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Home My WebLink AboutM072307 District No.1 CommiuloDer: Phil JOhDIOD District No. 2 CommluioDer: David W. Sulllvu District No.3 Commissioner: JohD ADstiD County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of July 23, 2007 Chairman Phil Johnson called the meeting to order in the presence of Commissioner David W. Sullivan and Commissioner John Austin. PUBLIC COMMENT PERIOD: The following comments were made by citizens. Baker Street is an unimproved road in the Shine Plat that should be improved and maintained by the County; the Fred Hill Materials quarry in Shine is currently operating through the night and the noise makes it difficult for people to sleep; when is the County going to adopt a noise ordinance?; and a suggestion was made that 3,000 square feet should be the maximum square footage for a house in the County except in Port Ludlow and Port Townsend. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Austin moved to delete item #2 and approve the balance of the Consent Agenda. Commissioner Sullivan seconded the motion which carried by a unanimous vote. 1. RESOLUTION NO. 67-07 re: Appointing the Central Services Director to Determine the Rates for the Equipment Rental & Revolving Fund 2. DELETED RESOLUTION NO. 69-07 re: A Policy for Closing the Courthouse Due to Strong Winds (Approved Later in Minutes) 3. RESOLUTION NO. 68-07 re: Clarifying the Clerk ofthe Board Duties and Establishing Policies Regarding the Business Processes ofthe Commissioners' Office 4. AGREEMENT re: Funding for Reducing Underage Drinking (RUAD); Jefferson County Sheriffs Office; Washington State Department of Social and Health Services, Division of Alcohol and Substance Abuse 5. AGREEMENT re: Meeting and Program Space for County Departments; Washington State University (WSU) Extension 6. AGREEMENT NO. C14950, Amendment No.3 re: 2007 - 2011 Consolidated Contract; Jefferson County Public Health; Washington State Department of Health 7. AGREEMENT Amendment No.1 re: Childbirth Education; Jefferson County Public Health; Carol Hardy Page 1 Commissioners Meeting Minutes: Week of July 23,2007 8. MEMORANDUM OF AGREEMENT re: Hoh River Knotweed Control; Washington State University (WSU) Jefferson County Extension Office; 10,000 Years Institute 9. Payment of Jefferson County Vouchers/Warrants Dated July 16, 2007 Totaling $1,135,947.40 and July 17, 2007 Totaling $2,774.65 10. Payment of Jefferson County AlP Warrants Done by Payroll Dated July 6,2007 Totaling $136,615.38 11, Advisory Board Appointments (3); Jefferson County Lodging Tax Advisory Committee; Three Year Terms Expiring July 23,2010; 1) Kevin Earl, Resort at Port Ludlow; 2) Jamie Hodgson, Kalaloch Lodge; and 3) William Tennent, Jefferson County Historical Society 12. Letter to Skokomish Tribe re: Beckett Point in Discovery Bay Policy for Closing the Courthouse Due to Strong Winds: ( Item #2 on the Consent Agenda) Chairman Johnson explained that the Courthouse should probably be closed before winds reach 95 mph. County Administrator John Fischbach noted that this policy is setting guidelines for the Central Services staff, Last December, there were sustained winds of 60 mph, and some Elected Officials sent their employees home. Commissioner Sullivan moved to approve RESOLUTION NO. 69-07 setting a policy for closing the Courthouse due to strong winds. Commissioner Austin seconded the motion which carried by a unanimous vote. APPROVAL OF MINUTES: Commissioner Sullivan moved to approve the minutes ofthe June 25, 2007 regular meeting and the June 27, 2007 Special Meeting minutes, Commissioner Austin seconded the motion which carried by unanimous vote. COMMISSIONERS BRIEFING SESSION: The County Administrator discussed the following items. · Members of the State Legislature sent a copy of a letter they sent to the Department of Ecology (DOE) supporting the County's grant application for the Beckett Point Sewer Project. He has been in contact with Ron Allen, Chair of the Jamestown S'Klallam Tribe, about scheduling a meeting with the Commissioners and the Tribal Council. The Wastewater Manager attended a program sponsored by DOE regarding Reclaimed Water Grants. The State has $5 million available for reclaimed water projects in the Puget Sound basin. This is the 9th year that Karen Bednarski, County Accountant, has received the State's Professional Finance Officer Award. . . . Page 2 Commissioners Meeting Minutes: Week of July 23,2007 · The Internal Revenue Service recently conducted an audit of the bail collection process at the County jail. The IRS inspector stated that this is the first time he has seen 100% compliance in a correctional facility. Al Vaughn, Washington State Department of Natural Resources re: County Income Report and Presentation on Forest Funds: John Viada, DNR Olympic Region Manager, reviewed the State forest lands revenue for FY2006 and FY2007. He reported that funding has been allotted for trust land transfer to consider the expansion of a Natural Area Preserve (NAP) in the Tarboo area. Al Vaughn reviewed FY2008 timber sales which have a preliminary appraisal value of $1.3 million. The City Limits and the Snow Creek parcels are currently being appraised for the land exchange with the City of Port Townsend. David Roberts and Martha Hurd updated the Board on aquatic programs which include: · The recreational mooring buoy program. · They are currently working with Environmental Health staff to identify and remove derelict vessels. · The creosote removal program. · The geoduck aquaculture program. · The nomination process has been established for the Reserves Nomination Program to protect property that has high ecological value. · They would like to be involved in the County's Shoreline Master Plan update. Sue Tredavik, Resource Protection Assistant, was introduced. She oversees fire and forest practices in the Olympic region. HEARING re: Intention to Sell County Surplus Property: Chairman Johnson opened the public hearing. Mike Belenski, stated that a few years ago equipment was sold that had not gone through the surplus property process. He asked how the County will ensure that the items listed in the resolution are the items that are sold? Treasurer Judi Morris answered that a new process has been put in place with tighter controls on the items taken to the auction facility. The auctioneer authenticates the item and the sale price and that information will be available after the auction. Commissioner Sullivan moved to approve RESOLUTION NO. 70-07 in the matter ofa notice of intention to sell County surplus property. Commissioner Austin seconded the motion which carried by a unanimous vote, Page 3 Commissioners Meeting Minutes: Week of July 23,2007 HEARING re: Supplemental Budget Appropriations/Extensions for Various County Funds: Chairman Johnson opened the public hearing. Central Services Director Allen Sartin noted that the Board authorized this hearing on July 9 and it was advertised in the newspaper on July 11 and 18. Auditor Donna Eldridge explained that the Elections Department is requesting $68,000 for purchase of a backup vote tabulator that had not been budgeted this year. A Help America Vote Act (HA V A) grant will reimburse $61,000. Chairman Johnson opened the public testimony portion of the hearing. Mike Belenski, stated that the Auditor's request just says "machinery and equipment" and doesn't say what the Auditor is requesting. It was pointed out that the type of equipment is listed at the bottom ofthe page in question. He asked what the $5,000 for the Tri-Area Teen Resource Center was going to be used for? He also asked about the increase in benefits for the departments. John Fischbach replied that the Tri-Area Teen Center had requested funding earlier in the year for general expenses to continue operating their facility and this was approved by the Board. Regarding benefits, the State has imposed a new retirement withholding amount for employees which is covered in the requests. Hearing no further comments for or against the budget appropriations, the Chair closed the public hearing. Commissioner Sullivan moved to approve RESOLUTION NO, 71-07 regarding the budget appropriations and extensions for various County funds. Commissioner Austin seconded the motion which carried by a unanimous vote. Tami Pokorny, Environmental Health Specialist re: Presentation of the North Pacific Coast Lead Entity for Prioritizing Salmon Restoration Projects in Water Resource Inventory Area (WRIA) 20; the Washington Coast Sustainable Salmon Partnership; and Letter to the North Pacific Coast Lead Entity Assistant Salmon Restoration Coordinator: Tami Pokorny, Water Quality Specialist, reported that in 1999 the Federal government listed some pacific northwest wild salmon under the Endangered Species Act. The State Legislature created the Salmon Recovery Funding Board (SRFB) to administer State and Federal funds for projects to protect and restore salmon habitat. The SRFB receives funds from State general obligation bonds and the Federal Pacific Coastal Salmon Recovery Fund. The three categories for projects are restoration, assessment and planning, and acquisition. Currently there are twenty-five lead entities under contract with the State Department ofFish and Wildlife. The lead entities review proposed projects and make a recommendation to the SRFB for their annual grant process. Page 4 Commissioners Meeting Minutes: Week of July 23,2007 The North Pacific Coast Lead Entity (NPCLE) was recognized by the Department ofFish and Wildlife this spring. There are six initiating governments: Jefferson County, Clallam County, the City of Forks, the Makah Tribe, the Quileute Tribe and the Hoh Tribe. All of these governments were part of the North Olympic Peninsula Lead Entity which covered a much larger area, NPCLE covers the Hoh, Quileute, and Goodman basins. This area has mostly healthy salmon populations due to undisturbed forests. As a newly formed lead entity, NPCLE will be appointing a technical committee to assist in developing funding strategies and identification and prioritization of projects. A citizens committee will also be appointed to develop the final prioritized projects list that is submitted to the SRFB. Project applicants can include: Conservation Districts, landowners, local government, special districts, non-profit organizations, regional fishery enhancement groups, State agencies and the Tribes. The interim habitat protection and restoration strategy and the goals ofNPCLE were reviewed. Another organization that was recently formed is the Washington Coast Sustainable Salmon Partnership (WCSSP). The purpose of the partnership is to address region-wide salmon recovery and prioritization in order to achieve a healthy, self-sustaining, harvestable population of salmon in the State's Pacific coast watersheds, NPCLE, Quinault Nation, Grays Harbor and Pacific are the four lead entities in WCSSP. Tami Pokorny requested that the Board sign a letter to the NPCLE documenting the County's separation from the North Olympic Peninsula Lead Entity to join NPCLE and to request appointment of Water Quality Division staff to the technical and citizen committees. The letter also endorses the motion ofthe WCSSP to move forward with the new regional planning organization and that County staff also be appointed to the WCSSP planning group. Commissioner Sullivan moved to have the Chairman sign the letter to the North Pacific Coast Lead Entity. Commissioner Austin seconded the motion which carried by a unanimous vote. The Board met in Executive Session fromll :30 -12:45 p.m. with the County Administrator and Director of Community Development regarding personnel per RCW 42.30.110(1 )(g) Hiring/Discipline/Performance Review. County Administrator Briefing Session: John Fischbach and the Board discussed the following issues: · Complaint regarding a County contractor driving a motor pool car. · Proposed dues for the Peninsula Development Association (PDA) and a regional economic development strategy Permit for Seventh Day Adventist Church Campout Agenda for August meeting with Port Townsend City Council . . Page 5 Commissioners Meeting Minutes: Week of July 23,2007 · Regional services contracts with the City · Puget Sound Partnership proj ects The Board met in Executive Session from 2:18 - 3:15 p.m. with the County Administrator, Central Services Director, Human Resources Manager and Personnel Consultant regarding collective bargaining per RCW 42.30. 140(4)(b). NOTICE OF ADJOURNMENT: Commissioner Sullivan moved to adjourn the meeting at 3:39 p.m. Commissioner Austin seconded the motion which carried by a unanimous vote. MEETING ADJOURNED JEFFERSON COUNTY BOARD OF COMMISSIONERS .--, ~?l~' C~G Deputy Clerk of the Board Da~b-' J~ti~ Page 6