HomeMy WebLinkAboutQuilcene School District cV 615 Sheridan Street
Port Townsend, WA 98368
9eefison www.JeffersonCountyPublicHealth.org
Public He@at Consent Agenda
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Apple Martine, Director Public Health
Denise Banker, Community Health Division Director
DATE: %Silly ( 2,02y
SUBJECT: Agenda item — Amendment 1 to Interlocal Agreement — Quilcene School District
#48; September 1, 2024 — August 31, 2025; $25,450.00
STATEMENT OF ISSUE:
Jefferson County Public Health (JCPH) is requesting Board approval for Amendment 1 to the Interlocal
Agreement between itself and the Quilcene School District #48 to cooperate to provide Student Assistance
Professional services in the school-year 2024-2025.
ANALYSIS/STRATEGIC GOALS/PROS and CONS:
The purpose of the Agreement is to authorize the Parties to cooperate to provide Student Assistance
Professional services to increase substance use prevention and mental health support for students of the
Quilcene School District. The Amendment extends the term of the contract through school year 2024-2025.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This agreement is fully funded by Foundational Public Health Services (FPHS) for $25,450.00.
RECOMMENDATION:
JCPH management requests approval of Amendment 1 of the Interlocal Agreement between Jefferson County
and the Quilcene School District #48.
REVIEWED BY:
Vaai
nt/07."
Mark McCauley, tiunty Administrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
N-23-029-A1
CONTRACT REVIEW FORM I Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Quilcene School District Contract No: N-23-029-A1
Contract For: Student Assistance Professional Svcs, Amend 1 Term: 9/1/2024 - 8/31/2025
COUNTY DEPARTMENT: Public Health
Contact Person: Denise Banker
Contact Phone: x 438
Contact email: dbanker@co.jefferson.wa.us
AMOUNT: $25,450 PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: $25,450 Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
Fund# 131 RFP or RFQ
Munis Org/Obj 13156400 ✓ Other: ILA
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMPL-I CE W T .55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: I)• N/A: �' June 7, 2024
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: N/A: ril
June 7, 2024
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 6/13/2024.
STEP 4: PROSECUTING ATTORNEY REVIEW (will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 6/12/2024.
Contract amendment.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
AMENDMENT #1
TO
INTERLOCAL AGREEMENT (ILA)
QUILCENE SCHOOL DISTRICT#48 AND JEFFERSON COUNTY PUBLIC HEALTH
September 1,2024—August 31,2025
The Purpose of this Amendment is to extend interlocal agreement(this Agreement)between the
Quilcene School District#48 (the District) and Jefferson County Public Health(the County)for
school-year 2024-2025. This Amendment adds for school-year 2024-2025 a total,not to be
exceeded, of$25,450 to the original ILA amount of$23,140.00, which terminates August 31,
2024.
Section 1. PROJECT DESIGNATION
This amendment provides $25,450.00 in cooperation to provide Student
Assistance Professional Services for school-year 2024-2025,the period of
September 1, 2024—August 31, 2025.
Section 2> TIME FOR PERFORMANCE
This Amendment to the Agreement shall commence on September 1, 2024 and
continue through August 31,2025.
All other terms and conditions of the Agreement remain in effect and the Agreement and
Amendment 1 represent the sum total of the mutual agreement by and between Quilcene School
District#48 and the County of Jefferson, a municipal corporation.
JEFFERSON COUNTY WASHINGTON QUILCENE SCHOOL DISTRICT #48
Board of County Commissioners
Jefferson County, Washington
By
By: Signature
Kate Dean, Chair Date
2'1" ()17
Name: l
Title r 4'41":
Date: -
N-23-029-A1
Ffs0-ESSIONAl..SERVICES AGREEMENT t1: . 58IVI!-1 2.024_2025
SEAL:
ATTEST:
Carolyn Gallaway, Date
Clerk of the Board
Approved as¢to fora ,only:
0. c
June 12, 2024
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
PROFESSIONAL SERVICES AGREEMENT A-1 SBMH 2O24 2025
INTERLOCAL AGREEMENT
Quilcene School District#48 and Jefferson County Public Health
This Agreement (this "Agreement") is made and entered into by and between Quilcene
School District #48 ("the District"), and Jefferson County, a political subdivision under the laws
of the State of Washington("Jefferson County"), (collectively,the"Parties").
WHEREAS,the Interlocal Cooperation Act, as amended,and codified in Chapter 39.34 of
the Revised Code of Washington ("RCW") provides for interlocal cooperation between
governmental agencies; and
WHEREAS, pursuant to RCW 39.34.080, a public agency may contract with another
public agency to perform any governmental service, activity, or undertaking which each public
agency is authorized to perform by law, provided that the contract shall be approved by the
governing body of each Party to the contract and the contract sets forth fully the purposes,powers,
rights, objectives, and responsibilities of the contracting Parties; and
WHEREAS,it is in the best interest of the Parties to cooperate to promote lifelong wellness
and increase access to high-quality, comprehensive behavioral health services and education in a
safe, nurturing environment that serves the unique needs of the District's students; and
WHEREAS, Jefferson County, by and through its Jefferson County Public Health
department, maintains and operates Community Prevention and Wellness Initiative ("CPWI")
coalitions in each of Jefferson County's school districts for the benefit of students of Jefferson
County; and
WHEREAS, the District desires to support the Student Assistance Professional in
compliance with CPWI services provided to the District under cooperative services agreement
enter into with Olympic Educational Services District, 114 ("OESD 114") for CPWI Student
Assistance Professional services,
NOW, THEREFORE, in consideration of the premises and the mutual covenants set forth
herein and for other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged,the Parties hereto covenant and agree as follows:
The District will receive $23,140.00 in funds that shall be expended for the purpose of
contributing matching funds to OESD 114 to continue Student Assistance Professional services in
the District, as put forth in its Cooperative Services Agreement, appendix J, 2023-2024
Cooperative Services Agreement, OESD 114 attached below(Attachment 1).
1. Purpose. The purpose of this Agreement is to authorize the Parties to cooperate to
provide Student Assistance Professional services to increase substance use prevention and mental
health support in the District for Jefferson County school students by collaborating in the state's
CPWI program.
2. Term. This Agreement shall commence on September 1, 2023 (the
"Commencement Date") and shall remain in effect through August 31, 2024 or until terminated
by either party pursuant to Paragraph 6.
N-23-029
3. to Separate Legal Entity or Relationship. This Agreement shall not be construed
to create or authorize any separate legal entity or joint venture of any kind to conduct the
undertakings in this Agreement. The Parties are and shall remain independent of each other.
4. filling with the ,Jefferson County Auditor. An executed copy of this Interlocal
Agreement shall be filed as required by RCW 39.34.040 prior to this Agreement becoming
effective.
5. Risk Allocation. Including Hold Harmless and Indemnity.
a. The County shall defend, indemnify and hold the District harmless from any and
all claims, injuries, damages, losses or suits including attorney fees, in association with this
Interlocal Agreement, except for injuries and damages caused by the sole negligence of the
District. Should a court of competent jurisdiction determine that in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or resulting from
the concurrent negligence of the District and the County, its officers, officials, employees, agents
and volunteers (and their marital communities)the County's liability, including the duty and cost
to defend,hereunder shall be only to the extent of their negligence.This waiver has been mutually
negotiated by the Parties.
b. The District shall defend, indemnify and hold the County, its officers, officials,
employees, agents and volunteers (and their marital communities) harmless from any and all
claims,injuries,damages, losses or suits including attorney fees, in association with this Interlocal
Agreement, except for injuries and damages caused by the sole negligence of the County. Should
a court of competent jurisdiction determine that in the event of liability for damages arising out of
bodily injury to persons or damages to property caused by or resulting from the concurrent
negligence of the District and the County, its officers, officials, employees,agents and volunteers
(and their marital communities) the District's liability, including the duty and cost to defend,
hereunder shall be only to the extent of their negligence. This waiver has been mutually negotiated
by the Parties.
c. In the event of any concurrent act or omission of the Parties and their officers,
officials, employees, agents and volunteers, negligent or otherwise, these indemnity provisions
shall be valid and enforceable only to the extent of the comparative liability of each party and its
officers,officials, employees, agents or volunteers.
d. Neither Party assumes responsibility to any other party for the consequences of any
act or omission of any person or entity not a Party to this Agreement.
e. The provisions of this Paragraph 5 shall survive the expiration or termination of
this Agreement with respect to any event occurring prior to such expiration or termination.
6. Termination.This Agreement may be terminated at any time by either Party for any
reason,with or without cause, upon thirty (30) days' advance notice.Notice under this paragraph
must be in writing to be effective. In the event of termination under this clause, the Contractor
shall be liable for only payment for services rendered prior to the effective date of termination.
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7. Compliance with Laws. Each Party accepts responsibility for its own compliance
with federal, state, or local laws, and regulations.
8. Governing Law. This Agreement shall be governed by and construed according to
the laws of the state of Washington. Venue for any dispute related to this Agreement shall be in
Jefferson County, Washington.
9. Administrators. The administrators of this Agreement are:
a. County:
Community Health Division Director of Jefferson County Public Health
Jefferson County
615 Sheridan Street
Port Townsend, WA 98368
Phone: (360) 385-9400
b. The District:
Superintendent
Quilcene School District#48
294715 US-101
Quilcene, WA 98376
Phone: (360) 765-3363
10. Section Headings. The headings of the sections of this Agreement are for
convenience of reference only and are not intended to restrict, affect, or be of any weight in the
interpretation or construction of the provisions of the sections or this Agreement.
11. Public Records Act. Each party shall be responsible for its own compliance with
the Washington Public Records Act, Chapter 42.56 RCW(as may be amended). This Agreement,
once executed, will be a "public record" subject to production to a third party if it is requested
under the Chapter 42.56 RCW.
12. Limits of Any Waiver of Default. No consent by either Party to, or waiver of, a
breach by either Party, whether express or implied, shall constitute a consent to, waiver of, or
excuse of any other, different, or subsequent breach by either Party. No term or provision of this
Interlocal Agreement will be considered waived by either Party, and no breach excused by either
Party, unless such waiver or consent is in writing signed on behalf of the Party against whom the
waiver is asserted. Failure by a Party to declare any breach or default immediately upon the
occurrence thereof, or delay in taking any action in connection with, shall not waive such breach
or default.
13. Severability: Provided it does not result in a material change in the terms of this
Agreement, if any provision of this Agreement or the application of this Agreement to any person
or circumstance shall be held by a court of competent jurisdiction to be invalid, illegal, or
unenforceable to any extent, the remainder of this Agreement and the application this Agreement
shall not be affected and shall be enforceable to the fullest extent permitted by law.
3
14. No Assignment. Sale or Transfer. No Party may sell, transfer, or assign any rights
or benefits under this Agreement without the written approval of all the Parties.
15. No Third-Party Beneficiaries. The Parties do not intend, and nothing in this
Agreement shall be construed to mean, that any provision in this Agreement is for the benefit of
any person or entity who is not a Party.
16. Modification of Agreement. This Agreement may be amended or supplemented
only by a writing that is signed by duly authorized representatives of all the Parties.
17. Signature in Counterparts. The Parties agree that separate copies of this Agreement
may be signed by each of the Parties and this Agreement shall have the same force and effect as if
all the Parties had signed the original.
18. Arms-Length Negotiations. The Parties agree that this Agreement has been
negotiated at arms-length,with the assistance and advice of competent, independent legal counsel.
19. Entire Agreement. The Parties agree that:
a. This Agreement contains all the agreements of the Parties with respect to any matter
covered or mentioned in this Agreement.
b. No representation or promise not expressly contained in this Agreement has been
made.
c. The Parties are not entering into this Agreement based on any inducement,promise
or representation, expressed or implied, which is not expressly contained in this Agreement.
d. This Agreement supersedes all prior or simultaneous representations, discussions,
negotiations, and agreements, whether written or oral, within the scope of this Agreement.
(SIGNATURES FOLLOW ON THE NEXT PAGE)
4
SIGNATURE PAGE
JEFFERSON COUNTY WASHINGTON QUILCENE SCHOOL DISTRICT#48
Board of County Commissioners'
Jefferson County, Washi ton
c)—. 2
By: b-19-23'
y:
73. 2-3
Greg l i c'therton, hair Date Signature
By:
Name: M01°1
Kate Dean, Commissioner Date ' -
Title: � "'cT1Y\
By: Date: 1,3
2-3
Heidi Eisenh XtitTS inner Date
SEAL:
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Approved as to form only:
- A-z-* June 7, 2023
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
5