HomeMy WebLinkAboutWashington State Military Dept. CA
Commissioners Office
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Lisa Johnson, Finance Manager,JeffCom 911
DATE: June 26, 2024
SUBJECT: E911 Contract E25-016 for 2024-2025
STATEMENT OF ISSUE: JeffCom SFY24 Wireline and Wireless Operations Contract#E25-016 and
the Washington State Military Department E911 Program
ANALYSIS: The Washington State Military Department E911 program provides financial assistance to
JeffCom solely for expenses necessary to answer 911 calls origination in Jefferson County. This includes
performing certain tasks and maintaining certain equipment necessary to operate Wireline and Wireless
enhanced 911. These additional funds will help to fund our Stancil Phone Call Recording system.
Reimbursement shall be solely for eligible items included in WAC Chapter 118-66.
FISCAL IMPACT: JeffCom will be reimbursed for necessary expenses incurred by providing E911
service to Jefferson County. The Contract amount is $294,843
RECOMMENDATION: Please sign both original contracts. Once completed contract will be returned to
BOCC when received back from the State 911 office.
DEPARTMENT CONTACT: Lisa Johnson 360-344-9756 or Matt Stewart 360-344-9788
REVIEWED BY:
,./111der -
15/Y./
Mark McCauley, County Administrator Date
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Washington State Military Department and State Enhanced 911 Fund Contract No: E25-016
Contract For: E911 County Basic Service Operations Contract Term: Start July 1,2024 to End August 15.2025
COUNTY DEPARTMENT: _
Contact Person:
Contact Phone:
Contact email:
AMOUNT: $294.843.00 PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: _Small Works Roster
Sources(s)of Matching Funds � Vendor List Bid
Fund# _ RFP or RFQ
Munis Org/Obj Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES 0 LIAN `ITH J 3. .080 AND CHAPTER 42.23 RCW.
CERTIFIED: a N/A:E1 � �y•
t -ature Date
STEP 2: DEPARTMENT CERTIFIES T E RSO OPOSE OR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT N D A RED B FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: n N/A: d%•/•Da
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 7/3/2024_
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
The contract is Washington State Language - it cannot change.
Electronically approved as to form by PAO on 7/4/2024.
State language - Cannot change.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6:CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
SIGNATURE AUTHORIZATION FORM
WASHINGTON STATE MILITARY DEPARTMENT
CAMP MURRAY, WASHINGTON 98430-5122
NEW FORM WILL REPLACE PREVIOUS FORMS
NAME OF ORGANIZATION DATE SUBMITTED
Jefferson County 6/26/2024
PROJECT DESCRIPTION CONTRACT NUMBER
FY25 SECO County Basic Service Operations
Contract E25 - 016
1. AUTHORIZING AUTHORITY
SIGNATURE PRINT OR TYPE NAME TITLE/TERM OF OFFICE
Kate Dean Chair, Jefferson County
Commissioner 2024
Heidi Eisenhour District 2 Commissioner
2024
2. AUTHORIZED TO SIGN CONTRACTS/CONTRACT AMENDMENTS
SIGNATURE PRINT OR TYPE NAME TITLE/TERM OF OFFICE
Kate Dean Chair, Jefferson County
Commissioner 2024
Heidi Eisenhour District 2 Commissioner
2024
3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT(A-19)
SIGNATURE PRINT OR TYPE NAME TITLE/TERM OF OFFICE
Matt Stewart JeffCom911 Director
Lisa Johnson JeffCom911
Finance Manager
Please complete form with any new contract or any time personnel changes.
Submit one original to State E911 Office
SECO Basic Service Operating (BSO) Contract SFY2025
CONTRACT FACE SHEET
1 Contractor Name and Address: 2. Contract Amount. 3 Contract Number
Jefferson County Agency (COUNTY)
Post Office Box 1220 $294,843 E25-016
Port Townsend,Washington 98368
4. Contractor's Contact Person, phone number- 5 Contract Start Date 6 Contract End Date
Matt Stewart/360.344.9788 July 1, 2024 August 15, 2025
mstewart@jeffcom911.us
7 MD E911 Financial Coordinator/phone number 8. Unique Entity Identifier(UEI#). 9. UBI#(state revenue)
Teresa Lewis/253.512.7481 PC7MRLYLNGD5 603-225-532
teresa.lewis@mil.wa.gov
10. Funding Authority: Washington State Military Department and State 911 Funds
11. Funding Source Agreement# 12 Program Index#&Obj/SubObj• 13. CFDA#&Title 14.TIN or SSN:
RCW 38.52.510, .540, .545 7928A and 79281 NZ NA 91-6001322
WAC Chapter 118-66
15 Service Districts: 16. Service Area by County(ies). 17.Women/Minority-Owned, State Certified?
(BY LEGISLATIVE DIST). 24th JEFFERSON ® N/A ❑ NO ❑ YES. OMWBE#
(BY CONGRESSIONAL DIST): 6th
18. Contract Classification. 19 Contract Type(check all that apply).
❑ Personal Services ❑ Client Services ® Public/Local Gov't ® Contract ❑ Grant ❑ Agreement
❑ Collaborative Research ❑ A/E ❑ Other ❑ Intergovernmental(RCW 39 34) ❑ Interagency
20. Contractor Selection Process. 21 Contractor Type(check all that apply)
®'To all who apply&qualify" ❑ Competitive Bidding ❑ Private Organization/Individual ❑ For-Profit
❑ Sole Source ❑A/E RCW ❑ N/A ® Public Organization/Jurisdiction ❑ Non-Profit
❑Advertised'? ❑YES ❑ NO ❑ VENDOR ❑ SUBRECIPIENT El OTHER
22 BRIEF DESCRIPTION
This is a reimbursement contract per WAC 118-66-050 and the Washington State Military Department
(DEPARTMENT) State 911 Coordination Office (SECO) policies, which are incorporated by reference.
Reimbursement amounts are detailed in the attached Budget Sheet(Attachment E)
IN WITNESS WHEREOF. the DEPARTMENT and COUNTY (Parties) have executed this Contract on the day and year last
specified below. This Contract Face Sheet, Special Terms and Conditions (Attachment A), General Terms & Conditions
(Attachment B), Statement of Work (Attachment C), SECO Contract Reimbursement Schedule (Attachment D). Budget
Sheet(Attachment E), and the Equipment Maintenance Certification Log (Attachment F), govern the rights and obligations of
the Parties to this Contract.
In the event of an inconsistency in this Contract, unless otherwise provided herein, the inconsistency shall be resolved by
giving precedence in the following order:
(a) Applicable Federal and State Statutes and Regulations
(b) Statement of Work
(c) Special Terms and Conditions
(d) General Terms and Conditions, if attached, and
(e) Any other provisions of the contract incorporated by reference.
This Contract contains all the terms and conditions agreed upon by the parties. No other understandings. oral or otherwise.
regarding the subject matter of this Contract shall be deemed to exist or to bind any of the Parties hereto.
WHEREAS, the Parties hereto have executed this Contract on the day and year last specified below.
FOR THE DEPARTMENT: FOR THE COUNTY.
Signature Date Signature Date
Regan Anne Hesse, Chief Financial Officer Kate Dean, Chairman
Washington State Military DEPARTMENT Jefferson County Board of Commissioners
Approved as to form only:
APPROVED AS TO FORM July 4,2024
Dierk Meierbachtol(signature on file)5/9/2022 Philip C.Hunsucker, Date
Assistant Attorney General Chief Civil Deputy Prosecuting Attorney
SECO BSO Contract Page 1 of 18 JEFFERSON COUNTY E25-016
ATTACHMENT A
SPECIAL TERMS AND CONDITIONS
I. INTRODUCTION:
The DEPARTMENT, through the State 911 Coordination Office (SECO), coordinates and facilitates the
implementation and operation of 911 emergency communications throughout the state. It is authorized to
enter into agreements for statewide services and to reimburse the COUNTY for eligible expenses from
appropriated excise tax revenue retained in the state 911 account.
II. KEY PERSONNEL:
The individuals listed below shall be considered Key Personnel; however, either party may designate a
substitute by advance written notification to the other party.
COUNTY: DEPARTMENT:
Name: Matt Stewart Name: Teresa Lewis
Title: Director Title: SECO 911 Contract Assistance
Program Manager
E-Mail: mstewart@jeffcom911.us E-Mail: teresa.lewis@mil.wa.gov
Phone: 360.344.9788 Phone: 253.512.7481
III. ADMINISTRATIVE REQUIREMENTS:
The Parties shall use the following to determine allowable cost principles: State Office of Financial
Management (OFM) Regulations-State Administrative and Accounting Manual (SAAM) and the Local
Government Budget and Accounting Reporting System (BARS).
IV. ELIGIBLE EXPENSES AND PRIORITIES ESTABLISHED BY THE LEGISLATURE:
Priorities for expenditure of state 911 funds have been established by both the state legislature and the
DEPARTMENT:
A. RCW 38.52.540(1) provides that funds from the state 911 account must be "used to support the
priorities established in RCW 38.52.545, procure, fund, and manage the statewide 911 emergency
communications system network, purchase goods and services that support the counties and
Washington state patrol public safety answering points in providing 911 baseline level of service
statewide, assist the counties and Washington state patrol public safety answering points to provide
911 emergency communications systems and associated administrative and operational costs,
acquire 911 hardware, software, and technology appropriate to support a 911 emergency
communications system, 911 emergency communications training and public education, support the
statewide coordination and management of the 911 emergency communications system, and for
modernization needs as technology evolves of the 911 emergency communications systems
statewide";
B. RCW 38.52.540(3) provides that the State 911 Coordinator is "authorized to enter into statewide
agreements to improve the efficiency of the 911 emergency communications system and shall specify
by rule the additional purposes for which moneys, if available, may be expended from this account";
C. RCW 38.52.545 provides that "In specifying rules defining the purposes for which available state 911
moneys may be expended, the state 911 coordinator, with the advice and assistance of the 911
advisory committee, must consider needs necessary to provide a baseline level of 911 service by
individual counties and their designated Washington state patrol public safety answering points.
Priorities for available 911 emergency communications system funding are as follows: (1) To
procure, fund, and manage the statewide 911 network and supporting services, and assure that 911
dialing is operational statewide; (2) To assist counties and Washington state patrol public safety
answering points to provide 911 emergency communications systems and associated administrative
and operational costs as necessary to assure that they can achieve a baseline level of service for 911
operations; and (3) To assist counties and their designated Washington state patrol public safety
answering points to acquire 911 hardware, software, and technology to support a 911 emergency
communications system baseline level of service";
D. WAC 118-66-020 reiterates the 911 funding purposes and priorities established by the legislature;
E. WAC 118-66-040 describes COUNTY eligibility for funding; and
SECO BSO Contract Page 2 of 18 JEFFERSON COUNTY, E25-016
F. WAC 118-66-050 lists expenses that "may be eligible for reimbursement based on a reasonable
prioritization by the state 911 coordinator" and "in accordance with the purposes and priorities
established by statute and regulation".
V. THE PARTIES AGREE THAT THE FOLLOWING ELIGIBLE EXPENSES AND PRIORITIES ARE
ESTABLISHED IN CONTRACT:
A. Consistent with the statutes and regulations cited herein, this Contract allows reimbursement solely
for certain approved eligible expenses described in WAC 118-66 incurred by the COUNTY, in support
of 911 calls originating in the county, including eligible expenses in the following prioritization: (1) 911
statewide dialing, (2) 911 baseline level of service, and (3) capital items. This Contract contains two
categories of eligible expenses: Statewide Services and Basic Service Operating as described
below:
1. Statewide services benefit all counties and does not require local revenue to be expended prior to
reimbursement through county contracts. Statewide services reimbursed through this Contract
include:
a. Coordinator Professional Development (CPD) including travel expenses for attending the
following: Advisory Committee meetings, Advisory Committee briefings, Advisory Committee
Subcommittee meetings, Coordinator Forum(s), State Supported training, and National
Conference attendance; and
b. Reimbursement of selected Public Education expenses, selected 911 salaries, benefits, and
training; and
c. 911 Call Receiver training; pre-approved NG911 modernization expenses and interpretative
services; and
d. Connection to the Emergency Services Internet Protocol Network (ESINet).
i. Payment for ESINet services and the originating network trunking, are contingent upon
available funding, only for eligible approved expenses identified in RCW 38.52.545 and
WAC 118-66-050.
ii. To receive ESINet services, the county must enter into, and require all staff for all
PSAPs operated within the county, a non-disclosure agreement with SECO for
confidential information.
iii. In the event of the unavailability or loss of state funding, responsibility for the continued
operation of the statewide 911 network, and all related costs, including the ESINet, will
be transferred to the individual counties, on a pro rata basis.
2. Basic Service Operating expenses are only reimbursed pursuant to this Contract. Basic Service
Operating expenses consist of statewide dialing, baseline level of service, and capital items listed
in WAC 118-66-050 and defined in the SECO Policies and set out in Section VII B of this
Contract. Basic Service Operating funding is only available when the COUNTY has:
a. Imposed the maximum county 911 tax allowed under RCW 82.14B.030(1) and RCW
82.14B.030(2).
b. Expended its local revenue on eligible 911 expenses and needs additional reimbursement
assistance to meet its eligible basic service operating expenses.
c. Eligible 911 expenses as described in WAC 118-66.
d. A 911 system that is completely enhanced for wireline and wireless 911 services.
B. Expenses.
1. General Reimbursement Requirements for the COUNTY:
a. Contingent upon available funding, reimbursement will be made only for eligible approved
expenses identified in RCW 38.52.545 and WAC 118-66;
b. Approved eligible expenses will be reimbursed at amounts not to exceed limits established in
SECO Policy, as provided in Section VII D of this Contract;
c. In the event funding will not cover all contract eligible amounts, individual line items will be
funded in full or not at all;
d. Funding is for use in the primary Public Safety Answering Points (PSAPs) only, unless
otherwise specified in applicable DEPARTMENT policy, as provided in Section VII D of this
Contract;
2. Ineligible Items:
Expenses not listed in WAC 118-66-050 (1), (2), and /or (3) and not directly associated with the
operation of the 911 emergency communications system are not eligible for state financial
SECO BSO Contract Page 3 of 18 JEFFERSON COUNTY, E25-016
assistance or reimbursement under this Contract.
3. Expense Documentation and Approval:
a. COUNTY must submit documentation of eligible expenses to the DEPARTMENT, including
identification of vendor, warrant number, date, and applicable 911 eligible expense
categorization as set out in Section VII E below;
b. COUNTY must submit eligible Monthly Expense Reports and/or requests for reimbursement
(including additional hard copy documentation required by an "Action Plan" due to audit
findings), so they are received by the DEPARTMENT by the last day following the month in
which payment was made;
c. Expenses contained in Monthly Expense Reports not submitted by the last day following
payment, including additional hard copy documentation as required by "Action Plans", will not
be reimbursed;
d. Monthly Expense Reports will be processed in the order received by the DEPARTMENT;
e. The DEPARTMENT may request additional documentation and/or information from COUNTY
pertaining to reimbursement requests, and any delay in providing the requested information
may result in delay in reimbursement or reduced reimbursement;
f. All approved training expenses must be submitted as a whole after the training has been
attended, with the exception of conference registration fee(s), which may be submitted for
reimbursement in advance.
g. Training expenses are exempt from the 30-day submittal requirement but must be submitted
for reimbursement within 90 days of the actual training.
h. Prior to purchasing or leasing any equipment or software, the COUNTY must submit a written
quote to the DEPARTMENT for review and approval. Without prior written approval, the
purchase or lease will not be eligible for reimbursement by the DEPARTMENT.
VI. PERFORMANCE PERIOD AND PAYMENT:
Payment by the DEPARTMENT to the COUNTY shall only be made as reimbursement for eligible
expenses approved by the DEPARTMENT and incurred between July 1, 2024, and June 30, 2025, (the
Performance Period). Work started prior to July 1, 2024, and/or not completed by June 30, 2025, will be
considered outside the Performance Period and therefore not eligible for reimbursement. The COUNTY
shall not request payment in anticipation of expenditures not yet incurred.
VII. THE COUNTY AGREES TO:
A. Local Funding: The COUNTY warrants that it has authorized collection of the local 911 excise tax
authorized under RCW 82.14B.030(1), RCW 82.14B.030(2) and/or RCW 82.14B.030(3) and that
these funds are being used for wireline and/or wireless eligible expenses listed in WAC 118-66 to
operate the 911 system in the county. Consistent with RCW 38.52.540(2), the COUNTY will not
request, receive, or expend funds under this Contract for wireline and wireless eligible expenses if it
has not imposed the maximum county 911 tax allowed under RCW 82.14B.030(1) for switched
access lines. The COUNTY further warrants that it will not request, receive, or expend funds under
this Contract for wireless eligible expenses if it has not imposed the maximum county 911 tax allowed
under RCW 82.14B.030(2) for radio access lines.
B. Use of Funding: The COUNTY warrants that the funds provided by the DEPARTMENT, as
described in the Budget Sheet (Attachment E), shall be used by the COUNTY solely for
reimbursement of those approved incurred eligible expenses as described in WAC 118-66 and the
SECO policies incorporated herein that are necessary to operate 911 countywide. Reimbursement
shall be made consistent with SECO policies, as set out in Section VII D of this Contract, for
approved expenses described in WAC 118-66 that are incurred during the Performance Period.
C. Consolidation: If the COUNTY receives funds under this Contract in support of a consolidated
Primary Public Safety Answering Point (PSAP), the COUNTY warrants to maintain and operate the
consolidated PSAP for three (3) years from the date of the consolidation and thereafter for the life of
this Contract. Failure to comply with this requirement requires the COUNTY to repay all funds and will
result in a recapture of funds as provided in the General Terms and Conditions. For purposes of this
Contract, a consolidated PSAP is one operated by or on behalf of the COUNTY as the primary PSAP
for all operations of 911 call-taking and call transfer in that county. The consolidated PSAP may also
SECO BSO Contract Page 4 of 18 JEFFERSON COUNTY, E25-016
be engaged in, pursuant to interlocal agreement, the dispatching of public safety resources serving
several jurisdictions. A primary PSAP is one that initially answers all 911 calls within the county.
D. SECO Policies: The COUNTY agrees to abide by all of the following SECO Policies, as written
and/or amended, available at SECO Policies Link and incorporated by reference:
• SECO County Contract Policy (PDF)
• SECO Public Education Policy (PDF)
• SECO Statewide Services Support Policy (PDF)
• SECO Salaries and Benefits Summary(PDF)
E. Reimbursement Requests and Reporting Requirements: Not more often than monthly, the
COUNTY shall submit invoice vouchers (Form A-19) to the DEPARTMENT requesting reimbursement
for expenses. The COUNTY agrees to use forms and/or systems provided by the DEPARTMENT for
necessary reports.
In addition to any reports as may be required elsewhere in this Contract, the COUNTY shall prepare
and submit the following reports to the DEPARTMENT's Key Personnel:
Financial Reports #/Copies Completion Date
Monthly Expense Reports 1 No later than the last day following the
end of the month.
Local Travel Policy/Procedures 1 30 days after signatures on this Contract
and then annually.
3rd Quarter Review 1 March 31, of each year
911 COOP 1 June 30, 2025
Training Certification(s) 1 June 30, of each year
Final Reimbursement Request 1 July 31, 2025
All contract work must not start prior to July 1, 2024, and must be delivered, installed, completed, and
accepted by June 30, 2025. The COUNTY may submit the final report by July 31, 2025, as described
above. Final billing not received by July 31, 2025, will not be processed.
F. Attendance Obligations: The COUNTY agrees to send the designated 911 personnel to the
following events:
• Advisory Committee Meetings: The COUNTY agrees to send the 911 Coordinator or designee
to as many of the Advisory Committee meetings as possible each contract period, but no less
than three-quarters of the scheduled Advisory Committee meetings per contract period; and
• Advisory Committee Briefings: The COUNTY agrees to have the 911 Coordinator or designee
participate in as many of the Advisory Committee briefings as possible each contract period, but
no less than half of the scheduled Advisory Committee briefings per contract period; and
• Coordinator Forums: The COUNTY agrees to send the 911 Coordinator or designee and
additional appropriate 911 representatives to all of the Coordinator Forums held each contract
period; and
• Public Education Training: The COUNTY agrees to send the 911 Public Education Coordinator
or appropriate 911 representative to attend a Coordinator Forum or a public education class
per contract period and participate in half of the scheduled Public Education Subcommittee
meetings; and
• Training Coordinator: The COUNTY agrees to send the 911 Training Coordinator, or
appropriate 911 representative to attend a Coordinator Forum or a training class per contract
period and participate in half of the scheduled Training Subcommittee meetings; and
• GIS Coordinator: The COUNTY agrees to send the 911 GIS Coordinator, or appropriate 911
representative to participate in half of the scheduled GIS Workgroup meetings, in accordance
with the Statement of Work (Attachment C).
G. Reallocation of Funds: The COUNTY is allowed to reallocate funds within the coordinator
professional development and basic service operating categories as needed. Budget categories are as
specified or defined on the budget sheet of the Contract. Any changes to budget categories other than
in compliance with this paragraph will not be reimbursed.
SECO BSO Contract Page 5 of 18 JEFFERSON COUNTY, E25-016
H. Compliance with Law: The COUNTY will comply with all state and federal laws applicable to
counties.
VIII. THE MILITARY DEPARTMENT AGREES TO:
A. Within thirty (30) days of receipt and approval of signed, dated invoice vouchers (state form A-19),
and upon satisfactory completion of tasks and documentation of costs as required under this
Contract, the DEPARTMENT will reimburse the COUNTY up to the maximum of $294,843, or actual
cost, whichever is lower, pursuant to the schedule set out in the SECO Contract Reimbursement
Schedule (Attachment D) and as authorized by this Contract and WAC 118-66.
B. If a question arises about the requested reimbursement, the COUNTY will be notified via e-mail
and/or telephone call and will have five (5) working days to provide the requested information. If
information satisfactory to the DEPARTMENT has not been provided within that time, the expense in
question will be subtracted and the balance of approved eligible incurred expenses will be processed
for reimbursement.
C. Conditioned upon the COUNTY's fulfillment of its obligations under this Contract, the DEPARTMENT
will provide ESINet services to the COUNTY within available funds.
SECO BSO Contract Page 6 of 18 JEFFERSON COUNTY, E25-016
ATTACHMENT B
GENERAL TERMS & CONDITIONS
1) DEFINITIONS: As used throughout this Contract the following terms shall have the meanings set forth
below:
a. "DEPARTMENT" shall mean the Washington State Military DEPARTMENT (WMD), or any of the
officers or other officers lawfully representing that DEPARTMENT and includes the State 911
Coordination Office (SECO).
b. "COUNTY" shall mean the Parties performing services under this Contract or grant. It shall include
any subcontractor retained by the COUNTY as permitted under the terms of this Contract.
c. "Subcontractor" shall mean one, not in the employment of the COUNTY, who is performing all or
part of those services under this Contract under a separate contract with the COUNTY. The terms
"subcontractor" and "subcontractors" mean subcontractor(s) in any tier.
d. "PSAP" means Public Safety Answering Point as defined in WAC 118-66.
e. "WAC" is defined and used herein to mean the Washington Administrative Code.
f. "RCW" is defined and used herein to mean the Revised Code of Washington.
2) ACCESS TO PUBLIC RECORDS:
a. The Parties acknowledge that the DEPARTMENT is subject to RCW 42.56, the Public Records Act,
and that records prepared, owned, used, or retained by the DEPARTMENT relating to the conduct
of government or the performance of any governmental or proprietary function are available for
public inspection or copying, except as exempt under RCW 42.56 or other statute which exempts or
prohibits disclosure of specific information or records.
b. The COUNTY shall provide access to data generated under this Contract to the DEPARTMENT
and the State Auditor at no additional cost. This includes access to all information that supports the
findings, conclusions, and recommendations of the COUNTY's reports, including computer models
and methodology for those models.
c. Access to Data - State law prohibits state agencies from entering into agreements when the
contractor could charge additional costs to the agency, the Joint Legislative Audit and Review
Committee, or the Office of the State Auditor for access to data generated under the Contract.
Therefore, all such data will be provided at no additional expense. For the purposes of this
requirement, "data" includes all information that supports the findings, conclusions, and
recommendations of the contractor's reports, including computer models and methodology for those
models.
3) ADVANCE PAYMENTS PROHIBITED: No payments in advance or in anticipation of services or
supplies to be provided under this Contract shall be made by the DEPARTMENT.
4) AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 et
seq. (also referred to as the "ADA") and its' implementing regulations at 28 CFR Part 35. The COUNTY
must comply with the ADA, which provides comprehensive civil rights protection to individuals with
disabilities in the areas of employment, public accommodations, state and local government services,
and telecommunication.
5) ATTORNEY'S FEES: Except as provided in the section entitled "Recapture Provisions", in the event of
litigation or other action brought to enforce the terms of this Contract or alternate dispute resolution
process, each party agrees to bear its own attorney's fees and costs.
6) COMPLIANCE WITH APPLICABLE STATUTES, RULES, AND DEPARTMENT POLICIES: The
COUNTY shall comply with, and the DEPARTMENT is not responsible for determining compliance with,
any and all applicable federal, state, and local laws, regulations, executive orders, and/or policies. This
obligation includes, but is not limited to, nondiscrimination laws and/or policies; the ADA; ethics in laws
and policies; Covenant Against Contingent Fees (e.g., Federal Acquisition Regulation 48 CFR Sec.
52.203-5); Public Records (RCW 42.56); and safety and health regulations. In the event of the
COUNTY'S noncompliance or refusal to comply with any applicable law, regulation, executive order or
policy, the DEPARTMENT may rescind, cancel, or terminate the Contract in whole or in part in its sole
discretion. The COUNTY is responsible for all costs or liability arising from its failure to comply with
applicable law, regulation, executive order, or policy.
7) CONTRACT MODIFICATIONS: The Parties may, from time to time, request changes to the Contract.
All mutually agreed changes shall be incorporated by written amendment. No alteration or variation of
the terms of this Contract shall be valid unless made in writing and signed by the Parties, and any oral
understanding or agreements shall not be binding. It is mutually agreed and understood that the
SECO BSO Contract Page 7 of 18 JEFFERSON COUNTY, E25-016
COUNTY is allowed to reallocate funds within the coordinator professional development and basic
service operations categories as needed.
8) COUNTY'S EMPLOYEES NOT EMPLOYEES OF DEPARTMENT: The COUNTY, and/or employees,
sub-contractors, or agents performing under this Contract, are not employees or agents of the
DEPARTMENT in any manner whatsoever. The COUNTY will not be presented as nor claim to be an
officer or employee of the DEPARTMENT or of the State of Washington for any reason, nor will the
COUNTY make any claim, demand, or application to or for any right, privilege or benefit applicable to
an officer or employee of the DEPARTMENT or of the State of Washington, including, but not limited to,
Workers' Compensation coverage, unemployment insurance benefits, social security benefits,
retirement membership or credit, or privilege or benefit which would accrue to a civil service employee
under RCW 41.06. It is understood that if the COUNTY is another state agency, the officers and
employees are employed by the State of Washington, in their own right.
9) DISCLOSURE: The use or disclosure by any Party of any information concerning the DEPARTMENT,
or its ESINet provider, for any purpose not directly connected with the administration of the
DEPARTMENT's or the COUNTY's responsibilities with respect to services provided under this
Contract is prohibited except by prior written consent of the DEPARTMENT or as required to comply
with RCW 42.56, the Public Records Act, or a court order. Disclosure of any information concerning the
ESINet is controlled by the Non-Disclosure Agreement between the Parties.
10) DISPUTES: Except as otherwise provided in this Contract, when a bona fide dispute arises between
the Parties and it cannot be resolved through discussion and negotiation, either party may request a
dispute hearing. The Parties shall select a dispute resolution team to resolve the dispute. The team
shall consist of a representative appointed by the DEPARTMENT, a representative appointed by the
COUNTY, and a third party mutually agreed upon by both Parties. The team shall, by majority vote,
resolve the dispute. The Parties agree that this dispute process shall be final and there will be no
appeal of the decision.
11) GOVERNING LAW AND VENUE: This Contract shall be governed by the laws of the State of
Washington. In the event of a lawsuit involving this Contract, venue shall be proper only in Thurston
County. The COUNTY, by execution of this Contract, acknowledges the jurisdiction of the courts of
Washington in this matter.
12) HOLD HARMLESS: The COUNTY agrees to defend, hold harmless, and indemnify the State of
Washington and the DEPARTMENT, their officers, agents, employees, and assigns against any and all
damages or claims from damages resulting or allegedly resulting from the COUNTY's performance or
activities hereunder, including the performance of any subcontractor(s).
13) INSURANCE, INDUSTRIAL COVERAGE: Prior to performing work under this Contract, the COUNTY
shall provide industrial insurance coverage for the COUNTY's employees, as may be required by Title
51 RCW. The DEPARTMENT will not be responsible for payment of industrial insurance premiums or
for any other claim or benefit for a consultant or any subcontractor or employee of the COUNTY, which
may arise during the performance of services under this Contract. Before the start of any work required
by this Contract, the COUNTY shall deliver to the DEPARTMENT certificates of insurance reflecting
that the COUNTY has obtained all the insurance coverage required by this section.
14) INSURANCE, GENERAL COVERAGE: The DEPARTMENT and its officers, employees, and agents,
while acting in good faith within the scope of their official duties, are covered by the State of
Washington Self-Insurance Program and the Tort Claims Act (RCW 4.92.060 et seq.), and successful
claims against the DEPARTMENT and its employees, officers, and agents in the performance of their
official duties in good faith under this Contract will be paid from the tort claims liability account as
provided in RCW 4.92.130. COUNTY hereby notifies the DEPARTMENT that as a Government of the
State of Washington and in accordance with Washington law, COUNTY has full loss coverage for itself,
its officers, employees, and agents, through self-insurance and/or the purchase of insurance. Upon the
DEPARTMENT's request, COUNTY will provide the DEPARTMENT with details of its self-insured
retention, proof of its additional insurance, and all loss coverage. This program of self-insurance and/or
purchased insurance includes general liability, automobile liability, workers compensation and
employers' liability.
15) LIABILITY: To the extent permitted by applicable law, each party to this Contract shall be responsible
for injury or death to persons and damage to property resulting from negligence on the part of itself, its
employees, agents, officers, or subcontractors. Neither party assumes any responsibility to the other
party for the consequences of any act or omission of any third party.
SECO BSO Contract Page 8 of 18 JEFFERSON COUNTY, E25-016
16) LIMITATION OF AUTHORITY: Only the assigned Authorized Signature for the DEPARTMENT or an
assigned delegate by writing (delegation to be made prior to action) shall have the express, implied, or
apparent authority to alter, amend, modify, or waive any clause or condition of this Contract.
Furthermore, any alteration, amendment, modification, or waiver of any clause or condition of this
Contract is not effective or binding unless made in writing and signed by the authorized person.
17) LOSS OF FUNDING: In the event funding from state or federal sources is withdrawn, reduced, or
limited in any way after the effective date of the Contract, the DEPARTMENT may suspend, terminate,
or renegotiate the Contract without cause under the "Termination" clause and without the thirty (30) day
notice requirement.
18) NONASSIGNABILITY: Neither this Contract, nor any claim arising under this Contract, nor the work to
be provided under this Contract, and any claim arising thereunder, shall be assigned, or delegated by
either party in whole or in part, without the express prior written consent of the other party, which
consent shall not be unreasonably withheld.
19) NONDISCRIMINATION: During the performance of this Contract, the COUNTY shall comply with all
federal and state nondiscrimination statutes and regulations. These requirements include, but are not
limited to:
a. Nondiscrimination in Employment: The COUNTY shall not discriminate against any employee or
applicant for employment because of race, creed, color, national origin, citizenship or immigration
status, family with children, sex, marital status, sexual orientation, age, honorably discharged
veteran or military status, or the presence of any sensory, mental, or physical disability or the use of
trained dog guide or service animal by a person with a disability. This requirement does not apply,
however, to a religious corporation, association, educational institution, or society with respect to
the employment of individuals of a particular religion to perform work connected with the carrying on
by such corporation, association, educational institution, or society of its activities.
b. The COUNTY shall take action to ensure that employees are employed and treated during
employment without discrimination because of their race, creed, color, national origin, citizenship or
immigration status, family with children, sex, marital status, sexual orientation, age, honorably
discharged veteran or military status, or the presence of any sensory, mental, or physical disability
or the use of a trained dog guide or service animal by a person with a disability. Such action shall
include, but not be limited to, the following: employment, upgrading, demotion, or transfer,
recruitment, or recruitment selection for training, including apprenticeships and volunteers.
20) RECAPTURE PROVISION: In the event the COUNTY fails to expend funds under this Contract in
accordance with applicable federal, state, and local laws and/or the provisions of the Contract, the
DEPARTMENT reserves the right to recapture funds in an amount equivalent to the extent of
noncompliance. Such right of recapture shall exist for the life of the project following Contract
termination. Repayment by the COUNTY of funds under this recapture provision shall occur within thirty
(30) days of demand.
In the event the DEPARTMENT is required to institute legal proceedings to enforce the recapture
provision, the DEPARTMENT shall be entitled to its costs thereof, including attorney fees from the
Contractor.
21) RECORDS, MONITORING, AND AUDIT ACCESS:
a. The COUNTY shall perform under the terms of the Contract and the DEPARTMENT may conduct
reasonable and necessary monitoring of the COUNTY's performance.
b. To permit such monitoring, the COUNTY shall maintain books, records, documents, and other
evidence and accounting procedures and practices that sufficiently and properly reflect all direct
and indirect costs of any nature expended in the performance of this Contract. These records shall
be subject at all reasonable times to inspection, review, or audit by personnel duly authorized by the
DEPARTMENT, the Office of the State Auditor, and federal officials so authorized by law, rule,
regulation, or agreement.
c. The COUNTY will retain all books, records, documents, and other materials relevant to this
Contract for six (6) years from the date final payment is made hereunder and make them available
for inspection by persons authorized under this provision.
d. The DEPARTMENT or the State Auditor or any of their representatives and federal officials so
authorized by law, rule, regulation, or agreement shall have full access to and the right to examine
during normal business hours and as often as the DEPARTMENT or the State Auditor may deem
SECO BSO Contract Page 9 of 18 JEFFERSON COUNTY, E25-016
necessary, all of the COUNTY's records with respect to all matters covered in this Contract. Such
rights last for six (6) years from the date final payment is made hereunder.
e. The COUNTY shall cooperate with and freely participate in any monitoring, audit or evaluation
activities conducted by the DEPARTMENT that are pertinent to the intent of this Contract.
22) SEVERABILITY: If any provision of this Contract or any provision of any document incorporated by
reference shall be held invalid, such invalidity shall not affect the other provisions of this Contract which
can be given effect without the invalid provision, and to this end the provisions of this Contract are
declared to be severable.
23) SUB-CONTRACTING: The COUNTY shall comply with all applicable procurement laws, rules, and
requirements. This will include the use of a competitive procurement process in the award of any
contracts with its contractors or sub-contractors that are entered into under this Contract. All contracts
and sub-contracting agreements entered into pursuant to this Contract shall incorporate this Contract
by reference.
24) TERMINATION:
a. If, through any cause, the COUNTY or its contractors or sub-contractors shall fail to fulfill in a timely
and proper manner its obligations under this Contract or if the COUNTY, its contractors or sub-
contractors shall violate any of its covenants, agreements, or stipulations of this Contract, the
DEPARTMENT shall there upon have the right to terminate this Contract and withhold the
remaining allocation if such default or violation is not corrected within thirty (30) days after
submitting written notice to the COUNTY describing such default or violation.
b. Notwithstanding any provisions of this Contract, either party may terminate this Contract without
cause by providing written notice of such termination, specifying the effective date thereof, at least
thirty (30) days prior to such date. If this Contract is so terminated, the DEPARTMENT shall be
liable only for payment required under the terms of this Contract for services rendered or goods
delivered prior to the effective date of termination. Upon notice of such termination, the
DEPARTMENT reserves the right to suspend all or part of the Contract, withhold further payments,
and prohibit the COUNTY from incurring additional obligations of funds.
c. Reimbursement for eligible expenses incurred by the COUNTY prior to the effective date of such
termination shall be as the DEPARTMENT reasonably determines.
d. The DEPARTMENT may unilaterally terminate or suspend all or part of this Contract without cause,
or may reduce its scope of work and budget, if there is a reduction in funds by the source of those
funds, and if such funds are the basis for this Contract.
25) TRAVEL AND SUBSISTENCE REIMBURSEMENT: If reimbursement of travel or subsistence
expenses are included as part of this Contract, they shall be paid in accordance with rates set pursuant
to RCW 43.03.050 and RCW 43.03.060 as now existing or amended. The COUNTY is required to
provide to the DEPARTMENT copies of receipts for any travel related expenses other than meals and
mileage that are authorized under this Contract.
26) TREATMENT OF ASSETS: Upon successful completion of the terms of this Contract, all assets,
including equipment, purchased through this Contract will be owned by the COUNTY unless otherwise
specified by the funding source. The COUNTY shall be responsible for any and all operation and
maintenance expenses and for the safe operation of said equipment including all questions of liability.
27) WAIVER OF DEFAULT: Waiver of any default shall not be deemed to be a waiver of any subsequent
default. Waiver of breach of any provision of the Contract shall not be deemed to be a waiver of any
other or subsequent breach and shall not be construed to be a modification of the terms of the Contract
unless stated to be such in writing, signed by the Director or Contracts Administrator and attached to
the original Contract.
SECO BSO Contract Page 10 of 18 JEFFERSON COUNTY, E25-016
ATTACHMENT C
STATEMENT OF WORK
SECO COUNTY BSO CONTRACT—SFY2025
July 1, 2024—June 30, 2025
CPDI/S4 911 Coordinator Salary
1. Coordinate 911 within the county, act as a designated point of contact for the SECO, monitor the 911
systems, and report 911 outages to the SECO.
2. 911 Coordinator or pre-approved/designated alternate to attend 75% of Advisory Committee (AC)
meetings held per contract period.
3. 911 Coordinator or pre-approved/designated alternate to participate in 50% of Advisory Committee (AC)
briefings held per contract period.
4. 911 Coordinator or pre-approved/designated alternate to attend all of the Coordinator Forums held per
contract period. If forum is virtual, 911 coordinator or pre-approved/designated alternate will participate
in at least the coordinator/director roundtable meeting and one training session.
5. Cooperate with and freely participate in monitoring or evaluation activities by the SECO and State
Auditor.
6. Provide a detailed copy of the County 911 Continuity of Operations Plan (911 COOP) by June 30, 2025
that at a minimum, addresses the following:
a. 911 call routing during periods of system failure or PSAP abandonment
• Identify call routing when the ESINet cannot deliver calls to the PSAP;
• Identify call routing when the local telephone network cannot deliver 911 calls to the ESINet;
• Identify call routing when the PSAP call handling equipment is not functional;
• Identify call routing during PSAP abandonment (alternate county PSAP, local back-up, other).
b. Identify if the PSAP's COOP addresses how to continue radio/dispatch operations, CAD operations,
and other critical functions necessary to maintain emergency communications center operations
during an event.
7. Retain all contract records for six (6) years after contract closure.
CPD4/S5 MSAG/Mapping/GIS Coordinators
1. Maintain, deliver, and improve GIS data (Road Centerlines and Address Points) for location validation
(LVF).
a. Site Structure Address Points (SSAP) data MUST be submitted as part of the GIS dataset.
b. The minimum number of address points should be greater than or equal to 10% of the ALI records
for the jurisdiction, as measured on or before September 30, 2024.
2. ALI discrepancy reports (DR) shall be submitted using the Comtech ALI DBMS.
3. Required GIS data layers must be uploaded and pass critical quality checks at least quarterly or provide
notification to the SECO in writing that no substantial changes were made to the previous data layers.
4. Participate in 50% of any scheduled GIS Workgroup meetings held during the contract period.
Participation can be in-person, virtual, or on a project.
CPD4/S6 IT Coordinator
1. Participate in the selection, installation, and/or maintenance of 911 equipment/software (IE: CPE/CHE,
CAD, network, network security, etc...).
2. All equipment/software purchases that touch the WA State ESINet, must be tested and proven to be
compatible with the ESINet in accordance to "ESlnet-to-PSAP SIP Interface Control Document TSCW
62289-1". The cost of compatibility falls on the vendor and/or county. The SECO will not be financially or
technically responsible for ensuring compatibility with the ESINet.
3. Submit certification that the county has provided a minimum of 16 hours of training for their IT personnel
related to security and maintenance of equipment that touches the ESINet, during the current contract
period.
CPD5/S7/B6 Call Receiver Salary/Benefits &Training
1. Submit certification that all telecommunicators/call receivers have received a minimum of 24 hours of
continuing education, during the current contract period.
CPD3/S8 Public Ed Coordinator
1. Attend a 911 Coordinator forum or a public education class (in person or virtual) to enhance job skills.
2. Participate in 50% of any scheduled 911 Public Education Subcommittee meetings held during the
contract period. Participation can be in-person, virtual, or participation on a work group/project.
SECO BSO Contract Page 11 of 18 JEFFERSON COUNTY, E25-016
ATTACHMENT C(cont)
3. Submit an annual report that outlines the agency's public education activities and highlights any
changes the agency has made to the program during the contract period.
4. Utilize messaging consistent with content created by the 911 Public Education Subcommittee.
CPD2/CPD5/S9 Training Coordinator
1. Attend a 911 Coordinator Forum or a training class (in person or virtual) to enhance job skills.
2. Participate in 50% of any scheduled 911 Training Subcommittee meetings held during the contract
period. Participation can be in-person, virtual, or participation on a work group/project.
SECO BSO Contract Page 12 of 18 JEFFERSON COUNTY, E25-016
ATTACHMENT D
SECO CONTRACT REIMBURSEMENT SCHEDULE
SECO COUNTY BSO CONTRACT - SFY2025
July 1, 2024—June 30, 2025
SECO CONTRACT REIMBURSEMENT SCHEDULE
More detailed information regarding reimbursements can be found in the following SECO Policies: SECO
County Contract, SECO Public Education, SECO Statewide Services Support, and SECO Salary and
Benefits Summary.
Due to 911 modernization initiatives, important time-critical information is shared at meetings. Therefore, it
is crucial the 911 Coordinator or designee attend all meetings, if possible.
Understanding that scheduling conflicts occur, if the 911 Coordinator is unable to attend a
meeting/forum/training and would like to send a representative on their behalf to fulfill contractual
obligations, a written request via email must be submitted to the SECO County Assistance Program
Manager, prior to attending and incurring expenses.
COORDINATOR PROFESSIONAL DEVELOPMENT (CPD) EXPENSES SECTION
CPD benefits all counties and does not require local revenue to be used prior state reimbursement. The
following are reimbursed through BSO and CPD contracts:
ELIGIBLE ITEM STATE REIMBURSEMENT
Advisory Committee (AC) Meetings: Travel reimbursement expenses
for the 911 Coordinator or pre-approved designee to attend all AC
meetings. 911 Coordinator or pre-approved designee must attend 75%
of all AC meetings held. Attendees other than AC members, 911
Coordinator or pre-approved designee will not be reimbursed for travel
expenses for attending AC meetings.
Advisory Committee (AC) Briefings (Virtual): 911 Coordinator or pe-
approved designee must attend 50% of all AC Briefings held per
contract period.
AC Subcommittee Meetings: Travel reimbursement expenses for all
Subcommittee members to participate in subcommittee meetings. No
more than one county representative per subcommittee, except
CPD1 Meeting Attendance standing subcommittees as designated in the AC Bylaws.
Coordinator Forums: Travel reimbursement expenses for a total of two
PSAP/911 employees to attend all of the Coordinator Forum(s) held per
contract period. One of the attendees must be the 911 Coordinator or
pre-approved designee.
Communications Training Officer (CTO) Workshops: Travel
reimbursement expenses for one CTO per county to attend a CTO
Workshop per contract period.
SECO supported: Travel reimbursement expenses for the 911
Coordinator and/or a PSAP/911 employee to attend training, meetings,
or events the SECO determines to have an overall benefit as
designated in writing. 911 Coordinators may request a SECO
Supported designation by email to the SECO County Assistance
Program Manager.
SECO BSO Contract Page 13 of 18 JEFFERSON COUNTY, E25-016
The 911 Coordinator or pre-approved designee and a PSAP/911
employee is authorized up to $6,000 (per contract period) to attend
national NG911 related conferences, trainings, and/or training materials
CPD2 911 Coordinator to enhance job skills.
Training
For counties with a population of 1.5 million or more the authorized
amount for the 911 Coordinator is doubled for an additional person to
attend training $12,000 (per contract period).
Up to $5,000 (per contract period) is authorized for expenses directly
911 Public Education related to public education training and training materials, for informing
CPD3 the public of the capabilities, limitations, and proper use of 911, and
public education materials. (See: SECO Public Education Policy)
Up to $13,500 (per contract period) is authorized for salaries/benefits,
911 Technical training, and training material expenses for the following positions:
Salaries/Benefits and MSAG, Mapping/GIS, and/or Information Technology Coordinator(s).
CPD4 Backfill salary is not eligible under this line item. Expenses must
Training directly link to the support and maintenance of WAC eligible 911
equipment.
Total training funds calculated at$500 (per contract period) per full-time
call receiver and training coordinator at the primary PSAP(s) with a cap
not to exceed 30 call receivers (or $15,000) per county.
These funds are to be used for training and training materials that
support the roles and functions of the call receiver and the 911 Training
Coordinator. Training may be internal or external.
911 Call Receiver
CPD 5 Training Funds may also be used for a new hire call receiver salary while in
training status up to $2,000 per new hire (this is the only time regular
salary can be claimed for call receivers under this line item), 911
Training Coordinator regular salary, overtime, and CTO; and call
receivers' overtime and backfill while in training status.
Regionalized Counties, only the Host County is eligible for this
line item.
Costs related to modernization of the 911 System as authorized and
pre-approved by the State 911 Coordinator. Including, but not limited
to, pre-approved software necessary for the MSAG/GIS data
synchronization, text to 911 security/authentication fobs (capped at one
per authorized call taking position), and other pre-approved expenses
CPD6 NG911 Modernization related to text-to-911 implementation.
Should there be additional funds available following the fulfillment of
BSO, WSP Communications, and CPD contracts, the SECO may
authorize additional funds for each of the 39 counties and the WSP to
be used solely for the purpose of NG911 MSAG/GIS Modernization.
Costs incurred for use of interpretive services to facilitate 911 call
CPD7 Interpretive Services taking.
BASIC SERVICE OPERATING (BSO) EXPENSES SECTION
ELIGIBLE ITEM STATE REIMBURSEMENT
SECO BSO Contract Page 14 of 18 JEFFERSON COUNTY, E25-016
Salary/benefits calculated up to $63,807 (per contract period) and can
only be claimed for regular salary/benefits. Backfill and overtime is not
S4 911 Coordinator- eligible on this line item.
Salary
A person must be appointed/assigned by the County Appointing
Authority as the 911 Coordinator.
Master Street Address Salary/benefits calculated up to $57,090 (per contract period) and can
Guide (MSAG) & only be claimed for regular and over salary/benefits. Backfill is not
S5 Mapping/GIS eligible on this line item.
Coordinator- Salary Person(s) must be someone other than the 911 Coordinator
Salary/benefits calculated up to $27,014 (per contract period) and can
only be claimed for regular and overtime salary/benefits. Backfill is not
911 Information eligible on this line item.
S6 Technology (IT) - Person(s) must be someone other than the 911 Coordinator.
Salary
Regionalized Counties, only the Host County is eligible for this
line item.
Salary/benefits calculated up to $289,150 (per contract period) and can
be claimed for regular, overtime, and backfill salaries/benefits.
Call Receivers are defined as a person(s) whose primary function (at
least 50 percent of their time) is sitting at a console, hired, trained/in
training and prepared to answer 911 calls.
911 S7 Call Receiver Regionalized Counties — calculated up to $578,300 per host county
Salaries and Benefits
(per contract year). Example: County A & B are regionalized. County A
is the Host County. County A is eligible for $289,150 for A and an
additional $289,150 for County B. Total Call Receiver Salary for
County A, as the 'Host County', would be $578,300. County B is not
eligible for call receiver salaries/benefits, since they are considered a
`non-host county'and have no call receivers now.
Salary/benefits calculated up to $7,273 (per contract period) and can
only be claimed for regular and overtime salary/benefits.
S8 911 Public Education Funds may be used for other PSAP/911 employees that assist the 911
Coordinator— Salary Public Education Coordinator in preparing for and conducting 911
educational activities.
Person(s) must be someone other than the 911 Coordinator.
Salary/benefits calculated up to $7,273 (per contract period) and can
only be claimed for regular and overtime salary/benefits.
S9 911 Training Person(s) must be someone other than the 911 Coordinator.
Coordinator—Salary
Regionalized Counties, only the Host County is eligible for this
line item.
B4 MSAG/Mapping/GIS Trainingcalculated upto $5,000
Training (per contract period).
Training calculated up to $10,000 (per contract period) to support
WAC-eligible 911 equipment and must be pre-approved by the SECO.
B5 911 IT- Training
Regionalized Counties, only the Host County is eligible for this
line item.
SECO BSO Contract Page 15 of 18 JEFFERSON COUNTY, E25-016
Total training funds calculated at $1,500 (per contract period) per full-
time Call Receiver at the primary PSAP. Call receivers who spend less
than 50 percent of their time answering 911 calls, part-time call
receives and vacant positions, will not be included in calculating pooled
costs.
This calculated pool of funds can be used by full & part-time call
receivers and working supervisors.
B6 Call Receiver Training These funds are to be used for training and training materials that
support the roles and functions of the call receiver. Training may be
internal or external.
Funds may also be used for a new hire call receiver salary, while in
training status up to $2,000 per new hire (this is the only time regular
salary can be claimed for call receivers under this line item) and call
receivers' overtime, backfill, and CTO while in training status.
Regionalized Counties, only the Host County is eligible for this
line item.
911 Ma in Calculated up to $10,000 (per contract period). Hardware, software,
B7 Administration and services for the 911 Mapping/GIS /MSAG Coordinator to manage
the mapping /MSAG data.
Calculated up to $2,000 per county (per contract period) for purchase,
B12 Headsets for 911 Call maintenance, accessories, and replacement parts (including batteries)
Receivers of headsets for the 911 call receivers. Headsets do not need prior
approval to purchase.
B13 Destruction of 911 Calculated up to $100 (per contract period) for the destruction of
Records PSAP/911 records.
911 Coordinator Calculated up to $500 (per contract period) for electronic mail service.
B14 Electronic Mail May be used to purchase and/or maintain monthly service device to
access 911 email (laptop, Smartphone, etc...).
EQUIPMENT MAINTENANCE
County baseline equipment maintenance reimbursement amount is calculated at $24,700 per authorized
call taking position, not to exceed a maximum of six (6) position or$148,200.
Eligible equipment maintenance expenses may include maintenance contracts with vendors, vendor time
and materials, PSAP maintenance employee salaries, benefits, training, training material, component
repair or replacement materials, and other repair or preventative maintenance expenses and should be
claimed under each specific equipment maintenance line item.
Regionalized Counties, only the Host County is eligible for this line item.
Maintenance for WAC eligible equipment:
S1.1 CPE/CHE Telephone System S3.1 PSAP Mapping
B1.1 Uninterruptable Power Supply (UPS) B8.1 Instant Call Check
911 B10.1 (MIS) B11.1 Information Systems B11.1 Call Detail Recorder or Printer
C1.1 Logging Recorder C2.1 Computer Aided Dispatch (CAD) System
C3.1 Auxiliary Generator
C5.1 Console Furniture
SECO BSO Contract Page 16 of 18 JEFFERSON COUNTY, E25-016
1
ATTACHMENT E
BUDGET SHEET
SECO COUNTY BSO CONTRACT — SFY2025
July 1, 2024—June 30, 2025
SFY2025
Coordinator Professional Development(CPD) $ 36,053
Basic Service Operating (BSO) $ 258,790
TOTAL CONTRACT NOT TO EXCEED $ 294,843
SECO BSO Contract Page 17 of 18 JEFFERSON COUNTY, E25-016
ATTACHMENT F
EQUIPMENT MAINTENANCE CERTIFICATION LOG
SECO COUNTY BSO CONTRACT — SFY2025
July 1, 2024—June 30, 2025
JEFFERSON COUNTY certifies that all maintenance has been scheduled and completed on an annual basis
for the following equipment:
Equipment Vendor/ Vendor Name Anticipated/Scheduled
Inhouse Timeframe
Customer Premise Equipment (CPE)
PSAP Mapping
Uninterruptible Power Supply (UPS)
Instant Call Check
911 Management Information System (MIS)
Call Detail Recorder/Printer
Logging Recorder
Computer-Aided Dispatch System
Auxiliary Generator
Call Receiver Console Furniture
Signature (name and title) Date
SECO BSO Contract Page 18 of 18 JEFFERSON COUNTY, E25-016