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Home My WebLink AboutPeninsula Trails Coalition 1. EXHIBIT C 1st QUARTER REPORT Due by April 30 to afmcknight@co.jefferson.wa.us Organization: Peninsula Trails Coalition RECEIVED Contact person: Michele Canale, Grant Writer, APR 2 6 2024 Grants@olympicdiscoverytrail.org JEFFERSON COUNTY COMMISSIONERS Mailing Address: Peninsula Trails Coalition PO Box 1836, Port Angeles,WA 98362 Phone Number/Email: Michele Canale,Grant Writer, Grants@olympicdiscoverytrail.org John Dolansky,Treasurer PTCTreasurer@olympicdiscoverytrail.org4, 1. LTAC Funds received from the County 1st QTR: ORGANIZATION Total Total Overspent Refund TOTAL , TOTAL TOTAL TOTAL Amount Received (+) Required 1"QTR 2❑d QTR 3rd QTR 4th QTR \\ Awarded From Underspent LTAC LTAC LTAC LTAC by JeffCo (-)of LTAC FUNDS FUNDS FUNDS FUNDS JeffCo funds SPENT SPENT SPENT SPENT $12,000 $12,000 +$12,000 - N/A N/A N/A 2. LTAC funds spent by your organization 1st QTR(include 200 word limit regarding activities and funds spent with and itemized statement and supporting documentation ie: invoices paid, receipts of payment,): In the first quarter,we received payment for the grant and discussed how the best use of the funds. Discussion was necessary because we requested $30,000. It was decided,after confirming with Adiel McKnight,that we would use it all to continue to advance the Trail Ambasador Program in Jefferson County, as outlined in the grant's budget shown below. Original Proposal with$12K Expense item Budget award Hall Baetz Viewpoint Electrical Services $7,000.00 Site Safety(fencing, signage, etc) $5,000.00 HBV subtotal $12,000.00 Trail Ambassador Program Ambassador Salary- 12 hrs/week $6,000.00 $6,000.00 Program Management $5,400.00 $5,400.00 Supplies and Equipment $600.00 $600.00 Trail Ambassador Subtotal $12,000.00 $12,000.00 Jefferson County ODT Maps and Brochures $6,000.00 Maps and Brochures Subtotal $6,000.00 Total $30,000.00 $0.00 The Trail Ambassador Program was primarily how 2023 grant funds were used as well, and we are grateful to the Jefferson County LTAC for additional funding to advance this important program. Since that decision was made by the Board of the Peninsula Trails Coalition,there have been discussions with key volunteers, Board members and contractors about the best way to advance this work with this generous grant funding. 3. LTAC funds balance remaining 1st QTR: $12,000.00 4. Please attach your organization's report for all revenue,marketing,services, programs and activities of the prior January through March (1st)quarter. Attached This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years,you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,you must be able to provide access to County or State representatives to audit those records. PENINSULA TRAILS COALITION BUDGET VS.ACTUAL THREE MONTHS ENDED MARCH 31,2024 UNRESTRICTED PERMANENTLY TOTALS (25%OF YR) FUNDS RESTRICTED'' JAN-MAR BUDGET $OVER %OF INCOME: BUDGET BUDGET CONTRIBUTIONS INCOME RESTRICTED 1,450 10,000 11,450 35,000 (23,550) 32.7% UNRESTRICTED 8,833 8,833 60,000 (51,167) 14.7% SUPPORTING EVENTS 9,907 9,907 17,000 (7,093) 58.3% ` YEAR-END APPEAL 505 DIRECT-MAIL CAMPAIGN 1,000 (495) 50.5% 11,988 11,988 50,000 (38,012) 24.0% ODT-EAGLEMOUNT FUND 315 315 1,500 (1,185) 21.0% GMNG BIG/TUESDAY CARS PROGRAM 345 BEQUESTS20 345 MAP DONATIONS 1,488 1,488 7,� (25,512)2) 1.3% .3% TOTAL CONTRIBUTIONS INCOME 34,516 10,315 44,831 191,500 (147,014) 23.4% • TOUR DE LAVENDER,NET 15,147 15,147-55,000 (39.853) 27.5% INTEREST/DIVIDEND INCOME 418 3,224 3,641 25,000 (21,359) 14.6% GRANTS 12,400 12,000 24,400 55,000 (30,600) 44.4% MEMBERSHIP DUES 2,140 2,140 15,000 (12,860) 14.3% BIKE TUNE-UP EVENT 3,840 2,560. 6,400 7,000 (600) 91.4% PROGRAM FEES/SPONSORSHIP 3,429 3.429 4,500 (1,071) 76.2% SALES,NET 259 41 300 2,500 (2,200) 12.0% SPONSORSHIPS 250 250 3,000 (2,750) 8.3% ALPENFIRE ROYALTIES 200 (200) 0.0% GAIN(LOSS)ON INVESTMENTS • MISCELLANEOUS INCOME 500 • TOTAL INCOME 72,398 28,140 100,538 359,200 (258,507) 28.0% - EXPENSE: ADMINISTRATION OFFICE EXPENSES 3,000 (3,000) 0.0% OFFICE SUPPLIES 538 538 1,500 (962) 35.9% LICENSES,PERMITS 350 (350) 0.0% RENT-P.O BOX&SITE 770 160 930 4,500 (3,570) 20.7% WEBSITES 191 191 3,000 (2,809) 6.4% CREDIT CARD PROCESSOR FEES 324 58 382 1,500 (1.118) 25.4% DUES AND SUBSCRIPTIONS 248 248 3,600 (3,352) 6.9% INVESTMENT MANAGEMENT EXPENSES 170 1,589 1,759 7,000 (5,241) 25.1% AWARDS&RECOGNITION 200 (200) 0.0% • MISCELLANEOUS 200 (200) 0.0% • EXECUTIVE DIRECTOR 96,513 (96,513) 0.0% DEVELOPMENT CONTRACTOR 8,917 8,917 15,000 (6,083) 59.4% PS2P EXPENSES 571 571 800 VOLUNTEER RECRUITER 11,793 11,793 33,789 (21,996) 34 9% TAXES-Cm Fs 281 CPA/AUDIT 28t 500 (219) 56.2% PROFESSIONAL FEES-OTHER 300 300 t.000 (1,000) 0.0% TOTAL ADMINISTRATION EXPENSE 24,103 1,807 25,910 172,452 (146,613) 15.0% --- LIABILITY INSURANCE 5,060 (5,060) 0.0% POSTAGE AND DELIVERY 610 610 3,000 (2,390) 20.3% PRINTING AND REPRODUCTION 65 65 200 (135) 32.7% BIKE TUNE-UP EXPENSE 450 (450) 0.0% PROGRAM EXPENSE 309 309 400 (91) 77,2% GIVE BIG/TUESDAY EXPENSE: PROMOTION 1,593 1,593 6,500 (4,907) 24.5% NEWSPAPER ADS 2,000 (2,000) 0.0% DIRECT-MAIL COSTS 16,000 (16,000) 0.0% TRAIL AMBASSADOR PROGRAM (495) (495) 35.000 (35.495) -1.4% TOTAL OTHER EXPENSES 2,082 0 2,082 68,610 (66,528) 3.0% SUPPLIES VOLUNTEER RECEPTION 2,021 2,021 3,000 (979) 67.4% MISC.SUPPLIES 109 69 178 200 (22) 88.8% MAPS AND BROCHURES 14,000 (14,000) 0.0% ANNUAL MEETING 125 (125) 0.0% TOTAL SUPPLIES 2,130 89 2,199 17,325 (15,126) 12.7% TRAIL EXPENDITURES - - - MAINTENANCE MGR 22,500 (22,500) 0.0% MAINTENANCE VEHICLE 96 96 3,000 (2,904) 3.2% FLAGGER TRAINING EQUIPMENT (40) 1,424 1,384 5,000 (3,61166) 27.7% CONSTRUCT„GAS,MATERIALS 11,735 11,735 6,450 5,285 181.9% HBV TRAILHEAD 1,533 1,533 95,000 SUPPLIES (93,467) 1.2% SIGNAGE 422 422 1,000 ,721) 42.2% 279 3,000 WORK PARTY FOOD/BEVERAGES 841 214 855 3,000 79 (245) 8.5% SANIKAN RENTALS (2(140) 97.2% 4,8604,860 5,000 (140) 97.2% ECO-COUNTERS VOLUNTEER GEAR 1,000 (1,000) 0.0% TOTAL TRAIL EXPENDITURES 5,758 15,407 21,165 145,250 (124,085) 14.6% TOTAL EXPENSE 34,073 17,283 51,356 403,637 (352,352) 12.7% CHANGE IN NET ASSETS FROM OPERATIONS 38,325 10,857 49,181 (44,437) 93,618 UNREALIZED GAIN(LOSS)ON INVESTMENTS 3,470 26,690 30,160 NET LIQUID ASSETS,BEGINNING OF YEAR 136,622 781,805 918,427 RESTRICTION OF ASSETS • NET LIQUID ASSETS,END OF PERIOD $178,417 $819,352 $997,769 1111 Spearheading the Olympic Discovery Trail OLYMPIC since 1988 PENINSULA iscovelyTRAILS P.O. Box 1836, Port ( COALITION Angeles, WA 98362 info@olympicdiscoverytrail. org OlympicDiscoveryTrail.org April 26, 2024 Dear Adiel, The documentation which follows this cover page supports the Ql Reporting for the Jefferson County Lodging Tax Grant. There were no expenditures in Q1, but there will be in future quarters of 2024. Please contact me for any further clarification. Thank you! Michele Canale grants@olympicdiscoverytrail.org 919-619-5268 Peninsula Trails Coalition is a 501(c)(3) corporation registered in the State of Washington Tax ID 91- 1416511