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Home My WebLink About015 07 e~: A\\ 1kpt5 \,std be{ou) 1~GL5. )113/~1FFERSON COUNTY ~~ STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIA TIONS/EXTENSIONS FOR } VARIOUS COUNTY FUNDS } RESOLUTION NO. 15-07 WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2007 budgets; and, WHEREAS, the increased spending in such requests are funded by additionat sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2007. The following identified revenue and expenditure amountsare to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND # FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE EXPENSE CURRENT EXPENSBGENERAL FUND NONE SPECIAL REVENUE/CAPIT AUENTERPRISBINTERNAL SERVICE FUNDS 108-000-010 WSU Extension $0 $14,500 122-000-010 Jeffcom $164,230 $0 301-000-010 Construction $349,783 $0 303-000-010 Clocktower $0 $1,685,163 405-000-010 Tri-Area Sewer $211,4 74 $0 506-000-010 Information Services $189,350 $0 $14,500 $164,230 $349,783 $689,612 $211,474 $189,350 Page I of2 IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIA TIONS/EXTENSIONS FOR } FOR VARIOUS COUNTY FUNDS } RESOLUTION NO. 15-07 NOW, THEREFORE, BE IT RESOL VED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOL VED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 26th day of February, 2007, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. APPROVED this 12th day of February, 2007. JEFFERSON COUNTY BOARD OF COMMISSIONERS ATTEST: QtJLt lrJa~j ep{C ~Iie Matthes, CMC Deputy Clerk of the Board P Joh on, Chairman iJ /1,.' Da'~ ' ) Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment WSU Jefferson County Extension 108000010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") W Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $14,500 I Date: January 31, 2007 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo w Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $14,500 I BARS Revenue # Description 33314190305 MRC Pro'ect Grant BUDGET CURRENT REVISION AMENDED $128724 $14500 $143224 $0 $0 $0 $128,724 $14,500 $143,224 BARS Expenditure # Description 5319041 0030 Contract Pro'ect Staff BUDGET CURRENT REVISION AMENDED $80000 $14500 $94500 $0 ' $0 $0 $0 $80,000 $14,500 $94,500 Reason for Appropriation/Extension Due to a delay in receiving the additional supplemental MRC grant funds from the NWStraits Commission, and the need to perform some of the project tasks during specific times of the year (i.e. oyster sampling, eelgrass surveying, etc. in the spring/summer/early fall) we were not able to expend all of the funds in 2006 and need to carry those funds over to 2007. ~~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: 1/30/07 Jeffcom/E911 Department/Fund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $164,230 I 122-000-010 Fund Number m For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? mYes DNo o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 $0 $0 BARS Expenditure # 59428.64.0100 Infrastructure Description BUDGET CURRENT REVISION AMENDED $0 $164 230 $164 230 $0 $0 $0 $0 $0 $164,230 $164,230 Reason for A ro riationlExtension A radio infrastructure project that was authorized in 2006 was not completed. The funds were not spent and need to be moved forward to 2007 to complete the project. The project is intended to reduce radio interefence and improve communications on law enforcement channels. Ths is an officer safety issue and needs to be addressed promptly. Respectfu];:_~ Elected Official/Department Head Signature ~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: January 28, 2007 Central Services/Construction Fund Department/Fund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $349,783 I 301-000-010 Fund Number []] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? []]Ves DNo o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59410.62.0000 BUDGET CURRENT REVISION AMENDED $235 073 $349 783 $584 856 $0 $0 $0 $0 $235,073 $349,783 $584,856 Reason for ro riation/Extension The following projects were not completed in 2006, but the work is continuing in 2007: Site Master Plan Sheriffs Adm Bldg New PW Bldg $117,339 $13,736 $218,708 Total $349,783 dir:."y~~r~ Ji/J./fJ 7 Elected OfficiallDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: January 28, 2007 Central Services/Clocktower Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $689,612 I 303-000-010 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo m Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $1,685,163 I BARS Revenue # 33100.00,0000 33400.00.0000 Description BUDGET CURRENT REVISION AMENDED $0 $392,163 $392,163 $0 $1 293 000 $1.293,000 $0 $0 $0 $1,685,163 $1,685,163 BUDGET CURRENT REVISION AMENDED $0 $689612 $689612 $0 $0 $0 $0 $0 $689,612 $689,612 Federal Grants State Grants BARS Expenditure # 59410.62.0010 Description Clocktower Renovation Pro'ect Respectfully SUJ91ittW . tA1fvrt ~ ~ JAIl ;J/~/()7 Elected OfficiallDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: February 2, 2007 Public WorkslTri-Area Sewer Department/Fund Name Commissioners: (mark all that apply with an "XU) [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses oHhis department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $211,474 I 405-000-010 Fund Number m For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? WYes DNo o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I ,$0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 405000010.53520.41 Description Services BUDGET CURRENT REVISION AMENDED $105000 $211474 $316,474 $0 $0 $0 $0 $105,000 $211,474 $316,474 Reason for ro riation/Extension 1) $745,000 was budgeted for Tri-Area Sewer Project Engineering Services in 2006. 2) The project was not completed in 2006 and will continue throughout most of 2007. The total budget appropriation for Engineering Services for the Tri Area Sewer Fund for 2007 was $105,000. Respectfully Submitted, Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: January 28, 2007 Central Servicesllnformation Services Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $189,350 I 506-000-010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? mVes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: 1$0 I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59418,64.0020 59418.64.0030 BUDGET CURRENT REVISION AMENDED $298000 $47850 $345,850 $0 $141,500 $141500 $0 $0 $0 $298,000 $189,350 $487,350 Reason for ro riation/Extension Due to staff turnover, several of the computers and file servers scheduled for replacement in 2006 were not replaced as scheduled; those computers and files servers still need to be replaced and will be replaced early in 2007. Since the County was unable to make an award on the telephone system replacement project in 2006, this project needs to be done in 2007. Res, pectfully SUbm~,~ L tfr ' Elected OfficiaVDepartment Head Signature ;l!~/f)7