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HomeMy WebLinkAboutM071607 District No.1 CommiqloDer: Pbll JObDSOD District No.2 CommissloDer: David W. SuWvu District No.3 CommissloDer: JobD AUstiD County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of July 16, 2007 Chairman Phil Johnson called the meeting to order in the presence of Commissioner David W. Sullivan and Commissioner John Austin. PUBLIC COMMENT PERIOD: The following comments were made by citizens. A County Fire Marshall position is necessary because fire districts aren't authorized to enforce fire code violations; a request was made for written documentation regarding the consultant selection for the Pit to Pier Environmental Impact Statement (EIS); Jefferson County has built-in protections in land use codes so that inappropriate development will not occur; there is a need for a nuisance ordinance in the County; it is difficult for people who want to relocate here to work because housing costs are high and wages are low; a comment was made about Executive Session procedures; a question was raised about whether the adoption process for the1992 Zoning Code was done correctly; and the Board has the support of many citizens in the County. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan moved to approve the Consent Agenda as presented. Commissioner Austin seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 61-07 re: In The Matter of Adopting New Jefferson County Noxious Weed Control Board District Boundaries 2. RESOLUTION NO. 62-07 re: Establishing a Moderate Risk Waste Cash Drawer 3. RESOLUTION NO. 63-07 re: Increasing Cash in the Solid Waste Scale House Cash Drawer 4. RESOLUTION NO, 64-07 re: Amending the Gardiner Community Center Guidelines for Operation (Repeals & Replaces Resolution No. 106-79) 5. AGREEMENT Amendment No, 1 re: Substance Abuse Treatment Services; Safe Harbor Recovery Center 6. AGREEMENT NO. 0663-98796-02, Amendment No, 2 re: Alternative Response System (ARS)/Early Intervention Program (EIP); Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 7. AGREEMENT NO. 0763-19558 re: WorkFirst Program; Jefferson County Public Health; Washington State Department of Social and Health Services Page 1 Commissioners Meeting Minutes: Week of July 16, 2007 8. AGREEMENT, Amendment No.1 re: Nurse-Family Partnership Program Implementation to Reduce Domestic Violence, Abuse and Neglect and Substance Abuse; Jefferson County Public Health; Mason County and Nurse Family Partnership 9, AGREEMENT re: Receipt ofBECCA Funding; Jefferson County Juvenile Services; Washington State Administrative Office of the Courts (AOC) 10, Payment of Jefferson County AlP Warrants Done by Payroll Dated July 5,2007 Totaling $584,772.79 11. Request to Convene for the Purpose of Hearing Property Tax Appeals for the Year 2007; Jefferson County Board of Equalization 12. QUIT CLAIM DEED and REAL ESTATE EXCISE TAX AFFIDAVIT re: Correct a Draftsmanship Error Related to Parcel #966900045 (Lot 48) in the Lazy C Ranch Division I; Mary K. Swift and Blaine and Mary Leavitt 13. Advisory Board Appointment; Jefferson County Ferry Advisory Committee; Remaining Four Year Term Expiring February 26,2011; Peter Hanke PROCLAMATION re: Acknowledging Jefferson Transit Employeesfor Their Outstanding Driving Skills in The Peninsula Cup Bus Roadeo: Darrell Finley and Lloyd Eisenman were present when Chairman Johnson read the proclamation acknowledging their outstanding driving skills in the Peninsula Cup Bus Roadeo. Commissioner Sullivan moved to approve the proclamation. Commissioner Austin seconded the motion which carried by a unanimous vote, COMMISSIONERS BRIEFING SESSION: The County Administrator discussed the following items. · A work plan for the archeological study for the Beckett Point Sewer Project was submitted last week. · The Board received a letter from the Jamestown S'Klallam Tribe asking for a joint meeting with the Tribal Council regarding the work at Beckett Point. He will contact the Tribe to schedule a meeting. · A citizen wrote a letter to the Board requesting a ban on fireworks in the County during the burning ban. The Board asked for more information. · In 1999 the Board adopted a "no pets in the workplace" policy. The exception is service animals. · The County is still waiting to hear from the State Department of Health regarding their review of the UGA Sewer Plan. Page 2 Commissioners Meeting Minutes: Week of July 16, 2007 APPROVAL OF MINUTES: Commissioner Sullivan stated that he has one clarification on page 8 of the June 18,2007 minutes. The first bullet should read, "The resolution states that the County will commit to examine other possibilities to assist the PUD including becoming a co-guarantor for loans or offering a loan for interim financing." Commissioner Sullivan moved to approve the minutes of June 18 as amended. Commissioner Austin seconded the motion which carried by a unanimous vote. Tami Pokorny, Environmental Health Specialist and Katherine Baril, W.S. U./Jefferson County Extension re: Consideration of Resolution and Presentation of Applications for Title III Secure Rural Schools Funding and Staff Update: Tami Pokorny reported that this act expired in 2006, but was reauthorized for the federal fiscal year of 2007 which is the County budget year of 2008. The act authorizes payment to counties in lieu of timber tax revenue. There are three titles. The revenue from Title I is allocated for roads and schools. The revenue from Title II is allocated for special projects on Federal Forest land and the revenue from Title III is allocated for County projects. She presented a draft resolution regarding the County's allocation of the funding. Eighty percent of the funding goes to Title I, schools and roads. Seventy percent of the remaining funds goes to Title II projects and 30% goes to Title III projects. Monte Reinders, County Engineer, reported that the Roads Fund will receive $1.3 million in Secure Rural Schools funding which will be incorporated into the Public Works budget and planning for 2008. The funding was only reauthorized for a year, therefore it won't be seen as a long term revenue source for project planning. Scott Haggerty, Olympic National Forest, explained that Jefferson County has contributed approximately $450,000 per year over the last six years for Title II projects. Fifty percent of the funding is allocated for road decommissioning, road maintenance, and general watershed restoration in the National Forest in east Jefferson County. The other 50% is allocated for stewardship, recreation, and infrastructure projects. Title II projects must benefit National Forest resources. Pamela Roberts, the 4-H Coordinator reviewed the after school and summer programs in Brinnon and Quilcene that receive Title III funds. She explained that logging was the livelihood in these communities for generations, but was curtailed when the Spotted Owl became an endangered species. Their goal is to redirect the culture into a 21 sl century skill base through technology. They have 90 children in forestry and shellfish related programs. Extension Agent Katherine Baril discussed other successes ofthe 4-H program. She reported that the Firewise Program also receives Title III funding. This program teaches people who own property in rural Jefferson County how to protect their property from wildfires. Page 3 Commissioners Meeting Minutes: Week of July 16, 2007 Tami Pokorny gave the Board copies of the applications that have been received for Title III projects. She also mentioned the success of several flood plain projects that have received this funding. Commissioner Sullivan moved to approve RESOLUTION NO. 65-07, regarding Secure Rural Schools funding. Commissioner Austin seconded the motion which carried by a unanimous vote, Sharon Dembro, Jefferson Equestrian Association re: Presentation of Equestrian Facility Master Plan and Request for Approval: Matt Tyler, Parks and Recreation Manager stated that this proposed plan has been approved by the Parks Advisory Board. Several members of the Jefferson Equestrian Association were in attendance to present their vision for 80 acres of timbered County property located near the County transfer station. The park would be the only facility of this type in the region. Bikers, hikers and joggers could also use the interpretive nature trails. Frank Gifford, Public Works Director, explained that the County's transfer station is an essential public facility. The Equestrian Association is aware that they may need to have some flexibility if solid waste plans change in the future. Commissioner Sullivan stated that he sees this as a great model for a public/private partnership. The Association has requested that the Board approve the plan in order for them to move forward with their fundraising efforts. Commissioner Sullivan moved to approve the Equestrian Facility Master Plan. Commissioner Austin seconded the motion with a clear understanding that pedestrians will also be able to use the trails when there are no riding events scheduled. Chairman Johnson called for a vote on the motion which carried unanimously. Matt Tyler, Parks and Recreation Manager re: Recognition of East Jefferson Rotary: Matt Tyler reported that the East Jefferson Rotary Club built and donated the Rotary Pavilion at HJ Carroll Park which was completed in 2004. He presented the Board with a draft resolution to recognize the Rotary for this community service and thank them for their work. The resolution waives the fees at the Pavilion for official events of the East Jefferson Rotary Club. Commissioner Sullivan moved to approve RESOLUTION NO. 66-07 recognizing the Rotary Club's donation to the County. Commissioner Austin seconded the motion which carried by a unanimous vote. Page 4 Commissioners Meeting Minutes: Week of July 16, 2007 The Board met in EXECUTNE SESSION from 11:18 a.m. to 11:55 a.m. with the Prosecuting Attorney, the Deputy Prosecuting Attorney, the County Administrator, the Director of Community Development, the SEP A Responsible Official, the Central Services Director and an Associate Planner regarding potential litigation per RCW 42.30.110(1). Review Board of County Commissioner's Direction to Department of Community Development Staff (July 9, 2007 Meeting) re: Agreement for Preparation of an Environmental Impact Statement (EIS) and Staff Report on the Fred Hill Material Pit to Pier Project: The Board came out of Executive Session and took the following action. Reconsideration of Motion of July 9.2007: Commissioner Sullivan moved to reconsider his motion which was to direct staff to get closure with Wheeler and Associates regarding the EIS, either getting a contract or declining to do so. Commissioner Austin seconded the motion which carried by a unanimous vote. Commissioner Sullivan stated that, after reviewing the ordinance, he feels this is the prudent thing to do. The goal of the County is to get the best EIS possible. He supports the SEP A Responsible Official and staff and knows they will do a good job no matter which consultant firm is chosen. He added that there is also a need for full disclosure ofthe public record and it is important to review all information when making decisions like this. The other consideration is the concern about undue influence in this process from the applicant which is well illustrated in the letters the Board received in the last few weeks from Fred Hill Materials' land use attorney. Rescind Motion of July 9.2007: Commissioner Sullivan moved to rescind the motion of July 9,2007 regarding direction to staff on the EIS consultant. Commissioner Austin seconded the motion which carried by a unanimous vote. Agreement for Pit to Pier Proiect EIS: GeoEngineers. Inc.: Commissioner Sullivan read the added language to the agreement with GeoEngineers on page 2 at the end of section 3: "No matter what means are used for such a meeting, the Consultant shall provide the County with notes summarizing the meeting and the items discussed within seven days of the meeting." Commissioner Sullivan moved to approve the contract with GeoEngineers, Inc. as amended. Commissioner Austin seconded the motion which carried by a unanimous vote. The Board met in Executive Session from 1:00 p.m. to 1:15 p.m. regarding Hiring/Discipline/Performance Review per RCW 42.30.110(1 )(g). Page 5 Commissioners Meeting Minutes: Week of July 16, 2007 The Board met in Executive Session from 1:38 p.m. to 2:20 p.m. with the County Administrator, Human Resources Manager and Personnel Consultant regarding collective bargaining per RCW 42.30, 140(4)(b). County Administrator Briefing Session: John Fischbach and the Board discussed the following issues: · Whether bicycles should be allowed inside County facilities. · Budget briefing with Elected Officials and Department Heads, · Potential Projects for the Hood Canal Coordinating Council (HCCC) to present to the Puget Sound Partnership. NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:55 p.m. Commissioner Austin seconded the motion which carried by a unanimous vote. JEFFERSON COUNTY BOARD OF COMMISSIONERS - . ~?!::!::I Cq( Deputy Clerk of the Board u~~, DaVIa. W. Sullivan, Member ~ Austin, Member Page 6