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HomeMy WebLinkAboutclosed_caption14:31:30 Just walking in. And I'm sure the person. Karen. 14:31:42 Alright, welcome, and there. Welcome, Karen. Thanks for being able to present today. 14:31:46 So I'm. Having some health issues. So I stayed home, went home. But good to see you. 14:31:51 Okay. To see you. Are you ready for it? 14:31:56 Well, sit down. We're about to call us to order and then we'll get you to pretty quick. 14:32:02 I gotta review the agenda. 14:32:02 Got it. Yes. Just starting the meeting. Julia Cocker in the sugar. 14:32:05 Oh, great. Okay. With that, let us call this meeting of the housing fund board to order. 14:32:16 We have a new interim member. So let's, welcome O and Roe from the Port Townsend City Council. 14:32:24 Thanks for being with us today, Owen. 14:32:25 Alright, long night time no see for pretty much everybody there. 14:32:28 Yeah, he's got his fingers in mini pie and I think, correct me if I'm wrong, Owen, but this is kind of a temporary appointment until the new city counselor is appointed and then is gonna be. 14:32:41 Yeah, yeah, I don't really have the capacity to take this on long term, but it's very important for the city to be able to participate. 14:32:51 So David asked me to pick up at least the next 2 meetings. And then. When we have that new counsellor appointed, you know, we might reshuffle and see who, who, Who else is interested in? 14:33:04 In this. 14:33:06 Alright, we'll be sure not to volunteer to do anything today and and just Enjoy your participation in the bigger meeting. 14:33:14 Because we have to do some new people, maybe we can take a quick moment and I think I call this order. 14:33:21 If not, I'll call this meeting to order the housing fund board. And why don't we start in the room with our housing fund board members and just introduce yourself for our new member. 14:33:31 Nicky. 14:33:34 Yes. Oh my, this is Vicky. You might need the microphone in front of your face. 14:33:40 Okay. 14:33:41 Okay. 14:33:46 And Julia, you want to say hi? 14:33:46 Oh, hi, Montoya Coffin. 14:33:51 Good to you. 14:33:51 Great. And then our one other housing board member, housing board member who's not, well, we have 2 that are not with us, both, 14:33:59 Oh, Audrey, she's coming over. She's here. 14:34:01 Oh, excellent. Okay, well, Kate Dean is in a WASAC meeting and will join us when she can. 14:34:07 Why don't we go online and I'm great brother Tim, Jefferson County Commissioner and in your chair and Amy you want to say hi? 14:34:15 Okay. 14:34:14 Hi, Owen. Nice meeting you. I'm Amy Howard, Port Townsend Deputy Mayor. 14:34:20 I'm going to stay off screen for a little bit still. I'm still trying to finish my lunch, but I impressed and I'm paying attention. 14:34:27 Thank you so much. Hi, Audrey. 14:34:27 Alright, thanks. Hi Audrey. Yeah, you wanna say hi, Owen Rose for a very brief time at least our second city council member replacing. 14:34:38 But would you want to introduce yourself? 14:34:38 Oh great, hi Owen, my name is Audrey Morford. Been in the community for several years recently during the housing fund board I also recently started working for the state Department of Social and Health Services and I work with supportive housing programs. 14:34:54 Nice to meet you. 14:34:56 Nice. Thank you. 14:34:57 Great. And, and you want to say hi as well, Owen? 14:34:59 Oh, sure. I, own row interim, appointee to the housing fund board from Port Townsend City Council. 14:35:08 Great. Okay. Thanks for being with us. I think we have some guests from Bayside in the room too. 14:35:15 I don't know if you guys want to step up and say hi real quick. We have Heather Dedley and Karen Clements. 14:35:20 And mostly for the benefit of the public, I suppose we know everybody in the room, but I'm Heather, definitely know that and I am the deputy executive director from Bayside Health and Services. 14:35:30 And you guys can just go ahead and stay at that table. You're a big part of our agenda today. 14:35:33 So you're welcome to see if you like. 14:35:34 There we go. We will just bring our 14:35:38 Oh yeah. Do it. 14:35:43 I think he's fine. 14:35:48 Karen Clemens, I'm the Director of Development at Bayside. Thanks for having us here today. 14:35:52 Great. Yeah, thanks. Thanks for the update. Coming up soon. 14:35:57 So, without further ado, let's, move to the next item in the agenda, which is public comment. 14:36:04 So, anyone that's in the Zoom room, you can hit the raise hand button or star 9 if you're on the phone. 14:36:10 To make public comment on any top topic and we would love to hear from you. 14:36:17 I'll make one more call if anyone would like to make public comments. This is a great time. 14:36:22 And it the raise hand button or star 9. 14:36:26 Okay, seeing none, I will close public comment and move on to the approval of the minutes from May, 20 second. 14:36:34 Have people had a chance to review those? I think they came just yesterday, but they're also attached to the calendar invite. 14:36:40 Any comments or notes? 14:36:45 If not, I'd welcome a motion. 14:36:52 Okay. 14:36:59 Okay, okay, I move to accept the minutes from May 20 second. 14:37:08 Bye, second. 14:37:08 And move second and seconded by Vicky. Okay, any further comments? All right, all in favor of approving the minutes from May 20 second as presented indicate by saying aye. 14:37:21 Bye. 14:37:21 Hi. 14:37:22 Any opposed? Any abstentions? 14:37:25 Staying because I wasn't here. 14:37:27 Okay, one abstention from Okay, that motion passes. We have some minutes from the May 20 second. 14:37:36 Next up is a discussion and potential action regarding the American Legion Emergency Shelter. So also glad that Bayside is here since they're slightly involved with this as well since our last meeting reviewing the minutes. 14:37:50 I saw how far we have come since that last one. So, and of course it is no longer the county operating, the working towards operating the shelter, but rather Bayside. 14:38:02 This morning we had our customer assistance meeting with the city. Gary Keystone was there from Bayside as well as Mark McCauley and myself. 14:38:09 All went well. We had a few, you know, late, changes to some of the, the documents that we were preparing and I, maybe it was not my most graceful self this morning. 14:38:23 Dealing with some of those late changes, but now we have a At this point, a signed lease between the American Legion and the County for one year, we have a signed two-party MOU, memorandum of understanding between the city and the county. 14:38:44 Kind of Much like the one that existed before between coast, holy cap and the shelter and the, excuse me, Marvin Shields, American Legion. 14:38:56 Post 26, but now we thought it was gonna be a 3 way with base side, but now what we're going to do because the American Legion was quite firm only to have kind of One contracted partner in this. 14:39:11 We will have a professional services agreement that Heather and Gary have been working really in lockstep with us to develop something that works for both Bayside and the county. 14:39:20 Thank you also to Philip Hunsucker who did a lot of yeoman's work on this as well. 14:39:25 So we have this, I think. Terms agreed upon and and basic we have a budget right now of about $350,000 about 300 of that for one year from July one to July one or June 30. 14:39:41 50,000 is the the cameras responsibility to pay the rent and utilities and repairs basically and most of the operations is under Yeah. 14:39:53 Hopefully the lead of Bayside has their membership meet the general meeting I think they're meeting tonight where they will ratify one way or the other and I think I don't know, maybe Heather can speak to their, confidence level about how they will be received. 14:40:14 I don't think it will come. A cold introduction to the board. I'll kind of finish my intro and see if Heather has anything she wants to add or correct. 14:40:25 So with the cam with the city, it went fairly well. And there's no, there's a few things that we still need to come up with an emergency contact. 14:40:34 Bayside needs to acquire a. City business permit or add an additional building to their one for Pat's place to so that we need a city business license on that. 14:40:48 Property. And I think those are the only outstanding things we presented the guest rules as modified from. 14:40:56 Only caps by Bayside, not too much. I think the biggest change. Not in the guest rules, but in the basic operations is expanding the hours a little bit instead of opening at 7 PM. 14:41:10 And closing at 7 a. M. It's now opening at 4 PM. 14:41:15 Until and people can stay until 8 am the following morning. 14:41:20 There's I think the only real obstacle remaining at this point is based. It's consideration of the professional services agreement. 14:41:29 And also the actual work that has to be done. So I know that Terry, the shelter manager and Heather have been talking in the last couple days and talking about how that transition might happen to. 14:41:41 You know, the the intention is of course to have uninterrupted service at at the shelter and so that is not an easy thing to do we'll talk about the shelter coalition in a little bit, but I guess Heather, is there anything you want to add or? 14:42:00 I would just add because you specifically asked about the level of confidence I would describe it. That no you are correct that it won't be a cold introduction the board was presented with this idea at our last board meeting when we really 1st started talking about this a month about a month ago. 14:42:25 It is now gone through consideration from our finance committee. They are aware that it is on the agenda tonight and that they're going to be asked to make a decision. 14:42:33 So, I would say that because we've gotten feedback from the board and from the finance committee and Gary and I have been folding that feedback into the negotiations of. 14:42:44 The agreement we feel fairly confident that will be able to move forward. One of our board members has actually visited the shelter with our executive director Gary K and that was particularly to alleviate and kind of inform that particular board member who had the most expressed concerns and we think that that went well for that board members so we expect a robust conversation tonight, but, fairly confident that it will be voted in favor, although not 100 14:43:19 percent. 14:43:20 Great. Thank you very much, Heather. And I'll talk a little bit about revenue and expenses. 14:43:25 So thank you to the housing fund board and the BOC ratified the recommendation to set aside $100,000 from the next year's 1 49 funds. 14:43:36 For maintenance to this and Then, oh, one other thing that we should discuss today, and I think this is the only real potential action. 14:43:47 Well, there's 2 actually, is We don't know how much will be unexpected from the award that we made to Only Cap to manage the self same. 14:43:56 Emergency shelter but any that they don't spend out will come back into the kitty. I mean, it's reimbursement funds, but we'll come back into the virtual kitty, the accrual kitty and I guess This board could decide to. 14:44:13 Push that into the into the funding as well. Right now we're about $100,000 short of 125,000 to be more accurate. 14:44:23 Short of the revenue we need to make this $350,000 a year-long budget happen. 14:44:30 It's a little bit out of the sink of course at the timing that we normally do which is January to January. 14:44:38 And I think that's all I. It's all I can remember right now. Any questions or comments? 14:44:45 Oh, we want to talk about shelter coalition too. We'll get to that after maybe we'll talk about this first, st but it's connected. 14:44:53 I have a question which is, how many people are you anticipating serving on it? Average. 14:45:02 Is there been any estimate for that? Yeah. 14:45:03 I think 20 is the estimate that's in the budget right now. There's 16 in there right now. 14:45:09 So kind of averaging and this is base size work. So Heather, you, you can add more nuance to it, but it always the population always goes up in the winter. 14:45:17 And down in the summer so I think anticipating an average of 20. 14:45:22 So that's based on kind of trend lines. Yes, and existing population right now is Greg mentioned there are 16 people there right now. 14:45:34 And, so we, are. Kind of taking a combination of what's been there over time, the maximum capacity. 14:45:43 And an average throughout a year. To estimate an average of 20 people at a time. So on the incremental cost basis, Okay. 14:46:03 Update. The cost, the costs are, a really estimated, maybe calculated per person so that we understand that any of the costs are fixed, not by person, but by zoom necessity of things like rent and utilities, which would necessarily go, with more people. 14:46:28 Cost of food would certainly go up per person. And some incidentals like using toilet paper and paper products and that the kind of thing. 14:46:43 But to be honest there isn't very much money in the budget for food as it is really it's an incidental to cover some. 14:46:51 Dry breakfast food and, and to cover when. Volunteer food efforts and in kind contributions around food were not available. 14:47:04 So the amount that would go up. Nessing by person. If there were more people. 14:47:12 Would really be a, would be an extra burden on our volunteer and in kind. And contributions more than the anticipated budget. 14:47:23 Well, the second question I have is, are you still, factory and, volunteer monitor? 14:47:35 And I I think. 14:47:33 Yes, we are very much so. Okay. And we're only We're only funding. Posts which we are calling hosts at this point. 14:47:42 Yeah, sorry, I didn't mean to step on you there Heather. I think that's 1 of the things that Bayside really pushed was having 2 monitors there is really a best practice they want to pursue. 14:47:51 So we'll get to the shelter coalition in a little bit, but you know in these 1st couple months we're going to be building this a little bit and we really do hope the shelter coalition will be a place, you know, Pastor Jackson from coast is gonna work kind of coordinate the in kind food donations and things like that. 14:48:07 And we're also hoping to find a real workable, volunteer, you know, host. 14:48:13 Program but that's kind of It's gonna have to be developed, you know, building the plane while you're flying it a little bit. 14:48:24 And, that, that brings us to the shelter coalition. Which is still ongoing, you know, I've gotten both my fellow commissioners and myself have all committed to, you know, throwing our elbow grease into that into the volunteer pool. 14:48:38 But the shelter coalition I think is continued even as Bayside has taken more of a leading role to be a valuable place to clearing house of ideas. 14:48:47 We brought the American Legion into it as well as, you know, we had residents from Cosmo Brown Village at the last meeting, so it's a pretty dynamic group. 14:48:56 And I was thinking that we, it still doesn't exactly have an owner. Except me, I guess, because it's my zoom link, but, It would make really good sense, I think, for the shelter coalition to be essentially run by a committee of the housing fund board. 14:49:16 We've had a couple issues where we had a quorum of the housing fund board. Tried to attend and we had to ask some people to leave. 14:49:25 Some people, huh? 14:49:24 So figuring out. The disreputable ones only. Yeah, I'm coding for Amy there. 14:49:31 Me, this. 14:49:36 But, it might be good to figure out. Who is going to be kind of dedicated to the shelter coalition and really kind of treat it as a committee though it's open to all that that show up except that there can only be. 14:49:50 Up to 3 housing fund board members to prevent OPMA from kicking in. So. 14:49:55 If you were a committee of the housing fund board, would you be able to just. Hosted as a public meeting. 14:50:05 How we could post it as a public meeting. We have to have an in person site then. I mean, it adds other things. 14:50:11 We have to record and do minutes and have public comment. I mean, it's, you know, it's, it's a public. 14:50:15 You know, we're not excluding anyone, but, often we, with all our committees, actually, we've maintained a convention of not creating open public meetings actually we've maintained a convention of not creating open public meetings with. We've maintained a convention of not creating open public meetings with them. 14:50:33 So it's up to 3 housing fund board members and then additional 14:50:33 Okay. 14:50:33 Yes, go on. 14:50:34 At, LTAC, sorry. Climate action yesterday, we did a lot of work on cleaning up the kind of subcommittee structure. 14:50:45 We did a lot of work on cleaning up the kind of subcommittee structure and they did a lot of work on cleaning up the kind of subcommittee structure and they use the work group concept so that it is clearly not a public committee and not subject to OPMA. 14:50:53 And you know set up clear rules saying a maximum of this this many members of CAC. Could serve and the rest will be. 14:51:03 Interested public. So, you know, that I think actually was Judy Server from the city who kind of helped structure that. 14:51:13 And may, Maybe she could, lend some tips on that too. 14:51:19 Okay. 14:51:18 Yeah, for sure. I mean, we do have committees already on the housing fund board. I mean, I don't think committees are subject to OPMA. 14:51:27 De facto. 14:51:27 Just calling them work group makes it that much clearer. 14:51:31 Okay. 14:51:31 Yeah, I was I was talking to, server about that and I was giving her advice and I was called an ad hoc committees or work group, committees as long as there's no quorum. 14:51:41 And that's kind of what we do here at the housing fund board. Anyhow, it's the subcommittees that. 14:51:45 We try not to have a forum on, for that very reason. 14:51:49 Okay, we'll reach out and see if we should, you know. Reclassify them work groups, committees, you know, potato potato I think. 14:51:56 That's the same. Bye. 14:51:57 But let's. Make sure that we're, we're not running a file of OPM. 14:52:03 We take it very seriously, of course. So the other thing to consider as we consider a work group slash committee for the shelter coalition is that it I think it might be nice to have County, city and public representation on it, which would change that the what's naturally happened. 14:52:20 Yes, Julia. 14:52:21 I'm interested in being on it. 14:52:23 Okay. Any other? 14:52:28 Is that, find out right now? Yes. 14:52:31 Yeah, yeah, we're, we're trying, trying to work that out. Who else is interested? 14:52:37 And being on it, I'm interested in being on it. I mean, someone else could use their Zoom Meeting, but I, you know, facilitating it. 14:52:46 Yes, Audrey. 14:52:44 I think you 14:52:46 I'm interested in being on it. 14:52:48 Okay. 14:52:50 Briefly, one of the issues that I have with the this is, that cuts the city out. 14:52:58 Hmm. 14:53:01 So. 14:53:02 Which is really important. 14:53:04 I don't necessarily have the capacity to serve on it and we are short our permanent member. But, that, is a piece, that I would like for consideration for the future. 14:53:18 So maybe re-configure it so that this is a tripartite board, essentially it's city county and public. 14:53:26 So we had one representative from each of those, that's a 3. Just can't do it right now. 14:53:33 Yeah, and so we 14:53:33 So, consideration for the future. 14:53:36 We could put 2 members of the housing fund board on it and leave one for the city right now and then, you know, we could have. 14:53:44 You know, 2 members of the public come to those meetings and tell a city person is appointed for sure. 14:53:50 What do other people think about that? 14:53:54 So like right now I would be happy to defer to Audrey. 14:54:00 If me participating takes away a spot from someone. Representing the city. I don't I'm happy to make space for them to be there. 14:54:09 However, it works best. 14:54:09 I don't know, that neither one of us can do it right now. Owen doesn't have capacity and Amy doesn't have capacity. 14:54:17 So if you were able to hold that spot. For the housing fund board for the time being, that would be really useful. 14:54:21 Sure. Yeah, and then we can reconfigure. 14:54:26 Yeah, Viki. 14:54:27 If someone's available. 14:54:29 Sorry. 14:54:30 Yeah. Who's gonna be representing, that new seat, right? If any of the other council members were interested, could they attend without the since they're not sitting on the housing plan board? 14:54:47 Yes. 14:54:50 Hmm. 14:54:47 So. If anybody is considering interested. That they may want to be as part of this board, they might. 14:54:55 Yeah. 14:54:57 That's a great idea. Yeah, signal their interest. I like that. So I guess I think I feel like we still have. 14:55:09 I think it would be great to have. Any city councilors that are not currently a member of the housing fund board does not create a quorum unless you know what 4 of them show up. 14:55:18 So assuming that's not gonna happen, we still have to. Who shall we choose one county one public right now with the public alternate that can attend and tell. 14:55:30 There's a city, a city member that's seated. 14:55:35 That sounds like a good way to do it. 14:55:38 Okay. Would someone like to make a motion? 14:55:43 Oh my emotion that that great brother Tim and Julia Cochran and At this time, Audrey Buffer, our. 14:55:56 What are we calling him? Shelter coalition that are on the shelter coalition committee of the Housing Fund Board. 14:56:07 Okay. 14:56:07 Second. 14:56:06 Could I get a second and let's have a little discussion. Vicky, are you all right? 14:56:13 I defer to Julia. I mean, I would just, we can have. We can also do nominations and have a vote if there's a lot of interest. 14:56:22 I know Audrey already kind of deferred. She didn't wanna, I don't know, Vicki, how do you feel about that motion? 14:56:27 I guess I want it's really my question. 14:56:30 Okay. 14:56:31 Okay. Any other comments or questions? Yeah. 14:56:35 Yeah, just a because have you actually voted or do you need to vote to make the shelter coalition a committee of the housing fund board? 14:56:49 Cause it isn't currently, is that correct? Yeah. 14:56:50 It isn't currently, but you know what it is. As I mean, we're yeah, no, I mean, would you take that as a friendly amendment, Julia, to make the shelter coalition a committee of the ad word make in there a Committee of the Housing Fund Board and with the subsequent slate that you suggested. 14:57:14 Yeah, Vicki. 14:57:15 I do have a recommendation. Yeah, and, and, So you know this is I think I would like to see notes from the other committees. 14:57:35 Go. You know, have maybe a point. scribe is for, Somebody who's to record these meetings? 14:57:46 So we can keep kind of in the loop. I think it's useful. I think that all the committees should do this because The notes from the housing fund boards are abbreviated and the reports to the housing fund. 14:58:12 How does Carolyn feel about that? 14:58:05 Abbreviated so it would be nice to have notes for these meetings in advance. Our regular. Thank you. 14:58:16 I have feelings about that. So the notes are fine, I think, and they're shared at the committee at the Housing Fund Board meeting level. 14:58:23 That's a part of the record, creating a video document is more troubling. We're already running into issues with our archiving documents for all the other county boards and committees. 14:58:36 And of our subcommunities are then turning over material that we have to save that might become an issue. 14:58:40 And of our subcommunities are then turning over material that we have to save that might become an issue. 14:58:40 So having the meeting on zoom is fine, turning over material that we have to save that might become an issue. 14:58:45 So having the meeting on zoom is fine, but hitting the record button is a different matter. So I would advise it against it at this point until we can figure out a better way to. 14:58:50 Process that. But if you, so I don't, Greg, I'm gonna, you on this one. 14:58:57 What are your thoughts on a subcommittee? 14:59:03 I think we don't need to mess with that, I think. 14:59:00 Keeping the recording and I guess everyone. You can pipe it on this, but. Sure, we're talking about reporting. 14:59:07 We're talking about. Meeting notes. Oh, I think you said reporting at 1 point. 14:59:13 I think are fine as long as they're when they're brought to the, housing fund board members or if I distribute them in an email that becomes part of the record and that's fine. 14:59:23 Yeah, I was more concerned about the recording. It's on the other end that I'm concerned about, which is that we don't seem to have. 14:59:34 Procedure process for actually making sure that notes are taken and submitted as part of the record. 14:59:42 That's what I'm. By the more concerned about. We've been doing verbal updates in the past, but it, you do submit notes and that does become part of the record that I keep. 14:59:50 Yes, if anyone wanted to ask for it from the public, they would get the records that I have. 14:59:55 And just real quick, I want to interject. Julia approved the friendly amendment, but Amy did not yet. 15:00:02 Except the second. 15:00:01 I just wanna. Okay. 15:00:05 Okay, so we still got a motion on the floor. I think that we should probably consider note-taking as a separate action right after this. 15:00:15 So any other questions or comments on the motion on the floor? 15:00:18 It's a new business item so it will need to be public comment. 15:00:22 Oh, sure. Let's open it up for public comment. If anyone from the public would like to comment on this particular action of making the shelter committee a as some committee of the housing fund board and the slate that was recommended one county one city and Julia Cochrane with an alternative Audrey. 15:00:44 Please indicate by raising your hand or hitting star 9 to raise your hand on the phone. 15:00:52 Like one for more call for public comment on this motion. 15:00:58 And no hands are raised. 15:00:59 Alright, seeing no hands, we will close public comment. I will call the question. All in favor indicate by saying aye. 15:01:07 Bye. 15:01:08 Hi. Any opposed? Any abstentions? Alright, that is unanimous. Great. 15:01:15 So I'm not sure we need to take an action on the notes. I think it is a good convention to start. 15:01:21 I know Julie is often taken notes at the shelter coalition. Julia, do you mind? At least, you know, I don't think there was any action that made the, Data and needs assessment take notes. 15:01:32 It just. Good best practice. So I think. Let's start doing it and Julia, do you mind doing that and, maybe going over the notes with the sending the notes to Carolyn and the 2 other members that attend the meetings. 15:01:49 Yeah, Vicki. 15:01:50 Now, would also apply to the Ca. For native and entry advisory boards. 15:01:56 Yeah, I think so. We, yeah, I guess. I mean, That one's a little trickier than the other committees where there's, I mean, we. 15:02:08 Yeah, I guess. Does anyone object? To getting notes from the coordinated entry advisory board. I think we might have nominated Audrey to get back on that board when you weren't here. 15:02:19 Is that right? 15:02:19 Yeah. 15:02:20 It did. I haven't been back on it yet. I think it might be advisable at some point to collaborate with someone at Department of Commerce to kind of consult on the purpose of the board where it fits in where it doesn't fit in with this. 15:02:36 Group. Because it is complex and when it comes down to it A lot of it has to do with organizational policy process and procedure for these independent organizations and it's not that that's private information but it's a lot and it's not necessarily. 15:02:55 Public. 15:02:55 I don't know, I think there's still some confusion about. How to best set up that. 15:03:01 Board and release for this committee. 15:03:01 Yeah. Yeah, that it was even recommended. That we, you know. Completely separated from the housing fund board and our legal recommendation was not to separate it completely from the housing fund board but There is some complexity there in the note taking, I guess, especially with proprietary and, you know, information that maybe the agencies want to keep. 15:03:23 A little closer to the best. 15:03:25 Yeah, and just find everyone. Julie Cochrane and Audrey are the 2 housing bun board members on that board. 15:03:33 And initially there was a slate of members appointed, but I've heard since then that kind of changed the membership so If this is still under the umbrella, the housing fun board, I would need a. 15:03:44 Clean list or something we can bring up for the next meeting for you to officially Point those new members, I'm not sure things that kinda got out of. 15:03:53 I don't, I don't wanna say out of hand, but they kinda got away from us a bit. 15:03:56 And I still need direction from our legal council on this. And I know he's super busy right now, especially with the basic housing contract and whatnot, but. 15:04:05 It is on his radar. Direction on that yet. And have they met recently? 15:04:14 Okay. 15:04:14 Not that I was advised of. The other thing is only cap is still the lead. So when people are being appointed and they're expected to be taking notes, only captured at least be. 15:04:24 Involved in the conversation or apprised of that. I know they do have a new housing director so it's probably a good time to Have another meeting and you know, let that group kind of come to some more understanding about its own. 15:04:41 Function and purpose and Hot fits in here. This is my recommendation. 15:04:47 Audrey and Julia, do you guys mind reaching out to Only Cap and kind of. Relaying this conversation and and starting that conversation. 15:05:04 That's great. 15:04:56 Yeah, no problem. I I can send an email and. Copy Julia on it if that works. 15:05:03 Perfect. And then just it's with when information comes, you know, loop in myself and Carolyn and, work out these best practices. 15:05:15 Sounds good. 15:05:14 Okay. Excellent. Back to my agenda. So. 15:05:22 And you know, the one other action that I said was potential. Is not at all urgent. We don't even know how much money only cap isn't going to expand. 15:05:32 It does seem premature. Unless someone's. I'm great. 15:05:35 Oh, real quick, Greg. The last meeting, there was a friendly amendment to the initial motion made by Keith to include any return funds from only cap. 15:05:46 Is that what you're referring to? 15:05:46 Right, we did. Yeah. 15:05:48 That wasn't approved at the last meeting. Now, Kate brought, coast funds. 15:05:53 But the base side contract that's not approved yet does say that, they can take in, donations and that sort of thing. 15:06:06 Yeah. 15:06:01 So of course does. Have funds to get over. That sounds like there would be a need to be a motion here for that. 15:06:09 No, I don't think that's not a housing fund board thing. Right. Okay, so that is taken care of. 15:06:14 Sorry. Thank you for the reminder, Carolyn. Okay, on to any other questions or comments on the shelter, American, and emergency shelter? 15:06:28 Yes, Vicki. 15:06:28 Yeah, I was wondering, if not today, but could we get an update soon on the That's. 15:06:57 Yeah. 15:06:38 Funding gap, what's happening there and when they anticipate construction starting or. Progress. That might have been made on that issue because, as we look forward to our funding base and what's happening, that's gonna be a critical factor and helping balance out and getting some. 15:07:00 Operating. 15:07:02 Yeah, maybe we'll get tried to get Only cap to come give their, you know, in person presentation at the next housing fund board meeting and ask them if we can discuss that too. 15:07:12 I know that Viol is just getting our arms around that project. I think that since the last housing fund board meeting Senator Cantwell. 15:07:23 Senator Murray also, put, that, community request that, a, a, congressally directed spending request at the top of her list, which is, apparently more substantive than the congressional one from Kilmer because usually the Senate is a little better about moving moving the budget through without. 15:07:47 Drama. So, that is a good sign, but I know that that was still giving that the uncertainty of those funds we're still giving only cap some pause so I'll see if we can't get them to give a proper update I myself don't have any more information than that and I think they're really trying to get their arms around a multitude of projects, you know, and only cap. 15:08:10 I think this week is making off offer to their, preferred candidate for the executive director position as well. 15:08:19 So. Hopefully in the next couple of weeks we can get some, clear answers about what that pathway looks like and get them back to you guys. 15:08:27 Give the new, 30 seconds to figure it out first.st Don't expect it right away. 15:08:32 Yeah. Yeah. Couple days. Okay. 15:08:35 By day 3, happened. 15:08:37 Yeah. How long should it take? Okay, any other questions or comments about the, American Legion Emergency Shelter? 15:08:47 Okay, well, let's pass it over. So we've started scheduling the grant recipient updates and, just as a reminder, I think that we asked for some specific things, including kinda how's it going? 15:09:03 Let's see, it was in the minutes where 15:09:08 Sorry. Oh yeah, can you? 15:09:09 Added right here. What's you do? What kind of services do you provide? What barriers do you have? 15:09:16 How many people do you service? And do you anticipate to spend all your funds by December 31? st 15:09:23 Okay, thanks Carolyn and with that we'll pass it over to Heather and Karen to talk about the what for, grants that, The base side is. 15:09:36 Working with. Take it away. 15:09:39 And Kate just walked in. 15:09:40 Oh great. 15:09:42 Buddy sorry Meeting my lawn. 15:09:48 Did we lose our vote, Kate? 15:09:51 And we want it. 15:09:52 It's complicated. 15:09:58 So, we're gonna go ahead and start if that works. And I would introduce Karen Clemens who is Bayside's director of development. 15:10:10 She's going to go over for you, the basics about what we do and what kind of services we provide and also about, how many people we serve and a little bit of demographics and I'm gonna share some more details with you on. 15:10:22 Barriers and anticipated use of funds. Great, So. Bayside is engaged with the problem of rural homelessness. 15:10:36 Since 2016 and we've offered emergency shelter, transitional housing and wrap around case management to individuals and families experiencing homelessness. 15:10:50 Of the services we provide. There's housing opportunities which have expanded in the last year or so to include permanent support of housing and would be place. 15:11:01 And that is always offered, housing is always offered with wrap around case management. This is offered at all 4 of our housing sites. 15:11:11 And reprimand case management seeks to improve health. Establish connections with social services. Soify financial resources, build life skills. 15:11:23 And help with research for permanent housing. Currently we have 60 residents. About 18% are children aged 18 or younger. 15:11:35 23% or seniors aged 65 or older. 12% of veterans. We have a small percentage 3 of the LGBTQ youth and 8% of our residents are fleeing. 15:11:50 Okay. The majority of our residents fall under the 30% of American, excuse me, 30% of and all of them fall under 50%. 15:12:04 So that's us in a nutshell. Hello. I want to just, this is actually really great timing for our for this for this update because we've we've recently gotten current information on a couple of the projects that We've really been grappling with. 15:12:26 So I'm gonna share those second. In terms of barriers. And programs like ours really our biggest barrier is demand for our services. 15:12:38 That's the biggest challenge with not enough housing and supportive services and the kinds of, skill sets and the, and not enough housing and supportive services and the kinds of, skill sets and staff that are needed to provide this kind of case management and supportive services. 15:12:51 There is just always way more. People who need this service then we were able to provide and so I think we just want to keep that always at the top of our list of awareness around barriers. 15:13:02 And our second biggest barrier is one that you are all familiar with as well, which is the lack of operational funds. 15:13:09 But I will say, and you all know this, but just for the benefit of any public who may be listening now or listening in the future, and there are many dollars available to construct. 15:13:22 Right, at least right now, There are access to funds to construct new housing and, and that I think Jefferson County in general, all of our housing organizations have gotten better and better at accessing those funds but to be able to subsidize the kind of housing that and based on housing and services and other housing providers in Jefferson County provide the level of subsidy that's needed to support this population. 15:13:53 Who come with all the colloquy conditions that come with the homeless condition and the needs that they have. 15:13:59 That level of operational funding is. Really sorely lacking and it makes it really difficult for us to expand to meet the need because even if we can provide the housing, we can't operate it. 15:14:15 So. That is continually a big challenge and a barrier and one that we are very grateful to Jefferson County because frankly you are that is providing at least some operational dollars that we have come to rely on greatly. 15:14:34 So thank you for that and it is a big support and very important to our mission. So we, as you mentioned, we have been awarded 4 awards for that we're reporting on. 15:14:48 Partial reporting halfway through the year reporting. This year so tiny shelter village operations we're awarded a hundred $1,000 we've so far invoiced for $68,041 and 96 cents and we are on track to use the remainder of the funds by the end of 2024. 15:15:11 Or Woodley place operations. In its current iteration prior to being available and renovated for permanent supportive housing. 15:15:24 We were awarded $212,151 for those operations we have. We have invoice so far $76,440 and 49 cents and we are on track to use those dollars by the end of 2024 just to note the case management vacancies the staff they can see that we had in the beginning of 2024 really slowed our rate but using those dollars 15:15:52 we're fully staffed up now and and well on track to use those dollars by the end of the year. 15:15:57 So they're very important. The other 2 funds, that we've been awarded also represent some barriers and again the timing is good to be able to report on these because we will have some barriers and again the timing is good to be able to report on these because we will have some official requests. 15:16:13 Coming with regard to how we may use those funds. Peter's place, the bathroom project that was awarded $23,450. 15:16:28 So we are working through one of our big challenges there has been. The, as you know, the regular requirements have been changing, quickly around the tiny shelter villages and the permanent uses. 15:16:44 Permitting was beginning on that bathroom project. It quickly became evident. Due to the deterioration of our existing. 15:16:53 Trailer, basically the trailer that's being used as a kitchen right now. We asked for these dollars to build a new bathroom. 15:17:02 Knowing that we wanted to build a bathroom and a kitchen. And we thought, well, the bathroom, let's get the bathroom done first.st 15:17:10 We asked for those dollars for the bathroom. We then were awarded those dollars. We're starting to permit that project and it quickly became evident that the deterioration of our existing trailer that we're using as the coming the higher. 15:17:25 More immediate need and it was overtaking the need for an improved bathroom. Although we still want to do both. 15:17:32 We assess the budget for those 2 different projects and they are effectively the same. Very similar budgets for the 2 different. 15:17:41 The, the, the, the, the, the, the, the, So the community boat project that we've been working with, a volunteer organization in the community based on, has completed the shell for a kitchen. 15:17:53 The budget is about the same as I mentioned for a bathroom. We've been able to move forward with sub contracting for electrical and plumbing work that's happening now. 15:18:04 That was one of our barriers to was that we needed to really assess. How those units could be permitted. 15:18:12 Efficiently to meet the changing permitting needs. So the electrical and plumbing work that we're doing now would allow us to seek the appropriate L and I. 15:18:22 Our labor and industries and Jefferson County permitting that we need. We are on track to complete a kitchen by the end of 2,024 well before so we will actually like and we'll submit a formal request to this, but we anticipate that we're going to request that the dollars awarded could be used for this purpose instead to build. 15:18:43 And instead of the bathroom and we would continue to work toward building a bathroom next but with other funding. So that's the report on it and again we would submit a formal request. 15:18:56 And then the last, fund is Woodley Place operations, the rental subsidies specifically. And we had asked for those dollars to help subsidize the permanent support of housing that we are building there. 15:19:15 For anyone who doesn't know we have received a housing trust fund or state grant. To renovate the existing woodly place motel into permanent supported housing. 15:19:28 So dropping in Kitchenettes and doing a significant amount of exterior work to the building, some landscaping, all of that. 15:19:36 So we have been awarded those dollars as you know. We had anticipated being able to start that project. 15:19:43 Fairly quickly after receiving the dollars. It took us about a year to actually contract for the funds with the state. 15:19:52 So that was a big barrier, but we got that done. Now we have been up against. 15:19:56 County. And we're working that through with the county. Development department and our community development. We're now we have a plumbing permit that is now projected to be issued by next week. 15:20:14 And one of the big challenges was that the county permitting department has not invite us that the fire suppression system, housing trust fund dollars that we weren't in. 15:20:26 Anticipating having to put it in before we got a certificate of occupancy. It was going to come later in the project. 15:20:32 But we now are required. To submit. So it put that in, which is a significant project. 15:20:41 It has to be in before the certificate of occupancy. So the timing of the reimbursable housing trust fund grant is also a big challenge to that. 15:20:52 So that limits how quickly we can contract for that fire suppression work because we have to have the dollars upfront to that. 15:21:04 So, that limits how quickly we can contract for that fire suppression work because we have to have the dollars upfront. 15:21:06 That limits how quickly we can contract for that fire suppression work because we have to have the dollars upfront to be able to contract for them, which is why we were anticipating doing it a little bit. 15:21:08 We're working on through and, so the, and we're working toward the permit, the county would provide that permit, the county would provide that permit that could take another month or so from now or provide that permit that could take another month or so from now or just for the fire suppression. 15:21:17 So with all of this in mind, the projected partial occupancy permit for the 1st half of the rooms for permanent support of housing is anticipated to come in around September . 15:21:28 And for With that, the lease up could take up to the end of 2024. Hopefully it would happen more readily. 15:21:39 All of this projected calendar confirmed, we will then present a formal request. Extend the funding timeline to use these funds into 2,025, which would be a great assistance. 15:21:53 The, the, rental subsidy dollars really help someone in permanent supportive housing who may need to ramp up their income capacity to be able to pay the rent. 15:22:06 Which is, meant to be subsidized and is meant to be very low and accessible. 15:22:12 So we would. SUMMIT, of a formal request around this, but I want like that our projects department and wait to submit that request until they really know the timeline so that we're clear and are asking one time. 15:22:26 So that is our report and open to happy to answer questions. 15:22:32 Thanks. Thanks so much Heather. Great report. Good. 15:22:35 Thank you, Karen. And you know Yeah, we can obviously, can consider those requests. 15:22:42 I appreciate you, spelling out the timeline. So yeah, the formal request for both those asks. To shift the scope over the kitchen as well as extension in 25 are both well with them requests that you can make so Questions for Bayside? 15:22:57 Comments? 15:23:00 Oh, go ahead, Ricky. 15:22:59 Thank you. Got her hand up. Hi, I do think we need to verify because Okay. So I never remember the funds names, but, there's the operating. 15:23:19 And those are, I assume, the. 15:23:24 The 2, tiny shelter, village and operations are under operating funds. The ones we awarded for converting Woodley place. 15:23:38 Yeah, and, for yeah, in the bathroom, right? I think they were came out of the portion of the fun. 15:23:52 That was for new construction if I remember. I don't think so, they placed one did, but the, bathroom. 15:24:01 So this is the concern that I have is that I think we need to look at it because the when we can use the Tax dollar. 15:24:13 Fun, whatever that is. 15:24:16 1 48, 1 1 48. Yeah. 15:24:18 Yes, for construction, basically, we could, it's supposed to be for the 1st year of operations. 15:24:27 That's how it's kind of set up. It's not continuing operation. So it's just for the 1st year. 15:24:35 So I think somebody really ought to quickly just verify that this doesn't. 15:24:43 Great a problem for us if we were to extend. Great. 15:24:49 Right. I think it is the 1st year of operation of the existing. I mean, if it's not operating until that point, but yeah, we should double check it. 15:24:57 I know that an award for operations was out of. Was that from the second RFP, the the sub, additional RFP that we had and they were for those 1st year operation. 15:25:11 So we can we can definitely look into that. As we get the request. 15:25:14 The construction. I'm pretty sure both the under construction that I think we wanna a good time. We, and I will say, being for Whitley place, it's not going to be in permanent support about housing operations until we get these until we get the certificate occupancy. 15:25:35 But for the bathroom, for the Peter's place bathroom, I will say it is well within the realm of possibility that we could do both projects if we can find the funding for the too. 15:25:50 And and I did confirm we could construct a bathroom and use these dollars for that and just put the kitchen on. 15:25:55 But we would prefer because of the the maintenance issue to get a kitchen up and running and use these dollars for that instead. 15:26:06 Able to present this early so we still have some time to make a decision. Any thoughts that you have on it are welcome and we will adapt to whatever is. 15:26:19 Great. Thank you, Vicky. Good point. Other, and we'll certainly do that due diligence. 15:26:25 Other questions or comments? 15:26:28 Alright, can I ask one other thing that's slightly unrelated? Can you tell us a little bit about the clinic? 15:26:33 I really just heard about this for the 1st time today, but it's super exciting. That for public consumption. 15:26:37 About the Jcmash clinic. 15:26:39 Yeah, it would be place too, right? 15:26:43 So Jacey Mash who which was of course a you know a nonprofit operating in Jefferson County for over 20 years now. 15:26:54 Might be closer to 30. I have to go check. But, so Cambridge for Dr. 15:26:57 Rashford has been operating that and it's, your time a volunteer board and and a number of many providers in the community have volunteered with Jason Masher over the years. 15:27:11 During COVID, there, you know, their operations really slowed almost halted and you know, necessarily because the COVID pandemic, people not coming out basically. 15:27:24 And they continue to operate but very minimally and lost a lot of their board participation of course because of COVID as well. 15:27:32 So when they were kind of coming when we were all coming out of the pandemic and they wanted to restart that process. 15:27:39 Reengaging a board. Dr. Rockford approached Bayside at that point and asked if we would be interested in partnering. 15:27:48 And potentially folding JC mash into. Bayside's nonprofit. We considered that for quite some time. 15:27:57 And at that time, it may, you know, and still now it made a lot of sense because then after COVID. 15:28:03 Lot of the population that JC Mesh was serving. Was from Bayside. They were actually coming to Bayside. 15:28:14 On sites. Periodically to serve the residents of P. So it worked, it worked well. 15:28:24 Ultimately our board did decide to bring, JC Mash. Into our mission and under our 5 0 1 c 3 so jc mash then started operating base I started operating jc mash with a clinic manager My boy, he was a fantastic manager. 15:28:40 And Dr. Rochford is still on board as a volunteer. We were periodically operating that in 2 locations. 15:28:49 It's still in the, for T and community center and one day a week at would be place. 15:28:56 Very recently as of like this week I think was their 1st day that they moved the clinic temporarily from Woodley Place to Dr. 15:29:06 Rogers office. Because his time capacity has really decreased. And he was only able to provide service by telemedicine. 15:29:19 And they everybody decided it was really better if he could see. Person. So they are temporarily moving into Dr. 15:29:30 Rogers office until would be place office is completed and we're able to pursue. So, an expansion of the clinic. 15:29:39 So I think what you're hearing, Greg, and now we're up to today here with that brief update. 15:29:43 JC Mash is a medical advocacy clinic. That's the way it has functioned up until now and Basic continues to operate it as a medical advocacy clinic. 15:29:55 Really that's very limited services. Its capacity to see a patient. Give them some referral advice, potentially refer to some. 15:30:08 Basic services they do some basic wound care they refer to primary care they can write some initial prescriptions, but in generally it's it's been to advocate and get them referred into a service. 15:30:21 Please side has really been looking at the potential to expand that into a full free medical clinic model. And so we've been researching other free clinic models. 15:30:34 There's a pretty robust work in Washington state with free clinics operating well in other counties. So we're really exploring those models and seeing what we can do to fund. 15:30:49 A full free clinic and so that's the goal and the mission and right now we're approaching that with Okay. 15:30:57 Developing a separate committee of our board. Who is now trying to recruit, medical providers who may be interested. 15:31:07 To support it both financially and with their volunteer time. So it's in the very nascent stages but that's the goal and in the meantime we would like to still operate the advocacy clinic. 15:31:18 Once a week with Dr. Raj Vertis on his good graces and as much time as he's willing to provide with Kiana Void as a. 15:31:27 Okay. 15:31:32 It's Jefferson Health Care Ben. Involved in any conversations? So we have approached them a number of times and and that and they haven't made any commitment but they're talking with us and they have actually referred to some potential providers who may be willing to volunteer. 15:31:52 They haven't offered any specific support. They haven't offered any specific support financially, but we're really trying to with information about how free clinics in a community can really reduce cost on especially especially on rural hospitals, community can really reduce cost on especially especially on rural hospitals, with the model that Jefferson, healthcare operates in a community can really reduce cost on especially especially on rural hospitals, with the model that Jefferson, healthcare 15:32:14 operates. Also the models that function in other places in Washington state do so with pretty active support from their local hospital. 15:32:21 So that is one of the things that really needs to happen in order to make it work. What Jefferson Health is healthcare's capacity to do that and interest and all of that is still remains to be seen so I can't speak for them but they have been engaging in conversation with us. 15:32:36 Okay. 15:32:43 Not. 15:32:39 Great. Super exciting. And thank you for diving into that. Any other questions or comments for baseline? 15:32:47 I guess maybe just one quick question. You brought up. Some workforce challenges hiring filling positions earlier this year is that in general a barrier for you. 15:33:01 Qualified, employees. It is absolutely a barrier for getting qualified employees, particularly in this type of work. 15:33:12 Talked with. But it's like college about their capacity to even create programs down the line. 15:33:22 You're very interested in being a site where mentorship and clinic hours and things could happen. And that's the login. 15:33:34 That's, you know, that will take time to build that. I think we really have the capacity to do that here in this community, but in the meantime. 15:33:41 And you know, just general labor is hard. Specialized. Labor with this skill set and serving. 15:33:57 All the coating conditions that come with homelessness is very specialized. It's difficult to get people to move here because there's and capacity. 15:34:13 To hire that labor for the shelter if we were to that night by night downtown shelter. If we were to take on those operations. 15:34:20 We, you know, we're doing everything we can to, you know, for example, in the budget, after the shelter we've. 15:34:26 Proposed to increase the rate for both the hosts and for the shelter manager to try to. Difficulties and that takes dollars and, but really the big challenge is finding the qualified humans who want and have the both the capacity, skills and the heart for this one. 15:34:51 And also, right? It's been. Dr. And pretty well that the SIP court, or staff. 15:34:59 Yes, not. The highest quality either. Hey, it is slow. And. 15:35:10 Yeah, yeah, Design has done everything that they can within, you know, again, the operational dollars that we are. 15:35:18 Okay, they also need to help us provide ample benefits. We've just added a retirement program for our staff this year for the very 1st time. 15:35:31 People here and as much as we can recognize that those are dollars worth funding because that's what it will take to allow us to operate here and as much as we can recognize that those are dollars worth funding because that's what it will take to allow us to operate this kind of service and keep staff. 15:35:44 You know, keep them with us, but also keep them sustained and allow them respits and and ample capacity to be able to meet their own personal needs. 15:35:58 So we're really taking a look at that and trying to balance. What's reasonable financially. 15:36:04 But also what what an employee deserves. To be provided with us as a member of our staff. 15:36:15 Thanks, Heather. Thanks, Kate. Any other final questions for Bayside? 15:36:23 All right, really appreciate Karen and Heather, you're taking time out of your day today to come provide us with this update and you know the one other thing that we've talked about is maybe at the next RFP process, incorporating field trips into that. 15:36:37 Are you guys amenable to field trips to some of the facilities? 15:36:40 You would love it. Welcome in. 15:36:44 Great. Okay. 15:36:44 Come on down. And just, you know, I assume we would just work with Caroline to schedule dates. 15:36:51 Yeah. We left. Okay. 15:36:54 Great. Okay. Well, thank you so much. Okay. 15:37:02 Move on to committee updates. Okay. 15:37:08 Nope. 15:37:05 We are gonna take off if you don't mind and get back to a few other things we need to accomplish today. 15:37:13 No problem. Thanks for making time for us today. 15:37:14 Thank you. 15:37:14 Okay. Thank you. 15:37:18 Okay, one potential action we put on here is Committee assignments. We. Say again. 15:37:29 I think that I think that was because we thought, oh, and Roe was a, at the time I thought Owen Roe was a permanent member. 15:37:39 If he's not a permanent member, if he's not a permanent member, I don't think there needs to be a restructuring unless you. 15:37:42 On the 15:37:41 Yeah. Okay, thank you, Caroline. So why don't we go through and get some, updates from those, committees that have met and of course we've kind of added another one here with the shelter coalition. 15:37:52 Sub. So Vicky, any update from the data and needs assessment? 15:37:58 No, we have our second of 8 conversations on needs. Assessment by different demographics. This time we focused on workforce and we have really good representation. 15:38:13 With the absence of only cap on. Which was kind of unfortunate because you know, the numbers show that the disproportionate, you know, displacement is occurring through rentals and we're losing rent. 15:38:32 So there wasn't. but I think it was, it was a huge subject. 15:38:46 So we kind of got lots of information, but we only scratched the surface as well. Forward and I think the we did get feedback that it was very much appreciated to be able to have these deeper discussions rather than just you know, community wide discussions where people can't go into barriers. 15:39:10 There were a little few disconcerting things we heard. What is that the USDA has run out of money for mortgages and they're looking at 6 to 3 years. 15:39:28 To get more money to put in. So this is putting some people who qualify for mortgages in the upper ranges the 65 to 80%. 15:39:41 They can't get moreages from the USDA. The alternative is the state fund, but that's 65%. 15:39:53 So. It's a little bit disconcerting, to hear this, you know, about as again, you know, this question of yes, we're expanding and we're rapidly building more houses, but then we don't have the money to do. 15:40:10 Essentially the operations. Which comes through more agents. Anyway, on board, assistance. The other thing was also the fund that is at the state level that funds. 15:40:26 The 2 is frozen, so I mean there's a lot of. 18 months out. 15:40:36 So this is the alternative to the section 8 that happens in the Team, ber, temporary rental assistance. 15:40:48 Yeah, anyway, so. So that's a big thing. And, and then we talked a lot about. 15:40:59 Just as a follow up to that I was reviewing, the ruckles house report that came out this year. 15:41:07 And came upon. The, a portable housing advisory board did a report at the end of the last year and they have done a metrics that I have seen yet. 15:41:23 Oh nice. 15:41:23 So I'm gonna pass these around. I'll make sure that it gets out. Through our next, board meeting but just to point out that new numbers they're from the SNAP reports. 15:41:43 And, There so we're kind of in the mid range in terms of. 15:41:52 How many homeless we have? We're at 15 in Jefferson County, 15 per 1,000 population. 15:42:01 Which is somewhat under Washington state as a whole. But our numbers at home was by indicators have gone up. 15:42:12 So it's a negative. Indicator at this point. One of the interesting fact is that they are using the SNAP account. 15:42:27 So they're only counting 492 homeless individuals, which again contrast with what we've seen in the planning, which is they're calling it a thousand. 15:42:40 So there's some real. And it goes back to this whole, what is the real waiting time? 15:42:47 In terms of. Getting access to services. So. I think it's important because you know we don't want to keep indefinitely standing when the service dollars aren't there. 15:43:04 And so the flexibility in terms of doing our next 5 year plan, I think it's really important to have a good number for really. 15:43:12 Who how people who were accessing services and need services and do planning for that. Number that is based on something that I don't think was very accurate. 15:43:28 Count of how long people were to find So anyway. I will get this attached. This is the best thing. 15:43:41 Yeah, I've seen on it. It's got lots of other good numbers in your like, the, comparison, how many units per, a hundred households are available. 15:43:56 So affordable number of units. By 30%, 50%, 80%. So. I think that's a really nice little. 15:44:09 I love this because I've done this kind of a done a short run on this. 2. 15:44:20 Our last meeting then I came across today. I thought, well, you know, I really appreciated what they put together. 15:44:26 Hmm. 15:44:27 That's great. Thanks for sharing that and yeah, anytime we don't have to reinvent it, love to have good Percival numbers. 15:44:35 I think there's also a lot of connection. It seems like it might be an appropriate time to invite both county and city planning to talk a little bit about the housing bands that we have to incorporate into our respective comp plans this this coming year it ties into our 5 year plan too but sounds like it might be a good time we'll get into the 5 year plan a little bit later too but 2 Learn, learn what they're thinking, you 15:45:01 know, cause we're at least with the county, I think and the city, you know, commerce is using a new tool about where we put these different bands of housing and it's it was really disconcerting to me at the last management steering committee. 15:45:12 You know, to just to hear that. I don't know, some of the assumptions of this new tool that commerce is developed for where you want to plan for the for the development of housing for these different income bands and it's you know spoiler The city is where we're supposed to put all of the and the urban growth areas is where we're supposed to put all that, you know, 30% and 15:45:37 below of AMI. And there's not. You know. 15:45:40 Oh, I'd like to point out that the city's AMI is less than the counties. 15:45:46 I, yeah. 15:45:46 Yeah, you know, and that's 1 factor in that maybe that up until, you know, Peter's place in the expansion of Bayside and You know about 95% of the affordable housing and. 15:46:07 Of course, all of the emergency. Located in the city. So there is a A question there. 15:46:16 And I think it's important for county planners to think, in terms of. 15:46:22 How we serve, you know, District 2, industry 3, and do we really wanna ask such strict? 15:46:31 Citing roles and Do we need to look at emergency services down there? Okay. So. 15:46:44 Great. 15:46:45 So were you saying that this is based on snap on the food sample? No, it's not snap. 15:46:54 It's all the snapshot. Combination of everybody who goes into, into health services, free health services. 15:47:10 Apple. 15:47:09 And services and. Anyway, it's a combination of all of them. And so it has a pretty. 15:47:16 Anybody who's accessing services gets their data put in through the snapshot numbers. 15:47:27 Good. 15:47:25 Great. Okay, thank you very much Vicky. Let's see community conversations and funding opportunities committee and either of those. 15:47:38 It's kind of been all shelter all the time and it doesn't sound like the coordinated entry advisory board met either. 15:47:45 So. I don't know, Audrey or not, no one here has an update, certainly. 15:47:52 Okay, so we will of course add the shelter coalition into this group for upcoming, 15:48:00 Yeah, the work plan for the rest of the summer is really looking at that 5 year plan. 15:48:07 So. I was gonna get together with Vicky and kind of go over our existing five-year plan and come up with a program for a evaluating. 15:48:17 This is our kind of, you know, not just a an update of the numbers but a rewrite of the five-year plan that we need to do this year by, end of January, end of January, is that right? 15:48:27 Vicky? 15:48:28 Oh, this. The 5 year plan, the final guidelines will come out November and they kicked it down the road a year. 15:48:38 Okay. 15:48:42 Oh, great. 15:48:58 Right. 15:48:38 So it is not due until December, 2025. And we really don't have to begin on the five-year plan where it intersects is that the city in the county are now going through their exercise about allocating housing by, so we're supposed to align with that. 15:49:18 Right. 15:49:01 There is some wiggle room here and I think it's a discussion. I'll have with you first, st but the rule is that the city in the county have to accommodate, be able to accommodate that much housing, which is to have the land for it. 15:49:21 Which is a different role than having to plan for the housing. But they're kind of the question is in the temporary guidelines. 15:49:32 The draft guidelines are kind of saying, well, you should be planning for this. Through the homeless. 15:49:46 Just connected overlap. Yeah. 15:49:39 Yeah, the portable housing plan. And so there's a little bit of. You know. We're here. 15:49:51 Great. Well, I think we should still dive into it, understand it, you know, our current one is, Just 50 pages and the numbers we don't even have to update this year, right? 15:50:00 Cause we did 2 years at a time last year. We did the previous year and paid it forward. So. 15:50:07 So we're in good stead, but I do still think as we get ready for the, the RFP in September that we. 15:50:15 At least take a look at it and start the review process. 15:50:19 Okay, any other future agenda items that people would like to see addressed by this body? 15:50:29 I wrote down and Becky's request for a Castle Brown funding gap update. And the next provider. 15:50:36 Hi. 15:50:34 Yeah. I think we wanted to get, Calend. We want to try to get Only Cap to do their, update and that at the same time. 15:50:44 So let's try to focus on them and I'm happy to help you coordinate that. 15:50:47 Thank you. I just wanted to make a point that. We only Julie and I are. 15:50:58 Representatives on the data needs assessment. Committee so anybody's interested in attending any of those meetings. 15:51:09 We have your for another first.st So. 15:51:13 Alright, yeah, anyone? Wanna just join that group or Julia, did you have something to add to that before we discuss? 15:51:19 Oh, different topic. 15:51:21 Anyone? 15:51:22 I have loved being there when I can, but the time on Friday is hard for me now. But I have really enjoyed the times I've been able to come. 15:51:33 Well, I would love to attend on an ad hoc basis. So maybe can I can I attend the next one? 15:51:38 Would you invite me to the next one? 15:51:40 Hmm. 15:51:41 Great. Maybe we can rotate it through so we can all get the benefit. It sounds like a robust conversation. 15:51:50 Yes. 15:51:47 Are you talking about the data needs assessment for me? Oh, currently there's only 2 men. Well, currently we have A and Vicky on that. 15:51:57 On that committee. 15:51:59 I think Julia was on it. What or have you just? 15:52:01 Thank you. That the data needs assessment. Yeah, I've been on it since the beginning. I take the notes. 15:52:07 Yeah, well I didn't have your name on it. Okay, sorry. 15:52:11 Take care. 15:52:09 Right. You can take it, and let's say I don't think we have someone that can volunteer right now, so we'll do the same thing that we're doing as a shelter coalition where I will be at the next one, and then we'll. 15:52:24 Maybe others can fill in too or we can get a permanent member. Yes, Julia, you had something else. 15:52:30 Yeah, I've been doing the a series of workshops that were put on by the William D. 15:52:40 Rufflehouse Center, which is part of the University of Washington. It's called pathways, dialing security, Washington state, and they did a final report and one of the people with this center lives in Jackson County and I said would they be willing to sort of present what their findings are to this group. 15:53:01 Oh. 15:52:59 And they are interested. No, so I'm not sure how to proceed exactly, but that is where I'm at with that. 15:53:10 Okay. 15:53:07 You know, connect Carolyn and I with them and we'll find the time at one of the few, you know, future housing fund board meetings that works for them to come and present virtually or in person. 15:53:18 Cool. 15:53:19 That's great. Thank you, Julia. 15:53:24 Alright. Anyone else? Future agenda items. Last thoughts. 15:53:31 It's like we might get out. I don't wanna hate to speak too soon, but I think we might get a half an hour back and everyone's day. 15:53:39 Oh no, don't make me. 15:53:37 Kate can go back to the Wasack meeting, right? Okay. 15:53:44 Okay, one last call. Anything for the good of the order? 15:53:48 Alright, thank you all. We are adjourned. Have a great week and please Vicky let me know in the next data needs assessment is and I'll prioritize it. 15:53:57 Okay. 15:53:57 Thanks everyone. 15:53:59 Thanks for being here one.