41 Okay, I seem to have an unstable connection, so let me know if I do and I'll turn off my camera.
14:35:48 So I'd, I guess one thing. But we'll get to some of the action items that were listed in those minutes that did not happen and all talked about the reason why when we talk about
the shelter.
14:36:00 But if people are comfortable with the minutes, I'd welcome a motion.
14:36:02 I'll move to approve the minutes from March 27th and April 24th 2024.
14:36:11 Okay, it's been moved and seconded to approve the minutes from March 27th and April, the 24th as presented any further comments or questions.
14:36:22 Here are none, all in favor indicate by saying I.
14:36:25 Hi.
14:36:25 Bye.
14:36:26 Hi.
14:36:27 Any opposed? Any upstentions?
14:36:31 I'll abstain just since I wasn't here.
14:36:33 Okay, reasonable. Okay. With that motion passes, we have approved minutes. Next up is discussion in potential action regarding the American Legion Emergency Shelter.
14:36:48 This is kind of the the big topic. I'll admit that I haven't even thought about the community conversations as I kind of run run this idea truth this idea will say and a few
things have happened that are.
14:37:04 I guess up to the minute. So I'll just kind of give everyone an update about where we are.
14:37:08 I can share the budget. We've been working internally with staff to basically emulate the only cap program at, this, the emergency shelter.
14:37:19 And we've got some staffing projections that are quite high. We've got some, budget and we've talked about.
14:37:27 Both the recording fee kick back of $27,000 as well and change. That we got this year as well as the $84,000 that will get next year at some point and potentially you know the
2025 recording fees to used as a budget item in a little bit I'll throw that budget sheet up there which is very much a working document and we can kinda walk through some of the variables
as well as some of
14:37:54 the fixed costs.
14:37:57 I was struggling to have ongoing communication with the American Legion. Initially when I spoke with them, they were interested in a contract with just the county and no other.
14:38:13 Agencies, acting kind of as a proxy because of the the dynamic that I think developed over many years with coast and only cap and and the 2 agencies just that communication
issues.
14:38:26 So we, proceeded with that. I think. As we go through this, there's some there's some concern, you know, taking on this new program area.
14:38:37 And it was asked at the at the last BOCC meeting just this past Monday to kind of investigate whether you know Bayside or Dove house.
14:38:48 Only cap has been very clear they don't have the capacity to manage the shelter even given additional budget capacity.
14:38:53 If they were interested in managing this in partnership with the county. And it's a bit of a
14:39:04 A change. So I've reached out successfully to the American Legion, plan to meet them tomorrow night either before or after the ICG meeting.
14:39:13 And talk about whether they're willing, both Dove House and Bayside said. You know, given sufficient budget, let's talk.
14:39:22 There's no commitment made and I didn't ask for any, cause I wasn't sure.
14:39:26 If there was an arrangement that could be made with the American Legion to move forward. Things we need from the American Legion.
14:39:33 We have gotten a letter indicating that we are talking to them about managing the emergency shelter. So right now we are scheduling.
14:39:44 Markcauley is scheduling a cam, a customer assistance meeting with the city, which would be a necessary step to manage the to transition from the conditional use permit allowing
the It's not an allowed use traditionally, so it needs a CP.
14:40:00 And I would allow us to continue that CP or transfer basically, with no significant change.
14:40:07 We've been looking at working with Terry Strickland and looking at the guest rules and the staffing and you know Oh, I'll share the budget in a second.
14:40:20 We can go through one of the issues is right now our budget has 2 people for custodial staff.
14:40:25 Current operations, the monitors and the residents take care of staffing themselves. We're also getting guest rules from Dove House for how they manage their DV shelters to
compare and contrast.
14:40:38 We are building a coalition. We have regular meetings. The next one is Hi, yeah, next Tuesday, I think.
14:40:48 Tuesday. The 4? I can't remember what it is. Why don't I have on my calendar?
14:41:01 I'm looking it up too.
14:41:02 Yeah, I don't. Oh, it's Wednesday. Wednesday the 29th because next Tuesday normally we been meeting on Tuesdays but that is a makeup for the county for Memorial Day, so there's
several other agencies that are tied up Tuesday as well.
14:41:19 So Wednesday at 11
14:41:21 And the, you know, the deadline is still June 30th to get this in place. We have a contract that we have gotten from them.
14:41:35 The, it was really the only cap post rental contract that we've made some changes and sent back.
14:41:41 Have not heard any word back. I hope to get that as well tomorrow evening. And then we also sent an updated MOU.
14:41:49 That would be between is currently between the county and the American Legion to operate the emergency shelter. Any questions or clarifications so far?
14:42:04 Okay. Yes.
14:42:04 I have a question. So who is doing is the, how's the meeting happening on the 29? th
14:42:13 Is it going to be hybrid?
14:42:17 It's still zoom.
14:42:20 Okay, okay. It is hard for people to experience to take part in that.
14:42:27 I recognize that and there's, Hi, hybrid meetings are not easy to pull off.
14:42:34 I mean, let's let me just look and.
14:42:42 Right. Is this a public meeting you're talking about? And we don't have a quorum of housing phone board there, correct?
14:42:46 It is not a public meeting. We've had that problem before and Amy was graceful enough to step away so we didn't create a quorum of the housing fund board.
14:42:57 It's not a public meeting. It's just this coalition meeting of county city and a lot of nonprofits and religious organizations and private advocates.
14:43:09 Yeah, I'm out of the loop. I'm just curious if coast is still going to remain an entity and if they've offered to be involved at all.
14:43:18 So coast, there was been representatives not leadership from coast, but representatives from coast at one of the shelter.
14:43:26 Meetings 2 ago and I believe that they are dissolving. So while many of the folks that are involved in coast are still interested, you know, I think we kind of have to build
a new coast, this coalition in many ways will be essentially the same thing.
14:43:42 And you know, they've been providing a lot of the food when we look at the budget items right now, the way that all the caps doing it is really the food has been coming from
coast and they're not they don't do they do like a bag lunch on the way out the door in the summer and they do an evening meal in the winter.
14:43:58 And so those are also budget items. My goal and I guess it's there's a a few go no go steps along the way, you know, like we don't know whether or not the Legion will be amenable
to a 3rd party partnering with the county.
14:44:14 We don't know for sure if they have any, you know, deal-breaking needs. For the contract, for the rental contract or the MU.
14:44:26 So there's quite a few unknowns out there. And then, you know, the rate that we would pay for a term limited.
14:44:33 These positions are being designed as term limited. Positions in the in the county stream. So the shelter manager would be an exempt position.
14:44:39 The 2 shelter monitors would be represented hourly positions and then potentially 2 clerk hires and then You can see the custodial.
14:44:49 Staff that I'm just hoping to. Eliminate because that's that adds on literally a hundred $12,000 over a year if you add that extra staff And we can't just use our own custodial
staff, of course, from.
14:45:01 That have contracted buildings that they're working on and just say, oh, and now you're doing this too.
14:45:06 So, there's gonna be someone that needs to have responsibility for that. So,
14:45:12 Questions that we have before us today, I guess, are potential recommendation on whether we want to recommend to the county that we use these extra reporting fees.
14:45:24 As budgeted items to manage the shelter either with the Just the county or with a nonprofit. Partner with subject matter expertise that would be really based side or or Dev
House at this point.
14:45:42 And then we can consider the 2,025, recording fees, the fund 1 49, the affordable housing.
14:45:50 I mean, sorry, the homeless housing fund, we've often called it that, you know. Was one of the precipitating factors for this crisis that we're trying to deal with now as recording
fees have.
14:45:58 You know, been cut in half over the last couple of years with increasing interest rates. So that is the reason for the, you know, the stopgap of the 27 K and 84 K roughly that
we're hoping to use as well.
14:46:10 But all of, you know, regardless of its Bayside Dove house in partnership or just the county.
14:46:18 All of those agencies, I think. As a prerequisite would need to be have a budgeted amount that they could.
14:46:26 Depend on to be able to manage it, you know, not looking for any of the organizations to have to go into their own general fund.
14:46:33 Except, you know, I guess with the county if if it went over budget, there would be different conversations and we'd probably come with our Add hand to the city.
14:46:41 I mean, I think there's a you know, a responsibility that I know that Kate and I feel to, want now that we have a year round shelter to maintain that that capacity as a baseline
of what we're willing to do.
14:46:57 What we will do basically. I think those are. You know, there's 1 thing I'm forgetting.
14:47:07 Well, I'll share the budget. We can go through it and then we can have a little discussion before we make any.
14:47:13 Any decisions here? Oops, I gotta open it. Oh, go ahead, Julian.
14:47:14 Julia has her hand up. Just interrupt. So 2 things.
14:47:22 One is I'd like the Zoom link as soon as possible to send out and the other thing is.
14:47:27 It is I at least approach Jefferson Interfaith action coalition to take on what coast was doing if coast to share their contacts and what are they doing with their remaining
budget because it's from what I hear from people involved with those churches there is a remaining budget.
14:47:45 Well, I'll answer that and then let me say the other thing that I know I forgot about the minutes and then we'll go to Amy.
14:47:52 I think it's very possible the Jefferson Interfaith action coalition could take over where coast was doing it or some other group I think that's what we need to build into the
into the model you know for what the volunteerism I mean basically we're talking meals monitors and and money we can take donations from nonprofits for a specific use.
14:48:16 So, you know. Yeah, or coast or any other church that had money that they wanted to contribute to this They could either do in kind meal preparation, they could they could do
a direct donation to the county for management of the emergency shelter even if Bayside or or Dev House was operating it.
14:48:35 The other thing I wanted to mention that I had neglected. In the minutes from last time we. Moved to form a committee to a hiring committee for the shelter manager and in talking
with staff and HR and and finance and and Mark as well.
14:48:51 It was deemed inappropriate for the housing fund board to. Do the hiring, indeed to manage a county employee, which has, you know.
14:49:01 Other guardrails around it. So the if it's the county the working idea would be it would be the shelter manager would report directly to county administrator Mark McCauley and
then would be the manager of the staff underneath them.
14:49:18 So. Okay, Amy.
14:49:20 Meals, monitors and money sounds like a bad war's even knock off. So.
14:49:26 Yeah.
14:49:27 The other thing as we're going through this, I want to build in. Advocacy plan for, making sure that we can get the money to finish the other permanent shelter.
14:49:39 So. That we are actually planning. On how to address.
14:49:49 Hey, you wanted to speak to that?
14:49:48 Congress. Up to that.
14:49:54 I think there
14:49:54 Yeah, so, I don't know if we have announced in this group yet that we did get selected.
14:50:03 The appropriation request was selected by Kilmar to advance for, funding in the 25 fiscal year budget, which, you know, supposed to start on October 1st of this year, but we
have 0 expectation that that will actually happen, largely because of the election.
14:50:19 I mean, even in a non-election year, they haven't been able to pass a budget, before the new calendar year.
14:50:25 So, great. That it got selected for funding and huge unknown on what the timeline might be for that.
14:50:33 And that's, you know, throws only capped into all sorts of. Questions about, you know, if they're willing to kind of take on that risk.
14:50:40 We're trying to get some clarification. Nobody will. You know, give me an estimate on when they think about it will be done or what the likelihood is.
14:50:48 They won't give it to you because they don't know. Frankly, it's not anybody trying to hide anything.
14:50:49 So Yeah, yeah.
14:50:54 It's just that it's a
14:50:57 Why?
14:50:56 Yeah. Yeah, yeah, and who knows what administration will be in place and the there have been kind of these earmarks basically have been politicized and played with you know
so for example which we know with habitat for humanity you know found out that they suddenly nonprofits were not eligible to apply for.
14:51:21 This particular pot of funding that the shelter got funded out of just very very frustrating so Yeah, lots it at play and it's Oh yeah, too many unknowns to really be able to
speak certainly about that.
14:51:40 But you know, great news that it that it did get selected.
14:51:43 Did you wanna go further into that topic, Amy? I mean, I think we even discussed it.
14:51:48 Only, like, there's a little uncertainty there. It's hard to say, all right, well, let's start getting shovels in the ground.
14:51:54 If you're
14:51:54 It's not a little uncertainty, Greg. There is a lot of uncertainty. I feel like that is a fair way to put it.
14:52:01 In both, you know, the funding and in the agency and in just
14:52:08 But. I feel like it is necessary and is incumbent upon us to do what we can to advocate for a positive outcome there.
14:52:18 So.
14:52:20 I mean, I think what we can do is you know what this group can do. I should say, is make a commitment to.
14:52:31 To filling that gap one way or the other you know I don't know if it's going to move over cap either you know that's the kind of a a little bit below the policy level where
Amy and I sit as well.
14:52:42 Can they actually, you know, pull off this, this concrete project? So, but I mean, it definitely qualifies for 1590 funds going going forward.
14:52:52 It, qualifies for, you know, other congressionalally directed spending requests. So, I mean, We could.
14:53:00 Make a resolution or you know we could come up with some sort of reassurance that we sent to both the county and city saying, Hey, this is a top priority.
14:53:12 We need to get this done. If not with this, you know, method that we've already achieved.
14:53:15 Then something else, we're committed to it. You should start. I don't know. I don't know quite what that looks like.
14:53:21 I think what we what I want is some emphasis that this is a stopgap solution because often when a stopgap gets put in place people are like, well it's there and all of a sudden
you've got an emergency shelter running for 15 years like we just had.
14:53:36 So this is
14:53:38 It can't happen forever. Okay.
14:53:40 And the contract with the American Legion is year to year 2 and they certainly don't want it from really more than 2 years is the timing that we've been talking about.
14:53:51 So. Yeah.
14:53:52 I think we need real clear as we go through this. So I just, yeah, the emphasis and then how I'm happy to do any forward advocacy.
14:54:01 Ask where necessary and encourage were necessary. So.
14:54:06 Vicki, did you have your hand up? Yeah, this is transitional.
14:54:14 And so with all these uncertainties. I'm very I gotta say I'm very nervous about making any financial commitments.
14:54:26 Except on a phase basis. Because, you know, we don't know how long it is.
14:54:33 We don't know how much money is coming in. We don't know how will impact any of the other service provision on the system because other service providers prevent.
14:54:46 Depends on rate money so I just, you know, I Maybe we should have some feasibility estimates or something that it doesn't really sound like we're really in a place to be able
to commit money at this point in time with all these uncertainties.
14:55:10 I just, you know, I can understand until the end of this year when we got had extra money but to commit any ongoing money without a sense of how that would impact the rest of
the system because if we put all our money here and then we're .
14:55:28 We'll define other services that depend on some portion about money to keep in their operation, we might be jeopardizing other parts of the system.
14:55:43 So I just, I, I think it's It's a challenge to go ahead and commit money in advance.
14:55:53 I think part of it depends on what the contract is going to be. And what, you know, requirements if there's a lease or if it's a month to month contract from the American Legion,
etc.
14:56:05 The year long year long contract is what we're looking at.
14:56:10 So essentially what we're looking to do is to sign a here long contract for. 25, but we're not sure that we have the monies just to fully fund it.
14:56:24 Is that?
14:56:24 I think we do. I mean, we gotta work it out, but of course, if you don't have any money, then we definitely don't have the money to fund it.
14:56:31 And it's, I think the question also, I mean, I take your point, Vicky.
14:56:36 I raised this even before this crisis that I would argue that maintaining a year round emergency shelter is a baseline service that while there might be, you know, impacts on
on other programs, whoever is running that emergency shelter.
14:56:54 I think there should be budgeted amount out of the 149 funds, the recording fee funds.
14:56:58 On a yearly basis to make sure that we keep It opened. Whoever's running.
14:57:02 I would also argue that we don't that none of the agencies should be relying on these funds. They are.
14:57:09 I don't think this should be anybody's this is funded, how it gets funded period. That was part of the issue with this.
14:57:18 Previously with the with the shelter shutting down is that it was reliant on the one source of funds.
14:57:25 So past this temporary stopgap measure, I don't think this should be anybody's main source of income.
14:57:29 For their programs.
14:57:31 I agree, but for example.
14:57:34 For ongoing programs for capital funds, different story.
14:57:39 Okay, if I could just, my point is, is like. We're also obligated to provide shelter for domestic violence.
14:57:50 Right. And, some of the funds go, for example, to, and I'm not speaking for them or know their particular situation.
14:58:01 But if part of the even if part of their money, jeopardize some of those services, we don't know.
14:58:08 I mean, you know, the budgets. We don't know what the requirements are. Across the board the transitional housing that they side also provides right is not fully dependent on
it.
14:58:23 And they do a good job of going out and finding other monies, right? But, to operate at the level they are or to operate certain portions of their system.
14:58:35 I don't know what the impact might be if they were at no access and we committed all of those funds upfront right now based on all these uncertainties.
14:58:46 And I would, I think everybody is in agreement. Yes, we need to have some baseline emergency services.
14:58:54 But once you're into a physical facility, you're locked into certain. Costs you're locked into a lot of things.
14:59:04 I just I don't know that I have enough information at this time. To on a personal level to say that I feel like that we can.
14:59:15 Funds that as I understood were one through an allocation process.
14:59:23 Thanks, thanks Vicky. Audrey?
14:59:26 A couple of things. I mean, a year round shelter is an ideal. And hopefully, sustainable option for that comes forward, but has it been considered maybe just looking at trying
to ensure that there's something for a winter shelter?
14:59:42 Is there a lot of concern about, camping and things like that becoming a problem during tourist season?
14:59:49 Is that kind of the main? Reason that a seasonal shelter is not being looked at.
14:59:54 I mean, I wouldn't say for tourism necessarily, but yeah, there's there are definitely plans that we have heard of to make you know some encampments on public land and you know
Yeah, who knows how the spring ports coming down, but regardless the that.
15:00:12 I think we're still I'm still operating kind of under the existing 9th Circuit Court Boise case.
15:00:19 And what services we offer and so yeah that's very real. To me representing the county. Oh, sorry, go ahead and finish, Audrey.
15:00:30 Oh, well, I guess it was more of a budgetary question, but I know that.
15:00:35 2 years ago, I believe, Only Cap was paying a really nominal fee and renting the space at the shelter.
15:00:42 So much that they were considered like a 3rd partner. I mean, it was like $60 a month.
15:00:47 Most recently that I knew in February it was $1,700 a month so I wonder if in a new round of negotiations, they're willing to.
15:00:58 Go back to sort of a nominal fee for any kind of a different situation or.
15:01:05 Well, those negotiations are ongoing. I don't wanna speak for the American Legion. The contract they sent over still had the 1750 and the 1750 is what we sent back.
15:01:14 Though we offered in ours the only deal we asked for was a lower percentage. We last for 50% of the utilities of the building instead of the 80 to 75% for different utilities
it is now.
15:01:26 Yeah.
15:01:30 Okay.
15:01:29 So that's the only modification we attempted to make. You know, set even at 1750, it's by far the cheapest turnkey shelter around.
15:01:38 So. It's a bridge for sure.
15:01:37 Sure.
15:01:42 Yeah, I just wanted to say that like. There are costs to spinning down and spinning back up.
15:01:51 And in operating this season in this seasonal way and also just costs to the population served by not having certainty as to like.
15:02:02 No, there's a place to go. So I just I think that. In the of the dollars.
15:02:14 It's not, it's not the summer that's gonna kind of really push it over the edge, but I do think that operating during the summer just has a really important need that's outside
of.
15:02:28 You know, tourism for sure.
15:02:30 And there are also people that we know living at the shelter now, which we all know functions as. You know, supportive housing, not just in a emergency shelter, who who don't
have another place to go, you know, when the idea was that it was shutting down at the end of March initially, you know, they bully cap was scampering to find rooms for folks and found
some for I think 90% of them 9
15:02:56 maybe 9 out of 12 but there are still some who really have
15:03:01 Accessibility issues, you know, and just should not be outside. Even in the summer and there really is no other place to go.
15:03:09 They would just be added to another list. So.
15:03:14 Oh, go ahead, Julian.
15:03:13 Julia has her hand up. So. To add to this discussion, I have a couple, I have 3 questions, but to add to this, I want to let you know that emergency management called me into
a county emergency management called me and asked me what our plans were for a cooling center.
15:03:30 And I said, we don't have a space. Except for during our little season. I went to all the main center doesn't have a space except for the 5 months.
15:03:39 And I don't know that we have that space ongoing. Yeah, that's all another thing.
15:03:46 But, but there is that is that just because it's warm out does not mean it's safe.
15:03:52 It could be incredibly hot, which evidently emergency management thinks we're gonna have heat emergency again, and it can also be smoky.
15:04:00 So that's just a common in support of the year round shelter. The other things, so you said something about nonprofits donating money for the shelter.
15:04:09 How about individuals? Because they're the individuals who ask me this question. And can we take money from individuals?
15:04:17 Okay. And.
15:04:16 Yes, they can. Don't let, let anyone send checks until we get this program set up though.
15:04:22 We're not quite ready, but I mean, yes, the county can take contributions.
15:04:22 That's fine. Okay, and so the other, let's see, will some of us be on the hiring committee or will it just be whatever your 1st typical hiring committee is with the county because
I think it's different.
15:04:39 I think that there should be some people who have ongoing involvement with the unsheltered on that hiring committee.
15:04:46 I mean that's not the way we normally do it at the county. I mean we've talked about a couple different options.
15:04:51 There's a lot of interest and a lot of the conversation that the meetings that you've had or are about policies.
15:04:59 I think kind of a policy council that helps advise. On management of the shelter would be really beneficial including you know folks that live there you know I mean one of the
things I like best about Terry is managing the shelter is that he was started out as a resident at the shelter and I think that lived experience really adds to the compassion goes as
far as a lot of trauma-informed care and and you know college I would say
15:05:23 It's, you know, it's still early.
15:05:25 Okay, you don't offer any other service. Type thing like this social service type thing is the county.
15:05:32 This is not.
15:05:33 No, and we'd be dependent on.
15:05:32 That's why I think people there who are involved in that world.
15:05:38 Yeah. And you know, we would hope and all the meetings, you know, Dove House is offered their trauma informed training to any of the the employees there and we would definitely
need to train up any staff.
15:05:49 I think it is a job that you can you can train for and and one that we you know we hope that only cap and all the other service agencies that are providing services continue
to provide services.
15:06:02 We're not trying to create case management with this. We're trying to keep the shelter open.
15:06:06 There's a real distinction.
15:06:06 But it still is a certain personality type. I mean, you know, you can have that managers of things like this.
15:06:13 I mean, we've seen it. So anyway, the other thing is, I'd like to hear, I thought Paying Webster was going to be the person who got Casual Brown going once that daycare was
going.
15:06:27 I'd like to hear what her assessment is about. Reality at this point. Because she was part of us and she now has that job as the project manager for this stuff.
15:06:37 So let's hear from her.
15:06:38 I'm not sure she's dived into Coswell, Brown at this point. I don't think she has any information, but I'm happy to bring Only Cap out to.
15:06:49 To talk about the stage of the project. I think that would be. Fruitful
15:06:54 Peggy still fighting through the childcare center issues.
15:06:59 Okay.
15:07:03 Yep.
15:07:00 Married and tangled. Greg, are there any other positions at the county that I've ever had a hiring panel before or is it always just the administrator?
15:07:11 That does, that does hiring. Cause if putting together like
15:07:18 But it would've all
15:07:14 For executive level. We do for director level position. We wouldn't do it for a manager position normally.
15:07:23 It would just be. It would be the manager in the 8.
15:07:23 But this is not normal is the fun part. And it is like. If it hasn't been done before, you could say, hey, could you have 2 buddies with you?
15:07:32 Well, you do this process. Cause I don't think that's overwhelming. But might be good.
15:07:39 Nice.
15:07:37 Yeah, I'm not. I don't know. Kate Kate, do you have any? Input on this.
15:07:42 I don't think there's anything that they, yeah, I don't think there's anything that excludes that.
15:07:47 I mean, we would be creating this position. So I think we could have a fair amount of say in that and I agree there's a lot of value to having people who are closer to this
issue.
15:07:59 Either professionally or with experience. So I think it's very doable.
15:08:03 Okay.
15:08:03 And you can have them be as buddies for advice and not be the ones. Making the final decision too.
15:08:08 Absolutely. Yeah.
15:08:11 There's a bunch of ways to do it, but I, I think. Adding a little bit of.
15:08:13 Help might be beneficial.
15:08:15 Yup. Okay. Well, and I think that's a good suggestion, Julia. We'll.
15:08:20 We'll chase it down as we, you know, get this a little more defined like we're close to a plan, but we're also very far away because we don't have really the go ahead in a couple
of different important areas.
15:08:30 Are there any more questions or comments?
15:08:31 The county has 2 employees that are really in touch with the homeless. You may have more but who I would bring forward is audio, last name but the 2 young people with the health
department.
15:08:46 The harm reduction team.
15:08:46 But they're dealing day to day with unsheltered in South County. So they do. At least have contact with that population.
15:08:55 I'm not sure who else in the county does. If I could, Greg. So where I am at, on this issue, and just to back up a little bit, I don't know if you were explicit about this,
Greg, you know, the, So ultimately the commissioners would need to support a plan to move this forward because it's a big budgetary lift.
15:09:22 And, you know, we are, we are currently supportive and moving ahead to get more information and, you know, as that information comes, there will be additional go now go points.
15:09:34 You know I think the one of the real opportunities this offers is that many of us for years have been saying, why on earth is it so expensive to run this shelter?
15:09:46 And now that it is, you know, somewhat in the purview of this group and certainly in the purview of the shelter.
15:09:51 You know, I think we have to really look at that and say, is there a way to have it not be such a big financial hit because like Vicky said you know it really is could potentially
be at the expense of other programs which makes all of us nervous.
15:10:09 So I don't know if that's a segue to the budget discussion, but it is, you know, it is, it is really challenging to have, you know, is it?
15:10:16 Is it risky to only have one person on staff there or do we really want to try to have 2 people on staff there most of the time and you know we will assess risk very carefully.
15:10:27 Governments are enormous targets for for legal challenges and like we have to be we have to be mindful of the risk we take on and So, you know, these are just some of the things
that are keeping me up at night thinking about this.
15:10:43 I, from, from my experience of the winter welcoming center. You always have to have 2 people there.
15:10:51 One goes to the bathroom. You can't need the room empty. Good one of those people could be a volunteer.
15:10:57 Or something else. I mean, we'd actually use people who would, I can't remember the proper words for this, but instead of paying money, they give their labor.
15:11:09 We've used people like that. I mean, they're vetted. But community service, that's the works.
15:11:14 We have to use community service people and stuff like that, but went to welcoming center. Well, and that's, I mean, that's a big question for us to consider is do we feel like
the volunteer pool is deep enough to be able to rely on them.
15:11:27 And that's just huge question. It is, yeah. I saw you struggle with that, Julia, and you know, the meals.
15:11:34 Would like to think that that's something that the community could do, but you know, the county is taking on again at risk and that costs in those supports don't materialize
but like Now's the time for us to look at this budget and say like.
15:11:47 You know, what is realistic because we've all been critical of how much it's cost in the past, but I'm not seeing an easy way to.
15:11:58 To cut that down significantly.
15:12:02 I would just add, I think that you're referred, right, earlier to check and variable costs, right?
15:12:11 Maybe there's something where we can make a commitment to the fixed cost, which obviously, and some utilities.
15:12:17 Monies but all the variable costs such as labor or something like that. So at least we know kind of like what our lower bound is.
15:12:29 Can then have the rest be aspirational. It's just that I. Again, one of the things that strikes me is, you know, we know that the shelter is not filling up completely, right?
15:12:42 So buying into it for an uncommitted amount of time at this at this point. Looks you know it looks pretty good to me.
15:12:54 There's another thing too is like can some of these people as openings become available in the transitional shelters speed.
15:13:05 Prioritized to move into transitional housing, etc. And I realize that there was a set number of emergency houses that we have to have.
15:13:16 That's something you have to have, but to figure out what is the number of emergency beds that we actually really need.
15:13:24 I think is a critical thing at this point. As opposed to transitional. I'll see. Or rapid.
15:13:35 Well, I can talk a little bit about staffing. I talked to Terry about that. I think the number he used was According to the policies, if you have more than 16 residents, you
need 2 monitors, but that they've still been on one monitor.
15:13:49 At a time. So it was like a 1 shift up to 12 and then 12 till 8 was another shift.
15:13:56 And you know, there's a lot of variability even in the summer shelter in how long you're open.
15:14:03 Like one thing that we hear a lot of the coalition meetings is that if it was you know, if we could extend the mornings a little bit, that wouldn't be so the kind of abrupt,
you know, turning lights on at 5 and out by 8 or 7.
15:14:16 7
15:14:16 I forget what it was. 7. Is, is challenging for a lot of people. So, you know, there are there areas that we can, you know, maybe even make up that with volunteer work.
15:14:27 But, why don't I share the budget that the staff has developed, we can at least walk through it.
15:14:33 And I would also say that, I mean, I think Some of the staff is a fixed cost. You know you have to have some staff whether you have 2 monitors is certainly a variable cost.
15:14:45 So it's 1 of those. Let's share this.
15:14:49 You see this.
15:14:52 So this is made with by Judy Shepherd and and Sarah Melonson, our finance director and HR director.
15:15:01 These are the positions. This is based on Judy. Oh, let's go to the budget first.st
15:15:07 So. Judy estimated there was 16,000 of recording revenue per month. So like how we do the rest of the year and how we would potentially do 25.
15:15:19 Are a little different. Only caps indicated they're going to be able to probably return some of the 100,000 they got for the shelter.
15:15:25 We have the 27,000 and at some point we'll get the 84,000. So there's you know, the 2,000 here is just that 27,000, turned into.
15:15:36 12 months basically.
15:15:40 And then the.
15:15:40 That doesn't include any of the 87.
15:15:43 It doesn't include the 80, is it 87? That was 84 something that.
15:15:48 Alright.
15:15:49 But, Judy is not sure when that's coming in, so she didn't include it.
15:15:53 So there's, you know, there's Gap still in in this budget and we can refine them more soon.
15:15:59 The 1750 we discussed Audrey brought it up is the rent that they were being charged currently and that we would Continue to it expect to continue.
15:16:08 The utilities when Olicap was running it was running much higher where I don't know, digging into these numbers a little, we think we can get the utilities.
15:16:17 Judy is comfortable that. 3 50 a month is a better utility rate. These are kind of guesses for contingencies.
15:16:24 We walked around. There's no custodial. Staff and you know, wouldn't a bed is broken or something, usually it'll be they'll send their facilities down.
15:16:33 IT, I mean, there are computers there, but all of the HMIS entry is done by the shelter manager off site.
15:16:41 So on site, the current practice is that, intake is really filling out a paper form on, on a clipboard and getting it to the shelter manager.
15:16:50 So Hopefully there won't be a lot of IT need there. But there, you know, there's inevitably some stuff that has to happen and we would probably with this idea.
15:17:02 Be outsourcing it to a, you know, to a contractor and having. Budgetary capacity for a vendor.
15:17:09 And then salaries and benefits, we can look at Judy's here. This is so the shelter program manager.
15:17:16 Oh, go ahead, Audrey.
15:17:19 Just a note that if they really want, an exempted salary, it'll have to be up the new, minimum rate.
15:17:27 Of like 67 7 24 annually.
15:17:32 According, what new rate?
15:17:34 It's 67 7 24 for employers of 50 or more, which I think the county would.
15:17:43 I've heard of that too.
15:17:47 Okay, just.
15:17:50 Okay. I read that as exempt from the union.
15:17:54 Oh, okay. Is that what they mean? Okay.
15:17:59 I mistake.
15:17:54 This is from the Union, yes. Yeah, yeah, What what are you talking about?
15:17:57 Time. Yeah. Okay, yeah, you're right. That is number overtime.
15:18:05 Someone who's, yeah, honest fixed salary, regardless of how many hours they work per month.
15:18:11 Oh, right. This is still an hourly rate. It's 2876. Is the hourly rate, which is, you know, considerably higher than Only Cap is paying right now.
15:18:20 And this comes with full benefits, which at 33% on. So, yeah, not, represented.
15:18:27 The shelter monitor we talking about 2 shelter monitors. You're 7 days of coverage, 2 full time jobs basically at 2171 totally in 82 with benefits The clerk hires, you know,
the clerk hires can work up to 69Â HA month.
15:18:46 And this is kind of. I'm hoping that, you know, volunteer capacity could really defray this as well if you had volunteers in the evenings and the mornings, which used to be
the regular.
15:19:00 Right now.
15:19:01 So who's Claire? I don't understand the clerk hires. If it's not the monitors, who are the flirt hires?
15:19:08 Okay.
15:19:08 Would be supplement 3 monitors if there was more monitoring needed. This was based on a 2 2 people on site at all times, basically.
15:19:18 So this is double the staffing that Only Cap has right now.
15:19:21 It's a non full time position, more flexibility, the quick higher. Okay, okay. So, that's our own term for non-union flexible worker.
15:19:34 No benefits up to 69Â HA month.
15:19:40 And then custodian, you know, hoping to eliminate that. So I mean, if we could get it down to You know.
15:19:50 Say 1 60.
15:20:05 You know that $13,000. Salary cost if you take it back to the budget budget.
15:20:14 Right now, you see this variance with 18,000 with all with the staffing as proposed by the the staff right now.
15:20:21 We're at $20,000 a month. Expenses. With a variance of $2,300 based on those positions from this number here which is still a little bit speculative to on whether or not we
can use the.
15:20:38 Remaining 1 49. Porting revenue.
15:20:42 All of the 1 49 revenue. Is this proposing?
15:20:47 This is predicated on all of the 1 49 revenue that's not assigned. Yeah.
15:20:53 So is there money from coast?
15:20:58 Well, this is not this is independent of any. Contributions.
15:21:05 Does this include? Operating expenses like Twilight paper. Utensils, things like that, are those supposed to be in the 200?
15:21:17 Per month.
15:21:21 You know, let's just put in. 200 a month for under furnishings equipment. I think that's a good point.
15:21:29 Supplies.
15:21:28 There's definitely. I know they go through. Yeah, supplies.
15:21:34 Cleaning supplies. It does have literally baskets to toilet paper all over the place. I think they must be getting it from the hotels.
15:21:45 Like the And so there's things like that that we could look into. Offsetting some costs.
15:21:56 And I've taken out meals right now. Right now, the meals are entirely dependent on in-kind contributions.
15:22:04 Which is primarily what it's been at overcap, they're not entirely. They've usually gotten about
15:22:10 $4,000 a year. Is that right? I think 4,000 a year. It was been in the previous applications.
15:22:21 Yeah, I mean, but that's pretty much it. Questions?
15:22:27 Yeah, clarification. So the program manager is. One of the accounts for the monitors and Onsite for a sense.
15:22:39 The Yeah.
15:22:39 There's a program manager and then there were monitoring. Position.
15:22:45 Right, so the way that Sarah at least was anticipating this, this would be kind of a challenging position, but they're gonna need some daytime.
15:22:54 Times 2 to do contracts and, you know, if there's grants or, you know, all sorts of other stuff.
15:22:59 So it's anticipated it would be. Monitor coverage from the manager, but most of the monitoring comes from the monitors and the manager would not be doing According to this work
plan right now.
15:23:12 And that's pretty much. Sorry, go ahead.
15:23:18 Okay.
15:23:12 I would. We're at 3 positions, right? Is that 3 positions then the program manager and 2 monitors?
15:23:24 Full time.
15:23:23 Yes. Plus, potentially to Clerk, up to 2 Clerk hires and then, you know, we have to still sort out the custodial issue and make sure that that under our the county rules, you
know, you can add.
15:23:36 I mean, we're building these job descriptions, so I assume you can add something custodial.
15:23:39 Okay. Is it possible to. In working with our.
15:23:47 Other. Programs, service providers that may potentially be part in coalition, right? Yes, they have the equivalent of a program manager that we may be able to contract out some
work with them or have them as part time because I'm committing to a full time program manager position.
15:24:12 For something that's transitional and we're trying to keep the cost down seems like a lot to me as well.
15:24:19 I think that's a great question. And you know, Terry estimated that really managing the shelter was a half time position, you know, kind of splits his time right now between
Caswell Brown and, and the and the emergency shelter.
15:24:35 So yeah, I think contracting. The management out is a good idea to pursue.
15:24:41 Although I have to say given the level of risk associated with this, I would really love to have somebody like.
15:24:48 Just like solidly responsible and overseeing this work. That would make me much more comfortable knowing that there was someone fully focused on this and managing staff appropriately
and So I would lean towards paying somebody well to do a really professional job.
15:25:16 Yeah. Sorry.
15:25:11 Of managing this. As a risk mitigation tool. I can understand that, but I mean part of the idea of partnering with.
15:25:22 D the house or, to do management my Yeah, you know, May, and again, we don't really have a good estimate of how many hours, but I, but there would be very skilled people working
there too who would.
15:25:44 Yeah.
15:25:45 Alright.
15:25:49 Yeah, I just wanted to say that even if we partner with them, they will also need to hire a manager for this program.
15:25:55 They don't just have built in. Enough people to do that so we need to include this money in the budget no matter what in my opinion.
15:26:04 Yeah, that's true. No one has this capacity to give away.
15:26:10 Hey Greg, just to clarify when you're saying if we could get it down to the. 160,000.
15:26:17 That would just be for 2 full time positions. Wouldn't it? And then would that be volunteers to?
15:26:27 Okay.
15:26:26 Let me share and we'll see if I was my
15:26:31 Or was that 2 part time monitors?
15:26:36 That was 2 part time monitors was what I was.
15:26:41 Sorry, I need to define my controls now. So the
15:26:52 I assumed you were adding.
15:26:52 If we've just got the. Yeah. Oops. Sorry.
15:27:00 Okay. So that shelter monitor line is actually 2 different. Position.
15:27:05 Yes, that's 2 people.
15:27:10 Okay.
15:27:09 But if there you have CW. They're still part time. Is that?
15:27:23 Well.
15:27:23 2,900Â h is definitely 2 part time people. It's not one full time person.
15:27:27 Yeah, 2 part time people, but every every week. So what is
15:27:33 I just trying to think for UFCW. Do they need to be? Work a certain hours a week.
15:27:38 We time represented. Staff, I think. Let's see.
15:27:43 It doesn't need to be. Maybe, 24Â HA week.
15:27:50 And then.
15:27:54 So that'd be 120Â HA month.
15:28:00 Okay, so like, 32Â h.
15:28:05 Okay.
15:28:04 Yeah, so this is like these are 2 32 30Â h positions. Basically. 32Â h positions.
15:28:09 Okay, you put 2 next to that shelter monitor. Just so it's more clear that that's 2 positions.
15:28:18 Thanks.
15:28:25 I guess I would love to just ground truth this more. Julia, you have. Experience like.
15:28:35 I think Probably all have all have some experience with this, like how realistic is it to get volunteers?
15:28:43 Julia, I heard you say like, yes, you need 2 people on staff at any given time.
15:28:51 Well, they're under 16 people. There's no way we do that. Even if there's 1 person there.
15:28:58 It's just too much liability. I mean. We don't want to mess with the city building or anything, you know.
15:29:05 They did it all last winter as well as what I heard. Audrey.
15:29:09 That doesn't make sense.
15:29:09 On my experience. Supervising Terry in the shelter. Position at Holy Cap. The coordination of staff takes up a lot of the time.
15:29:21 You know, filling in volunteers are wonderful idea, but volunteer management is a full time job half the time.
15:29:28 So. You know it may or may not save you really in the long run.
15:29:38 And I think volunteers, if possible, if we reach out beyond the church community. I mean the church community lost.
15:29:47 Nationally everywhere, 30% during the pandemic. You know, there may be exceptions, I don't know, but as far as I can tell with the mainstream churches, I know, and that's all
true.
15:30:00 We need to get the Qantas and the This and that. I don't even know all the civic groups, but we need to get those guys also be involved.
15:30:13 And how about food? Anyone have? Experience.
15:30:17 I have been a volunteer preparing for for the shelter, but yeah, organizing.
15:30:21 I think. The food will be easier to coordinate because you can delegate a whole week or a whole month to a faith community that's willing to.
15:30:32 You know, go to their parishioners and and do that management piece and then they can tell you who's coming when with what.
15:30:40 One thing I wonder is anyone familiar with the model, since we're talking about faith-based, I've heard it called like Project Reign where faith-based communities actually Sponsor
for homeless households to shelter in their church for a certain number of nights.
15:31:00 Kind of on a rotating basis. Is anyone?
15:31:03 We've talked about state parking.
15:31:03 We did that. That's what formed coast. But you know, when you're talking about winter, Yeah, maybe. I don't know.
15:31:18 I do.
15:31:18 I know QUEUE US possibly, but I, but while the other churches are so low in membership because they have to have a member present.
15:31:25 The whole time anyone else is in that building. And so you're talking down. Volunteers.
15:31:25 Yeah. Yeah. Takes a lot of buy in, but if we're only talking about year round a small number of people.
15:31:37 I know it's ideal to be able to offer a service and I understand there's liabilities associated with.
15:31:42 Not offering the service, but. Maybe the service could be a referral to. Another type of.
15:31:51 Sheltering situation that
15:31:55 I don't know. I just I'm late to the conversations. I guess I'm just wondering if all these things have been considered before.
15:32:02 We have we've been talking a lot of the churches have been at these coalition meetings that we've been having.
15:32:06 Even before we the county thought about, you know, taking this step and I would say 2 a 1, almost all of them said, you know, we tried to even do safe parking and there was
a lot of prisoner, you know, congregation push back and and we don't have the capacity to host something.
15:32:52 Yeah, I want to sort of back up that volunteer management as a whole, it's literally my day job.
15:33:00 It is a whole job. Because what happens when your volunteers don't show up?
15:33:06 That's why they stop using them is because yeah, that you just have to call staff in.
15:33:10 Well, no, you don't just have to call staff in, but you have to be able to call in other volunteers.
15:33:16 You, there are other solutions, but it takes work. And it takes having that setup as a system.
15:33:22 There has to be an actual functional system for volunteer management to work with in.
15:33:27 I mean, it seems like that volunteer management would be a good criteria for the shelter manager as well to really have those skills.
15:33:32 Where I was headed with that is that being a piece of that knowing that that skill set is very important.
15:33:41 It's another, it's another people based skill.
15:33:43 No, totally. Okay, go ahead.
15:33:44 Just turn on here. Hey, I have a current oily cap invoice for the shelter and they included safety and security for $1,100.
15:33:53 And I don't know if that was on your list. And also utilities for 282.
15:33:59 So I didn't know if that was, I don't know if I missed it. That was on the spreadsheet.
15:34:01 I can estimate.
15:34:00 Utilities was on there. Yep, safety and security. I don't know what that means.
15:34:05 And they use Intel systems. I don't know if that's a software or.
15:34:09 Camera.
15:34:09 It's a security monitoring. System cameras.
15:34:16 That, that must be an annual.
15:34:13 $100 a month. Per month or could that be for? Yeah, that's what the annual fee.
15:34:20 I'm just looking at the April.
15:34:24 I mean we've got $200 a month in therefore
15:34:29 You know operations I put another 2 engine for supplies I don't know. We'll have to.
15:34:38 I don't know, spend less than a thousand dollars a month on security no matter what.
15:34:43 Good.
15:34:47 I'm actually wrecking my brain. I don't recall that that was an annual.
15:34:53 But it certainly wouldn't have been that much per month That could be like a quarterly and I feel like that only Cap also had an account with them for Castle Brown Village.
15:35:04 So I wanna know how to untangle that total, but. That is a cost.
15:35:12 Yeah, they're billing it for the
15:35:13 It's also a reasonable book. I mean, I don't know if that the amount is a reasonable amount, but the the expenditure is a reasonable thing to be spending money on.
15:35:24 Okay, well, obviously still a lot to work out on the budget and the hope is that the shelter manager we can bring on in whatever capacity.
15:35:34 You know I would love to get this position posted next week, you know, and so we can get someone in early June so they can, you know, be at the shelter, understand what's going
on at the shelter and, you know.
15:35:47 Shadow Terry and build the program that will inform the budget in ways that we can speculate we can have some pretty firm numbers and some are really just smoke so
15:35:59 I guess it takes us back to the action. I don't know about halfway through the meeting.
15:36:04 This is really the biggest topic we have to discuss here, but. Okay, I'm hoping to get a recommendation from this group for some budget capacity to pursue this.
15:36:15 But there's a couple different ways we can do it. We can look to the 84 plus 27 the recording fee kickbacks as a beginning we can look at any refund from only cap from the RFP
that was awarded for management of the shelter.
15:36:33 I believe there's going to be some unspent funds at the end of June, but I don't know how much those are.
15:36:38 And there is just there is budget capacity from fund one, the more general one I think that was Vicky was most uncomfortable with that.
15:36:49 Maybe is something that Vicki was most uncomfortable with that maybe is something that that we wait on until we have a little bit more of a firm.
15:36:57 For monthly budget.
15:37:00 Can those the options are in? Go ahead, Kick.
15:37:10 Say that again.
15:37:01 Okay. We have candy our, 24 allocations. One I'm curious if anyone has handy our, allocations from, 1 49 for, 2024.
15:37:19 Yeah.
15:37:19 Yeah, I think I do.
15:37:25 1 39 is basically our operating funds, right, that we're allocating. I, Greg, and one, you know, Heather Dudley is sitting here if we have questions.
15:37:37 Oh great. Thank you. Excellent. Yeah.
15:37:39 She's here. You can't hide any longer. Got it.
15:37:47 Sorry, I'm looking for that document.
15:37:53 I think that decision should be made. With the, you know, if we want to dedicate.
15:38:00 1 $49 for 25 that decision should be made. In trade offs we're making with other programs that are currently funded.
15:38:10 Yeah.
15:38:14 Yeah. Okay.
15:38:20 Are you talking about? All of 20 are you talking about? 24, all of them are that one last, one for.
15:38:27 All of them. All of them. I guess I'm drilling down to housing fun board now.
15:38:32 I'll find it.
15:38:32 I think it's on laser piece, so I'm gonna jump there. Okay, thank you.
15:38:35 I'm there's Royal Rp's 2024.
15:38:38 Is that my desk, but yeah, you want me to go get it?
15:38:42 Oh no, let me just, I'm sure we've got it here.
15:38:50 Sorry, a little dead air.
15:38:55 Yeah.
15:38:53 Okay, where's the banjo? We have already decided to dedicate the 27,000 for 24 right made that decision to meetings ago.
15:39:04 Yeah.
15:39:06 Okay, so I guess the 84 is what I'm talking about.
15:39:11 Thank you.
15:39:11 And any additional that only cap returns. From there. Yes. Terminating.
15:39:18 That sooner, but we don't know how much that is. Tell me to grab off my desk.
15:39:22 Yeah, once again, but after your desk. Thanks. I'm sorry. I'll keep looking for it.
15:39:28 I don't want
15:39:30 You're
15:39:30 Too many things I can find the LTAC, no problem. I couldn't find that the other day.
15:39:35 Okay. Oh, here we go.
15:39:41 Okay, I think I got it.
15:39:47 Let me hide all these scores.
15:39:51 Okay.
15:39:51 And the 80, 84,000, is that coming in? 20 state fiscal year 25 is that right so after July Alright, here we go.
15:40:05 Do you remember Greg?
15:40:05 Yeah. I, you know, what, Judy said, she doesn't know when it's coming.
15:40:17 Okay, so 1 49. We had
15:40:20 Okay.
15:40:23 20, so I'm not sure if these are exactly what we ended up with, but 27 for Dove House.
15:40:30 Interface coalition, 8,000. Causewell Brown, emergency shelter. I mean. Cosbo Brown looks like it would be the biggest hit.
15:40:39 Dev house. You know, we did some dickering around. Think with numbers this might have been larger initially but we had a total of $220,000 I remember last year to to distribute.
15:40:55 So in the thing to me like Cas well ground their phase 2 is essentially part emergency as well, emergency transitional cell.
15:41:10 So that there's another. Piece, right? That may not be eligible for the other funds. That's my concern is in Doug House as well.
15:41:21 I mean, But I think we need to get some input from. I would like to see at this point.
15:41:31 If we're talking about dedicating all of our incoming funds for operations. To one thing. How it might potentially impact the other service providers and to get something back.
15:41:50 Because yeah, if we need to find Castle Brown, which is adding to. Let's go in the shelter.
15:41:58 That's the same system.
15:41:59 We're at a 200 $220,000 to manage the shelter. We've got a hundred that's outside of 1 49.
15:42:10 I mean we can certainly kick the can on what to do with the 2025 allocation. I mean we're not scraping back the 24 allocation to Coswell Brown for sure.
15:42:21 So. You know, we're early, I guess what I'm really hoping for is Not having to stop while we go, you know, while we do it, but I'm comfortable with the the 84 the 27 and any
returned money from the only cap.
15:42:39 Emergency shelter contract if if that is more palatable to people
15:42:48 I think one suggestion is that we can commit to some kind of minimum that would keep the structure in place.
15:42:58 2 2025. Because the unknowns on when, you know, Caswell Brown, base 3, Gibson, we don't know, right?
15:43:10 Which will be the replacement shelter. We can commit to some basic level through 2025, but I think there's gonna be hard choices all along.
15:43:23 Because we just don't have the kind of funds that we open with. And to see what we can do.
15:43:32 In terms of settings and goals for outside community support from the faith community, etc, etc. I think we should take a look at that as well.
15:43:44 You know, they have a bigger plan. As I think Kate suggested, so I, I would say that we can connect to some basic friends, basic level, if we can figure what that is.
15:43:57 To keep the structure in place.
15:44:02 Yeah, thanks Vicky, Kate.
15:44:05 Yeah, kind of building on that, because I would like to have some certainty about support from this group before the before taking action as the BOC.
15:44:19 So, and just kind of rough numbers. If you know if we were to say you know, that we could run the shelter for a year and I'd be interested maybe looking at a year from now the
July 1st to July first.st
15:44:35 We could do that for about $200,000 and we have. 100 or 115 coming from recording fees.
15:44:44 Back bill from the state I would be comfortable with this group committing to a hundred $1,000.
15:44:55 2 of 1 49 funds next year. For this for the shelter and then. We'll have a lot more information in 6 months or a year about the building of the shelter, how that's going.
15:45:10 Is that a realistic budget? But, give us a year to get more information that still leaves about a hundred $20,000 for the other programs for Kaswell Brown for Dove house.
15:45:21 But I think that is a compromise I could live with.
15:45:28 I think that's a Coherent clear idea. Thank Kate. You conversation on this idea.
15:45:40 Any other ideas people want to float as you know? From do nothing to.
15:45:51 Okay.
15:45:50 Coherent and clear is a good, you know. Half forward.
15:45:55 Yeah. Alright, Kate, you wanna make a motion?
15:46:00 Sure, I'm well, I move that, If, well, I guess a direct recommendation.
15:46:10 I'm trying to think what the action is. Because this is a proposal that would only take effect if the BOCC were to take action.
15:46:20 To approve.
15:46:21 I mean, any of our recommendations are only gonna take. Active VOC takes action. So I think you don't have to.
15:46:28 Dance, not too much to you.
15:46:29 Yeah, but like I don't wanna commit. This group to funding. Allocation that is, in significant area is irrelevant.
15:46:41 But you're saying it doesn't matter that it would just go away anyway. Okay, so I would, I move that we, having fun board recommend to the county commissioners dedicating a
hundred $1,000 of.
15:46:56 2025 fund 1 $49 to funding the emergency shelter.
15:47:03 Second.
15:47:06 Okay, any further conversation? He's when I saw you unmuted.
15:47:14 Ready to look? Okay.
15:47:12 Yeah, just sensing a vote. Yeah.
15:47:16 Let's be And Vicky, how's your head up?
15:47:21 Go ahead, Ricky. So I can't see everyone in there. Thanks for let me know.
15:47:24 If we have data from this 1st 6 months. That actually kind of indicate that we can get donations to make up some of that or whatever.
15:47:52 The county or base side like anyone else if we don't spend out an award we return the award so that happens automatically but I think I think the point is a good one.
15:48:03 I mean, if you wanted to propose a friendly amendment to Commissioner Dean, it's fine.
15:48:07 But this is a backstop that I really want us to have in order to commit the county to this work and That sounds like I don't want it to be something that can be caught back
if there's something politically unpopular or I mean I have a lot of trust for this group I'm not suggesting that anyone would be underhanded in this but it I think for the my sense
of due diligence I really want to know
15:48:31 that we have commitment to. Support this with these dollars.
15:48:36 And quite frankly, this group is set to change.
15:48:40 Yeah. Yeah.
15:48:44 Okay, there is a motion on the table to Recommend to the BOC that a hundred $1,000 of the 2025 1 49 funds from recording.
15:48:58 Towards the The budget of maintaining the upper the emergency shelter. Any last comments questions?
15:49:07 You do public moment.
15:49:07 Okay.
15:49:08 Oh, sure, we can take public comment. Anyone with us? From the public? You can hit the, I don't think we have anyone online.
15:49:17 Nope, no one online, but if there's anyone in the room that would like to make public comment, we'd love to hear from you.
15:49:23 Alright, come up to a microphone, Heather. Yeah, you can wear it.
15:49:21 And Mother Azure and raised. Oh, it comes. Yeah, they're like here. Okay.
15:49:33 I'm better, I, I work for Bayside Housing and Services. And, the one,
15:49:43 I think the biggest thing to take into consideration right now is that your whole conversation, which I've been listening to and I think I'm probably facing the wrong direction.
15:49:54 Alright.
15:49:57 That I've been listening to your conversation. Thank you so much for having it. And I just got to drop in in person as well.
15:50:05 And to me this really highlights something that I think we've all been working toward but we're not quite there yet, which is we need to better understand what it is truly gonna
take to operate all of these services for transitional for shelter, transitional and permanent supportive housing in particular.
15:50:24 And because we are seeing here just from your conversation the domino effect that happens, your comments about, you know, if we defund Caswall Brown, it's just going to create
a bigger impact on the shelter.
15:50:40 That I think we could make that comment about all the connections in this system and without us fully understanding the big picture of what it truly takes right now to operate
what we're doing.
15:50:52 In these efforts, but probably more importantly what it's gonna take to operate what we actually need to create in order to meet the actual need.
15:51:02 And we've got to all get together in a room with all the operators transparently sharing what we're doing right now and how much it's costing us and what we think we're gonna
need.
15:51:15 And then pull all that together and go advocate for various funding sources to cover it because operations, yes, pulling from these funds, we do rely on these, dollars to operate
part of our programs and it's not nearly enough.
15:51:31 So we've got to get creative and pool our resources and understand the big picture so we can go advocate together for the whole system.
15:51:39 Thank you for doing this work. It's really, really complex.
15:51:45 Thank you. Heather. Any other public comment? Are we?
15:51:50 Exhausted our potential public enemy. Okay, I'll call the Oh yeah, go ahead.
15:51:53 Okay. Just point out one. Shortcoming of this motion, you know, which is that we could very well spend this $100,000.
15:52:07 You know, we're talking a year budget to get us to July one of. 2020 live and you know that is it before the other 6 months of the year.
15:52:19 So, you know, it is, but I think all we can do is a year at a time and learn and slip further funding sources and I just want to be explicit about that.
15:52:30 But we will be having this. Another hard conversation. Many more hard conversations along the way. So.
15:52:40 In fiscal years. Drive me crazy because I don't think that way but So our fiscal year, what we fund for is actually the annual year, right?
15:52:53 County comes. Yes. And so.
15:52:58 We're only funding half a year. I won't be able to come back and ask for help for the second half of the year.
15:53:06 Potentially.
15:53:06 Well, we're funding a full year. It just begins, happens to coincide with the fiscal year.
15:53:11 We didn't really talk about the $84,000 as well and, we don't have to until it's a little bit more certain, but we do have that 84 that's coming that can get us through the
second year or maybe that's you know as we learn a little bit more about how this operation works.
15:53:29 Maybe that's not the appropriate choice. So I'm pretty content with this, at least gives us enough capacity.
15:53:34 To get started one way or the other. And that's, I guess, what, I was, I was hoping to get, you know.
15:53:40 This is one of those big go no go moments and this Feels like a go.
15:53:46 I was including that 84 so if we if we took the 84 and 27 and maybe a little bit from only cap, you know, maybe that's that we're 115,000 or so.
15:54:00 In revenues so I was adding the 100,000 from 1 49. And yes, that comes to about $215,000.
15:54:10 And I think, you know, that's a conservative estimate for what it would cost to run the shelter for a year.
15:54:13 But our contract with the, American Legion would be up in a year. Like I think that's just a natural decision point that we have to commit to a year and then reassess and there
could be a funding issue, you know, we could.
15:54:30 We have time to look for additional funding. There are, we will have a better sense of what our revenues will be next year.
15:54:36 Based on you know just better data that's an estimate the 2 20 is an estimate So.
15:54:43 But just are fluid on the other side too, you know, we can, this is a bridge and we need to figure out how we can make that bridge operate.
15:54:51 With the budget capacity that we can build.
15:54:54 Commerce has signal that they know that, there's need for funding more staffing for emergency shelter.
15:55:02 So will that turn into another grant program? Like there's just there's a lot of unknowns.
15:55:05 Hello.
15:55:08 So. There's still risk. Okay.
15:55:16 Okay. Dude, are you comfortable with the motion? I didn't, I guess quite get all the gist of it with the 84.
15:55:27 I mean, are we comfortable with that being inclusive?
15:55:30 Was that from the amendment?
15:55:34 Okay.
15:55:34 I guess just for clarity sake, we talked about the 27 already. We haven't talked about the 84 that has not been a warrior, but I would, I would offer a friendly amendment.
15:55:43 To include in this also the, the second tranche of recording free kickbacks from the state whenever they might arrive.
15:55:51 Hello.
15:55:55 Yes.
15:55:52 Well, as any returned funds from only cap. Remaining from their shelter management.
15:55:59 Hi, can I read that out while then? Yeah. One. Okay, so what I have so far is, Kate, to move to move at the Housing Fund more recommended the BSCC dedicating 100,02025 room
fund 149 and then it prints these recording fees to fund the emergency shelter.
15:56:22 Motion and a friendly amendment. To include the second tranche of recording fees from the state when they arrive.
15:56:28 As well as any returned funds from OLAAP. Does that sound right? And is it amendment?
15:56:33 Yep.
15:56:35 Is it for the amendment? I'm a couple of the key and the. Yes.
15:56:38 Yes.
15:56:39 Okay.
15:56:40 Okay, any further conversation?
15:56:45 Okay.
15:56:45 Just wonder if you wanna specify the returned funds from only Kaper. Specifically from. 1 49 or the shelter management funding just because they get.
15:56:58 Different funds.
15:56:57 Oh, right. Yep. No, that's appropriate. Thank you.
15:57:02 Do you get that? Carolyn?
15:57:04 So I was typing, but I'm looking back at the transcript.
15:57:07 Explicitly any return funds from the 1 49 award for the emergency shelter.
15:57:14 Okay.
15:57:17 Is that okay with you, Amy?
15:57:19 Yes. Yeah.
15:57:22 Okay, I'll call the question all in favor of the motion on the floor indicate by saying aye
15:57:28 Hi.
15:57:29 Bye. Any opposed?
15:57:36 Okay. Alright, sorry, Audrey, I didn't I didn't capture your vote.
15:57:42 Hi.
15:57:42 I, okay, thank you. All right, that is unanimous. Great. Well, thank you guys for the robust conversation and appreciate.
15:57:51 The suggestions on, you know, being more inclusive and hiring process and definitely take that to staff as we keep working through.
15:57:59 And again, it's still unclear exactly what this looks like, but this this support from the Housing Fund Board is a really big step as as Kate said, to be able to move forward,
you know.
15:58:09 All, all, all, all, all our wars in the same direction. So thank you and it will be a topic that we return to, I'm sure, at every meeting.
15:58:18 Amy, you got a quizzical look on your face.
15:58:26 Okay.
15:58:22 No, that was a quick look at someone messaging me about work stuff. Don't want them to do right now and I'm not gonna answer right now.
15:58:30 So.
15:58:30 Fair enough. Okay, now, and I've. And to do this last time, but I'm scheduling grant recipients.
15:58:40 I think we had talked about doing reporting and a more qualitative way. So unless there's an objection, I'm gonna work with Carolyn to get one award.
15:58:49 Meeting to do just a 5Â min presentation virtually or in person about the progress of the grant. Are there any conversation people wanna have about that?
15:59:00 I don't think we need to take a motion. It's really an agenda setting thing, but.
15:59:03 I guess just keeping it here to say that yes, sorry I focused on other things right now, but that's the intention for the next meeting.
15:59:10 Previously you noted that you wanted 2 per meeting. Do you just want to do one?
15:59:14 No.
15:59:17 I mean, it's fine by me. I don't think there's a formal motion or anything, but.
15:59:20 Right, right. Well, let's let's sit down tomorrow, Carolyn and just figure this out so we get it out properly but
15:59:29 It may, you know, many have 2 awards, so. We'll figure out a cadence to get them all done as quickly as possible.
15:59:37 I mean, we're trying to be. Light with these and not make another reporting burden for the applicants, but really just kind of give us a.
15:59:44 How's it going?
15:59:44 BASE I guess it has 4 so Yeah, I think it might be helpful to. Be clear and what we're hoping for, you know, so maybe like.
15:59:56 You know, 4 or 5 questions asking them to answer. Hopefully not a huge lift, but it also, you know, kind of limits the Yeah.
16:00:05 Time. You know, this doesn't need to be what's the mission of your organization and you know, but really like.
16:00:11 What are you doing? How many people you serving? What are?
16:00:15 Your current barriers what do you anticipate needing in 25 i don't you know just a few like
16:00:25 Let's spend a moment. Other ideas on questions. I think coming up with a few questions is a good idea.
16:00:32 Amy.
16:00:32 Is there a requirement that they report in person or would a written report suffice?
16:00:39 If we stop questions.
16:00:42 And reviewed them as a, I mean. Attendance is it's a burden replacing on them.
16:00:49 I can't remember what we said in the RFP. We asked for some more.
16:00:54 Let me.
16:00:55 Yeah, but, mmm, Vicki, says her hand up maybe while we're looking for that.
16:00:59 Go ahead, Ricky.
16:01:01 I'd like a question for basic reporting on performance measures that Okay. Length of staying, etc, because those are basic.
16:01:16 System parameters that we know that in fact all of our planning going out, you know, we don't really.
16:01:23 I understand that. Along the lines of that system view. It would be really helpful to have them.
16:01:33 Reported to that and how their meeting objectives again, not so important for this five-year plan, but going forward when we set some new objectives.
16:01:48 Thank you.
16:01:48 I think it'll be really important. So I'm looking at the RP. The RP states that the grantees will be required to submit project progress and evaluation reports on a quarterly
basis.
16:01:59 And says in parentheses every 3 months. I haven't gotten any to date. And then it says, And another section.
16:02:08 They will be required to submit a progress report anyway through the grant period and it close that report at the end of the funding grid will be required no later than February
first.st
16:02:18 24 this says, or alternately small group field chips with housing members, Turing Award projects by March 21st 2025.
16:02:27 Then it just met timely reports, progress data will result in folding or not.
16:02:33 Yeah, so I'm just reading there's more to it. There's A couple more questions.
16:02:36 Right, we had talked about field trips to go see the locations. Well, you know, maybe what we could do, Carolyn, instead of scheduling folks to come in here is try to schedule
some of those field trips.
16:02:48 We were trying to do them, I believe, without a forum. Is that to make not make special?
16:02:51 Yeah, and also what I can do is because this is not I'm revisiting this RP and I can contact everyone and say hey I need some reports and then I can submit it to you guys too.
16:03:03 I think that's it.
16:03:02 And maybe. Before you do that, Carolyn, maybe we could make it easier for the applicants by, you know, taking, you know, how did you meet the performance measures?
16:03:13 You know, and other objections, objectives and take these questions down and create a template that they can fill out instead of.
16:03:20 You know, send me your report, you know, just making a pretty, cookie cutter.
16:03:26 For this 1st one, especially if we expect this. Every 3 months that seems I thought we were gonna be trying to reduce the burden so I guess I don't I don't want them to have
to report every 3 months.
16:03:33 Yeah.
16:03:40 Yep.
16:03:38 Couple of things, Greg. One, I think, I think the data that you're requesting, Vicki, that might be good for the end of the close out report.
16:03:48 I feel like it is a lot to report on for the midway reports. But one thing I think we also learned this year is that we also should be asking, do you anticipate spending all
of your funds by December 31? st
16:04:02 Yes. That was a good question.
16:04:07 Okay, well I'll have, I'll sit with Carolyn and build a template based on this.
16:04:14 Have Carolyn send it out and you can send feedback just straight to Carolyn. And with Carol and I will.
16:04:19 We'll get a report form so we can get something quick for the the midterm stuff and we'll start scheduling.
16:04:27 Field trips for non quorums of the housing fund board Sound pretty free. Does that sound
16:04:31 That sounds complicated. That's a few trips. Is Carolyn gonna be? Hmm.
16:04:48 I mean.
16:04:48 I assume, Amy is the city council will be appointing somebody else in Acelands.
16:04:53 Seat, is that correct?
16:04:58 You're muted, Amy.
16:05:00 Yeah, we will be discussing, temporary appointments to cover is one seat for until a council member is appointed and then they will be.
16:05:09 Reevaluated. So.
16:05:15 Well, I mean, we asked for the field trips. I mean, I think you can say a field trip like you know, from one PM to 2 PM and then you just make.
16:05:26 Or one PM. To 1 30 and you make 10Â min sign up intervals for us and you can't have more than 3 people at any sign up interval.
16:05:35 I mean, it doesn't take. Long to walk through.
16:05:41 Okay.
16:05:42 Yeah, I'd rather you to to the RFP that we, had them that people applied for.
16:05:48 Hello, I mean, it's actually the contract that is binding, not the RFP. That's where.
16:05:55 I'd be curious the language. But I wonder too, I mean. Having the staff person join via Zoom for 15Â min might be less than 3 field trips or 2 field trips.
16:06:12 Alright, I'm in I don't have a I, I think we wanted to like put boots on the ground.
16:06:19 There was a reason that we chose the field trips, you know, so. I don't know, do people have a preference between virtual presentations or in person that they choose?
16:06:30 Report out here, brief reports for, you know, 10Â min or so or, non quorum field trips.
16:06:51 Yeah.
16:06:40 Audrey, I'm sorry, I'm not sharing. Yeah. Yeah, that's our report.
16:07:02 The RPD. Okay, I'll say in general that.
16:07:04 I don't know that all housing. Award recipients would agree with me, but I'm looking for more engagement.
16:07:11 Not less, so I will welcome you to come and engage with us. I think it facilitates conversation.
16:07:20 I, I would love in person. I would love to see you all, at our sites as much as possible.
16:07:26 So I would love to see you all at our sites as much as possible. So I would just say that's actually doesn't feel like a burden to me and I would love for my staff to meet you.
16:07:32 All of those things. So, That is a worry me so much. Quarterly reports would have worried me for sure if I had been in the contract.
16:07:41 Just because there's not enough to report over that period of time and you've got all these other reports to do as well.
16:07:47 So I'll weigh in. Against that but but the in person if you can find the time I'd say please come visit us Good.
16:07:59 Great. Thank you, Heather. Amy.
16:08:02 I have very strong feelings that if you are going to be in a position where you are going to be making decisions that impact something to the scale that we do, you should at
least look at it.
16:08:13 Yeah, pro field trip. Audrey?
16:08:18 As the point for the future, it almost seems to me like. To kind of echo what Amy said, the RFP process might be a really Great time to do those in person visits.
16:08:31 And then you know some form of follow-up just about whether or not the funding was applied as you expected.
16:08:38 You know, maybe once throughout the cycles, what I think.
16:08:42 I think when we had originally talked just in response to that Audrey, I mean, that's, that's a fine idea and a different tack.
16:08:50 It's, it was really supposed to be, let's see, manifested this, request.
16:08:55 So seeing it during the award time was the goal. I think but Yeah, I take your point.
16:09:05 I just want to say that the reports were to supply our data needs, which are real. So reports do need to be a part of this moving forward I understand the burden but we need
that data. So that was all.
16:09:20 Just wanted to re-center that a little bit.
16:09:22 But, you agree with Heather's point that quarterly reports wouldn't necessarily be Significant, right?
16:09:30 I mean, the is the annual report.
16:09:30 I, yes, but yeah, I was disappointed to hear that there's a apparently not reporting requirement in the contract because that's something that we talked about a lot.
16:09:39 Yes, yeah.
16:09:42 Okay, well, we'll, fashion this and try to set up, you know, reporting, you know, despite that it not being in the contract, it does not mean that we cannot ask for it.
16:09:53 I think it was it was It's an intention that I think that they Beneficiary, the the service agencies.
16:10:00 I'm sure that'll be happy to provide it. Okay, so I think I've said unless unless there's other comments, Carolyn and I will work to schedule some field trips and to kind of
start looking at reporting and and really kind of clarify the.
16:10:18 The absence in the contract and the. Quarter the cadence from the RFP and find something that works.
16:10:27 For service agencies also gives us the data that we need for our 5 year plan.
16:10:33 Okay, moving on. Gonna make it. Committee needs. Oh, great report from data needs and assessments.
16:10:42 Vicky, you want to walk through that? I hope people had a chance to look at.
16:10:45 I'm gonna quickly short. I encourage you to look at our, needs assessment for seniors if you haven't looked at it attached to was attached to today's agenda.
16:11:01 We are scheduled for June 14th to do a needs assessment around low income workforce housing. And, so we've already got a commitments from most of all the service providers with
the exception.
16:11:19 Peninsula Housing Authority. So, housing solutions network, a little bit housing trust, habitat, community build and, so that was quick.
16:11:34 We, we had a just a kind of like operations meeting last. Week to discuss a 5 year plan and for those who don't know, it is due our find your next fighter plans to at the end
of 2025.
16:11:52 December 2025 so we get a whole thing so we kind of extended our needs assessment schedule so we're only going to be doing one of these conversations every other month.
16:12:04 So, and I think it'll provide really good input to our 5 year plan, substantive strategies and recommendations out of it.
16:12:18 The one last thing I'd like to say is We did have a discussion that kinda harks back to what I think it was.
16:12:25 2 meetings ago or maybe last meeting where we discussed the coordinate coordinated entry advisory board. And, I think that's maybe why others is here as well to make a comment
on that.
16:12:44 Basically, we see, we know a discussion that was about what, a board, an office, formal board around Ca.
16:12:59 So, maybe I'll, if we can, I would like to refer to Heather, to make the argument.
16:13:11 That's great. Yeah, no, Heather, if you wanna step up again.
16:13:16 Okay. Well, nothing like being put on the slide. Well, I mean, I think what you're referring to is that I do feel like the coordinated entry we have been calling it a coordinated
entry advisory board and we've had this somewhat informal, group that has been looking at the policy, that is required, at the state level to be administered and managed by the county.
16:13:47 And their needs, there needs to be an oversight. Organization appointed by the county. To run the coordinated entry process and to oversee that and as we've dug into it as the
housing providers.
16:14:05 It is a, it's an incredibly complex process and it does it is going to require a lot of coordination and and I think it affects so many different organizations and so and abroad,
base of, of our.
16:14:21 Of our of our citizenry our population that experiences homelessness and all the services required to address the co current conditions.
16:14:30 I think it needs to be a formalized process. It needs to be open to the public and it needs.
16:14:36 It needs to be official. We're we're digging into creating a county wide policy. And what I wouldn't want to have happen is.
16:14:47 For all these great engaged organizations to do all this work to create policy that then ultimately we realize, oh wait, this hasn't gone through any kind of official process
and it needs to.
16:15:00 So that worries me that we're not kind of crossing that T. And I think it would take a little time.
16:15:05 We have to, you know, host and open it to the public and, but. The more I've been working on it, the more I really advocate for.
16:15:13 Let's let's go through the process and establish it as a coordinated entry. All of the the right team's class.
16:15:25 And we're supposed to be right. A lot is that this isn't really a choice. We really need to do it this way.
16:15:35 And I suppose the only sort of room is that this isn't really a choice. We really need to do it this way.
16:15:40 And I, and I suppose the only sort of room is that is somewhat open to some definitely.
16:15:43 The county is responsible for establishing that level of oversight and. It's pretty defined right there in our CW.
16:15:57 Yeah, and I had talked to Heather, I think a couple of months ago at least, about this.
16:15:59 There is talk of policy, county wide policy, and I still don't have word back from legal council, but I do agree with her.
16:16:08 It sounds like it's turned into a bigger thing than it started off being. Although we got some opinion from I don't think so.
16:16:15 That it stay under the housing fund board, I think.
16:16:18 That was the minimum. Yeah, he said that at the beginning. Because at the time the request was to branch off from housing fund board and his initial reaction was no that doesn't
sound right so I don't have this formal opinion on that yet but I can update him with the new information.
16:16:38 Yeah, I mean, I think even if it's established as a subcommittee of the housing fund board with the defined membership that's published and all of that.
16:16:43 Meetings are published and we're allowed to establish policy and bring it and and maybe it comes up through the housing fund board for approval, that at least would be a clear
process.
16:16:57 To me, funding versus the the expertise required to create coordinated entry and to monitor that is actually 2 different things.
16:17:07 But we are also a small community where a lot of us are wearing multiple hats. So it turns out that a lot of people in this room.
16:17:14 Do you have that expertise and so you know, It I think an argument could be made either way as long as it's.
16:17:22 Okay, you know, follows an established process that is recognized. We yes, I go into creating a board that follows OPMA.
16:17:33 You'd have to have, members that were appointed by the VOCC. There'd be term limits.
16:17:37 To the public, which means you have to have an in-person location for them. And I mean, lots of other things to think about.
16:17:44 So we could team up and. Discuss that further at some point. I don't do the pros and cons of, you know, being a subcommittee of housing fund versus establishing an entirely
different board.
16:17:56 One way or the other, it changed, it affects everything, including we're currently calling it the coordinated entry advisory board when it may not be its own advisory board
maybe as a subcommittee of housing fund board but I would like to make those decisions, be clear about them, communicate clearly, but the public about them and then we're good.
16:18:21 Okay, sounds like.
16:18:16 We're creating policy that is recognized. Yeah, that's 1 of the goals for the next 5 years plan and the states plan as well as to prioritize assistance based on criteria.
16:18:33 And that prioritization of the systems actually happens through the coordinated advisory board. So for them to get their hands on to determine where people are going into assistance
and what That's it.
16:18:54 We really need to have something that's regular and consistent. And that should be rely on.
16:19:03 Go ahead.
16:19:03 In the. In the guidelines I will say there's you know, technically the county needs to have some sort of oversight of the process, but the policy creation and management and
development of prioritization policy that can all be delegated to the lead agency.
16:19:22 Which is currently only cap now. Those policies were opened up for collaboration and will only benefit from that. But I think it's important to recognize that unless the county
is designating itself as the lead on CHG moving forward.
16:19:39 That they don't necessarily have to be tasked with. Only approving the policy is technically what's required by that board not that they can't Collaborate, you know, with the
lead, but I don't know the legal implications.
16:19:59 You know, but the county doesn't necessarily have to take on responsibility for creating that policy.
16:20:05 That's it's linked to the consolidated housing
16:20:09 Yes.
16:20:10 Okay. And that's a new layer. Okay. So this would be good thing to clarify.
16:20:20 Going forward to is who is lead agency because in the terms of the 5 year plan, it's a HFD that looks to me like it's the lead agency, not only that.
16:20:29 So, so that is, So there's a little bit of clarity and I know that there's been some communication.
16:20:40 Difficulties with commerce because of that. Maybe because we haven't consolidated grant lead agency and a continuum of care agency and a continuum of care agency and a continuum
of care agency and housing.
16:20:55 So we need to get our roles straight too. So I know. Yeah.
16:20:59 Does that work to be done? You know, Peggy was kind of our lead on the coordinated entry advisory board.
16:21:07 Vicki, you've been going to those meetings as well.
16:21:10 Well, there hasn't been any.
16:21:12 There haven't been any, okay. So what we need to get, we need to get some membership.
16:21:16 Heather would like to check something. There have been meetings. Austin Spencer has been taken over since Audrey left and Cheryl Weinstein from Dog House and I offered at the
last meeting to take the policy.
16:21:36 Draft process out of the whole group, draft, make a draft, proposition to the group and just bring it forward for a review.
16:21:48 And as we started to end that was welcomed. So we've started into that process, but that is exactly what has then made me really feel like this shouldn't be too individuals,
setting policy that Ben is.
16:22:05 Reviewed by a couple of more individuals without kind of you know, a full engagement process. It's pretty, it's pretty complex policy and it's, and you know, both Sheryl and
I have policy experience, but it's, there's just a lot of things to take into consideration and I feel like it affects.
16:22:29 If that's funding decisions and all kinds of things. I will just take the opportunity to also say one of the reasons I came here today is I sent a message about request requesting
information from Olicap about the consolidated homeless grants because it is about this time of year that we would have expected to hear about our status as a sub that is funding that
we rely on deeply at base side and the response was
16:22:55 That's not only caps responsibility anymore. We've heard that it's the county's responsibility.
16:23:02 So I really, really hope we haven't missed a really big deadline for some very significant funding that comes to.
16:23:11 Jefferson County through the consolidated homeless grant but if no one's paying attention to that because of the people happening right now.
16:23:19 Somebody please look into it. I've. Tried and I will reach out directly to commerce which I have already done but they told me.
16:23:28 To contact. All the cap and the county. So I'm getting a little bit of a runner up.
16:23:32 I mean it is still only cap we you know the county annually has the opportunity to opt out of being the continuum of care.
16:23:40 You know, lead and we haven't done that. Yeah, we haven't had that opportunity this year, so.
16:23:44 I think it is still.
16:23:48 I mean Yeah.
16:23:47 Well, I will forward you the email that I just got from. Yeah, can, can you guys, that?
16:23:57 Cause, I agree that's important. And there was some question with the backfill of the recording fees.
16:24:05 This came up because it had to go to whoever has, I agree that's important. And there was some question with the backfill of the recording fees.
16:24:10 This came up because it had to go to whoever has the holds the CHG and then so then it was clear that it was only cap and then it was like well why are they getting it if they're
not doing the shelter and you know so it would be good to clarify.
16:24:19 Make sure that it's being
16:24:34 Thank you.
16:24:19 And I've been, you know, I know our grant administrators copy me on a couple of emails trying to get the the ch g through to only cap i mean i can absolutely bird dog that and
bring information back
16:24:36 You're in the middle almost of a 2 year contract. So. No renewals should be. Happening.
16:24:44 Hey. Yeah.
16:24:45 Right now.
16:24:47 Okay. Yeah, so like for example that. 84,000. I think we'll go through only cap and will be requesting that come back to the county. Right.
16:25:00 The consolidated homeless brand is just on a 1 year, that the consolidated homeless grants is just on a 1 year that it's actually become the emergency housing fund now for one
year of shelter funding and then it's the eviction.
16:25:12 Housing fund now for one year of shelter funding and then it's the eviction prevention dollars that are on a 2 year cycle.
16:25:13 So. Where we've been told that you know a year at a time for Those are the dollars that fund the big a lot of the operations or a good portion of the year of operations for
Bayside Tower.
16:25:26 So. Your process here but
16:25:26 Holycap is also just hired and you do director. So that should make things a little bit smoother.
16:25:34 You're on mute, Nick.
16:25:36 Yeah, sorry, I have annoyed the dog. Yeah, just, Heather, let's touch base after, you know, offline, and we'll help get it sorted out.
16:25:44 I don't have the answers but yeah only caps new housing director I think that will be good they start They don't start till June though, right?
16:25:54 Yeah.
16:25:54 Yeah, June is very, very close to now.
16:26:01 Okay.
16:26:00 Union is looming over my shoulder, gonna crash down on me any second.
16:26:05 Tell me about it. Well, yeah, we'll follow up on that. I mean, I thought the consolidated homeless grant was annual too.
16:26:14 Maybe the continuum of care is by annual.
16:26:17 Continuing the care is by annual.
16:26:23 But we'll track it down and let people know. But, regarding back to the coordinated entry advisory board for a moment.
16:26:32 We should have someone from housing fund board as these conversations are happening going to those meetings, it seems like.
16:26:39 And I guess I'm Wonder if we have any subject matter experts that want to volunteer to to serve on the coordinated entry advisory board.
16:26:47 Is a housing fund board member?
16:26:51 I'm not an expert for sure in almost anything, but I am willing if nobody else is going to say yes.
16:26:59 Thank you, Juliet. Audrey?
16:27:02 I would volunteer to join them since I already have served on the board in my other role. Yeah.
16:27:11 If that's helpful.
16:27:11 Okay.
16:27:16 Yeah, I think.
16:27:14 I like that.
16:27:19 Yeah.
16:27:13 Bye. I have Vicki. Oh, Carolyn, SAVE, TAG, and she was appointed by Housing Fundboard 2 2824 to serve on the Ca.
16:27:26 Coordinate entry board.
16:27:28 Peggy was, right?
16:27:31 Oh, Vicki. Oh, okay.
16:27:29 No. Thank you. That actually at the time a slate of members were approved, more women being at the Howard.
16:27:44 You know so this look might be all this too but anyway this one has the he shows the key being the representative
16:27:50 We can have 2 representatives, right? We're, I mean, and like, I wanna make, I don't know.
16:27:56 Yeah, the other organizations do have 2 each. This was there. I don't know the providers themselves. Yeah, if we do.
16:28:02 Look.
16:28:04 Can I get a Okay.
16:28:06 Who was the second person?
16:28:10 And.
16:28:08 Vicky. And Peggy, Peggy was on it.
16:28:18 Hmm.
16:28:08 Well, I had volunteer. And, but never received any communication. So I guess it wasn't, I wasn't known to the coordination. So I guess it wasn't.
16:28:28 Oh.
16:28:26 I wasn't known to the coordinated in the advisory board that they can. I feel like that there's a lot that's going on with data and and I and, since on there is here and has
experience.
16:28:38 I'm not sure that we need to. I think let's try it with one unless somebody wants to, I'm not.
16:28:51 So I want to say technically Audrey Morpher was already appointed for 2623. It was already appointed 4 2623.
16:28:57 We had different capacity but she technically is on that board but she's taken me a different capacity but she's definitely is on that board member.
16:29:04 Look, just I'll make a motion to. To, remove Vicki.
16:29:11 Is on top from the, housing fund boards position on the coordinated entry advisory board and appoint Audrey Morford in her place.
16:29:19 Okay. What about Julia? As well as the second.
16:29:24 Oh, and Julia has a second, sure. Yeah.
16:29:28 For me, it's a learning experience and stuff I take back to the Winter welcoming center and that part of my life.
16:29:35 So. You know, I don't know how much I gave anybody benefits from me, but I benefit.
16:29:41 And when you say second, you don't mean, not an alternate, because I think it might as well have 2 and then somebody can attend to more coverage and.
16:29:50 Take some of the stress off of, another minute. All second.
16:29:54 Yep, friendly amendment there. Okay, it's been moved and seconded. Any further conversation?
16:30:02 Any public comment?
16:30:01 I just have a quick question. Just since. Kathy Howard, I know. For Bayside housing and services.
16:30:08 It was myself and Kathy but she's not with us anymore so if whatever the process is for one of the providers to I can appoint our new director.
16:30:19 I can recommend our new director to you and if you want me to send that to you, Carolyn, that would be my request to have.
16:30:27 Right, so this is the issue.
16:30:28 I don't think we appointed all the other members, did we?
16:30:30 Yeah, you did. It was, so the list is. Well now this is Julie Cochrane, Audrey Morpherd, who was Austin Spencer for Molecap, Cheryl Weinstein from Dove House, Sarah Rogers from
Dub House, Heather Dudley know that from Bayside, and Kathy Howard from Bayside, and then of
16:30:46 course Peggy. But so that is the slave that I have that was approved April, 2620 23.
16:30:51 Sounds like holy cat. Yeah, there's another. You know, so I'm sorry.
16:30:59 So the my note that I should have read first.st all appointed. Entry advisor board members can choose the staff, all appointed entry advisory board members can choose the staff
design need to attend the meeting and their absence.
16:31:07 Hmm.
16:31:11 Yeah, it's clear whether we should be appointing at all. Agency to be able to say like only cap for example doesn't have Audrey anymore.
16:31:25 Ironically, she'll be on it anyway. But they might, you know, be able to let you know who their second person.
16:31:32 Would be. So should we create a motion that allows the agencies to designate who they choose to and just say what the agencies are.
16:31:45 Yeah, currently there's 3 agencies, Holy Cap, Death House and Bayside. Would there be another agency that should be included?
16:31:53 Do they do coordinate then?
16:31:53 Only does their HMS.
16:31:58 Bye.
16:31:57 Yeah, they don't participate in coordinated entry. Part of the value to the process is that
16:32:06 Only Cap had been stand alone doing all the coordinated entry for the county for years and that's not really what coordinated entry is.
16:32:16 I think the hope is that a board like this or you know, building a process that at some point can make it easier to have more access points throughout the community.
16:32:27 But I don't know that it's there quite yet and that there's a lot of value in throwing folks.
16:32:33 Who aren't currently using it at all or have any contact with that system. I don't know if there's a lot of value and trying to pull them in.
16:32:41 To the process yet, if that makes sense.
16:32:45 Hey, we're past time now. I'm a little concerned. We're not gonna get to the answer about however maybe.
16:32:51 Let's, you know, more than merrier right now.
16:32:53 We do have a. You're a motion on the table for the housing fund board members to be on the CAB.
16:33:00 So.
16:32:59 Oh, thank you. All right, all in favor of the motion on the floor, indicate by saying aye.
16:33:05 Hi.
16:33:07 Hi.
16:33:06 Aye. And any opposed?
16:33:10 Okay. Maybe well, I mean, we've got a conversation with Hunsucker about the CAB anyways and let's just you know.
16:33:19 Bring, you know, let's let's lean on the ability for The agencies to bring whichever staff.
16:33:27 They want as an alternate right now and and work out a cleaner process as we move forward. But I didn't want to give short shrift to The farewell and recognition of Aslin.
16:33:41 Thank you.
16:33:41 Yeah. I'm here. Hello, In my
16:33:44 That's enthusiastic. Okay.
16:33:41 I don't see her. Of Yes. Yeah, so, asland thank you so much for all you've done, not just for the housing fund board, but for the city and for that the housing sector in particular,
you know, you've been, I met you 1st where you were at Bayside and I think that we.
16:33:59 Yeah.
16:34:00 We are going to be poor as a community for your departure, but I'm glad you're leaving for true love.
16:34:05 Yeah.
16:34:07 Thank you.
16:34:05 That's there's no No better, no better motivation. So, you know. Sorry to see you go, but I'm I'm glad you're happy.
16:34:17 Yes.
16:34:14 Yeah, Yeah.
16:34:21 You are not the 1st person to make that notion, Kate.
16:34:24 Yeah.
16:34:17 Yeah. Okay. That's going to get really complicated. Thank you.
16:34:27 Okay.
16:34:29 It's, you know, this is the most important thing to me and it's been an honor.
16:34:39 It's, you know, this is the most important thing to me and, it's been an honor working I'm sorry to be leaving in the middle of everything being so hard, but I don't know, everything's
always kind of hard.
16:34:46 So, I think you'll continue. To be wonderful stewards of these funds and act on behalf of our community and I appreciate that.
16:34:53 Even when it will not be my community anymore.
16:34:58 Thanks.
16:34:55 Oh, you're always, it will always be your community, Okay, well.
16:35:02 Because if you don't come and visit, I will go get you so that you can come and visit.
16:35:06 Perfect. Good.
16:35:06 Yeah.
16:35:07 I think that's called kidnapping, so it's a problem.
16:35:10 Yeah.
16:35:10 Yeah. Okay. Sorry we're over time. Thanks, Carolyn.
16:35:14 Okay. Okay.
16:35:16 Yeah.
16:35:17 Yeah.
16:35:18 Well, thank you all. Okay. Any last items I know we kind of gave short trip to the, committee work, but, Look at what the good work I was astounded to see the numbers of the
ch in our seniors, especially in that senior youth report seeing going up 58% from 2,010 to 2,022.
16:35:41 I felt it but it's still hard saying it in the numbers. Okay.
16:35:43 There is possibility that I will be missing the next meeting, Greg. I will not know until the week before.
16:35:52 Do you know what?
16:35:49 Okay, thanks for the heads up. Just, got, got new members. Actually, we'll have a new city council number at that time too.
16:35:58 Is that timely or maybe an interim one?
16:35:58 You'll have it.
16:35:58 Yeah, there will be an interim.
16:36:01 Okay, great. Alright, if there's nothing else, thank you guys for the robust conversation and the, you know, the good work and we are adjourned.
16:36:11 Have a great day. And I'll get the the zoom link out for the shelter meeting tomorrow morning, Julia.
16:32:35 From Chambers to Hosts and panelists:
We are past adjournment time, FYI