HomeMy WebLinkAboutCall for Bids Supply of Aggregate Department of Public Works
O Consent Agenda
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Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, PE, Public Works Director/County Engineer
Agenda Date: July 8, 2024
Subject: CALL FOR BIDS, Supply of Aggregate for 2025-2026
Jefferson County Bituminous Surface Treatment Program
Statement of Issue: Publication of a Call for Bids is required for the procurement of
products in accordance with RCW 36.32.240 and RCW 39.04.
Analysis/Strategic Goals/Pro's Et Con's: The aggregate products in this Call for Bids
are used by the Department of Public Works Road Maintenance Division for our annual
Bituminous Surface Treatment (chip seal) road preservation program.
Fiscal Impact/Cost Benefit Analysis: The purchase of chip seal aggregate is
accounted for in Public Works 2025 and 2026 Road Maintenance budgets. The
estimated value of this contract is $556,920.00 plus Washington State Sales Tax.
Recommendation: The Department of Public Works recommends the Board approve
the Call for Bids, authorize the Chair to sign the attached Call for Bids document
where indicated, and return to the Department of Public Works for publishing.
Department Contact: Conor Ferry, Project Manager, 360-385-9168
Reviewed By:
Mark McCauley, ounty Administrator Date
NOTICE TO CONTRACTORS
CALL FOR BIDS FOR
Supply of Aggregate for 2025-2026 Jefferson County
Bituminous Surface Treatment Program
County Project 18020390
Notice is hereby given that the Board of County Commissioners of Jefferson County, State of
Washington, will receive sealed bids up until the hour of 1 p.m. on Thursday July 25, 2024 at
the Office of the County Commissioners, basement level of the Jefferson County Courthouse,
1820 Jefferson Street, P.O. Box 1220, Port Townsend, WA 98368, for supply of aggregate for
County Project No. 18020390. Sealed bids will be opened and read publicly at 1 p.m, or shortly
thereafter, on the same day in the Jefferson County Commissioners Chambers, basement level
of the Jefferson County Courthouse. Interested people can attend the bid opening.
This Contract provides for supply and delivery of aggregate products for use by the Jefferson
County Department of Public Works in the annual road surface maintenance program on
various county roadways in calendar years 2025 and 2026, all in accordance with the Contract
Provisions and the current Standard Specifications. The estimated value of this contract is
$556,920.00 (plus Washington State Sales Tax).
Bids must be submitted in accordance with the plans and specifications in the bid documents.
All bid documents including bid forms, plans, specifications, addenda, and plan holders list, are
available on the Builders Exchange of Washington website www.bxwa.com. Click "Posted
Projects", "Public Works," "Jefferson County Public Works" "Projects Bidding," and
"Project Bid Date." Bidders must "Register as a Bidder," to receive automatic e-mail
notification of future addenda and to be placed on the "Bidders List." Call BXWA at (425) 258-
1303 if you need assistance.
Each bid shall be accompanied by a proposal guarantee in the form of a surety bond, postal
money order, cash, cashiers check or certified check payable to the Treasurer of Jefferson
County in the sum of five percent (5%) of the bid amount, to be forfeited to Jefferson County by
the successful bidder if he/she fails to enter into a contract within ten (10) calendar days of the
bid award. The Board of County Commissioners reserves the right to reject any and all bids and
to accept the bid deemed most advantageous to Jefferson County, and to waive all informalities in
the bidding.
Jefferson County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,
42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally
assisted programs of the Department of Transportation issued pursuant to such Act,
hereby notifies all bidders that it will affirmatively ensure that in any contract entered into
pursuant to this advertisement, disadvantaged business enterprises, as defined at 49
CFR Part 26, will be afforded full opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, national origin or sex
in consideration for an award.
Dated this day of 12024.
BOARD OF JEFFERSON COUNTY COMMISSIONERS
, Chair