HomeMy WebLinkAboutM080607
District No.1 Commissioner: Phil Johnson
District No.2 Commissioner: David W. Sullivan
District No.3 Commissioner: John AusdB
County Administrator: John F. Fischbach
Clerk of the Board: Lorna Delaney
MINUTES
Week of August 6, 2007
Chairman Phil Johnson called the meeting to order in the presence of Commissioner David
W. Sullivan and Commissioner John Austin.
PUBLIC COMMENT PERIOD: The following comments were made by citizens. The
Olympic Farm Bureau requested that the County mail public hearing notices to all property owners who will
be affected by the Critical Areas Ordinance; several people voiced concerns about the proposed Clean Water
District fees; the County needs to have a representative at Puget Sound Partnership meetings; concerns were
voiced about the expansion at Indian Island, the way the Indian Island protester's court cases were handled,
and the outdated ammunition that was recently trucked off the island; the Economic Development Council
should be the Associated Development Organization for the County; concerns were expressed about the
proposed equestrian park near the transfer station; the 4-H program in Quilcene and Brinnon has done a lot
to help the kids; the County should regulate runoff from houses and yards that pollutes the saltwater; and, a
comment was made about redacting personal information from documents and public records requests.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Sullivan
moved to delete item #1 and approve the balance of the Consent Agenda. Commissioner Austin seconded
the motion which carried by a unanimous vote.
1. DELETE RESOLUTION NO. 74-07 re: Agreeing to Hold Harmless, Defend and Indemnify a Firm Known as E. D.
Hovee and its Agents, Employees or Directors Against Any Claim Arising from the Disclosure Pursuant to a Public Records
Act Request for the Questionnaires Relating to the Jefferson County Business Needs Questionnaire Summary Report of May
2007 (Approved Later in Minutes)
2. RESOLUTION NO. 72-07 re: Naming a Private Road Retreat Lane; Carl & Sheila Peterson,
Petitioners
3. RESOLUTION NO. 73-07 re: Cancellation of Unclaimed Warrants
4. HEARING NOTICE re: Intent to Change the Name of a Portion of a Private Road from McKinley
Street to Graceland Way; Proponent, Tukey Investments, LLC; Hearing Scheduled for Monday,
August 20, 2007 at 10:00 a.m. in the Commissioners Chamber
5. AGREEMENT re: Network Support; Jefferson County Central Services; Vineyard IT Solutions
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Commissioners Meeting Minutes: Week of August 6, 2007
6. AGREEMENT re: Evaluation of Information Services; Jefferson County Administrator; Total
Recall, Inc.
7. AGREEMENT, Amendment re: Professional Services for the Grand Opening Ceremony for the
Clocktower and Courthouse Site Master Plan Projects; Amended to Clarify Responsibilities;
Jefferson County Central Services; Anne Sears & Associates
8. AGREEMENT re: Court Appointed Special Advocate (CASA) - Guardian Ad Litem (GAL)
Funding for Juvenile Dependency Cases; Jefferson County Juvenile and Family Court Services;
Washington State Administrative Office of the Courts
9. AGREEMENT NO. G0800006 re: Coastal Zone Management Grant Funding #CZM310 for
Northwest Straits Projects; Marine Resources Committee (MRC) Administration and Action Project;
WSU - Jefferson County Extension Office; Washington State Department of Ecology
10. AGREEMENT re: Collective Bargaining Labor Agreement; January 2007 through December 2010;
Jefferson County Sheriffs Department Administrative Staff and JeffCom; Teamsters Local Union
#589
11. AGREEMENT re: Managed Pharmacy Benefit Services - National Association of Counties (NACo)
Prescription Card Program; CaremarkPCS Health, L.P.
12. AGREEMENT re: Consultant Services for Completion of State Environmental Policy Act Review
and Analysis for the 2007 Comprehensive Plan Docket; Jefferson County Community Development;
Cascadia Community Planning Service
13. AGREEMENT re: Physician Services; Jefferson County Public Health; Connecticut General Life
Insurance Company (CIGNA)
14. AGREEMENT NO. 0763-23801 re: Community Service Family Support Grant; Jefferson County
Public Health; Washington State Department of Social and Health Services (DSHS)
15. Funding Approval to Proceed with the Building Construction Phase of the Correction Center HV AC
Replacement Project
16. Payment of Jefferson County Vouchers/Warrants Dated July 23,2007 Totaling $360,864.31 and July
30, 2007 Totaling $203,805.63
17. Payment of Jefferson County Payroll Warrants Dated July 20,2007 Totaling $98,297.52 and AlP
Warrants Done by Payroll Dated July 20, 2007 Totaling $18,198.28
18. Advisory Board Resignation; Jefferson County Noxious Weed Control Board; Nora Caldwell
Resolution Agreeing to Hold Harmless, Defend and Indemnify a Firm Known as E. D.
Hovee and its Agents, Employees or Directors Against Any Claim Arising from the Disclosure Pursuant
to a Public Records Act Request for the Questionnaires Relating to the Jefferson County Business Needs
Questionnaire Summary Report of May 2007: (See Item #1 on the Consent Agenda.) The County
Administrator explained that the cover letter for the questionnaires that was sent to all businesses stated that
responses would be kept confidential because many businesses could be easily identified by their responses.
A public records request was submitted requesting a copy of the responses. The consultant hired to do the
project currently has the responses and is concerned about a possible lawsuit ifthey are released.
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Commissioners Meeting Minutes: Week of August 6, 2007
Commissioner Sullivan moved to approve RESOLUTION NO. 74-07, agreeing to hold harmless, defend
and indemnify a firm known as B.D. Hovee and its agents, employees or directors against any claim arising
from the disclosure pursuant to a public records act request for the questionnaires relating to the Jefferson
County business needs questionnaire summary report of May 2007. Commissioner Austin seconded the
motion which carried by a unanimous vote.
COMMISSIONERS BRIEFING SESSION: The County Administrator discussed the
following items.
· There will be an Executive Session regarding potential litigation at 11 :00 a.m.
· Informational meetings on the proposed Clean Water District are scheduled in several communities
in the County over the next few weeks.
· The State Department of Health has completed the review ofthe UGA Sewer Report and will be
sending a letter approving the report with suggestions for a few minor changes.
· The State Department of Ecology will be making a decision this week on the grant for the Beckett
Point Sewer Project. There were eleven applications submitted for two grants for $250,000 each.
· The Quinault Indian Nation has requested a meeting with the Board regarding land use issues. The
Board suggested that they could meet with the Tribe and also meet with constituents on the West
End on the same day.
· The report on the Port Ludlow Mediation will be forwarded to the County this week from the
Consultant.
· The State Department of Revenue has acknowledged receipt ofthe ordinance increasing the
County's revenue from the State's portion of the Distressed Counties Sales and Use Tax. They are
not sure when it will go into effect. This revenue goes into the County's Public Infrastructure Fund.
· Several counties are having to make budget cuts due to a decrease in anticipated revenues.
· People who smoke at the back of the Courthouse will have to move further away from the Records
Building. This is a State law.
APPROVAL OF MINUTES: Commissioner Sullivan moved to approve the minutes of the
July 2,9, 16, and 23,2007 Regular Meetings and the Special Meeting Minutes for July 11,2007 as presented.
Commissioner Austin seconded the motion which carried by a unanimous vote.
Ed Bowen, Veteran's Conservation Corps, State Department of Veteran Affairs re:
Outreach to Jefferson and Clallam County Veterans: Ed Bowen explained that he is a Field Coordinator
for the State Department of Veteran Affairs (DV A) for Clallam and Jefferson Counties. The DV A began a
program in 2005 to help veterans with Post Traumatic Stress Disorder through involvement in outdoor
habitat restoration projects. In 2007, the program was amended to include funded certification training atsEvergreen Community College.
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Commissioners Meeting Minutes: Week of August 6, 2007
The Veteran Conservation Corp projects include work for heavy equipment operators, upland management
(pastures), game management, invasive weed removal, and clerical work or grant writing for restoration
projects. Oil spill response training has also recently been suggested.
Ed Bowen noted that this isn't a volunteer program for restoration efforts. The goal is to find positions to
help the veterans and the environment. His office is located in the West End and the majority ofthe
veterans he has helped don't want to be involved in a large group.
He reviewed several areas where Jefferson County could help the Corp:
· Currently, there is limited interest in the program from veterans in East Jefferson County. The best
way to get the word out is through service organizations.
· He offered to recruit an intern from the Veterans Vocational Rehabilitation Training Program to help
coordinate the program in East Jefferson County if office space can be provided. The intern would
be paid a minimal amount by the State.
· The 2007 Legislation includes finding jobs for veterans and encouraging them to start small
businesses that agencies would hire for restoration projects. The State will train the veterans so that
they are fully qualified and they would like the training at local educational institutions. They would
also like the Economic Development Councilor a similar organization to help veterans set up their
businesses.
· The Environmental Certification Program has openings for 35 veterans and 20 are signed up. He
would like to see 15 veterans from Jefferson County sign up for the training and needs to have the
positions filled by mid-August. The training is paid for by the State, there is a living stipend, and
there are some relocation expenses.
Al Scalf, Community Development Director re: Authorization to Select WSU as the
County's Associated Development Organization (ADO): The County Administrator explained that there
were five responses to the Request For Proposals for the County ADO. WSU, Diversified Resources and
the Economic Development Council were interviewed. The interview team unanimously chose WSU as the
preferred consultant.
Director of Community Development Al Scalf explained that the designated ADO implements the
workforce development system, conducts public outreach and education and fosters partnerships with other
agencies and other County departments. Specific duties include: attending community economic
development activities, participating in workforce development, seeking future project partnerships,
developing a Peninsula Leadership model, and participating in the commercial and industriallandbank
analysis and the future designation of the industriallandbank in the County.
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Commissioners Meeting Minutes: Week of August 6, 2007
Katherine Baril, Extension Agent, reviewed the projects that WSU has been involved in to promote
economic development in the County. The members of the ADO Team told the Board about their business
backgrounds.
Commissioner Sullivan moved to select WSU as the County's ADO and direct staffto develop a contract.
Commissioner Austin seconded the motion which carried by a unanimous vote.
Discussion and Possible Action re: Third Amendment to Second Settlement Agreement -
Extending Time Frame; Washington Environmental Council (WEC) vs. Jefferson County: Al Scalf
explained that the Critical Areas Ordinance is currently being reviewed by the Planning Commission and
they recently sent a letter to the Board requesting additional time for the review. The Board agreed and
asked staff to contact the Washington Environmental Council to request an extension. Outside Counsel
contacted WEC and they agreed to an extension from October 15 to January 18, 2008.
Commissioner Sullivan moved to authorize Outside Counsel Mark Johnson to sign the third amendment to
the Second Settlement Agreement with the WEC. Commissioner Austin seconded the motion which carried
by a unanimous vote.
The Board met in Executive Session from I I :00 a.m. to12:00 p.m. with the County
Administrator, Prosecuting Attorney, Deputy Prosecuting Attorney, Central Services Director, and Director
of Community Development regarding potential litigation per RCW 42.30.11 O( I )(i).
County Administrator Briefing Session: John Fischbach and the Board discussed the
following issues:
· Draft letter to State Department of Ecology regarding the Instream Flow Rule for WRIA 17
· Workshop on proposed yard waste tipping fee
· Request from Planning Commission for assignment of an attorney
· NACo Prescription Program
· ICLEI contract to implement the climate change resolution
· Letter from Historical Society regarding the revenue received by the County from HB 1386 that is to
be used to promote historical preservation, historical programs and preservation of historic
documents
· J ay Watson, Hood Canal Coordinating Council regarding Puget Sound Partnership
· Recommendation for local projects funded by Secure Rural Schools Title III funding
· Request regarding ban on bottled water
· Revenue projections from the revenue committee
· Banked capacity scenarios
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Commissioners Meeting Minutes: Week of August 6,2007
· Letter of commendation for Jack Reid, County Shop Operations Manager
· BOCC meetings with Clallam County, City of Port Townsend, and the Jamestown S'Klallam Tribe
· Seventh Day Adventist Church Camporee
· Turtle Bluff Concerts
· Complaint regarding noise from Fred Hill Materials Shine Quarry operations
· Complaint about County Weed Board Consultant parking and working on side of the road
· Reorganization of the Department of Community Development
· Revision to County Administrator Ordinance
NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at
4:00 p.m. Commissioner Sullivan seconded the motion which carried by a unanimous vote.
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JEFFERSON COUNTY
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Phil Johnson, Chair
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