HomeMy WebLinkAboutMarine Resources Committee Amend 1 JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Katie Kowal,Water Resources Program Manager
Jefferson County Marine Resources Committee and WSU Extension
DATE: .,j J ty tf `0.../ /
RE: Jefferson County Marine Resources Committee Grant
Amendment#1 (SEANWS-2023-JeCoWS-00006)
STATEMENT OF ISSUE:
The Jefferson County Marine Resources Committee Grant(SEANWS-2023-JeCoWS-00006),
effective 10/01/2023, requires an Amendment(#1)to adjust the scope of work and budget for
Task 2 and Task 3 as follows:
Task 2: A new subtask will pilot the use of satellite imagery to monitor bull kelp. The storm
surge subtask is reduced from two sites to one site.
Task 3: The derelict crab pot removal task is reduced in year one. The RECIPIENT will only
assess of use side scan sonar and remote operated vehicles (ROVs)to remove crab pots. No
removal operations will be conducted in year one.
The budget for Task 2 is increased by $18,862.64 from $14,760.00 to $33,622.64.
The budget for Task 3 is reduced by $18,862.64 from$42,754.00 to $23,891.36.
There is not net change to the overall grant budget in Amendment 1.
ANALYSIS:
The contract amendment has been reviewed and approved as to form by the PAO.
FISCAL IMPACT:
Funding is redistributed between Tasks 2 and 3, but there is no net change to the overall grant
budget.
RECOMMENDATION:
Signature for approval of the contract amendment. Dept. of Ecology will also be sending an
email to have the contract be signed via DocuSign.
REVIEWED BY:
Mark McCaul County Administrator Date
CONTRACT REVIEW FORM Clear Fo..
(INSTRUC77ONS ARE ON THE NEXT PAGE)
CONTRACT WITH: State of WA Dept of Ecology Contract No: SEANWS-2023z
Contract For: JeffCo Marine Resources Committee Term: 10/01/2023-9/30/2025 3-e CCG)S_ UCC. )
COUNTY DEPARTMENT: WSU Jefferson County Extension
Contact Person: Katie Kowal
Contact Phone: 360-379-5610 x320
Contact email: kkowal@caiefferson.wa.us
AMOUNT: PROCESS: Exempt from Bid Process
Revenue: _ Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund# REP or RFQ
Munis Org/Obj ✓ Other:Grant Amendment
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: ■ N/A: 0(,//7/202-,/
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL,
AGENCY. j�
CERTIFIED: N/A: V- w't�►`u - o6//7/2o2Jf
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronicall4 through I.aserfiche):
Electronically approved by Risk Management on 6/17/2024.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 6/19/2024.
State language - cannot change.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6:CONTRACTOR SIGNS
STEP 7:SUBMIT TO BOCC FOR APPROVAL
A
DEPARTMENT OF
ar' , ECOLOGY
State of Washington
AMENDMENT NO. 1
TO AGREEMENT NO.SEANWS-2023-JeCoWS-00006
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
Jefferson County
PURPOSE: To amend the above-referenced agreement(AGREEMENT)between the state of Washington Department of
Ecology(ECOLOGY)and Jefferson County(RECIPIENT)for the Jefferson County MRC Operations and Projects
2023-2025(PROJECT).
The purpose of Amendment 1 is to adjust the scope of work and budget for Task 2 and Task 3 as follows:
Task 2:A new subtask will pilot the use of satellite imagery to monitor bull kelp.The storm surge subtask is reduced from two
sites to one site.
Task 3:The derelict crab pot removal task is reduced in year one.The RECIPIENT will only assess of use side scan sonar and
remote operated vehicles(ROVs)to remove crab pots.No removal operations will be conducted in year one.
The budget for Task 2 is increased by$18,862.64 from$14,760.00 to$33,622.64.
The budget for Task 3 is reduced by$18,862.64 from$42,754.00 to$23,891.36.
The expiration date remains the same.
IT IS MUTUALLY AGREED that the AGREEMENT is amended as follows:
CHANGES TO THE BUDGET
Funding Distribution EG240123
Funding Title: EPA/Puget Sound Partnership 2024-25
Funding Type: Grant
Funding Effective Date: 10/01/2024 Funding Expiration Date: 09/30/2025
Funding Source:
Title: Puget Sound Partnership/EPA
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Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
Fund: FD
Type: Federal
Funding Source%: 100%
Description: Northwest Straits Commission and Marine Resources Committees
Federal Awarding Agency: Environmental Protection Agency
Federal Awarding Agency Contact: Ahren Stroming
Federal Awarding Agency Phone: 360-918-1337
Federal Awarding Agency Email: ahren.stroming@psp.wa.go
Federal Awarding Agency Address: PO Box 40900,Olympia WA 98504-0900
CFDA Catalog Name: National Estuary Program
CFDA Number: 66.456
FAIN: CE01 J97401
Research Grant: No
Federal Award Date: 10/1/2021
Total Federal Award Amount: $3,400,000.00
Federal Funds Obligated To Recipient: $60,000.00
Approved Indirect Costs Rate: Approved Rate Negotiated Between ECOLOGY and RECIPIENT:30%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
EPA/Puget Sound Partnership 2024-25 Task Total
1.MRC Operations S 42,918.00
2.Community Science Monitoring S 5,000.00
3.Derelict Crab Pot Removal S 11,000.00
4.Voluntary No-Anchor Zones $ 550.00
5.Olympia Oyster Restoration $ 532.00
Total: $ 60,000.00
CHANGES TO THE BUDGET
Funding Distribution EG240122
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Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
Funding Title: EPA/Puget Sound Partnership 2023-24
Funding Type: Grant
Funding Effective Date: 10/01/2023 Funding Expiration Date: 09/30/2024
Funding Source:
Title: Puget Sound Partnership/EPA
Fund: FD
Type: Federal
Funding Source%: 100%
Description: Northwest Straits Commission and Marine Resources Committees
Federal Awarding Agency: Environmental Protection Agency
Federal Awarding Agency Contact: Ahren Stroming
Federal Awarding Agency Phone: 360-918-1337
Federal Awarding Agency Email: ahren.stroming@psp.wa.go
Federal Awarding Agency Address: PO Box 40900,Olympia WA 98504-0900
CFDA Catalog Name: National Estuary Program
CFDA Number: 66.456
FAIN: CE01J97401
Research Grant: No
Federal Award Date: 10/1/2021
Total Federal Award Amount: $3,400,000.00
Federal Funds Obligated To Recipient: $59,000.00
Approved Indirect Costs Rate: Approved Rate Negotiated Between ECOLOGY and RECIPIENT:30%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
EPA/Puget Sound Partnership 2023-24 Task Total
1.MRC Operations $ 40,000.00
2.Community Science Monitoring $ 15,803.63
3.Derelict Crab Pot Removal $ 196.37
4.Voluntary No-Anchor Zones $ 550.00
5.Olympia Oyster Restoration $ 2,450.00
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Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
Total: $ 59,000.00
CHANGES TO THE BUDGET
Funding Distribution EG240121
Funding Title: General Fund-State 2024-25
Funding Type: Grant
Funding Effective Date: 07/01/2024 Funding Expiration Date: 06/30/2025
Funding Source:
Title: General Fund-State
Fund: FD
Type: State
Funding Source%: 100%
Description: To distribute equally among the seven Puget Sound Marine Resources Committees.
Approved Indirect Costs Rate: Approved Rate Negotiated Between ECOLOGY and RECIPIENT:30%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
General Fund-State 2024-25 Task Total
1.MRC Operations $ 45,221.00
2.Community Science Monitoring $ 2,380.00
3.Derelict Crab Pot Removal $ 10,377.00 •
4.Voluntary No-Anchor Zones $ 2,022.00
5.Olympia Oyster Restoration $ 5,000.00
Total: $ 65,000.00
CHANGES TO THE BUDGET
Funding Distribution EG240120
Funding Title: General Fund-State 2023-24
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Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
Funding Type: Grant
Funding Effective Date: 10/01/2023 Funding Expiration Date: 06/30/2024
Funding Source:
Title: General Fund-State
Fund: FD
Type: State
Funding Source%: 100%
Description: To distribute equally among the seven Puget Sound Marine Resources Committees.
Approved Indirect Costs Rate: Approved Rate Negotiated Between ECOLOGY and RECIPIENT:30%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
General Fund-State 2023-24 Task Total
1.MRC Operations $ 45,215.00
2.Community Science Monitoring $ 10,439.01
3. Derelict Crab Pot Removal $ 2,317.99
4.Voluntary No-Anchor Zones $ 2,022.00
5.Olympia Oyster Restoration $ 5,006.00
Total: $ 65,000.00
•
CHANGES TO SCOPE OF WORK
Task Number: 2 Task Cost:$33,622.64
Task Title: 2.Community Science Monitoring
Task Description:
Bull Kelp:Using the Northwest Straits Commission kayak-based survey protocol, the RECIPIENT will coordinate and train
community volunteers to monitor bull kelp at the North Beach East Bed,record observations of the bed extent,depth
measurements,surface temperature,and other water quality measurements.
Forage Fish:The RECIPIENT will follow the Washington State Department of Fish and Wildlife(WDFW)blue bowl method
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Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
for surveying forage fish eggs at Dabob Bay, and an adapted version of the WDFW protocol at the Fort Townsend State Park
restoration site. Index site data will be submitted via the WDFW iForm mobile app and beach samples collected will be
shipped to WDFW for lab processing.Fort Townsend State Park site data and beach samples will be submitted to the Point
No Point Treaty Council.
Storm surge:The RECIPIENT will continue to monitor the existing study site in Port Townsend and develop a protocol for
monitoring"total water level"during coastal flooding events.Monitoring total water levels captures the sum of parameters that
contribute to coastal flooding events that are not currently that are not currently assessed together in forecasts.The data will be
managed analyzed and disseminated by the RECIPIENT using the SoundlQ online map. The RECIPIENT will develop and
share a protocol for this project that includes how these data are assessed together and used to anticipate flood events,how
sites are selected for monitoring,and how to take informative photos.
Bull Kelp Monitoring Pilot using Satellite Imagery: The RECIPIENT will develop a protocol and QAPP to pilot the use of
satellite imagery to document kelp beds in the Strait of Juan de Fuca at the north end of the Quimper Peninsula and the Beckett
Point region of Discovery Bay.This is a technology evaluation project that will evaluate how well they can resolve kelp beds
with lower density.The RECIPIENT will compare high-resolution images to lower resolution satellite images and compare
satellite images to fixed wing aerial images and high-resolution drone images.Comparisons will be documented in the summary
report,including a recommendation on whether to continue to use high resolution satellite images,the potential limitations and
advantages of using this technology,and documentation of the findings for kelp bed extent and density,where possible.If the
year one pilot study suggests continuing the project,the RECIPIENT will make adaptations based on the pilot
recommendations and collect additional satellite imagery,conduct analysis,and compare to bull kelp monitoring data in 2025.
The RECIPIENT will submit separate Quality Assurance Project Plans(QAPPs)or QAPP waivers for the bull kelp,forage
fish,storm surge,and bull kelp satellite imagery projects.
The RECIPIENT will submit a 2024 and 2025 bull kelp,forage fish,and storm surge summary report with a copy of data and
related photos.
Task Goal Statement:
The overall goal is to improve our collective understanding of trends in bull kelp and forage fish spawning and improve
understanding of the combination of variables that contribute to coastal flooding events.An additional goal of these monitoring
projects is to build a community of volunteers engaged in local marine monitoring and stewardship.
Task Expected Outcome:
The anticipated outcomes of community science monitoring are improved understanding of long-term trends at the local and
regional levels for bull kelp and forage fish spawning,and improved understanding of the combination of variables that
contribute to coastal flooding.
Recipient Task Coordinator: Solenne Walker,Jeff Taylor, Sarah Fisken
Deliverables
Number Description Due Date
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State of Washington Department of Ecology Page 7 of I 1
Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
2.1 RECIPIENT will submit a 2024 bull kelp Quality Assurance Project Plan
and upload to EAGL.
2.2 RECIPIENT will submit a 2024 forage fish Quality Assurance Project
Plan and upload to EAGL.
2.3 RECIPIENT will submit Storm surge Quality Assurance Project Plan or
waiver and upload to EAGL.
2.4 RECIPIENT will submit a 2024 bull kelp summary report,copy of data
and related photos and upload to EAGL.
2.5 RECIPIENT will submit a 2024 forage fish summary report,copy of
data and related photos and upload to EAGL.
2.6 RECIPIENT will submit a 2024 storm surge summary report,copy of
data and related photos and upload to EAGL.
2.7 RECIPIENT will submit a 2025 bull kelp Quality Assurance Project Plan
and upload to EAGL.
2.8 RECIPIENT will submit a 2025 forage fish Quality Assurance Project
Plan and upload to EAGL.
2.9 RECIPIENT will submit a 2025 bull kelp summary report,copy of data
and related photos and upload to EAGL.
2.10 RECIPIENT will submit a 2025 forage fish summary report,copy of
data and related photos and upload to EAGL.
2.11 RECIPIENT will submit a 2025 storm surge summary report,copy of
data and related photos and upload to EAGL.
2.12 RECIPIENT will submit a 2024 bull kelp satellite imagery pilot summary
report(including comparisons between imagery types,a recommendation
on continued use of high-resolution satellite images,potential limitations
and advantages of the technology,and documentation of the findings for
kelp bed extent and density,where possible),copy of data and related
images and upload to EAGL.
2.13 RECIPIENT will submit a DRAFT bull kelp satellite imagery pilot
Quality Assurance Project Plan and upload to EAGL.
2.14 RECIPIENT will submit a FINAL bull kelp satellite imagery Quality
Assurance Project Plan and upload to EAGL.
2.15 RECIPIENT will submit a 2025 bull kelp satellite imagery pilot summary
report(including any data and images)and upload to EAGL.
CHANGES TO SCOPE OF WORK
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Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
Task Number: 3 Task Cost:$23,891.36
Task Title: 3.Derelict Crab Pot Removal
Task Description:
The RECIPIENT will identify popular recreational crabbing areas and use side scan sonar surveys to locate lost crab pots in
east Jefferson County waters.
In year one the RECIPIENT will assess the costs and viability of using side scan sonar surveys and the use of remotely
operated vehicles(ROV)'s to locate and remove lost crab pots in east Jefferson County.
In year two the RECIPIENT will identify popular recreational crabbing areas and use side scan sonar surveys to locate lost
crab pots in east Jefferson County waters.The RECIPIENT will work with a contractor and/or volunteer,to conduct surveys
and possibly conduct removal operations using a ROV and continue to develop this method for lost crab pot recovery.If
removal via ROV is not feasible,then the RECIPIENT may work with a contractor for diver removal operations.
The RECIPIENT will submit a 2024 and 2025 summary report of derelict crab pot removal activities including data collected
and summary of actions.
Task Goal Statement:
The goal of this project is to remove lost crab pots from east Jefferson County marine waters.This will use a new method of
locating and recovering lost crab pots using an ROV in place of divers.This will reduce the number of pots that are lost by
sharing data collected as part of this project and raising awareness about the issue. A long-term goal is to develop a replicable
lost pot recovery method for other coastal communities with access to ROVs.
Task Expected Outcome:
The marine ecosystems of east Jefferson County will be improved by removing lost crab pots.An increased number of
recreational crabbers will be informed of the problem of derelict crab pots,which may lead to increased adoption of best
practices for crabbing and setting pots.
Recipient Task Coordinator: Jeff Taylor
Deliverables
Number Description Due Date
3.1 RECIPIENT will submit a 2024 summary report of derelict crab pot
activities including data collected,summary of actions and upload to
EAGL.
3.2 RECIPIENT will submit a 2025 summary report of derelict crab pot
activities including data collected,summary of actions and upload to
EAGL.
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Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
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Jefferson County
Jefferson County MRC Operations and Projects 2023-2025 Project
Agreement No.SEANWS-2023-JeCoWS-00006
Funding Distribution Summary
Recipient/Ecology Share
Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total
General Fund-State 2023-24 0 % $ 0.00 $ 65,000.00 $ 65,000.00
General Fund-State 2024-25 0 % $ 0.00 $ 65,000.00 $ 65,000.00
EPA/Puget Sound Partnership 0 % $ 0.00 $ 59,000.00 $ 59,000.00
2023-24
EPA/Puget Sound Partnership 0 % $ 0.00 $ 60,000.00 $ 60,000.00
2024-25
Total $ 0.00 $ 249,000.00 $ 249,000.00
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Jefferson County
Jefferson County MRC Operations and Projects 2023.2025 Project
Agreement`o.SEANWS-2023-JeCoWS-00006
AUTHORIZING SIGNATURES
All other terms and conditions of the original Agreement including any Amendments remain in full force and effect,except as
expressly provided by this Amendment.
The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their respective
organizations to this Amendment.
This amendment will be effective 04 01 2024.
IN WITNESS WHEREOF:the parties hereto,having read this Amendment in its entirety,including all attachments,do agree in
each and every particular and have thus set their hands hereunto.
Washington State Jefferson County
Department of Ecology
4r/
By: By: o?S VU71C: ,20g/
Joenne McGerr Date Amit Sharma Date
Shorclands
Program Manager
Greg Brotherton
2023 Board of County Commissioners, Date
Chair
Philip C. Hunsucker
/ P
June 20, 2024
Approved as to Form. Philip C. Date
Hunsucker, Jefferson County Chief Civil
Deputy Prosecutor
Template Approved to Form by
Attorney General's Office
Template Version 10 30 2015
DocuSign Envelope ID:F380320D-2F11-41CC-8728-26EBC07D2C54• �`
DEPARTMENT OF I�-iw
(vs& 13 af ECO LOGY
State of Washington
Agreement No. SEANWS-2023-JeCoWS-00006
SHORELANDS NORTHWEST STRAITS AGREEMENT
BETWEEN ,
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
JEFFERSON COUNTY (-11
This is a binding Agreement entered into by and between the state of Washington. Department of Ecology,hereinafter
referred to as"ECOLOGY,"and Jefferson County,hereinafter referred to as the''RECIPIENT,-to carry out with the
provided funds activities described herein.
GENERAL INFORMATION
Project Title: Jefferson County MRC Operations and Projects
2023-2025
Total Cost: $249,000.00
Total Eligible Cost: S249,000.00
Ecology Share: S249,000.00
Recipient Share: $0.00
The Effective Date of this Agreement is: 10101,2023
The Expiration Date of this Agreement is no later than: 09/30/2025
Project Type: Northwest Straits Grant +
Project Short Description:
This grant will be used to fund the Jefferson County Marine Resources Committee's(MRC)(RECIPIENT)operations
and projects from October I,2023,through September 30,2025. This project will protect and restore local marine
resources in Jefferson County.
Project Long Description:
This agreement provides day-to-day operations and coordination of activities for the RECIPIENT. These include:
1. Buil kelp beds and forage fish monitoring around Jefferson County.
2.Storm Surge monitoring in two existing study sites(near the NW Maritime Center and another near Chetzemoka
Park, in Port Townsend)and develop a protocol for monitoring"total water level"during coastal flooding events.
3. Derelict crab pot removal in east Jefferson County using submersible remotely operated vehicles.
DocuSign Envelope ID:F380320D-2F11-41CC-8728-26EBC07D2C54
State of Washington Department of Ecology Page 2 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
4.Protection of three established eelgrass and shellfish habitat areas by encouraging boaters to respect voluntary
no-anchor zones.
5. Support the expansion of Olympia oyster populations in east Jefferson County,specifically to form dense,natural,
sustainable native oyster beds that provide complex marine habitat,and benefits to a variety of marine species.
Overall Goal:
To improve the health of local marine and nearshore ecosystems by 1)monitoring forage fish spawning and bull kelp
beds,2)monitoring storm surge events,3)removing derelict crab pots,4)protecting shellfish and eelgrass beds from
boat anchors,and 5)supporting Olympia oyster restoration efforts in Washington State Department of Fish and Wildlife
priority areas.
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State of Washington Department of Ecology Page 3 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
RECIPIENT INFORMATION
Organization Name: Jefferson County
Federal Tax ID: 91-6001322
UEI Number: FGN7DDMJA7H7
Mailing Address: 121 Oak Bay Rd
Port Hadlock,WA 98339
Physical Address: 121 Oak Bay Rd
Port Hadlock,Washington 98339
Organization Email: monica.montgomeryl@wsu.edu
Contacts
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• State of Washington Department of Ecology Page 4 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
Monica Montgomery
Project Manager
Water Programs Coordinator
121 Oak Bay Rd
Port Hadlock,Washington 98339
Email: monica.montgomeryl@wsu.edu
Phone: (360)379-5610 X230
Billing Contact Anji Scalf
Administrator
121 Oak Bay Rd
Port Hadlock, Washington 98339
Email: ascalf@co.jefferson.wa.us
Phone: (360)379-5610
Am it Sharma
Authorized
Signatory
121 Oak Bay Rd
Port Hadlock, Washington 98339
Email: amit.sharmal@wsu.edu
Phone: (360)379-5610
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State of Washington Department of Ecology Page 5 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
ECOLOGY INFORMATION
Mailing Address: Department of Ecology
Shorelands
PO BOX 47600
Olympia,WA 98504-7600
Physical Address: Shorelands
300 Desmond Drive SE
Lacey, WA 98503
Contacts
Sasha Horst
Project
Manager
Breazeale-Padilla Bay Interp. Center 10441 Bayview Edison Rd.
Mt Vernon,Washington 98273-7242
Email: horst@nwstraits.org
Phone: (360)428-1084
Cindy James
Financial
Manager
PO Box 47600 •
Olympia, Washington 98504-7600
Email: cjam461@ecy.wa.gov
Phone: (360)280-8645
Dana Oster
Technical
Advisor
Breazeale-Padilla Bay Interp. Center 10441 Bayview Edison Rd.
Mt Vernon,Washington 98273-7242
Email: DAOS461(tz)ecy.wa.gov
Phone: (360)428-1043
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• State of Washington Department of Ecology Page 6 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
AUTHORIZING SIGNATURES
RECIPIENT agrees to furnish the necessary personnel,equipment,materials, services,and otherwise do all things necessary
for or incidental to the performance of work as set forth in this Agreement.
RECIPIENT acknowledges that they had the opportunity to review the entire Agreement,including all the terms and conditions
of this Agreement,Scope of Work,attachments,and incorporated or referenced documents,as well as all applicable laws,
statutes,rules,regulations, and guidelines mentioned in this Agreement. Furthermore,the RECIPIENT has read,understood,
and accepts all requirements contained within this Agreement.
This Agreement contains the entire understanding between the parties,and there are no other understandings or representations
other than as set forth,or incorporated by reference,herein.
No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed by
authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement.ECOLOGY and
RECIPIENT may change their respective staff contacts without the concurrence of either party.
This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be binding until so
approved.
The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective
organizations to this Agreement.
Washington State Jefferson County
Department of Ecology
By4DoeuSigned by: - • —DocuSigned by:
3DUn.ln.t, ikt, 1rle 10/16/2023 By: Ulf S Yk,a 10/12/2023
131 DO C1 CAF011C. �.-Eb a-i7rAFBBttCJ9a
Joenne McGerr Date Am it Sharma Date
Shorelands
Program Manager
Template Approved to Form by
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• State of Washington Department of Ecology Page 7 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
Greg Brotherton
rGrt
by:
A) brpft,y1-bi, 10/13/2023
6021552A3CP219CD..
2023 Board of County Commissioners, Date
Chair
Philip C.Hunsucker
LPDocuSigned by:
Litjp Cht&itittICV 10/13/2023
A16074640A1A475_.
Approved as to Fonn. Philip C. Date
Hunsucker,Jefferson County Chief Civil
Deputy Prosecutor
•
•
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State of Washington Department of Ecology Page 8 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
SCOPE OF WORK
Task Number: 1 Task Cost: $173,354.00
Task Title: 1. MRC Operations
Task Description:
1.1 MRC Operations: Schedule,prepare/distribute agenda and post public notices of MRC meetings;prepare and distribute
minutes of MRC meetings;maintain current MRC membership list;recruit MRC members (if allowable by county)and provide
onboarding for new members;track volunteer hours,in-kind support and leveraged funds and provide information quarterly to
Northwest Straits Commission staff;communicate regularly with NWSC staff.
1.2 MRC Communication: Maintain MRC website(including current meeting schedules,agendas and projects);communicate
regularly with county council/commission;increase awareness of the purpose of the MRC and its role in the county;
communicate with relevant audiences about the projects and programs of the MRC.
1.3 MRC grant administration:Ensure that grant agreement is implemented on schedule with satisfactory deliverables;prepare
progress reports,final report and completion report for Northwest Straits Commission; track and administer budget,including
spending out on deadlines per state and federal fiscal years;manage sub-contracts as applicable and provide copies to
Northwest Straits Commission grant manager;prepare MRC workplan and MRC annual report to summarize MRC activities
and progress;communicate revisions to or concerns about carrying out the agreement to Northwest Straits Commission staff;
and prepare grant applications for MRC projects.
1.4 Training and representation:MRC members will attend Northwest Straits Initiative annual conference; MRC staff will
participate in regular meetings and forums for MRC staff;a representative of the MRC will attend each Northwest Straits
Commission meeting.
1.5 MRC Advisory:MRCs will serve as a resource to county government to help identify local marine conservation and
protection needs and recommend remedial actions;MRCs will advise county council/commission/executive on local and
regional marine issues as appropriate and as requested. .
Task Goal Statement:
To carry out administrative functions in support of the mission (including work plan preparation,developing and preparing grant
proposals,programmatic staff support,project monitoring and performance tracking,education programs and grant writing),
travel,planning and participation in training opportunities.
Task Expected Outcome:
a. MRCs have a documented process to recruit and train members to be active participants and contributors to the work of the
MRC.
b. Information about projects and the work of the MRC is accessible and shared regularly through presentations,meetings, and
web site.
c. The MRC meets regularly in a public forum that is promoted locally to community members and decision makers.
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
d. The MRC is informed of and contributes to the work of the Northwest Straits Commission.
e. The value of volunteer hours and other local contributions to the work of the MRC is documented and shared with the
Commission and the County.
f. The work of the MRC is planned in advance through an annual workplan and documented in an annual report.
g.MRC members and staff contribute to other relevant local and regional processes related to marine issues.
Recipient Task Coordinator: Monica Montgomery
1.MRC Operations
Deliverables
Number Description Due Date
1.1 Progress Report
1.2 Quarterly Reporting of Meeting Agendas,Minutes and Reports to the
Commission
1.3 Matching Funds/Volunteer Time Tracking
1.4 Annual Workplan
1.5 Annual Report
1.6 Closeout Report 09/30/2025
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
SCOPE OF WORK
Task Number: 2 Task Cost: $14,760.00
Task Title: 2. Community Science Monitoring
Task Description:
Bull Kelp:Using the Northwest Straits Commission kayak-based survey protocol, the RECIPIENT will coordinate and train
community volunteers to monitor bull kelp at the North Beach East Bed,record observations of the bed extent,depth
measurements,surface temperature,and other water quality measurements.
Forage Fish:The RECIPIENT will follow the Washington State Department of Fish and Wildlife (WDFW)blue bowl method
for surveying forage fish eggs at Dabob Bay, and an adapted version of the WDFW protocol at the Fort Townsend State Park
restoration site. Index site data will be submitted via the WDFW iForm mobile app and beach samples collected will be
shipped to WDFW for lab processing.Fort Townsend State Park site data and beach samples will be submitted to the Point
No Point Treaty Council.
Storm surge: The RECIPIENT will continue to monitor two existing study sites(near the NW Maritime Center and another
near Chetzemoka Park, in Port Townsend)and develop a protocol for monitoring"total water level"during coastal flooding
events. Monitoring total water levels captures the sum of parameters that contribute to coastal flooding events that are not
currently that are not currently assessed together in forecasts. The data will be managed analyzed and disseminated by the
RECIPIENT. The RECIPIENT will develop and share a protocol for this project that includes how these data are assessed
together and used to anticipate flood events,how sites are selected for monitoring,and how to take informative photos.
The RECIPIENT will submit separate Quality Assurance Project Plans(QAPPs)or QAPP waivers for the bull kelp,forage
fish,and storm surge projects.
The RECIPIENT will submit a 2024 and 2025 bull kelp, forage fish, and storm surge summary report with a copy of data and
related photos.
Task Goal Statement:
The overall goal is to improve our collective understanding of trends in bull kelp and forage fish spawning and improve
understanding of the combination of variables that contribute to coastal flooding events. An additional goal of these monitoring
projects is to build a community of volunteers engaged in local marine monitoring and stewardship.
Task Expected Outcome:
The anticipated outcomes of community science monitoring are improved understanding of long-term trends at the local and
regional levels for bull kelp and forage fish spawning,and improved understanding of the combination of variables that
contribute to coastal flooding.
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
Recipient Task Coordinator: Solenne Walker,Jeff Taylor, Sarah Fisken
2.Community Science Monitoring
Deliverables
Number Description Due Date
2.1 RECIPIENT will submit a 2024 bull kelp Quality Assurance Project Plan and
upload to EAGL.
2.2 RECIPIENT will submit a 2024 forage fish Quality Assurance Project Plan
and upload to EAGL.
2.3 RECIPIENT will submit Storm surge Quality Assurance Project Plan or
waiver and upload to EAGL.
2.4 RECIPIENT will submit a 2024 bull kelp summary report,copy of data and
related photos and upload to EAGL.
2.5 RECIPIENT will submit a 2024 forage fish summary report,copy of data and
related photos and upload to EAGL.
2.6 RECIPIENT will submit a 2024 storm surge summary report,copy of data
and related photos and upload to EAGL.
2.7 RECIPIENT will submit a 2025 bull kelp Quality Assurance Project Plan and
upload to EAGL.
2.8 RECIPIENT will submit a 2025 forage fish Quality Assurance Project Plan
and upload to EAGL.
2 9 RECIPIENT will submit a 2025 bull kelp summary report,copy of data and
related photos and upload to EAGL.
2.10 RECIPIENT will submit a 2025 forage fish summary report,copy of data and
related photos and upload to EAGL.
2.11 RECIPIENT will submit a 2025 storm surge summary report,copy of data
and related photos and upload to EAGL.
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
SCOPE OF WORK
Task Number: 3 Task Cost: $42,754.00
Task Title: 3. Derelict Crab Pot Removal
Task Description:
The RECIPIENT will identify popular recreational crabbing areas and use side scan sonar surveys to locate lost crab pots in
east Jefferson County waters. The RECIPIENT will work with the Sea Dragons,a local youth robotics group,to conduct
removal operations using a submersible remotely operated vehicles(ROV)and continue to develop this method for lost crab
pot recovery.
The RECIPIENT will submit a 2024 and 2025 summary report of derelict crab pot removal activities including data collected
and summary of actions.
Task Goal Statement:
The goal of this project is to remove lost crab pots from east Jefferson County marine waters.This will use a new method of
locating and recovering lost crab pots using an ROV in place of divers.This will reduce the number of pots that are lost by
sharing data collected as part of this project and raising awareness about the issue. A long-term goal is to develop a replicable
lost pot recovery method for other coastal communities with access to ROVs.
Task Expected Outcome:
The marine ecosystems of east Jefferson County will be improved by removing lost crab pots.An increased number of
recreational crabbers will be informed of the problem of derelict crab pots,which may lead to increased adoption of best
practices for crabbing and setting pots.
Recipient Task Coordinator: Jeff Taylor
3.Derelict Crab Pot Removal
Deliverables
Number Description Due Date
3.1 RECIPIENT will submit a 2024 summary report of derelict crab pot removal
activities including data collected,summary of actions and upload to EAGL.
3.2 RECIPIENT will submit a 2025 summary report of derelict crab pot removal
activities including data collected,summary of actions and upload to EAGL.
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
SCOPE OF WORK
Task Number: 4 Task Cost: $5,144.00
Task Title: 4.Voluntary No-Anchor Zones
Task Description:
The RECIPIENT protects local eelgrass and shellfish beds by maintaining voluntary no-anchor zones in Port Townsend Bay,
along the Port Townsend waterfront,and further south near Port Hadlock,as well as in Mystery Bay.These buoy fields inform
boaters where to avoid dropping their anchors,preventing anchor damage within these critical marine habitats. The
RECIPIENT will continue to conduct maintenance of the sites,including checking buoy lines,removing tangled debris and
marine fouling,and replacing buoys and worn underwater hardware.
The RECIPIENT will submit a final 2024 and 2025 summary report for the voluntary no-anchor zones efforts, including buoy
maintenance,boater compliance monitoring,and report on any presentations.
Task Goal Statement:
The goal of the project is to protect three established eelgrass and shellfish habitat areas by encouraging boaters to respect
voluntary no-anchor zones delineated by marker buoys.
Task Expected Outcome:
The anticipated outcomes of this project are to increase boaters'awareness of why they should anchor outside of eelgrass
beds and reduce damage to eelgrass and shellfish beds.
Recipient Task Coordinator: Troy McKelvey
4.Voluntary No-Anchor Zones
Deliverables
Number Description Due Date
4.1 RECIPIENT will submit a 2024 final project report(summary of buoy
maintenance,boater compliance monitoring,report on any presentations)and
upload to EAGL.
4.2 RECIPIENT will submit a 2025 final project report(summary of buoy
maintenance,boater compliance monitoring,report on any presentations)and
upload to EAGL.
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
SCOPE OF WORK
Task Number: 5 Task Cost:$12,988.00
Task Title: 5.Olympia Oyster Restoration
Task Description:
The RECIPIENT has existing Olympia oyster restoration sites in South Discovery Bay—the North Powerlines site, South
Powerlines site,and Lagoon site,where there is a small but stable extant Olympia oyster population.
The RECIPIENT will continue to place Olympia oyster shells at restoration sites,as needed,to provide substrate for larvae to
settle on,and monitor the number,size,and recruitment of Olympia oysters. The RECIPIENT will continue to assess potential
sites for restoration across east Jefferson County with guidance from WDFW and other partners.
The RECIPIENT will submit a 2024 and 2025 Discovery Bay QAPP.
The RECIPIENT will submit a summary report for the 2024 and 2025 efforts to restore the Olympia oyster populations.
Task Goal Statement:
The goal of this project is to support the expansion of Olympia oyster populations in east Jefferson County.This effort will form
dense,natural, sustainable native oyster beds that provide complex marine habitat and benefits to a variety of marine species
that live,feed,or migrate through the low intertidal zone.
Task Expected Outcome:
The expected outcome within the grant timeline is a larger,self-sustaining bed of Olympia oysters, and a more informed and
engaged community of Olympia oyster volunteers.
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
Recipient Task Coordinator: Neil Harrington
5.Olympia Oyster Restoration
Deliverables
Number Description Due Date
5.1 RECIPIENT will submit a 2024 Discovery Bay Quality Assurance Project
Plan and upload to EAGL.
5.2 RECIPIENT will submit a 2024 summary report of Discovery Bay activities,
including data collected,summary of actions,and related photos and upload to
EAGL.
5.3 RECIPIENT will submit a 2025 Discovery Bay Quality Assurance Project
Plan and upload to EAGL.
5.4 RECIPIENT will submit a 2025 summary report of Discovery Bay activities,
including data collected,summary of actions,and related photos and upload to
EAGL.
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• State of Washington Department of Ecology Page 16 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
BUDGET
Funding Distribution EG240120
NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identib,each budget.
Funding Title: General Fund-State 2023-24 Funding Type: Grant
Funding Effective Date: 10/01/2023 Funding Expiration Date: 06/30/2024
Funding Source:
Title: General Fund-State
Fund: FD
Type: State
Funding Source%: 100%
Description: To distribute equally among the seven Puget Sound Marine Resources Committees.
Approved Indirect Costs Rate: Approved Rate Negotiated Between ECOLOGY and RECIPIENT: 30%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
General Fund-State 2023-24 Task Total
1.MRC Operations $ 45,215.00 • •
2.Community Science Monitoring $ 2,380.00
3.Derelict Crab Pot Removal $ 10,377.00
4.Voluntary No-Anchor Zones $ 2,022.00
5.Olympia Oyster Restoration $ 5,006.00
Total:$ 65,000.00
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
BUDGET
Funding Distribution EG240121
NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identf each budget.
Funding Title: General Fund-State 2024-25 Funding Type: Grant
Funding Effective Date: 07/01/2024 Funding Expiration Date: 06/30/2025
Funding Source:
Title: General Fund- State
Fund: FD
Type: State
Funding Source%: 100%
Description: To distribute equally among the seven Puget Sound Marine Resources Committees.
Approved Indirect Costs Rate: Approved Rate Negotiated Between ECOLOGY and RECIPIENT: 30%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
General Fund-State 2024-25 Task Total
1.MRC Operations $ 45,139.00
2. Community Science Monitoring $ 2,380.00
3. Derelict Crab Pot Removal $ 10,377.00
4. Voluntary No-Anchor Zones $ 2,022.00
5. Olympia Oyster Restoration $ 5,000.00
Total:$ 64,918.00
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
BUDGET
Funding Distribution EG240122
NOTE: The above•funding distribution number is used to identib)this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to ident each budget.
Funding Title: EPA/Puget Sound Partnership 2023-24 Funding Type: Grant
Funding Effective Date: 10/01/2023 Funding Expiration Date: 09/30/2024
Funding Source:
Title: Puget Sound Partnership/EPA
Fund: FD
Type: Federal
Funding Source%: 100%
Description: Northwest Straits Commission and Marine Resources Committees
Federal Awarding Agency: Environmental Protection Agency
Federal Awarding Agency Contact: Ahren Stroming
Federal Awarding Agency Phone: 360-918-1337
Federal Awarding Agency Email: ahren.stroming@psp.wa.go
Federal Awarding Agency Address: PO Box 40900,Olympia WA 98504-0900
CFDA Catalog Name: National Estuary Program
CFDA Number: 66.456
FAIN: CE01J97401
Research Grant: No
Federal Award Date: 10/1/2021
Total Federal Award Amount: $3,400,000.00
Federal Funds Obligated To Recipient: $59,000.00
Approved Indirect Costs Rate: Approved Rate Negotiated Between ECOLOGY and RECIPIENT: 30%
Recipient Match %: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
EPA/Puget Sound Partnership 2023-24 Task Total
1.MRC Operations S 40,000.00
2. Community Science Monitoring S 5,000.00
3.Derelict Crab Pot Removal S 11,000.00
4.Voluntary No-Anchor Zones 550.00
5.Olympia Oyster Restoration S 2,450.00
Total:$ 59,000.00
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
BUDGET
Funding Distribution EG240123
NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identibi each budget.
Funding Title: EPA/Puget Sound Partnership 2024-25 Funding Type: Grant
Funding Effective Date: 10/01/2024 Funding Expiration Date: 09/30/2025
Funding Source:
Title: Puget Sound Partnership/EPA
Fund: FD
Type: Federal
Funding Source%: 100%
Description: Northwest Straits Commission and Marine Resources Committees
Federal Awarding Agency: Environmental Protection Agency
Federal Awarding Agency Contact: Ahren Stroming
Federal Awarding Agency Phone: 360-918-1337
Federal Awarding Agency Email: ahren.stroming@psp.wa.go
Federal Awarding Agency Address: PO Box 40900,Olympia WA 98504-0900
CFDA Catalog Name: National Estuary Program
CFDA Number: 66.456
FAIN: CE01J97401
Research Grant: No
Federal Award Date: 10/1/2021
Total Federal Award Amount: $3,400,000.00
Federal Funds Obligated To Recipient: $60,082.00
Approved Indirect Costs Rate: Approved Rate Negotiated Between ECOLOGY and RECIPIENT: 30%
Recipient Match%: 0%
InKind Interlocal Allowed: No
InKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? Yes
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State of Washington Department of Ecology Page 21 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
EPA/Puget Sound Partnership 2024-25 Task Total
1. MRC Operations $ 43,000.00
2.Community Science Monitoring $ 5,000.00
3.Derelict Crab Pot Removal $ 11,000.00
4.Voluntary No-Anchor Zones $ 550.00
5 2
5.
Olympia Oyster Restoration _3�`� .00
Total:S 60,082.00
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State of Washington Department of Ecology Page 22 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
Funding Distribution Summary
Recipient/Ecology Share
Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total
General Fund- State 2023-24 0.00 % $ 0.00 $ 65,000.00 $ 65,000.00
General Fund- State 2024-25 0.00 % $ 0.00 $ 64,918.00 $ 64,918.00
EPA/Puget Sound Partnership 0.00 % $ 0.00 $ 59,000.00 $ 59,000.00
2023-24
EPA/Puget Sound Partnership 0.00 % $ 0.00 $ 60,082.00 $ 60,082.00
2024-25
Total $ 0.00 $ 249,000.00 I S 249,000.00
AGREEMENT SPECIFIC TERMS AND CONDITIONS
N/A
SPECIAL TERMS AND CONDITIONS
CREDIT AND ACKNOWLEDGEMENT
Reports,documents,signage, videos,or other media, developed as part of projects funded by EPA funded Agreements shall
display both the EPA and Puget Sound Partnership logos and the following credit line: "This project has been funded wholly or
in part by the United States Environmental Protection Agency under Assistance Agreement CE-01J65401 to Puget Sound
Partnership.The contents of this document do not necessarily reflect the views and policies of the Environmental Protection
Agency,nor does mention of trade names or commercial products constitute endorsement or recommendation for use."
1. INTRODUCTION
The below provisions are not listed on OMB Standard Form 424B(Rev 4-2012).These provisions apply only to
Sub-recipients.
2. AUDIT REQUIREMENTS
Sub-recipient CONTRACTOR shall meet the provisions in Office of Management and Budget(OMB)Guidance, Subpart F,
§200.501 (Audit Requirements), if the CONTRACTOR expends
$750,000 or more in total Federal funds in a fiscal year. The$750,000 threshold for each year is a cumulative total of all
federal funding from all sources. The CONTRACTOR shall forward a copy of the audit along with the RECIPIENT'S
response and the final corrective action plan to Ecology within ninety(90)days of the date of the audit report.For complete
information on how to accomplish the single audit submissions, visit the Federal Audit Clearinghouse Web site:
http://harvester.census.gov/facweb/
3. COST PRINCIPLES/INDIRECT COSTS FOR STATE AGENCIES
GRANT RECIPIENT agrees to comply with the cost principles of 2 CFR 200 Subpart E as appropriate to the award.
In addition to the US Environmental Protection Agency's General Terms and Conditions"Indirect Cost Rate Agreements", if
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
the recipient does not have a previously established indirect cost rate, it agrees to prepare and submit its indirect cost rate
proposal in accordance with 2 CFR 200 Appendix VII.
4. CIVIL RIGHTS OBLIGATIONS
This term and condition incorporates by reference the signed assurance provided by the recipient's authorized representative
on Standard Form 424B.These assurances and this term and condition obligate the recipient to comply fully with applicable
civil rights statutes and implementing EPA regulations.
5. NON DISCRIMINATION AND DISADVANTAGED,MBE,WBE BUSINESS ENTERPRISES ADDITIONAL
REQUIREMENTS
CONTRACTOR agrees to comply with the requirements of EPA's Program for Utilization of Small,Minority,and Women's
Business Enterprises in procurement,contained in 40 CFR,Part 33. CONTRACTOR shall include the following provision in
all subcontracts involving use of federal funds:
In accordance with 40 CFR 33.106 and its Appendix A,the CONTRACTOR shall not discriminate on the basis of race,
color,national origin or sex in the performance of this contract. The contractor administration shall carry out applicable
requirements of 40 CFR part 33 in the award of contracts awarded under EPA financial assistance agreements.Failure by the
contractor to carry out these requirements is a material breach of this contract which may result in the termination of this
contract or other legally available remedies.
6. DRUG FREE WORKPLACE
CONTRACTOR(Sub-Recipient)shall make an ongoing, good faith effort to maintain a drug-free workplace pursuant to the
specific requirements set forth in Title 2 CFR Part 1536 Subpart B. Additionally,in accordance with these regulations,the
recipient organization shall identify all known workplaces under its federal award and keep this information on file during the
performance of the award.
CONTRACTORS who are individuals must comply with the drug-free provisions set forth in Title 2 CFR Part 1536 Subpart
C.
The consequences for violating this condition are detailed under Title 2 CFR Part 1536 Subpart
E. Recipient can access the Code of Federal Regulations(CFR)Title 2 Part 1536 at:http://ecfr.gpoaccess.gov.
7. INTERNATIONAL TRAVEL(Including Canada)
• All International Travel must be approved by the US Environmental Protection Agency's,Office of International and Tribal
Affairs(OITA)BEFORE travel occurs. Even a brief trip to a foreign country,for example to attend a conference,requires
OITA approval. Please contact your Partnership Project manager as soon as possible if travel is planned out of the country,
including Canada and/or Mexico, so that they can submit a request to the EPA Project Officer if they approve of such travel.
8. LEP(Limited English Proficiency)Title VI
As a recipient of EPA financial assistance,you are required by Title VI of the Civil Rights Act to provide meaningful access to
LEP individuals.In implementing that requirement,the Sub-recipient agrees to use as a guide the Office of Civil Rights(OCR)
document entitled "Guidance to Environmental Protection Agency Financial Assistance Recipients Regarding Title VI
Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons."
The guidance can be found at
http://frwebgate.acces s.gpo.gov/cgi-bin/getdoc.cgi?dbname=2004_register&doc id=fr25 jn04-79.pd.
In accepting this contract, the recipient acknowledges it has an affirmative obligation to implement effective Title VI compliance
programs and ensure that its actions do not involve discriminatory treatment and do not have discriminatory effects even when
facially neutral. The recipient must be prepared to demonstrate to EPA/PSP that such compliance programs exist and are being
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• State of Washington Department of Ecology Page 24 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
implemented or to otherwise demonstrate how it is meeting its Title VI obligations.For example, if CONTRACTOR's
responsibilities under this contract include gathering public input on an environmental issue, CONTRACTOR's communication
with the public should attempt to minimize barriers that interfere with the ability of LEP persons to meaningfully participate.
9. MANAGEMENT FEES
Management fees or similar charges in excess of the direct costs and approved indirect rates are not allowable.The term
"management fees or similar charges"refers to expenses added to the direct costs in order to accumulate and reserve funds for
ongoing business expenses,unforeseen liabilities,or for other similar costs which are not allowable under this CONTRACT.
Management fees or similar charges may not be used to improve or expand the project funded under this Agreement,except to
the extent authorized as a direct cost of carrying out the scope of work.
10. PEER REVIEW
The results of this project may affect management decisions relating to Puget Sound.Prior to finalizing any significant technical
products the Principal Investigator(PI)of this project must solicit advice,review,and feedback from a technical review or
advisory group consisting of relevant subject matter specialists. A record of comments and a brief description of how
respective comments are addressed by the PI will be provided to the Project Monitor prior to releasing any final reports or
products resulting from the funded study.
11. REIMBURSEMENT LIMITATION
If CONTRACTOR expends more than the amount of the Environmental Protection Agency (EPA)funding in this agreement in
anticipation of receiving additional funds from EPA,it does so at its own risk. EPA is not legally obligated to reimburse PSP,
nor its sub-recipients, for costs incurred in excess of the EPA approved budget.
12. SIX GOOD FAITH EFFORTS,40 CFR,PART 33,SUBPART C
Pursuant to 40 CFR, Section 33.301,the recipient agrees to make the following good faith efforts whenever procuring
construction,equipment, service and supplies under an EPA financial assistance agreement,and to require that subrecipients,
loan recipients,and prime contractor also comply. Records documenting compliance with the six good faith efforts shall be
retained:
a) Ensure DBEs are made aware of contracting opportunities to the fullest extent practicable through outreach and
recruitment activities. For Indian Tribal,State and Local Government recipients,this will include placing DBEs on solicitation
lists and soliciting whenever they are potential sources.
b) Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish
delivery schedules,where the requirements permit,in a way that encourages and facilitates participation by DBEs in the
competitive process. This includes,whenever possible,posting solicitations for bids or proposals for a minimum of 30 calendar
days before the bid or proposal closing date.
c) Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs. For Indian
Tribal,State and local Government recipients,this will include dividing total requirements when economically feasible into
smaller tasks or quantities to permit maximum participation by DBEs in the competitive process.
d) Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to handle individually
e) Use the services and assistance of the SBA and the Minority Business Development Agency of the Department of
Commerce.
f) If the prime contractor awards subcontracts,require the prime contractor to take the steps in paragraph(a)through(e)of
this section.
13. SUB-AWARDS
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
If CONTRACTOR(Sub-Recipient)makes sub-awards under this contract, CONTRACTOR is responsible for selecting its
sub-awardees and,if applicable, for conducting sub-award competitions. CONTRACTOR agrees to:
• Establish all sub-award agreements in writing;
• Maintain primary responsibility for ensuring successful completion of the approved project(Sub-Recipient cannot delegate
or transfer this responsibility to a sub-awardee);
• Ensure that any sub-awards comply with the standards in Section 210(a)-(d)of OMB CircularA-133,and are not used to
acquire commercial goods or services for the sub-awardee;
• Ensure that any sub-awards to 501(c)(4)organizations do not involve lobbying activities;
• Monitor the performance of sub-awardees,and ensure sub-awardees comply with all applicable regulations,statutes,and
terms and conditions which flow down in the sub-award;
• Obtain Ecology's consent before making a sub-award to a foreign or international organization,or a sub-award to be
performed in a foreign country;and
• Obtain approval from Ecology for any new sub-award work that is not outlined in the approved work plan in accordance
with 40 CFR Parts 30.25 and 31.30,as applicable.
14. TRAFFICKING IN PERSONS AND TRAFFICKING VICTIM PROTECTION ACT OF 2000(TVPA)AS
AMENDED IN 22 U.S.C. 7104(g)
This provision applies only to a Sub-Recipient,and all sub-awardees of Sub-Recipient,if any. See page one(1)of this
contract for determination of whether CONTRACTOR is a sub-recipient. Sub-Recipient shall include the following statement
in all sub-awards made to any private entity under this Agreement.
"You as the Sub-Recipient,your employees,sub-awardees under this award,and sub-awardees'employees may not engage
in severe forms of trafficking in persons during the period of time that the award is in effect;procure a commercial sex act
during the period of time that the award is in effect;or use forced labor in the performance of the award or sub-awards under
this Award."
Sub-Recipient,and all sub-awardees of Sub-Recipient must inform Ecology immediately of any information you receive from
any source alleging a violation of this prohibition during the award term.
Federal agency funding this agreement may unilaterally terminate,without penalty,the funding award if this prohibition is
violated, Section 106 of the Trafficking Victims Protection Act of 2000,as amended.
15. UNLIQUIDATED OBLIGATIONS (ULO)
Sub-recipients,and all sub-awardees of Sub-Recipients,if any,should manage their agreement and subaward funding in ways
that reduce the length of time that federal funds obligated and committed to subaward projects are unspent(not yet drawn
down through disbursements to sub-recipients and sub-awardees).
GENERAL FEDERAL CONDITIONS
If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is
used to match a federal grant award,the following terms and conditions apply to you.
A. CERTIFICATION REGARDING SUSPENSION,DEBARMENT,INELIGIBILITY OR VOLUNTARY
EXCLUSION:
1. The RECIPIENT/CONTRACTOR,by signing this agreement,certifies that it is not suspended, debarred,proposed for
debarment,declared ineligible or otherwise excluded from contracting with the federal government,or from receiving
contracts paid for with federal funds.If the RECIPIENT/CONTRACTOR is unable to certify to the statements
contained in the certification,they must provide an explanation as to why they cannot.
2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
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Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by
reason of changed circumstances.
3. The terms covered transaction,debarred, suspended,ineligible,lower tier covered transaction,participant,person,
primary covered transaction,principal,proposal,and voluntarily excluded,as used in this clause,have the meaning set
out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact
ECOLOGY for assistance in obtaining a copy of those regulations.
4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a
person who is proposed for debarment under the applicable Code of Federal Regulations,debarred,suspended,
declared ineligible,or voluntarily excluded from participation in this covered transaction.
5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement,that it will include this clause titled
"CERTIFICATION REGARDING SUSPENSION,DEBARMENT,INELIGIBILITY OR VOLUNTARY
EXCLUSION"without modification in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
6. Pursuant to 2CFR 180330,the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered
transaction complies with certification of suspension and debarment requirements.
7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal
Regulations may result in the delay or negation of this funding agreement,or pursuance of legal remedies, including
suspension and debarment.
8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file,that it,and all lower tier recipients or
contractors,are not suspended or debarred,and will make this proof available to ECOLOGY before requests for
reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in
<http://www.sam.gov>and print a copy of completed searches to document proof of compliance.
B.FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT(FFATA)REPORTING
REQUIREMENTS:
CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form(ECY 070-395)and return it with the
signed agreement to ECOLOGY.
Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five
top executives using the FFATA Data Collection Form.
Receives more than $30,000 in federal funds under this award.
Receives more than 80 percent of its annual gross revenues from federal funds.
• Receives more than $25,000,000 in annual federal funds.
Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form.Ecology is
required to report the FFATA information for federally funded agreements,including the required Unique Entity Identifier in
www.sam.gov<http://www.sam.govh within 30 days of agreement signature. The FFATA information will be available to
the public at www.usaspending.gov<http://www.usaspending.gov/>.
For more details on FFATA requirements,see www.fsrs.gov<http://www,fsrs,gov/>.
C.FEDERAL FUNDING PROHIBITION ON CERTAIN TELECOMMUNICATIONS OR VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT:
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
As required by 2 CFR 200.216,federal grant or loan recipients and subrecipients are prohibited from obligating or expending
loan or grant funds to:
1. Procure or obtain;
2. Extend or renew a contract to procure or obtain; or
3. Enter into a contract(or extend or renew a contract)to procure or obtain equipment,services,or systems that use
covered telecommunications equipment,video surveillance services or services as a substantial or essential component
of any system,or as critical technology as part of any system.As described in Public Law 115-232
<https://www.2ovinfo.2ov/content/pkg/PLAW-115nub1232/pdf/PLAW-115pub1232.pdfl,section 889,covered
telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation(or any subsidiary or affiliate of such entities).
Recipients, subrecipients,and borrowers also may not use federal funds to purchase certain prohibited equipment,systems,or
services,including equipment,systems,or services produced or provided by entities identified in section 889,are recorded in
the System for Award Management(SAM)<https://sam.gov/SAM/>exclusion list.
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements With the state of Washington,Department of Ecology
GENERAL TERMS AND CONDITIONS
For DEPARTMENT OF ECOLOGY GRANTS and LOANS
07/01/2023 Version
1. ADMINISTRATIVE REQUIREMENTS
a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans—EAGL Edition."
(https://fortress.wa.gov/ecy/publications/SummaryPages/2301002.htm l)
b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all
funds and resources made available under this Agreement.
c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring all
subgrantees and contractors comply with the terms and conditions of this Agreement.ECOLOGY reserves the right to request
proof of compliance by subgrantees and contractors.
d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and
character of all work and services.
2. AMENDMENTS AND MODIFICATIONS
This Agreement may be altered,amended,or waived only by a written amendment executed by both parties. No subsequent
modification(s)or amendment(s)of this Agreement will be of any force or effect unless in writing and signed by authorized
representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative
information without the concurrence of either party.
3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY
The RECIPIENT must comply with the Washington State Office of the Chief Information Officer,OCIO Policy no. 188,
Accessibility(https://ocio.wa.gov/policy/accessibility)as it relates to"covered technology."This requirement applies to all
products supplied under the Agreement,providing equal access to information technology by individuals with disabilities,
including and not limited to web sites/pages,web-based applications,software systems,.video and audio content,and electronic
documents intended for publishing on Ecology's public web site.
4. ARCHAEOLOGICAL AND CULTURAL RESOURCES
RECIPIENT shall take all reasonable action to avoid,minimize,or mitigate adverse effects to archaeological and historic
archaeological sites,historic buildings/structures,traditional cultural places, sacred sites,or other cultural resources,hereby
referred to as Cultural Resources.
The RECIPIENT must agree to hold harmless ECOLOGY in relation to any claim related to Cultural Resources discovered,
disturbed,or damaged due to the RECIPIENT's project funded under this Agreement.
RECIPIENT shall:
a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project:
• Cultural Resource Consultation and Review should be initiated early in the project planning process and must be completed
prior to expenditure of Agreement funds as required by applicable State and Federal requirements.
* For state funded construction,demolition,or land acquisitions,comply with Governor Executive Order 21-02,Archaeological
and Cultural Resources.
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Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
• For projects with any federal involvement, comply with the National Historic Preservation Act of 1966(Section 106).
b) If required by the ECOLOGY Program,submit an Inadvertent Discovery Plan(IDP)to ECOLOGY prior to implementing
any project that involves field activities. ECOLOGY will provide the IDP form.
RECIPIENT shall:
• Keep the IDP at the project site.
• Make the IDP readily available to anyone working at the project site.
• Discuss the IDP with staff,volunteers,and contractors working at the project site.
• Implement the IDP when Cultural Resources or human remains are found at the project site.
c) If any Cultural Resources are found while conducting work under this Agreement,follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the ECOLOGY Program,who will notify the Department of Archaeology and Historic
Preservation at(360)586-3065, any affected Tribe,and the local government.
d) If any human remains are found while conducting work under this Agreement,follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office,the
Department of Archaeology and Historic Preservation at(360)790-1633, and then the ECOLOGY Program.
c) Comply with RCW 27.53,RCW 27.44,and RCW 68.50.645,and all other applicable local, state,and federal laws
protecting Cultural Resources and human remains.
5. ASSIGNMENT
No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT.
6. COMMUNICATION
RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees,ECOLOGY,all
affected local,state,or federal jurisdictions,and any interested individuals or groups.
7. COMPENSATION
a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT.
ECOLOGY must sign the Agreement before any payment requests can be submitted.
b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement.
c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with
ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure.
d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY.
e) ECOLOGY will not process payment requests without the proper reimbursement forms,Progress Report and supporting
documentation. ECOLOGY will provide instructions for submitting payment requests.
f) ECOLOGY will pay the RECIPIENT thirty(30)days after receipt of a properly completed request for payment.
g) RECIPIENT will receive payment through Washington State's Office of Financial Management's Statewide Payee Desk.
To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W-9
form at website,https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor
registration process,you can contact Statewide Payee Help Desk at(360)407-8180 or email PayeeRegistration(a;ofm.wa.gov.
h) ECOLOGY may,at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to
satisfactorily comply with any term or condition of this Agreement.
i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein,or a portion thereof,has
been completed if,at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement,as
appropriate,or upon completion of an audit as specified herein.
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Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
j) RECIPIENT must submit within thirty(30)days after the expiration date of this Agreement,all financial,performance,and
other reports required by this Agreement.Failure to comply may result in delayed reimbursement.
8. COMPLIANCE WITH ALL LAWS
RECIPIENT agrees to comply fully with all applicable federal, state and local laws,orders,regulations,and permits related to
this Agreement,including but not limited to:
a) RECIPIENT agrees to comply with all applicable laws,regulations, and policies of the United States and the State of
Washington which affect wages and job safety.
b) RECIPIENT agrees to be bound by all applicable federal and state laws,regulations,and policies against discrimination.
c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements.
d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required
by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the
permit and approval processes.
ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to
comply with above requirements.
If any provision of this Agreement violates any statute or rule of law of the state of Washington,it is considered modified to
conform to that statute or rule of law.
9. CONFLICT OF INTEREST
RECIPIENT and ECOLOGY agree that any officer,member,agent,or employee,who exercises any function or responsibility
in the review,approval,or carrying out of this Agreement,shall not have any personal or financial interest,direct or indirect,nor
affect the interest of any corporation,partnership,or association in which he/she is a part, in this Agreement or the proceeds
thereof.
10. CONTRACTING FOR GOODS AND SERVICES
RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award
all contracts for construction,purchase of goods,equipment,services,and professional architectural and engineering services
through a competitive process,if required by State law. RECIPIENT is required to follow procurement procedures that ensure
legal,fair,and open competition.
RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be
required to provide written certification that they have followed their standard procurenient procedures and applicable.state law
in awarding contracts under this Agreement.
ECOLOGY reserves the right to inspect and request copies of all procurement documentation,and review procurement
practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state
procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion.
11. DISPUTES
When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the
determination of ECOLOGY will govern,although the RECIPIENT shall have the right to appeal decisions as provided for
below:
a) RECIPIENT notifies the funding program of an appeal request.
b) Appeal request must be in writing and state the disputed issue(s).
c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal.
d) ECOLOGY reviews the RECIPIENT's appeal.
e) ECOLOGY sends a written answer within ten(10)business days,unless more time is needed,after concluding the review.
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Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
The decision of ECOLOGY from an appeal will be final and conclusive,unless within thirty(30)days from the date of such
decision,the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly
authorized representative will be final and conclusive.
The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal.
Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's decision
will not be taken to Environmental and Land Use Hearings Office.
Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in
accordance with the decision rendered.
Nothing in this Agreement will be construed to limit the parties'choice of another mutually acceptable method,in addition to the
dispute resolution procedure outlined above.
12. ENVIRONMENTAL DATA STANDARDS
a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP)for a project that collects or uses environmental
measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY
Program issuing the grant or loan. If a QAPP is required,the RECIPIENT shall:
• Use ECOLOGY's QAPP Template/Checklist provided by the ECOLOGY,unless ECOLOGY Quality Assurance (QA)
officer or the Program QA coordinator instructs otherwise.
• Follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies,July 2004
(Ecology Publication No. 04-03-030).
• Submit the QAPP to ECOLOGY for review and approval before the start of the work.
b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental
Information Management system (EIM),unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm
with ECOLOGY that complete and correct data was successfully loaded into EIM,find instructions at:
http://www.ecy.wa.gov/eim.
c) RECIPIENT shall follow ECOLOGY's data standards when Geographic Information System (GIS)data is collected and
processed. Guidelines for Creating and Accessing GIS Data are available at:
https://ecology.wa.gov/Research-Data"Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT,when
requested by ECOLOGY,shall provide copies to ECOLOGY of all final GIS data layers,imagery,related tables,raw data
collection files,map products,and all metadata and project documentation.
13. GOVERNING LAW
This Agreement will be governed by the laws of the State of Washington,and the venue of any action brought hereunder will be
in the Superior Court of Thurston County.
14. INDEMNIFICATION
ECOLOGY will in no way be held responsible for payment of salaries,consultant's fees,and other costs related to the project
described herein, except as provided in the Scope of Work.
To the extent that the Constitution and laws of the State of Washington permit,each party will indemnify and hold the other
harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of
that party or that party's agents or employees arising out of this Agreement.
15. INDEPENDENT STATUS
The employees,volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be
employees,volunteers,or agents of that party and will not for any purpose be employees,volunteers,or agents of the other
party.
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Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
16. KICKBACKS
RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up
any part of the compensation to which he/she is otherwise entitled to or receive any fee,commission,or gift in return for award
of a subcontract hereunder.
17. MINORITY AND WOMEN'S BUSINESS ENTERPRISES(MWBE)
RECIPIENT is encouraged to solicit and recruit,to the extent possible,certified minority-owned(MBE)and women-owned
(WBE)businesses in purchases and contracts initiated under this Agreement.
Contract awards or rejections cannot be made based on MWBE participation;however, the RECIPIENT is encouraged to
take the following actions,when possible, in any procurement under this Agreement:
a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or
services.
b) Divide the total requirements,when economically feasible,into smaller tasks or quantities,to permit maximum participation
by qualified minority and women's businesses.
c) Establish delivery schedules,where work requirements permit,which will encourage participation of qualified minority and
women's businesses.
d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises(OMWBE)
(866-208-1064)and the Office of Minority Business Enterprises of the U.S. Department of Commerce,as appropriate.
18. ORDER OF PRECEDENCE
In the event of inconsistency in this Agreement,unless otherwise provided herein,the inconsistency shall be resolved by giving
precedence in the following order: (a)applicable federal and state statutes and regulations;(b) The Agreement;(c)Scope of
Work;(d)Special Terms and Conditions;(e)Any provisions or terms incorporated herein by reference,including the
"Administrative Requirements for Recipients of Ecology Grants and Loans";(f)Ecology Funding Program Guidelines;and(g)
General Terms and Conditions.
19. PRESENTATION AND PROMOTIONAL MATERIALS
ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the fulfillment of
this Agreement:
a) If requested,RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10)business days prior to
production and distribution.
b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline.
c) If requested,RECIPIENT shall provide ECOLOGY two(2)final copies and an electronic copy of any tangible products
developed.
Copies include any printed materials,and all tangible products developed such as brochures,manuals,pamphlets,videos,audio
tapes,CDs,curriculum,posters,media announcements,or gadgets with a message,such as a refrigerator magnet,and any
online communications,such as web pages,blogs,and twitter campaigns.If it is not practical to provide a copy,then the
RECIPIENT shall provide a description(photographs,drawings,printouts,etc.)that best represents the item.
Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's graphic
requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's logo contact
ECOLOGY for guidelines.
RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY.
20. PROGRESS REPORTING
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a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to
ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document
timely use of funds.
b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a
progress report. ECOLOGY will define the elements and frequency of progress reports.
c) RECIPIENT shall use ECOLOGY's provided progress report format.
d) Quarterly progress reports will cover the periods from January 1 through March 31,April 1 through June 30,July 1 through
September 30,and October 1 through December 31. Reports shall be submitted within thirty(30)days after the end of the
quarter being reported.
e) RECIPIENT must submit within thirty(30)days of the expiration date of the project,unless an extension has been approved
by ECOLOGY,all financial,performance,and other reports required by the Agreement and funding program guidelines.
RECIPIENT shall use the ECOLOGY provided closeout report format.
21. PROPERTY RIGHTS
a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property
under this Agreement,the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free,nonexclusive,
and irrevocable license to reproduce,publish,recover,or otherwise use the material(s)or property,and to authorize others to
use the same for federal,state,or local government purposes.
b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information;
present papers,lectures,or seminars involving information supplied by ECOLOGY;or use logos,reports,maps,or other data
in printed reports, signs, brochures,pamphlets,etc.,appropriate credit shall be given to ECOLOGY.
c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic
materials produced in fulfillment of this Agreement,in any manner ECOLOGY deems appropriate.ECOLOGY shall
acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials.
d) Tangible Property Rights. ECOLOGY's current edition of"Administrative Requirements for Recipients of Ecology Grants
and Loans,"shall control the use and disposition of all real and personal property purchased wholly or in part with funds
furnished by ECOLOGY in the absence of state and federal statutes,regulations,or policies to the contrary,or upon specific
instructions with respect thereto in this Agreement.
e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT
for use in performance of the project,it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property
is lost,stolen,or damaged while in the RECIPIENT's possession,then ECOLOGY shall be reimbursed in cash or by setoff by
the RECIPIENT for the fair market value of such property.
f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the
acquisition of land or facilities:
I. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this
Agreement.
2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of
funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates,or abstracts,and
attomey's opinions establishing that the land is free from any impediment,lien,or claim which would impair the uses intended by
this Agreement.
g) Conversions. Regardless of the Agreement expiration date,the RECIPIENT shall not at any time convert any equipment,
property,or facility acquired or developed under this Agreement to uses other than those for which assistance was originally
approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of
that portion of the proceeds of the sale,lease,or other conversion or encumbrance which monies granted pursuant to this
Agreement bear to the total acquisition,purchase,or construction costs of such property.
Template Version 12/10l2020
DocuSign Envelope ID:F380320D-2F11-41CC-8728-26EBC07D2C54
•
State of Washington Department of Ecology Page 34 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
22. RECORDS,AUDITS,AND INSPECTIONS
RECIPIENT shall maintain complete program and financial records relating to this Agreement,including any engineering
documentation and field inspection reports of all construction work accomplished.
All records shall:
a) Be kept in a manner which provides an audit trail for all expenditures.
b) Be kept in a common file to facilitate audits and inspections.
c) Clearly indicate total receipts and expenditures related to this Agreement.
d) Be open for audit or inspection by ECOLOGY,or by any duly authorized audit representative of the State of Washington,
for a period of at least three(3)years after the final grant payment or loan repayment,or any dispute resolution hereunder.
RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the
records.
ECOLOGY reserves the right to audit,or have a designated third party audit,applicable records to ensure that the state has
been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced.
Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination.
All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY
and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for
at least three(3)years following grant or loan termination or dispute resolution hereunder.
RECIPIENT shall provide right of access to ECOLOGY,or any other authorized representative,at all reasonable times,in
order to monitor and evaluate performance,compliance, and any other conditions under this Agreement.
23. RECOVERY OF FUNDS
The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance
of this Agreement and completion of the work described in the Scope of Work.
All payments to the RECIPIENT are subject to approval and audit by ECOLOGY,and any unauthorized expenditure(s)or
unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT.
RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement.
RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within
thirty(30)days of a written notice. Interest will accrue at the rate of twelve percent(12%)per year from the time ECOLOGY
demands repayment of funds.
Any property acquired under this Agreement,at the option of ECOLOGY,may become ECOLOGY's property and the
RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property.
24. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid,such
invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision,and to
this end the provisions of this Agreement are declared to be severable.
25. STATE ENVIRONMENTAL POLICY ACT(SEPA)
RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State Environmental
Policy Act(Chapter 43.2IC RCW and Chapter 197-11 WAC)have been or will be met. Any reimbursements are subject to
this provision.
26. SUSPENSION
When in the best interest of ECOLOGY,ECOLOGY may at any time,and without cause,suspend this Agreement or any
portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT.RECIPIENT shall resume
performance on the next business day following the suspension period unless another day is specified by ECOLOGY.
Template Version 12,`102020
DocuSign Envelope ID:F380320D-2F11-41CC-8728-26EBC07D2C54
State of Washington Department of Ecology Page 35 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
27. SUSTAINABLE PRACTICES
In order to sustain Washington's natural resources and ecosystems,the RECIPIENT is fully encouraged to implement
sustainable practices and to purchase environmentally preferable products under this Agreement.
a) Sustainable practices may include such activities as: use of clean energy,use of double-sided printing,hosting low impact
meetings,and setting up recycling and composting programs.
b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and
imaging equipment,independently certified green cleaning products,remanufactured toner cartridges,products with reduced
packaging,office products that are refillable,rechargeable,and recyclable, 100%post-consumer recycled paper,and toxic free
products.
For more suggestions visit ECOLOGY's web page,Green Purchasing,
https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing.
28. TERMINATION
a) For Cause
ECOLOGY may terminate for cause this Agreement with a seven (7)calendar days prior written notification to the
RECIPIENT,at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of
any term or condition. If this Agreement is so terminated,the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of termination.
Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work
on the project funded within four(4)months after the effective date of this Agreement,or by any date mutually agreed upon in
writing for commencement of work, or the time period defined within the Scope of Work.
Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the
RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails,in the opinion of
ECOLOGY,to perform any obligation required of it by this Agreement,ECOLOGY may refuse to pay any further funds,
terminate in whole or in part this Agreement,and exercise any other rights under this Agreement.
Despite the above,the RECIPIENT shall not be relieved of any liability to ECOLOGY-for damages sustained by ECOLOGY
and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold
payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is
determined.
b) For Convenience
ECOLOGY may terminate for convenience this Agreement,in whole or in part,for any reason when it is the best interest of
ECOLOGY,with a thirty(30)calendar days prior written notification to the RECIPIENT,except as noted below. If this
Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the
terms of this Agreement prior to the effective date of termination.
Non-Allocation of Funds. ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding
from state, federal or other sources is withdrawn,reduced,or limited in any way after the effective date and prior to the
completion or expiration date of this Agreement,ECOLOGY, at its sole discretion,may elect to terminate the Agreement, in
whole or part,or renegotiate the Agreement,subject to new funding limitations or conditions. ECOLOGY may also elect to
suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may
exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide
notice.
In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the
effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT. In no
Template Version 12%1012020
DocuSign Envelope ID:F380320D-2F11-41CC-8728-26EBC07D2C54
State of Washington Department of Ecology Page 36 of 36
Agreement No: SEANWS-2023-JeCoWS-00006
Project Title: Jefferson County MRC Operations and Projects 2023-2025
Recipient Name: Jefferson County
event shall ECOLOGY's reimbursement exceed ECOLOGY's total responsibility under the Agreement and any amendments.
If payments have been discontinued by ECOLOGY due to unavailable funds,the RECIPIENT shall not be obligated to repay
monies which had been paid to the RECIPIENT prior to such termination.
RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon availability of
funds by the RECIPIENT'S governing body.
c) By Mutual Agreement
ECOLOGY and the RECIPIENT may terminate this Agreement,in whole or in part,at any time,by mutual written agreement.
d) In Event of Termination
All finished or unfinished documents,data studies,surveys,drawings,maps,models,photographs,reports or other materials
prepared by the RECIPIENT under this Agreement,at the option of ECOLOGY,will become property of ECOLOGY and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such
documents and other materials.
Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in
accordance with Recovery of Funds,identified herein.
29. THIRD PARTY BENEFICIARY
RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement,the state of
Washington is named as an express third party beneficiary of such subcontracts with full rights as such.
30. WAIVER
Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach,and will
not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized
representative of ECOLOGY.
End of General Terms and Conditions
Template Version 1 21 1 0/2 02 0
•
DocuSign
Certificate Of Completion
Envelope Id:F380320D2F1141CC872826EBC07D2C54 Status: Delivered
Subject:Ready for Signature:Grant Agreement SEANWS-2023-JeCoWS-00006
Source Envelope:
Document Pages:36 Signatures:4 Envelope Originator:
Certificate Pages:5 Initials:0 Cindy James
AutoNav:Enabled cjam461@ECY.WA.GOV
Envelopeld Stamping:Enabled IP Address: 147.55.7.168
Time Zone:(UTC-08:00)Pacific Time(US&Canada)
Record Tracking
Status:Original Holder:Cindy James Location:DocuSign
10/12/2023 4:14:03 PM cjam461@ECY.WA.GOV
Security Appliance Status:Connected Pool:FedRamp
Storage Appliance Status:Connected Pool:Washington State Department of Ecology- Location: DocuSign
SEA Agreements
Signer Events Signature Timestamp
Amit Sharma __DOe°"gned by Sent:10/12/2023 4:27:53 PM
amit.sharma1@wsu.edu I l(wtt� j(cD.Ysot Viewed:10/12/2023 4:29:00 PM
Security Level:Email,Account Authentication ll--DAsn7 AFDDAE4D4 Signed:10/12/2023 4:29:47 PM
(None)
Signature Adoption:Pre-selected Style
Using IP Address:216.160.67.109
Electronic Record and Signature Disclosure:
Accepted:10/12/2023 4:29:00 PM
ID:242cee39-5c88-4b11-a943-adf75e9ff051
Greg Brotherton D000Sgnetl by:
�r�r ��J Sent:10/12/2023 4:29:48 PM
gbrotherton@co.jefferson.wa.us �, treg t.rtOln, Viewed: 10/13/2023 9:56:25 AM
Security Level:Email,Account Authentication e`92F5 9C 14s6... Signed:10/13/2023 9:56:36 AM
(None)
Signature Adoption:Pre-selected Style
Using IP Address:64.184.145.20
Electronic Record and Signature Disclosure:
Accepted:10/13/2023 9:56:25 AM
ID:d357fe99-d0f2-4aa6-97c4-d16f87d421e3
Philip C Hunsucker �Do os,gnetlby Sent:10/13/2023 9:56:37 AM
phunsucker@co.jefferson.wa.us t YLitir (✓ WA,igid,Viewed:10/13/2023 9:58:03 AM
Security Level:Email,Account Authentication A16074640A1A475 Signed:10/13/2023 9:58:21 AM
(None)
Signature Adoption:Pre-selected Style
Using IP Address:64.184.145.20
Electronic Record and Signature Disclosure:
Accepted:10/13/2023 9:58:03 AM
ID:c3bf7c59-be64-4744-931e-df3c7b690bc2
Joenne McGerr °oca5 gned by Sent:10/16/2023 7:09:08 AM
jomc461@ecy.wa.gov ,ry0t,UAL fit(,(-YV Viewed: 10/16/2023 8:15:23 AM
Joenne McGerr,SEA Program Manager 131os5s,CAF84s
09 9 Signed:10/16/2023 8:21:43 AM
Security Level:Email,Account Authentication
(None) Signature Adoption:Pre-selected Style
Using IP Address: 147.55.7.168
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Cindy James VIEWED Sent:10/13/2023 9:58:23 AM
cjam461@ecy.wa.gov Viewed:10/16/2023 6:43:13 AM
Security Level:Email,Account Authentication Completed:10/16/2023 7:09:08 AM
(None)
Using IP Address: 147.55.7.168
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cindy James Sent:10/16/2023 8:21:45 AM
cjam461@ecy.wa.gov Viewed:10/16/2023 8:26:12 AM
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Sasha Horst COPIED Sent:10/12/2023 4:27:53 PM
horst@nwstraits.org
Operations Manager
Northwest Straits Commission
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Monica Montgomery Sent:10/12/2023 4:27:54 PM
monica.montgomeryl@wsu.edu COPIED Viewed:10/12/2023 4:35:58 PM
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/12/2023 4:27:54 PM
Certified Delivered Security Checked 10/16/2023 8:26:12 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on:9/7/2021 2:47:44 PM
Parties agreed to:Amit Sharma,Greg Brotherton, Philip C Hunsucker
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, SEA Agreements (we,us or Company)may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through the DocuSign system.
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to this Electronic Record and Signature
Disclosure(ERSD),please confirm your agreement by selecting the check-box next to `I agree to
use electronic records and signatures' before clicking `CONTINUE' within the DocuSign
system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.00 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further,you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices,disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure,we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process,please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact SEA Agreements:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us,and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: ruva461@ecy.wa.gov
To advise SEA Agreements of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at tuva461@ecy.wa.gov and in the
body of such request you must state: your previous email address, your new email address. We
do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from SEA Agreements
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to ruva461@ecy.wa.gov and in the body
of such request you must state your email address, full name,mailing address, and telephone
number. We will bill you for any fees at that time, if any.
To withdraw your consent with SEA Agreements
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to ruva461@ecy.wa.gov and in the body of such request you must state your
email, full name,mailing address, and telephone number. We do not need any other information
from you to withdraw consent.. The consequences of your withdrawing consent for online
documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusign.com/guides/signer-guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically,which will be similar to
other electronic notices and disclosures that we will provide to you,please confirm that you have
read this ERSD, and(i)that you are able to print on paper or electronically save this ERSD for
your future reference and access; or(ii)that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to 'I agree to use electronic records and signatures' before
clicking `CONTINUE' within the DocuSign system.
By selecting the check-box next to 'I agree to use electronic records and signatures', you confirm
that:
• You can access and read this Electronic Record and Signature Disclosure; and
• You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
• reference and access; and
• Until or unless you notify SEA Agreements as described above, you consent to receive
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to you by SEA Agreements during the course of your relationship with SEA
Agreements.
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley,County Administrator
FROM: Monica Montgomery, Water Programs Coordinator
Jefferson County Marine Resources Committee(MRC) and WSU Extension
DATE: October 9,2023
SUBJECT: AGREEMENT re: 2023-2025 Grant with State of Washington Department of
Ecology that will be administered through the Northwest Straits Commission; In
the Amount of$250,000 of state and federal funding for MRC-sponsored marine
stewardship projects in East Jefferson County between October 2023 and
September 2025
STATEMENT OF ISSUE:
The Jefferson County Marine Resources Committee (MRC) has prepared a grant agreement between
Jefferson County and the State of Washington Department of Ecology that will be administered through the
Northwest Straits Commission. This grant will provide$250,000 of state and federal funding for MRC-
sponsored marine stewardship projects in East Jefferson County between October 2023 and September
2025.
ANALYSIS:
The grant agreement has been reviewed and approved by the PAO_
FISCAL IMPACT:
This grant will add $250,000 to the Jefferson County MRC budget for marine and nearshore ecosystem
stewardship projects in East Jefferson County.
RECOMMENDATION:
Signature for approval. Please note that once County review is complete and the grant agreement is
approved, Ecology will require signatures via DocuSign to execute the agreement.
REVIF ED BY: •
Mark MCC' ey ounty' Administrator Date
CONTRACT REVIEW FORM
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: State of WA Dept of Ecology Contract No: SEANWS-2023-
Contract For: Jeff. Co. MRC Term: 10/1/2023-9/30/2025
COUNTY DEPARTMENT: WSU Jefferson County Extension
Contact Person: Monica Montaomery
Contact Phone: 360-540-3708
Contact email: monica.montaomervl Ca wsu.edu
AMOUNT: $250,000 PROCESS: Exempt from Bid Process
Revenue: $250,000 Cooperative Purchase
Expenditure: — Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
,-_ RFP or RFQ
x Other:grant agreement
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: ri
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: P N/A: i R 1' 671.trt�. `p+%� ` , 9/2_2"2,02,3
Signature f Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 9/29/2023.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 9/27/2023.
State language - cannot change.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: State of WA Dept of Ecology Contract No: SEANWS-2023
Contract For: Jeff. CO. MRC -original for the amendment Term: 10/01/2023-09/30/2025
COUNTY DEPARTMENT: wsu
Contact Person: kATIE kOWAL
Contact Phone: 360-379-5610 X320
Contact email: KKOVVAL@COJEFFERSON,WA.US
AMOUNT: $250 PROCESS:000 Exempt from Bid Process
ReVCnUe: $250.000 Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s)of Matching Funds Vendor List Bid
Fund # R FP or RFQ
Munis Org/Obj V Other:GRANT AGREEMENT
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES CO IA WI C .55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: El N/A:n
ignatu D te
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT EE ARRED ANY FEDERAL, STATE, OR LOCAL
AGENCY.
( I ,
CERTIFIED: n N/A: L tb
Signature D te
STEP 3: RISK MANAGEMENT REVIEW(will be added el ctronically through Laserfiche):
Electronically approved by Risk Management on 6/20/2024.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 6/20/2024.
Agenda request and amendment should follow the contract review form.
Then, the initial contract should follow.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL