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Home My WebLink AboutQuilcene Historical Museum EXHIBIT C 1st QUARTER REPORT Due by April 30th to afmcknight@co.jefferson.wa.us RECEIVED APR 1 8 2024 Organization: Quilcene Historical Museum JEFFERSON COUNTY COMMISSIONERS Contact person: Kevin Wooley Mailing Address: P.O.Box 574,Quilcene,WA 98376 Phone Number/Email: :y Kevin-(360)531-1023 kevinj.wooley@gmail.com C> 1. LTAC Funds received from the County lst QTR: $25,500.00 ORGANIZATION Total Total Overspent Refund TOTAL 1st TOTAL TOTAL Amount Received (+) Required QTR LTAC 2'QTR 3rd Awarded From Underspent FUNDS LTAC QTR by JeffCo JeffCo (-)of SPENT FUNDS LTAC LTAC SPENT FUNDS r� funds SPENT Quilcene $51,000.00 $25,500.00 0.00 n/a $11,757.90 0 0 Historical Museum 2. LTAC funds spent by your organization 1st QTR(include 200-word limit regarding activities and funds spent with and itemized statement and supporting documentation ie:invoices paid,receipts from payment): $11,757.90 See attached supporting spreadsheet and narrative. 3. LTAC funds balance remaining 1st Quarter:$13,742.10 4. Please attach your organization's report for all revenue,marketing,services,programs and activities for the prior January through March (1st)quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56.A minimum of six years,you must maintain documented proof of payments made,contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,you must be able to provide access to County or State representatives to audit those records. 2. LTAC funds spent by your organization 1st QTR: Our first quarter continued to demonstrate an increased use of Worthington Park from the same time period in prior years. Additionally, we spent efforts promoting the peninsula and Park at wedding shows, publications and on social media. We also have revamped the websites for the Park and Museum. We've also joined the Quimper Event Collective for increased visibility and working with other tourism businesses and venues in the area. The landscaping at the park continues to progress with newly lawns and shrubbery. On the museum front the storeroom expansion has been completed and the exhibit spaces continue to be improved. The outside is getting a fresh coat of paint. Volunteers continue to catalog the items in the museum in our museum database tool. Our opening weekend is set for April 20th. LTAC funding was invested in strategic communications to secure key media placements in regional outlets to highlight a full season of public and private events— including the return of two very popular competitive bike and running events, the circus, outdoor movies, the Tasting Gala, and the 3rd annual Fiber Festival (that last year once again broke Park attendance records). The Park also plans to host the Key City Players drama camp and the Jefferson County Library Summer Reading program. We've also added an event in coordination with Quilcene community for a July 4'h community picnic. Quilcene Historical Museum Month-Detail-LTAC-Statement of Activity Detail January-March,2024 DATE NAME MEMO/DESCRIPTION AMOUNT Ordinary Revenue/Expenditures Revenue 4.B Support 44400 Government Contracts 44430 Local Gov't Contracts(LTAX) 01/30/2024 Jefferson County:23 LTAC 2023 Grant 2024 Lodging Tax Grant-1st Half Funding 25,500.00 Total for 44430 Local Gov't Contracts(LTAX) $25,500.00 Total for 44400 Government Contracts $25,500.00 Total for 4.8 Support $25,500.00 Total for Revenue $25,500.00 Expenditures 6.A Program 66100 Other Program Expenses 66110 Advertising and Promotion 66112 LTAX Visitor Prom-Info-Convencs 66112.1 Conveniences-PUD 01/09/2024 Public Utility District#1-WP Mansion Electric Bill 312.78 01/09/2024 Public Utility District#1-QHM Museum Electrical Bill 160.26 02/05/2024 Public Utility District#1-WP Mansion Electric Bill 531.94 02/05/2024 Public Utility District#1-QHM Museum Electrical Bill 179.95 03/18/2024 Public Utility District#1-QHM Museum Electrical Bill 158.10 03/18/2024 Public Utility District#1-WP Mansion Electric Bill 394.75 Total for 66112.1 Conveniences-PUD $1,737.78 66112.6 Conveniences-Sanitation 01/09/2024 Good Man Inc. Portable Restroom 117.27 02/05/2024 Good Man Inc. Portable Restroom 117.27 02/28/2024 Good Man Inc. Portable Restroom 117.27 Total for 66112.6 Conveniences-Sanitation $351.81 Cash Basis Tuesday,April 16,2024 01:51 PM GMT-07:00 Quilcene Historical Museum Month-Detail-LTAC-Statement of Activity Detail January-March,2024 DATE NAME MEMO/DESCRIPTION AMOUNT Total for 66112 LTAX Visitor Prom-Info-Convencs $2,089.59 66116 LTAX Cooperative Partnerships 03/13/2024 South Jefferson Little League Advertising Sponsor 2024 80.00 Total for 66116 LTAX Cooperative Partnerships $80.00 66118 LTAX Web,Soc Media,ISP,Phone 66118.1 Internet&Phone Service 01/09/2024 Astound Wave-OHM Internet&Phone 118.06 01/30/2024 Astound-Wave-WP Mansion Internet&Phone 262.42 02/05/2024 Astound Wave-QHM Internet&Phone 118.06 03/05/2024 Astound Wave-QHM Internet&Phone 119.06 03/05/2024 Astound-Wave-WP Mansion Internet&Phone 248.42 Total for 66118.1 Internet&Phone Service $866.02 66118.2 Website Design&Maint. 01/23/2024 Fusion Creative Works Q1 24 invoice 4755 450.00 01/24/2024 Fusion Creative Works Website Redesign Deposit 400.00 Total for 66118.2 Website Design&Maint. $850.00 66118.5 Video-Teleconference Service 02/05/2024 Wooley,Kevin(reimburse) Tech Soup Subscription 18.00 03/13/2024 Wooley,Kevin(reimburse) Zoom Subscription 87.22 Total for 66118.5 Video-Teleconference Service $105.22 66118.6 Security System Service 03/20/2024 Security Systems Northwest,Inc. Alarm Monitoring April 2024-March 2025 396.03 Total for 66118.6 Security System Service $396.03 Total for 66118 LTAX Web,Soc Media,ISP,Phone $2,217.27 66120 LTAX Spl Events Prom&Mktng 66120.2 Event Promotion&Support 03/05/2024 Cullin,Brian Reimb Bon Jon Pass out Permit Reimbursement 60.00 03/20/2024 Helen Wilson Various Print Ad Design 1,272.80 Cash Basis Tuesday,April 16,2024 01:51 PM GMT-07:00 Quilcene Historical Museum Month - Detail -LTAC-Statement of Activity Detail January-March,2024 DATE NAME MEMO/DESCRIPTION AMOUNT Total for 66120.2 Event Promotion&Support $1,332.80 66120.3 Wedding Promotion 01/30/2024 Northwest Business Solutions Quimper Events Collective Membership Reimbusement 250.00 02/15/2024 Sickles,Robert Wedding Rack Card Update 25.00 02/15/2024 Sickles,Robert Wedding Brochure Update 25.00 03/05/2024 Bobbie Strohm Wedding Expo Expenses 375.47 Total for 66120.3 Wedding Promotion $675.47 Total for 66120 LTAX Spl Events Prom&Mktng $2,008.27 66122 LTAX Prof Svcs,Projects 66122.1 Graphic Design-Non Event/Mark 02/28/2024 Sickles,Robert Invoice Q0220-1 Annual Report Design 120.00 Total for 66122.1 Graphic Design-Non Event/Mark $120.00 66122.3 Lawn Services 02/05/2024 Vadney,Ian Grounds Maintenance-January 2024 570.00 03/05/2024 Vadney,Ian Grounds Maintenance-Feb 2024 847.50 Total for 66122.3 Lawn Services $1,417.50 66122.4 Grant Writing Services 02/05/2024 Watertight Works and Writing,LLC Invoice QHM JAN 2024 446.25 Total for 66122.4 Grant Writing Services $446.25 66122.7 Bookkeeper 01/09/2024 Northwest Business Solutions Invoice 1067 826.00 02/06/2024 Northwest Business Solutions Invoice 1075 1,162.00 03/04/2024 Northwest Business Solutions Invoice 1078 856.80 Total for 66122.7 Bookkeeper $2,844.80 Total for 66122 LTAX Prof Svcs,Projects $4,828.55 Cash Basis Tuesday,April 16,2024 01:51 PM GMT-07:00 3/4 Quilcene Historical Museum Month-Detail-LTAC-Statement of Activity Detail January-March,2024 DATE NAME MEMO/DESCRIPTION AMOUNT Total for 66110 Advertising and Promotion $11,223.68 66171 Office Expenses,Program 01/30/2024 Intuit 1099 processing and submission 51.16 01/30/2024 Wooley,Kevin(reimburse) Printer Ink from Costco 240.65 02/28/2024 Intuit 1099 processing and submission Invoice 4482 4.35 02/28/2024 Intuit 1099 processing and submission Invoice 7142 4.35 02/28/2024 Intuit 1099 processing and submission Invoice 4182 8.71 Total for 66171 Office Expenses,Program $309.22 Total for 66100 Other Program Expenses $11,532.90 Total for 6A Program $11,532.90 6.B Administration 66200 Other Non-Program Expenses 66265 Office Expense,Administration 01/11/2024 Northwest Business Solutions LTAC-Big Red Giving Statements Software Renewal Fee-Donor Statements-QB Online 2023 59.00 Total for 66265 Office Expense,Administration $59.00 66267 Postage,Administration 01/23/2024 US Postmaster PO Box#574 Rental-12 Months 166.00 Total for 66267 Postage,Administration $166.00 Total for 66200 Other Non-Program Expenses $225.00 Total for 6.8 Administration $225.00 Total for Expenditures $11,757.90 Net Revenue $13,742.10 Cash Basis Tuesday,April 16,2024 01:51 PM GMT-07:00 4/4 Due by January 31S`to afmcknight@co.jefferson.wa.us EXHIBIT C 4th QUARTER REPORT Organization: Quilcene Historical Museum Contact person: Kevin Wooley or Brian Cullen Mailing Address: P.O.Box 574,Quilcene,WA 98376 Phone Number/Email: Brian-(571)286-8164 bpcullin(a icloud.com, Kevin-(360)531-1023 kevin.j.wooley@smail.com 1. LTAC Funds received from the County 4'QTR:$0.00 ORGANIZ Total Total Overspent Refund TOTAL 1" TOTAL 2nd TOTAL 3rd TOTAL 4th ATION Amount Received (+) Required QTR LTAC QTR LTAC QTR LTAC QTR. LTAC Awarded by From JeffCo Underspent FUNDS FUNDS FUNDS FUNDS JeffCo (-)of LTAC SPENT SPENT SPENT SPENT funds Quilcene $80,000.00 $80,000.00 (433.68) n/a $19,072.51 $12,069.01 $21,833.91 $27,508.25 Historical Museum 2. LTAC funds spent by your organization 4t'QTR.(include 200-word limit regarding activities and funds spent with and itemized statement and supporting documentation ie: invoices paid, receipts from payment,): $27,508.25 See attached supporting spreadsheet and narrative. 3. LTAC funds balance remaining 4t'QTR.:(483.68) 4. Please attach your organization's report for all revenue, marketing,services, programs and activities for the prior July through September(3rd)quarter. This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years,you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,you must be able to provide access to County or State representatives to audit those records.